Statement of Work - Eagle Point-Roseburg Alarm Monitoring.docx

SECURITY AND FIRE ALARM MONITORING

Eagle Point and Roseburg National Cemetery Address:

2763 Riley Rd, Eagle Point, OR. 97524 1770 W Harvard Ave, Roseburg, OR 97470

1. GENERAL SCOPE OF WORK:

All work shall be performed in accordance with the Statement of Work (SOW) contained here within.

This shall be a base year with four (4) option years, firm fixed price (FFP) contract for:

Monitoring alarm system in place at Eagle Point and Roseburg National Cemetery for Fire and Security.

Contractor shall furnish all parts, materials, labor, transportation, equipment, and tools necessary to provide alarm monitoring service, to include monthly reporting and annual testing (additional info stated below) at both cemeteries. Monthly cost offered must be “All-Inclusive”. There will be no additional costs or special service charges. Invoices shall reflect only the monthly cost as indicated per Price Schedule.

Project Location: Eagle Point and Roseburg National Cemetery

Work in this project includes but is not limited to:

1. Monitor Security alarm system and Fire alarm system at Eagle Point and Roseburg National Cemetery.

2. Perform maintenance checks on the system as per the manufacturer’s manual.

3. Continuous monitoring of the Security and Fire Alarm System.

4. Monthly testing of equipment.

5. Monthly reporting of all open / close and activity.

6. Annual testing, cleaning and inspection of panels, detectors, stations, and alarms.

7. Upgrades to Software on existing System.

8. All changes to contract must be approved by the Contracting Officer.

Buildings that have Alarm systems installed:

A. Eagle Point Administration Building B. Eagle Point Maintenance Building C. Eagle Point Vehicle Bay storage Building D. Eagle Point Irrigation RM E. Eagle Point Explosion RM F. Roseburg Administration Building

Fire Detection and Alarm:

Preventative Maintenance:

Control Drawings:

Intrusion Detection:

Preventative Maintenance:

Control Drawings:

Closed Circuit Television System:

Equipment: Panels are in the Administration Building, Maintenance Building, and Vehicle Bay. Equipment consists of:

SPECIFICATIONS FOR CONTRACT MANAGEMENT

REPRESENTATIVES OF THE CONTRACTING OFFICER (COR):

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer’s Technical Representative (COR). The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include, but are not limited to, the following:

(i) Provides contract oversight and technical guidance to the Contractor.

(ii) Acts as technical liaison between the National Cemetery and the Contractor and between the cemetery and the Contracting Officer.

(iii) Placing orders for services.

(iv) Determining whether contract deliverables meet functional, technical and performance specifications.

(v) Verification / certification of payments to the Contractor for services rendered.

(vi) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(c) The COR may not modify the intent or the terms and conditions of the contract. All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost.

(d) Changes, increases, and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

(e) Communication & Coordination of Work with COR: Communication with the COR (or designee) is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workmen are prohibited from passing through the service area during this period.

(f) Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives.

FEDERAL HOLIDAYS:

All work under this contract will be done during normal business days and daylight hours unless otherwise required, or if a Holiday is declared by President. The following is a list of Federal holidays:

NOTIFICATIONS:

If the alarm systems are triggered after normal working hours, which are Monday thru Friday 0800-1630 contact the following People; please contact the VA Police after you have tried to contact the 1st,2nd, 3rd. and 4th person on the list and were unable to communicate.

Communication chain of command will be as follows:

1st Foreman 2nd COR 3rd Assistant Director 4th Director VA Police (White City and Roseburg)

Please note: Names and contact numbers will be filled in upon contract.

MISCELLANEOUS

(a) The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance.

(b) The Contractor shall be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to personnel and shall be prescribed by OSHA standards to include hard hats, safety shoes, safety glasses, and hearing protection devices.

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