Draft_UH-1_RFP_-_Q As_-_21_Oct_2016.pdf

Draft RFP Q&As – Draft SWHARC16R0009 21 October 2016

DRAFT SOLICITATION – Q&As Draft SWHARC16R0009 – INL/A UH-1 Programmed Depot Maintenance (PDM)

21 October 2016

Note: Responses below are provided for informational purposes only and are subject to change. The final RFP will be posted on FedBizOpps. Interested vendors should continue to monitor FedBizOpps.

Section / Attachment Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

1. N/A N/A N/A Where will/does the DoS acquire their flares from for this mission?

Flares will likely be purchased through the selected contractor. There are multiple vendors that provide flares.

2. N/A N/A N/A I am digging into this opportunity and noticed that the place of performance is “OCONUS”. Can you tell me whether this indicates a “global” requirement or in which specific country/countries, continents or hemispheres, please?

Most requirements will entail performance in the US. However, the Government needs the flexibility to issue orders for performance overseas should the need arise.

3. N/A N/A N/A Will the government hold an industry day prior to RFP release?

An industry day is not anticipated at this time.

4. N/A N/A N/A Is priority given to the contractor for transportation of the aircraft?

Required timelines will dictate how transportation will be handled.

5. N/A N/A N/A Will there be insurance required for the aircraft? If so, is there a timeline requirement on fixed-price insurance?

This question was asked prior to release of the draft RFP. The draft RFP incorporated insurance requirements.

6. Draft Standard Form

L-011 (Table)

No more than 15 corporate experience references

Is there a page limit for the Corporate Experience Template once populated?

No

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

7. Draft Standard Form

E. VOLUME V -

CORPORATE

EXPERIENCE

Offerors shall provide a list of up to fifteen (15) corporate experience references.

References should be for recent corporate experience providing services that are of similar scope, magnitude, and complexity as those required under this solicitation. To be most favorably considered, relevant experience should be within the last twelve (12) months from the date of release of this solicitation. Corporate experience that is older than three (3) years from the date of release of this solicitation will not be evaluated.

Are we allowed to use the Corporate Experience of non-major subcontractors?

You may include corporate experience of non-major subcontractors. However, corporate experience for non-major subcontractors will not be rated highly.

The final RFP will incorporate revised language.

8. Draft Standard Form

(2) Tab 2 – Identification of Recent and Relevant Efforts

Provide a list of no more than eight (8) recent contract references for projects similar in scope, magnitude, and complexity to the requirements stated in this solicitation.

References listed may include contracts and subcontracts entered into by other departments and agencies of the Federal Government, state and local governments, and commercial customers. Include the following information for each reference:

Can contractors use the same Past Performance references cited in Corporate Experience?

Yes, you may use the same projects for both.

However, the Corporate Experience and Past Performance evaluations will be two separate processes.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

9. Draft Standard Form

M-010 FACTOR 1:

OFFEROR'S

CERTIFICATIONS

To be rated “acceptable” under this factor, an offeror must clearly demonstrate that:

1. Offeror’s facility is AR 95-20 compliant

2. It has a valid and current FAA or EASA Part 145 repair station certificate accompanied with an approved Bell UH-1 PDM related capabilities list;

3. It has a valid and current AS9100 Rev C certificate; and

4. It has a valid and current AS9110 Rev B certificate.

The DCMA website appears to indicate that an 8210 certification is the equivalent to 3710 and AR 95-20 certification. Is certification and/or compliance with DCMAI 8210.1 is acceptable in lieu of AR 95-20?

AR 95-20 is required. Compliance with DCMAI

8210.1 is not acceptable.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

10. Draft Standard Form

Paragraph F

Describe in detail the proposed contract team. For the purposes of this evaluation, the proposed contract team includes the Prime Offeror, each proposed joint venture partner, and each major subcontractor. For the purposes of this solicitation, a major subcontractor is defined as any subcontractor that will likely perform more than 20% of the required effort.

For each team member provide the name, DUNS number and CAGE code, complete address, and POC information.

Describe what portion(s) of the work will be performed by each team member.

Should contracting teams name subcontractors who are not major subcontractors?

Not required at this time.

11. Draft Attachment 1, SOW

Paragraph 2.2

“The Contractor defined PDM requirements shall include, but are not limited to, the following:” and paragraph 4.1.1 “technical specification shall contain, but shall not be limited to, the following items:”

In that the definition of PDM includes the language “shall contain, but shall not be limited to, the following items”, it is highly likely that every offeror will bid a different scope of effort.

How will Technical responses and pricing be evaluated if each Offeror provides a different scope for their definition of PDM?

Refer to final solicitation. This question was asked prior to release of the draft solicitation.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

12. Draft Attachment 1, SOW

Paragraph 2.2, item

r) Facility Requirements

N/A Will the facilities requirements be defined in the Solicitation documents?

Yes

13. Draft Attachment 1, SOW

Paragraph 3.1

As part of an overall PDM process, the DoS ACI and Critical Flight Safety Program’s (CFSP) first objective is to critically evaluate all aircraft on a recurring scheduled basis to assure the responsible airworthiness authority (DoS) all owned and operated aircraft are operationally safe, airworthy, maintainable, reliable, and available for critical mission support. The second objective is to preserve the investment in these capital assets by restoring them to approved technical standards.

Are all the aircraft currently air worthy and in flyable condition?

The aircraft arrive stateside in airlift configuration. Other than that, they are in airworthy condition.

14. Draft Attachment 1, SOW

Paragraph 4.1.1.1.1 # 28 &30

Basic tasks required for all PDM aircraft regardless of model and series. These tasks include but are not limited to the following:

Will the Contractor be responsible for servicing during the 10 hours post acceptance user reliability flights even though the aircraft has departed?

The contractor will be responsible for servicing the aircraft until it departs the PDM facility.

15. Draft Attachment 1, SOW

Pages 8, 45, and 46.

Paragraph 4.1.1.1.1 item 16), 4.18.3.6 item a), and 4.19.4

The draft SOW requires the contractor to maintain the completed aircraft for a period 10 calendar days after acceptance.

Will the completed aircraft be required to be maintained in an enclosed hangar and will NFPA 409 compliance (Foam-water deluge for fueled aircraft) be required?

No

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

16. Draft Attachment 1, SOW

Paragraph 4.1.1.1.1 item 1

N/A Will the basic PDM Phase inspection and individual numbered phase inspections be separately priced CLINS?

Refer to final solicitation. This question was asked prior to release of the draft solicitation.

17. Draft Attachment 1, SOW

Paragraph 4.1.1.1.1 item 14

N/A Is the “all-inclusive quality control process” to be defined as part of the basic requirement, meaning no additional quality cost/pricing will be allowed for over and above repair/replacement actions?

Any O/A work, including quality control, must be quoted to and approved by DoS.

18. Draft Attachment 1, SOW

Paragraph 4.1.1.1.1 item 14

N/A When directed to perform modifications, deviations or out of scope requirements will additional Quality Control cost be negotiated at the time of execution?

Yes. Contractor will provide a quote for the additional work.

19. Draft Attachment 1, SOW

Paragraph 4.1.1.1 item 19

N/A Please define Minor Repair as utilized in the draft SOW paragraph 4.1.1.1.1 item 19.

As defined in the SOW and AR-700-138 Pg. 128.

“Any item that requires checking, adjusting, cleaning, lubrication, tightening, etc.”

20. Draft Attachment 1, SOW

Paragraph 4.1.1.1 item 29

N/A What is the expected duration of the INL/A acceptance flight?

Depends on condition of the aircraft when presented for acceptance.

Historical durations: Records check-8 Hrs. Pre-flight insp. - 4 to 8 Hrs. Maintenance Test Flight 1 to 1.5 Hrs.

21. Draft Attachment 1, Paragraph 4.1.1.3

N/A Will the Government please provide configuration and technical data associated with unique DoS modifications, modification inspections, and maintenance requirements associated with Draft SOW paragraph 4.1.1.3?

This information will be provided upon award of the contract.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

22. Draft Attachment 1, SOW

Paragraph 4.1.1.4

Contractor shall include all scheduled OEM or DoS special inspections, overhauls, operating time based and/or calendar based removals that will come due prior to the next scheduled phased inspection interval or within one (1) year, whichever is less, after completion of

PDM.

Are the Special and Scheduled inspections on a DA Form 2408-18?

Yes. In addition, a spreadsheet listing all scheduled/special inspections and overhauled components will be provided.

This information will be provided at the time of award.

23. Draft Attachment 1, Pages 10, 11, and 20

Paragraphs 4.1.1.5,

4.1.1.9 and 4.2.4.1.1

N/A Will the Government please provide non-OEM related technical data such as individual aircraft scheduled inspection guides, DoS UH-1 maintenance manuals, DoS approved test flight manuals, and the INL/A Operations Directive, for each model and series aircraft currently being utilized for inspections and/or PDM?

Any required publications not available commercially will be provided to the successful offeror after contract award.

24. Draft Attachment 1, Paragraph 4.1.1.7

All aircraft specific special inspections listed in the aircraft DoS Form 2408-18 shall be accomplished. Since the number and type of inspections vary from aircraft to aircraft, the Contractor need only list a generic statement stating that all DoS Form 2408-18 inspections will be accomplished during

PDM.

Is the DoS Form 2408-18 the same as DA Form 2408-18?

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

25. Draft Attachment 1, SOW

Paragraph 4.1.1.8

N/A Will aircraft specific special inspections listed in the aircraft DoS Form 2408- 18 cost/price not be part of the basic PDM but priced as O&A, or separated fixed pricings based on the inspection?

26. Draft Attachment 1, Paragraph 4.1.1.9

General Requirements Will test sets for AN/ALE 47 Countermeasures and AN/AAR47 Missile Warning System provided to Bell as referenced in paragraph 4.1.8?

Yes. Attachment 3 will be updated accordingly.

27. Draft Attachment 1, Paragraph 4.1.1.10

DoS has the right to witness all contractor operations

Does this mean that DCMA will not be involved?

Or will it be both the DoS and DCMA witnessing?

DOS only.

28. Draft Attachment 1, SOW

Paragraph 4.1.3.2

N/A Will DoS supply, or does DoS require a list of potential standardized fee schedule items to be submitted with the Offerors proposal?

Not required for IDIQ evaluation purposes.

29. Draft Attachment 1, SOW

Paragraph 4.1.4

The Contractor shall provide qualified personnel to perform all requirements specified in the individual task orders and this SOW as applicable.

Will extra engines, Transmissions, gearboxes and rotor heads be available to develop a rotable pool?

There’ll be some rotatable pool available.

Attachment 3 will be updated accordingly.

30. Draft Attachment 1, SOW

Paragraph 4.1.5.2.3

N/A Will the initial allowance of DoS approved service manuals, documents, drawings, and specifications that are referenced by the draft SOW be provided to all Offers prior to, or upon release of the Draft

RFP?

Any required publications not available commercially will be provided to the successful offeror after contract award.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

31. Draft Attachment 1, SOW

Paragraph 4.1.6.1

In conjunction with the requirements stated in section

4.4.7 of this SOW, the Contractor shall maintain the aircraft records in accordance with Department of the Army (DA) Pamphlet (PAM) 738-751, 14 CFR part 43, and FAA AC US Department of State 15 28 March 2016 43.9 directives from the date of acceptance of the aircraft from the government to the date of delivery to the government.

Will these aircraft have tough books or will they have paper logbooks?

Paper logbooks.

32. Draft Attachment 1, SOW

Paragraph 4.1.6.1.1

N/A Are DoS aircraft log books hard copy or electronic format, and if electronic, will the Contractor be provided no cost access to the electronic log books?

Paper logbooks.

33. Draft Attachment 1, SOW

Paragraph 4.1.8.1

Consumable materials shall include but are not limited to the following:

Will all materials require full traceability?

34. Draft Attachment 1, SOW

Pages 15-16 and 51

Paragraphs 4.1.8.1 and 6

Contractor Acquired Property defined

Does the DoS intend to provide any parts or components during the program?

Offeror should plan to provide all parts and components. Parts or components may be provided by the USG, if available.

35. Draft Attachment 1, SOW

Paragraph 4.1.9.6

N/A Will the Contractor prepared and DoS approved PDM document be subject to the data restrictions listed in the draft SOW paragraph 4.1.9.6?

We are unsure about which document(s) this questions refers to. Therefore, we are unable to provide a response.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

36. Draft Attachment 1, SOW

Paragraph 4.2.2

Classified Material Is the contractor required to have a facility security clearance in the event that classified equipment is left on the aircraft prior to delivery?

No clearance required. However, the selected contractor must be able to secure avionics and other sensitive equipment.

37. Draft Attachment 1, SOW

Pages 20 and 23

Paragraphs 4.2.2.1 and 4.3.3.1.3

N/A What is the expected security classification of the contract?

There is no requirement for a cleared facility or for cleared personnel.

38. Draft Attachment 1, SOW

Paragraph 4.3.2.1.1.1

Aircraft logbook historical records, to include the six month file, shall be reviewed to determine the existence and extent of conditions that might affect the planned sequence of inspection requirements. In particular, historical system performance shall be analyzed to determine possible chronic system and component US Department of State 22 28 March 2016 trouble areas on which to apply added emphasis, preventive maintenance, or upgrades during the aircraft examination.

Will we have access to the aircraft records prior to the aircraft arrival for planning purposes?

The records will be delivered with the aircraft.

39. Draft Attachment 1, SOW

Paragraph 4.3.2.1.2

Overhaul and Replacement Items

Is there a rotable pool of components available for overhaul / retirement of high time components to include powerplant(s) noted in 4.3.3.2.?

GFP / GFM will be included in the revised attachment 3.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

40. Draft Attachment 1, SOW

Paragraph 4.3.2.1.4.2

If required and directed by the CO, modifications shall be developed and incorporated during the PDM. Examples of recent modifications include…

Will required MWOs be identified by the USG prior to induction and scheduling?

Task order identifies modifications to be incorporated.

41. Draft Attachment 1, SOW

Paragraphs 4.1.2.2 and 4.3.2.1.2.1

There are two time lines listed:

(1) 4.1.2.2 Prior to the next scheduled phased inspection interval or within one (1) year after completion of PDM (whichever is less) and

(2) 4.3.2.1.2.1 Or will become high time within a period of one

(1) year or 300 airframe hours (whichever is less) after PDM completion.

What is the remaining component time life requirement?

(1) 4.1.2.2 Prior to the next scheduled phased inspection interval or within one (1) year after completion of PDM (whichever is less)

42. Draft Attachment 1, SOW

Paragraph 4.3.3.1.3

N/A Will special tooling and test equipment for DoS modifications (such as AN/ALE-47 and AN/AAR Missile Warning System) be provided to the contractor after award?

GFP available for performance will be reflected in a revised attachment 3.

43. Draft Attachment 1, SOW

Paragraph 4.3.3.4

Aircraft Inventory Upon Arrival Will the CO direct work stoppage due to delay by DOS for shortages, suspect components, etc. in order to preserve the 180 day completion schedule?

The contractor will not be penalized for delays caused by the Government.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

44. Draft Attachment 1, SOW

Paragraph 4.3.3.6.3.1

ALSE and miscellaneous equipment (e.g., survival equipment (harnesses, vests, helmets, etc.), maps, first-aid kits, cargo tiedown straps, and any other items discovered that are not directly part of the aircraft shall not be repaired or replaced. The Contractor shall identify, pack, and ship to Patrick AFB, FL.

Will USG provide extra first aid kits for test flight purposes?

USG will provide prior to acceptance.

45. Draft Attachment 1, SOW

Paragraph 4.4.5.3.2

Structural Repairs Will CO grant work stoppage when there is significant delay due to nature of defect and disposition?

The contractor will not be penalized for delays caused by the Government.

46. Draft Attachment 1, SOW

Paragraph 4.6

Correction of Discrepancies Will the DOS consider Noted But Not Corrected documentation in order to preserve the 180 day completion schedule for non-safety of flight discrepancies?

Critical and major discrepancies shall be repaired.

Minor discrepancy repairs are at the discretion of the USG.

47. Draft Attachment 1, SOW

Paragraph 4.9.1

As directed by the CO, the Contractor shall accomplish all additional DoS maintenance requirements to include modifications and upgrades.

Each additional requirement shall be accomplished per the task order.

Will there be separate task orders for MWOs directed by the CO?

Each PDM task order will specify the modifications to be accomplished on the aircraft.

48. Draft Attachment 1, SOW

Paragraph 4.21.2

N/A What is the required airfield requirement for Airborne Cargo Shipments that originate or terminate at the Offeror’s PDM facility?

Prefer that it accommodates C-17, C-5 or AN-124 but it is not a specific requirement. Helicopters may be transported by truck if necessary.

Number

Page Number and Paragraph

Draft Solicitation Requirement Question / Recommendation Response

49. Draft Attachment 1, SOW

Paragraph 4.21.2

N/A Will the Government assume the risk of the contractor provided transportation from the airfield to the Contractor’s PDM facility?

Refer to the Ground and Flight Risk clause.

50. N/A N/A N/A I know of UH1 PDM, and am planning to respond, but are wondering if the government will allow an OCONUS maintenance facility. I don’t see any limitations in the Draft, but I don’t want to take it for granted. Can you confirm for me?

PDM facility must be located in the Continental United States (CONUS).