T1708 - Exhibit 5 SP EXT MEMBER STATEHIRE 11.07.2025.docx

This is a technical specification document for a data file format used by the state Department of Social Services (DSD) for processing new hire member information records. The document outlines the structure and layout requirements for batch file submissions related to new hire enrollment data, with an effective date of November 6, 2023. The file format consists of three record types: a header record, detail records containing member information, and a trailer record, each with specific field positions and character requirements for data validation and processing.

The header record begins with a four-character code "WNHH" and includes 47 spaces for filler content. Each detail record captures nine essential data points including the member's Social Security Number (positions 01-09), last name (positions 10-27), first name (positions 28-39), middle initial (position 40), and case identification number or DCN (positions 41-51). The trailer record closes the batch submission with the code "WNHT" followed by a numeric field indicating the total record count for the batch and 41 spaces of filler. This standardized format ensures consistent data submission and integration into the state's member enrollment system, with the batch designated as LOC_NEWHIRE for categorization purposes.