T1708 - Exhibit 3 LOAD FULLNEWHIRE 11.07.2025.docx
DOCX document 19 KB Posted
- Solicitation number
- 26DPP01238
- Issued by
- New Jersey
About this file
This is a technical data file specification document that defines the record layout and format for new hire reporting submissions. The document outlines the structure for batch file uploads containing member and employer information required for state and local new hire registration purposes. The file specification establishes three record types: a header record identifying the batch as "DNHH," detail records containing individual member and employer data, and a trailer record marked "DNHT" that includes a count of detail records for validation purposes. The detail records capture comprehensive member information including Social Security Number, name components, address details, date of birth, sex, and case identification, along with employer information including business name, address, contact details, telephone, fax, email, and employer identification number. The specification also requires hire or rehire dates in CCYYMMDD format and includes fields for self-employment indicators and employer portal identifiers.
The file specification accommodates both domestic and foreign address formats, with designated fields for country codes and foreign postal codes to support multi-jurisdictional reporting. Record lengths are precisely defined with specific column positions and field widths to ensure standardized data transmission and system processing. The document indicates the batch location designation as "BATCH_LOC_NEWHIRE" with an effective date of November 6, 2023, suggesting this specification supports ongoing new hire reporting requirements. The format allows for employer contact information, including telephone extensions and fax numbers, and includes a "Doing Business As" field to capture alternate business names for employers.
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Text version
EXHIBIT A – LOAD_FULLSTATEHIRE
HEADER RECORD
| AP-DAILY |
| 01-04 |
| 4 |
| C |
| ‘DNHH’ |
| Header code |
| FILLER |
| 05-471 |
| 467 |
| C |
| SPACES |
DETAIL RECORD
| AP-SSN |
| 01-09 |
| 9 |
| C |
Member SSN
| AP-LAST |
| 10-27 |
| 18 |
| C |
Member last name
| AP-FRST |
| 28-39 |
| 12 |
| C |
Member first name
| AP-MIDD |
| 40-40 |
| 1 |
| C |
Member middle initial
| AP-CASE-ID |
| 41-51 |
| 11 |
| C |
Member’s Case ID
| AP-ADDR1 |
| 52-74 |
| 23 |
| C |
Member address1
| AP-ADDR2 |
| 75-97 |
| 23 |
| C |
Member address2
| AP-CITY |
| 98-113 |
| 16 |
| C |
Member city
| AP-STATE |
| 114-115 |
| 2 |
| C |
Member state
| AP-ZIP |
| 116-124 |
| 9 |
| C |
Member Zip code
| AP-COUNTRY-CODE |
| 125-126 |
| 2 |
| C |
Member Country code
| AP-FOREIGN-ZIP |
| 127-141 |
| 15 |
| C |
Foreign zip
| AP-W4-DATE |
| 142-149 |
| 8 |
| D |
| CCYYMMDD |
| W4 sign date |
| EMP-NAME |
| 150-209 |
| 60 |
| C |
Employer name
| EMP-ADDR1 |
| 210-232 |
| 23 |
| C |
Employer address1
| EMP-ADDR2 |
| 233-255 |
| 23 |
| C |
Employer address2
| EMP-CITY |
| 256-271 |
| 16 |
| C |
Employer city
| EMP-STATE |
| 272-273 |
| 2 |
| C |
Employer state
| EMP-ZIP |
| 274-282 |
| 9 |
| C |
Employer Zip code
| EMP-COUNTRY-CODE |
| 283-284 |
| 2 |
| C |
Employer Country code
| EMP-FOREIGN-ZIP |
| 285-299 |
| 15 |
| C |
Foreign zip code
| EMP-EIN |
| 300-308 |
| 9 |
| C |
Employer EIN
| AP-DOB |
| 309-316 |
| 8 |
| D |
| CCYYMMDD |
| Member date of birth |
| AP-SEX |
| 317-317 |
| 1 |
| C |
Member Sex
| SS-IND |
| 318-318 |
| 1 |
| C |
SS Indicator
| SE/1099 IND |
| 319-319 |
| 1 |
| C |
| Y/N |
| Self Employed/Contractor |
| EMP-TELEPHONE |
| 320-329 |
| 10 |
| N |
Employer telephone
| EMP-EXTENSION |
| 330-333 |
| 4 |
| N |
Telephone extension
| EMP-FAX |
| 334-348 |
| 15 |
| N |
Employer Fax
| EMP-EMAIL |
| 349-388 |
| 40 |
| N |
Employer Email
| EMP- CONTACT |
| 389-418 |
| 30 |
| C |
Employer contact name
| DATE OF HIRE/REHIRE |
| 419-426 |
| 8 |
| D |
| CCYYMMDD |
| Hire/Rehire date |
| CSESP IDENTIFIER |
| 427-441 |
| 15 |
| N |
Employer unique portal identifier
| EMP-AKA |
| 442-471 |
| 30 |
| C |
Doing Business As
Trailer Record
| AP-DAILY |
| 01-04 |
| 4 |
| C |
| ‘DNHT’ |
| Trailer code |
| AP-NUMBER |
| 05-10 |
| 6 |
| N |
Must match with total detail records.
| FILLER |
| 11-471 |
| 461 |
BATCH_LOC_NEWHIRE 11-06-2023
File details come from the government source that posted it. Updated .