T1708 - Exhibit 4 EXT NEWMEMBER STATEHIRE 11.07.2025.docx

This is a technical data file specification document for the New Hire Reporting System (EXT_NEWMEMBER_STATEHIRE) used by the Department of Health and Human Services (DHHS), with a batch location date of November 6, 2023. The file defines the record structure and formatting requirements for transmitting new member enrollment data to the state hiring system. The specification establishes three record types: a header record identified by code "DNHH," detail records containing member information, and a trailer record identified by code "DNHT." Each detail record includes nine data fields capturing member identification through Social Security Number, member names (last, first, and middle initial), and a case identification number (DCN) for tracking purposes. The trailer record documents the total count of records transmitted within each batch.

The file structure uses fixed-field formatting with defined character positions and data types for each field, ensuring standardized data exchange between systems. The header and trailer records serve as control records to validate data integrity and batch completeness. This specification document appears to be part of a larger state contracting or reporting requirement related to employee or benefit member data submission and does not contain pricing information, set-asides, incumbency details, or funding requirements.