VOLUME 1 OF 1

TECHNICAL SPECIFICATIONS

S P E C

FOR

BRIARWOOD PARK

SITE IMPROVEMENTS

PROJECT MANUAL:

CITY OF BROOKHAVEN, GEORGIA

PROJECT #15091.00

BID #23-104

PREPARED BY:

CPL Inc.

Land Planning ∙ Landscape Architecture

3011 Sutton Gate Dr. Suite 130 Suwanee, Georgia 30024

678 318-1241

April 1, 2023

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 TABLE OF CONTENTS SECTION 00-002-1

TECHNICAL PROVISIONS

DIVISION 0 - BIDDING/CONTRACT REQUIREMENTS

Section Title

Invitation to Bid, No 23-104 Briarwood Park Improvements 00-003 Plans Sheet Manifest 00-300 Bid Form 00-350J Instructions to Bidders 00-3502 Supplementary Instructions to Bidders 00-3503 List of Subcontractors

DIVISION 1 - GENERAL REQUIREMENTS

01010 Supplementary Conditions 01026 Schedule of Values 01027 Applications for Payment 01035 Modification Procedures 01040 Coordination 01045 Cutting and Patching 01050 Field Engineering 01095 References, Standards and Definitions 01200 Project Meetings 01220 Unit Prices 01300 Submittals 01340 Shop Drawings 01400 Quality Control 01500 Construction Facilities and Temporary Controls

01563.9 Tree Care and Root Protection

01600 Materials and Equipment 01631 Substitutions 01700 Contract Closeout 01740 Warranties 01740.A Contractor Warranty Form 01741 Subcontractor Warranty Form

DIVISION 2 - SITE WORK

02060 Site Demolition 02100 Site Preparation 02112 Tree Protection 02125 Erosion, Sediment and Pollution Control 02125.B NPDES Compliance 02200 Earthwork 02511 Asphalt Paving

CPL 15091.00 TABLE OF CONTENTS SECTION 00-002-2

02513 Pavement Markings 02630 Storm Drainage 02665 Water Management and Accessories 02668 Water Service 02700 Grouting of Storm Sewer Lines 02723 Inlets 02808 Watering 02830 Chain-link Fence 02843 Handrail 02870 Site Furnishing 02889 Woodland Paved Trail Construction 02900 Landscape Materials 02921 Topsoil 02933 Temporary Seeding 02975 Cleanup and Finish

DIVISION 3 - CONCRETE

03200 Concrete Reinforcement 03300 Cast in Place Concrete 03310 Concrete Work 03310.A Cast in Place Abutments 03521 Concrete Curbs 03523 Concrete Sidewalk

DIVISION 4 - MASONRY

04100 Masonry Mortar 04200 Unit Masonry 04222 Modular Block Wall 04400 Stone Masonry

DIVISION 5 - METAL

05513 Prefabricated Shelter 05520 Guardrails 05552 Gator Prefabricated Bridge 05663 Helical Piers

CPL 15091.00 TABLE OF CONTENTS SECTION 00-002-3

DIVISION 6 - WOOD

06100 Rough Carpentry 16105 Miscellaneous Rough Carpentry

06200 Finish Carpentry

DIVISION 16 – ELECRICAL

16010 Electrical General 16100 Basic Materials and Methods 16400 Electrical Service and Distribution 16450 Grounding 16450 Site Light Fixtures

DIVISION 17 – WASTE MANAGEMENT

174198 Construction Waster Management

APPENDIX

1. Subsurface Soil Exploration Report

2. Poligon Estimated Foundation Sizes

3. Poligon Electrical Cutout

4. Poligon Color Chart

5. Site Power Exhibit

6. Letter to Tim Ward

7. Briarwood Phasing Exhibit

8. Memo to Jeff Dadisman

9. Poligon Quote # 124230

10. Briarwood Park Permits List

11. Bridge Dekalb AP# 3126349

12. Potting Shed AP# 3126353

13. Garden Pavilion Dekalb AP# 3126355

14. Tennis Pavilion Dekalb AP# 3126357

15. Wall Dekalb AP# 3126420

END OF SECTION 00002

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENTS

CPL 15091.00 SHEET MANIFEST SECTION 00003

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENTS

CPL 15091.00 SHEET MANIFEST SECTION 00003

END OF SECTION 00003

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENT

CPL 15091.00 BID FORM SECTION 00-300

BID FORM – CITY OF BROOKHAVEN

BID FORM

BRIARWOOD PARK IMPROVEMENTS

BROOKHAVEN, GEORGIA

1. Bid as Advertised: Yes

No

2. Bid Expires: __________ Month ____________ Day ____________ Year.

(Minimum of 90 days)

3. Bid Received From: (Company) ______________________

(Address) ______________________

(Phone) ______________________

(Contact) ______________________

CPL Project Number: 15091.00

Brookhaven Bid Number: ITB No. 23-104

I. INTRODUCTION:

The City of Brookhaven is accepting bids from qualified Contractors for the specified improvements in Briarwood Park per the Scope of Work.

II. INSTRUCTIONS:

Failure to adhere to the instructions below and elsewhere in the Invitation To Bid (ITB) may result in the bid being deemed non-responsive.

A. The Bidder shall not attach information in lieu of completion of the forms provided below and any specifically requested attachments. All information requested by the Client must be provided.

B. The Bidder's qualifications and ability to complete this project will be determined based upon the information presented. All questions must be answered in full.

Bidder acknowledges receipt of the following addenda:

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENT

CPL 15091.00 BID FORM SECTION 00-300

BID FORM – CITY OF BROOKHAVEN

Addendum No. _________________ Dated _____________________

BASE BID LUMP SUM WITH UNIT PRICES

Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by Clark, Patterson, Lee and their consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment services, and all calculated allowances below, necessary to complete the construction of the above-named project, according to the requirements of the Procurement and Contracting Documents, for the stipulated Lump Sum of:

Dollars

(Total transferred from the Construction Items Bid Schedule

BID GUARANTEE

The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified within 10 ten days after a written Notice of Award, if offered within 60 sixty days after receipt of bids, and on failure to do so agrees to forfeit to Owner the Bid Bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

_______________________________ Dollars ($_____________________)

SUBCONTRACTORS AND SUPPLIERS

The Bidder shall execute subcontracts for the portions of the Work as indicated on the attached List of Subcontractors.

TIME OF COMPLETION

The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENT

CPL 15091.00 BID FORM SECTION 00-300

BID FORM – CITY OF BROOKHAVEN

to be issued by Owner and shall fully complete the Work within 270 calendar days. See Section 01010 Supplementary Conditions Paragraph 1.29.

The City of Brookhaven will charge the Contractor Five Hundred Dollars and no cents ($500.00) per day for liquidated damages for every day beyond the contracted Time of Completion, or no later than December 31, 2023, when the Work must be complete.

Note: Completed Construction Items Bid Schedule (CIBS) along with other attached schedules must be completed in full and attached to this Bid Form or be declared non-Conforming: See Instructions to Bidders (ITB) and Exhibit K.

Bidder further declares that the full name and resident address of Bidder’s Principal is:

Authorized Representative Authorized Representative

(Print or Type) (Signature)

Signed, sealed, and dated this _______________ day of_________________, 2023.

Notarized ________________________________ (Seal)

My Commission Expires ____________________

Company Name and Address:

Principal: ______________________________________

Title: _________________________________________

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENTS

CPL 15091.00 SECTION 00-3502

INSTRUCTIONS TO BIDDERS Page 1 of 4

SUPPLEMENTARY

INSTRUCTIONS TO BIDDERS

Value Engineering

Bid # 23-104

1. Bid Project: Briarwood Park Site Improvements proposals March 2023.

The City of Brookhaven provides these Supplementary Instructions to Bidders to the

Instructions to Bidders for the Briarwood Park Improvements project.

2. Conflict of Instructions to Bid:

Any conflicts between the City Instructions To Bidders (ITB} and these Supplementary Instructions shall be brought to the attention of the Owners’ Representative. City ITB shall take precedence over Supplementary Instructions. Each bid must be submitted on the prescribed bid form with all blank spaces for bid prices filled in with ink or type written in both words and figures.

3. Qualifications of Bidder:

The City may make such investigations as he deems necessary to determine the ability of the bidder to provide the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.

4. Conditions of Work:

Each bidder must investigate fully the conditions relating to the construction of the project. Failure to do so will not relieve a successful bidder of the obligation to furnish all material necessary to carry out the provisions of the contract. Insofar as possible, the Contractor, in carrying out the work, must employ such methods or means as will not cause an interruption of, or interference with, the work of any other contractor. Each bidder must visit the site.

The entire project occurs within the confines of Briarwood Park of the City of Brookhaven. The plans have been approved by the city. The Contractor shall be expected to implement construction methods and procedures for constructing the improvements that do not infringe upon the rights of local park users to use park facilities. Certain elements of the work will have to be performed by schedule. Access will be limited to the construction area and specified staging areas. The Contractor shall be responsible for any damage caused to adjacent businesses or private property.

INSTRUCTIONS TO BIDDERS Page 2 of 4

5. Security for Faithful Performance

Simultaneously with delivery of the executed contract, the Contractor shall furnish a surety bond as security for faithful performance of this contract and furnishing materials in connection with this contract. The surety on such bond or bonds shall be a duly authorized surety company satisfaction to the Owner.

6. Power of Attorney

Attorney-in-fact who signs bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

7. Method of Award - Lowest Qualified Bidder

If at the time this contract is to be awarded, the lowest qualified bid submitted by a responsible bidder does not exceed the amount of funds then estimated by the Owner as available to finance the contract, the contract will be awarded on the Base Bid only.

8. Obligation of Bidder

At the time of the opening of bids, each bidder will be presumed to have inspected the site, to have read, and to be thoroughly familiar with the plans and contract documents (including all addenda). The failure or omission of any bidder to examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect to the bid.

9. Value Engineering:

Contractors are free to submit deductive alternates and recommendations to reduce the total bid amount of the contract as separate items from the lump sum bid. These may be used during the value engineering process, with the lowest apparent bidder, to reduce the contract to the final budget but will not be used to determine the lowest qualified bidder.

A form is attached to the Bid Form to allow the contractor to make these recommendations.

10. Confidentiality:

The completed Construction Items Bid Schedule, Plant List and Fixture Schedule shall be considered confidential and will not be made available to anyone except officials responsible for reviewing the bids and awarding the contract. Schedules may be returned to unsuccessful contractors upon awarding of the contract, if requested.

INSTRUCTIONS TO BIDDERS Page 3 of 4

11. Construction Budget:

The construction documents of the project are designed to allow the Owner to adjust the scope of work in order to keep the cost of the project within the project budget.

Contained within the bid documents is the Construction Items Bid Schedule that intends to identify every element of the project. The Contractor is required to submit the Construction Items Bid Schedules, Plant List and Fixture Schedule with Unit Prices and Total Prices for each Item on the schedule. The accumulated total of these items shall represent the total lump sum being the Base Bid price for the project.

12. Separate General Conditions:

Contractor shall separate the fee, profit, and overhead as a separate line item and not disperse it among the unit items. As unit items are dropped during the budget adjustment process, the entire line item will be deleted as a single cost. Adjustment in the fee, profit, and overhead will be negotiated after all line items to be deleted are accepted.

13. Apparent Low Bidder:

The apparent low bidder shall be determined by the lowest base bib provided by a qualified bidder. Once the lowest bidder is identified, the city may begin to review the base bid and items for the purpose of adjusting the overall scope of the project if the lowest base bid is above the amount available to construction the project.

14. Lump Sum Bid Adjustment:

After determination of the Apparent Lowest Qualified Bidder, if the lowest lump sum Base Bid is above the client’s intended budget for construction of the project, the City may proceed to remove items or quantities of the overall project scope from the CIBS.

The items will be removed at their stated unit price and quantities as indicated on the CIBS. This exercise is intended to reduce the total lump sum by deleting items from the Construction Items Bid Schedules until the project budget is achieved. The adjustments will be reviewed with the said Apparent Lowest Qualified Bidder.

15. Minimum Contract:

The contractor reserves the right to withdraw the bid if the Adjusted Lump Sum drops below the amount the contractor feels is required to complete the project.

16. Second Lowest Bidder:

If the apparent lowest Bidder elects to withdraw from the bid, the city will proceed on the same exercise with the nest lowest bidder based on the Base Bid only. The city will repeat this process until a contractor is selected or the project put on hold.

INSTRUCTIONS TO BIDDERS Page 4 of 4

17. Final Contract:

Contractor and the Owner or City shall sign the agreed contract stating the final contract amount and the adjusted Construction Bid Items schedule as the final Lump Sum Contract.

END OF SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENTS

CPL 15091.00 LIST OF SUBCONTRACTORS 00-3503

LIST OF SUBCONTRACTORS 15091.00

LIST OF SUBCONTRACTORS

I do ,/do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

COMPANY NAME

AUTHORIZED REPRESENTATIVE SIGNATURE

CITY OF BROOKHAVEN BRIARWOOD PARK SITE IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 01010-1

SUPPLEMENTAL CONDITIONS 01010-1

SECTION 01010

SUPPLEMENTAL CONDITIONS

1.1 General: These Conditions are a Supplemental Conditions to the General Conditions of the

Contract for Construction

1.2 Drawings and Specifications: See Cover Sheet of Drawings for list of Contract Drawings.

See Table of Contents of Project Specifications for list of Technical Specification Sections.

Pay particular attention to Division 1 of the Specifications as they apply to the General Conditions.

1.3 Temporary Equipment: See Section 01600 Materials and Equipment for more detail.

1.4 Lifting Devices and Hoisting Facilities: The Contractor shall provide, operate and maintain construction cranes for hoisting materials, as well as other type hoists, as may be required for execution of the work of all trades as identified in the contract documents and specifications.

Such apparatus, equipment and construction shall meet the requirements of labor laws and other applicable state and federal laws.

1.5 Temporary Support Facilities: See Section 01500 Construction Facilities.

1.6 Layout of Site Work: See Section 01050 Field Engineering for general descriptions.

Specific Requirements:

Phasing and Traffic Control Plan: Contractor shall prepare a Phasing and Traffic Control plan to be approved by the Owner prior to starting any work on the site. See Additional Supplemental Conditions, Paragraph 1.29, Phasing and Traffic Control Plan description at the end of this Section.

Tree Protection Adjustments: Contractor and Owner’s Representative shall meet on site to make field adjustments to the grading in order to save on site trees. See Additional Supplemental Conditions, Paragraph 1.30 at the end of this section for more detailed information.

Site Stakeout: Before commencing any work, the Contractor shall verify all grades, lines, levels and dimensions as indicated on the Drawings. He shall report any errors or inconsistencies to the Landscape Architect before commencing work.

The Contractor shall stake the entire project, both as to location of all construction items as well as finish grades. This stakeout must be accurate relative to location and elevation. This stakeout shall be made early in the construction process and preserved for reference during construction.

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-2

SUPPLEMENTAL CONDITIONS 01010 - 2

The purpose of the staking, with inspection and adjustment by the Landscape Architect, is to adapt the design to the site rather than allow the design to be forced upon the site. Staking is subject to various degrees of adaptation which can only be determined by the Landscape Architect. This variation is an aesthetic decision, the amount of adjustment most often determined by the existing trees, terrain, soil conditions, utilities, sub-surface water and by other intangibles which are impractical to survey in absolute accuracy.

The Contractor shall notify the Landscape Architect at least five (5) working days before inspection of the stakeout must be made. During the inspection the Landscape Architect and Owner’s Representative will adjust the stakeout as necessary to fit the trees, topography, and all other objects and conditions on the site. At this time the Landscape Architect will clearly mark all trees and other vegetation to be removed. This staking-inspection process must take place prior to any tree removal, grading, construction, or any other work on the site.

During the inspection, the Contractor shall be at the site along with the person who will superintend the work under this contract.

The staking inspection process shall be repeated for any work not staked and approved or adjusted during the first site visit. No work shall ever be done without the stakeout first being adjusted and approved by the Landscape Architect. All alignment, dimensions and elevation of any grading, excavation, construction, and planting is subject to adjustment to accommodate existing conditions and to save trees and other vegetation.

Any work progress delays caused by inadequate, incomplete, or improper staking shall not merit an extension of the contract or delay charges by the contractor.

The Landscape Architect shall have 2 days to respond to any request to come to the site and adjust a stakeout.

The Landscape Architect shall have a minimum of three (3) days to resolve any problems created by unknown conditions discovered during the stake out or construction.

The contractor shall be responsible to adequately schedule his work to allow constant work to continue. When unknown conditions inhibit the flow of work the contractor shall continue unhindered portions elsewhere on the project and notify the Landscape Architect immediately.

1.7 Unknown Conditions: Subsurface Conditions: Should the Contractor encounter, during the progress of the work, subsurface latent physical conditions at the site, materially differing from those shown on the drawings or specified for unknown conditions of an unusual nature differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the drawings and Specifications, the attention of the Landscape Architect shall be called immediately to such conditions before they are disturbed.

The Landscape Architect shall thereupon promptly investigate the conditions, and if it proves that there is a material difference, the contract price shall, with the written approval of the Owner, be increased or decreased in accordance with such conditions. The items effected will be added or subtracted at the unit prices established in the bid.

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-3

SUPPLEMENTAL CONDITIONS 01010 - 3

1.8 Geo-Technical Assistance. The Contractor shall coordinate the involvement and schedule of the Geotechnical Consultant for the project.

The Owner will retain at his own expense the services of a qualified geo-technical engineer to advise on all construction techniques involved in the work, including the design, checking and approval of temporary bracing, shoring, underpinning and other items pertinent to the work, and on construction methods for solution of problems which may be encountered. The geo-technical engineer shall be primarily concerned with construction methods necessary to prevent settlement or failure of walkways, foundations and footings, and/or damage to such surrounding structures as sidewalks, roads, utilities, and embankments on the Owner’s property.

1.9 Existing Utilities Shown. Existing utility lines shown on the drawings, such as, cables, ducts, conduits, and piping shall, if damaged (unless they are to be abandoned) be immediately repaired, protected, and maintained in use until relocation of same has been completed or shall be cut and capped where directed or shall be prepared for service connections when so required.

Special Note: There is a sanitary sewer line shown on the survey of the site. The Contractor shall verify if this line exists by uncovering it and surveying it in the field.

1.10 Utilities Not Shown. The contractor shall be responsible for securing the services of a utility locator to determine any unknown utilities that may be on the site. Any utilities encountered that are not shown in the drawings and are to remain as active utilities, if inadvertently damaged by the Contractor, shall be repaired by him. An adjustment in the contract price will be made at rates determined by the Contractor and approved by the Landscape Architect.

If an extra expense is incurred in protecting and maintaining any utility line not shown on the drawings, an adjustment in the price will be made. Contractor shall not be compensated if the utility was improperly located or omitted by locator if it is deemed that the utility could have been detected.

1.11 Inclusion of Accessories: Unless specifically mentioned otherwise, all anchors, bolts, screws, fittings, fillers, hardware accessories, trim and other parts required for, or in connection with, an item of material to make a complete, serviceable, finished and first quality installation shall be furnished and installed as part of the item whether or not shown on the drawings or specified.

1.12 Protection: All materials shall be shipped, stored and handled in a manner that will afford protection and ensure their being in first class condition at the time they are incorporated in the work.

After installation all materials shall be properly protected against damage to ensure they will be in first class condition when the project is completed and accepted by the Owner.

1.13 Installation: All items shall be installed in a workmanlike manner in accordance with the best recognized practice of the trade. Manufactured items shall be installed in strict accordance with the manufacturer’s printed directions, specifications and/or recommendations. All working parts shall be properly adjusted after installation and left in

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-4

SUPPLEMENTAL CONDITIONS 01010 - 4

perfect working order. Unless otherwise indicated, items exposed to weather or subject to flooding shall be installed so as to shed water. Items shall in all cases be installed plumb and true and/or in proper relation to surrounding materials.

Samples: Contractor shall be responsible for preparing samples as required in the technical specifications and to obtain approvals prior to construction of the item.

1.14 Reference to Standard Specifications: When standard specifications such as The American

Society for Testing and Materials, Federal Specifications, Department of Commerce (Commercial Standards), American Institute of Steel Construction, or other well known public or trade associates are cited as a standard to govern materials, and/or workmanship, such specifications or portions thereof as referred to shall be equally as binding and have the full force and effect as though it were copied into these specifications. Such standards as are mentioned are generally recognized by and available to the trades concerned.

1.15 Reference to Manufacture's Publications: Unless otherwise specifically stated, all manufacturer’s catalogs, specifications, instructions or other information or literature that are referred to in the specifications shall be considered as the latest edition and/or revision of such publication that is in effect on the date of the Invitation or Advertisement for Bids.

1.16 Document Signatures: See General Conditions.

1.17. Materials Furnished by Others: Whenever the Contractor or any Subcontractor shall receive items from another contractor or from the Owner for storage, erection or installation, the Contractor or Subcontractor receiving such items shall give receipts for items delivered, and any necessary replacing of item or items received. No adjustment will be made to the contract price for increased insurance premiums, except for materials and/or equipment furnished by the Owner and not listed as such in other Contract Documents.

1.18. Substitute Materials and Equipment: See Section 01631 Substitutions for more detail.

Approval, by the Landscape Architect, of substitute materials and equipment shall not relieve the Contractor from his responsibility to supply and install any additional materials, equipment, or labor required to make the substitution properly function within the intent of the Contract Documents, as issued for Bid, whether or not recognized by the Landscape Architect or Contractor. The Contractor shall supply and install such required additional costs to the Owner.

1.19. Protection of Existing Structures: The Contractor shall be liable for all damage to existing structures that occurs as a result of his negligence to provide proper and adequate protective measures, including but not limited to buildings, walls, fences, paving, conduits, furniture, pipe, wiring, drains, underground utilities and equipment.

The Contractor shall be liable for all damage to trees, shrubs, turf and other vegetation. See Tree Penalty Clause in Section 02112, page 2.

1.20. Security Considerations: Construction shall not interfere with reasonable access to the adjacent park facilities.

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-5

SUPPLEMENTAL CONDITIONS 01010 - 5

The contractor shall not interfere with reasonable use of the remainder of the park and existing site facilities.

Contractor shall prepare a phasing schedule that allows the Recreation Center to remain accessible to the public from March 2023 to September 11, 2023. The total project must be complete no later than Dec 31, 2023. See Phasing Exhibit in the Appendix.

1.21. Working Hours: See General Conditions.

1.22. Order of Construction: Contractor shall submit a progress schedule and phasing plan at the pre-construction conference outlining the order of his construction process - Priorities within this schedule shall be coordinated with the Owner. See Paragraph 1.29 of this section for more detail.

Sequence of Work. Work is to be processed in an orderly manner. The organization of the Specifications or contract drawings does not necessarily indicate the order of phasing sequence in which work is to be performed. If prior construction or other contractors on the project site shall interfere with this work, the Landscape Architect shall declare the time and date when this project contract can be started on the site.

Contractor shall not be granted extensions or delay charges when it is deemed clearly that Contractor could have continued work on other components of the project or locations on the site without suffering a delay in the process.

1.23. Record of Construction Changes and As-Built Documents: On completion of the work, the

Contractor shall mark the appropriate contract drawings in indelible ink showing the final locations of all underground installations including, but not limited to, power lines, irrigation lines, sewage lines, drainage lines, septic tanks, fuel tanks, etc. They also shall record the proper location of all installations above ground where they have been changed on the site from designated locations on the plans.

The contractor shall provide a flash drive containing the As-Built plans to the Owner upon completion of the project.

1.24. Guarantee: See Section 017040 Warranties for more detailed descriptions. All landscape materials shall be guaranteed by the Contractor in accordance with Section 02900.

1.25. Application for Payment: See Section 01027 Application of Payment for detailed instructions.

1.26. Certificates for Payment: Upon receipt of Application for Payment, Owner's Representative with the Landscape Architect shall inspect and issue to the Contractor a Certificate for Payment or state in writing to the Contractor a Certificate for Payment or state in writing to the Contractor the corrections which must be made according to the plans and Specifications before he shall be paid. These corrections shall be made at once, and the Owner's representative shall issue a Certificate of Payment on their acceptance. The Owner shall pay

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-6

SUPPLEMENTAL CONDITIONS 01010 - 6

the full amount of the Certificate within fifteen (15) days after receiving the Certificate of Payment from the Owner's Representative.

1.27. Quantities and Measurements:

The following principles shall govern the settlement of disputes which may arise over discrepancies in the contract documents: (a) as between figures given on drawings and the scaled measurements, the scaled measurements shall govern; (b) as between large-scale drawings and small-scale drawings, the larger scale shall govern; (c) as between drawings Form of Agreement and the Specifications, requirements of the Form of Agreement shall govern.

Measured quantities shall take precedence over any written or given quantities in the CIBS or other locations in the documents. The quantities given in the CIBS are only for convenience to the Contractor and are not considered binding. The contractor must measure quantities and bid on them per measurement. Discrepancies in Consultant written quantities and actual measurements shall not be considered after the bid is awarded.

1.28. Maintenance: The Contractor shall be responsible for all maintenance, as required, until completion and acceptance of the work. Various items of maintenance are indicated in applicable sections of the Technical Specifications, to which the Contractor is referred. The Owner shall become responsible for maintenance upon completion and final acceptance of the work.

Additional Supplemental Conditions for Briarwood Park Improvements.

1.29 Phasing and Traffic Control Plan:

This project is located in an active park that includes a Recreation Center and a Swimming

Pool. It is required by the owner to retain access to these facilities during the construction of the Briarwood Park Improvements.

It will be necessary to phase construction of the improvements in order to allow access to the recreation center and swimming pool during the seasons of heavy use. The access drive and parking lot and parking lights must be maintained for the public to allow use of the facilities.

The public will be crossing the construction site, which will require additional traffic control and phasing barriers to allow for unobstructed access to the facilities during the months that the facilities are to be available to the public.

Briarwood City Park Schedule:

Parking for the swimming pool is required until Sept. 11, 2023.

The pool is closed one day a week. Contractor to coordinate with Owners Representative and Recreation Center Director for scheduling during pool operations.

Parking lot and underground detention must be started and completed between 9/11/23 and 12/15/23.

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-7

SUPPLEMENTAL CONDITIONS 01010 - 7

Existing Parking lot lights shall remain and not be demolished during the swimming pool operation season.

The project must be totally completed by December 31, 2023. Contractors may phase in the demolition and construction of the roadways and facilities as necessary to accommodate these dates.

It will be necessary to coordinate on a regular basis with the Recreation Center Director to accommodate events.

Suggested Phasing: The Consultant and Owner have identified suggested phases and sequencies to be considered by the Contractor that may be beneficial. The contractor may utilize these suggestions or develop his own phasing plan as necessary to accomplish the objectives of the project.

These phasing suggestions may change depending on when the project actually receives a NTP to begin construction.

See Phasing Plan Exhibit #7 in the Appendix of the Project Manual for more information.

Suggested Phasing Ideas:

Phase 1. Start until September 11, 2023

A. Close off Briarwood Park from the Apartments down past the tennis courts. Use the No Name entrance drive as access to the recreation center.

B. Proceed to build the new tennis parking, bleachers, pavilion, storm drainage and detention system.

C. Demolition of the community garden and placement of the ATT conduit.

D. Preparing shop drawings and submittals.

E. Ordering the bridge and prefabricated shelter.

F. Renovation of the existing pavilions if selected as an Alternate.

G. Relocation of the EV chargers.

H. The Contractor may consider building the bridge access and abutments during this phase by using the north side of the parking lot to build the east abutment.

I. If the bridge arrives before phase 2 begins, the north side of the parking lot can serve as a staging area for the crane and bridge.

J. The dumpster pad and fence may also be considered during this phase.

K. The hand-build the mulch trail and 6’ wide concrete trail with steps in phase 1.

L. Entrance sign wall and tree plantings.

M. Consider mill and topping the road. However, waiting till the end of the project may be beneficial to avoid damage to the new asphalt topping.

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-8

SUPPLEMENTAL CONDITIONS 01010 - 8

Phase 2.

A. Reopen Briarwood Way for traffic access and close entrance drive.

B. Demolish entrance drive and parking down to new road edge.

C. Build concrete trail, community garden and Garden Pavilion.

D. Any other part of phase 1 that was not completed, E. Deliver detention structure materials and store them on site.

Phase 3. September 11, 2023, through December 31, 2023.

A. Close Briarwood Park Road just beyond the tennis courts, or at entrance.

B. Recreation Center and Pool closed from Sept. 12 to Nov. 30. 2023 C. Demolish remaining asphalt.

D. Build the detention system.

E. Install utilities and lighting.

F. Pave the parking lot and finish.

G. Mill and top Briarwood Park Road on the way out.

H. Contractor has till Dec. 31, to finish up site items not effecting the Recreation Center.

Note: These ideas are only suggestions. The contractor shall develop a phasing plan to allow the Recreation Center and Swimming Pool to be safely accessed by the public with parking until September 11, 2023. Demolition of existing parking lot lights and installation of new lights must be considered.

Budget constraints may also require the Owner to deduct or postpone some elements or areas of construction. These changes shall be incorporated into the Phasing Plan as necessary.

1.30 Grading adjustments for Tree Save.

1. Construction Stakeout: The contractor is required to stake all the site elements in the field as to location and elevation before any construction begins.

See Paragraph 1.6 Layout in this Section for description of the stakeout process.

See Section 01050 Field Engineering for general descriptions.

2. Field Adjustments: The contractor and Owner’s Representative shall walk the stake-out to adjust the locations of the LOD, security fence and tree protection areas relative to other elements of the project. Approval of these locations in the field must be accomplished before construction can begin.

3. Tree Removal Adjustments:

The city is desirous to save as many trees as possible on the site. Several trees have been designated as ‘Do Not Touch’. Adjusting to existing conditions on the site will be necessary to ensure that those and other trees have the best chance of survival.

The survey is not totally accurate for making the decisions on some of the trees to be removed and to be saved. The existing grades are not accurately reflected on the survey

CITY OF BROOKHAVEN BRIARWOOD PARK IMPROVEMENTS

CPL 15091.00 SUPPLEMENTAL CONDITIONS SECTION 1010-9

SUPPLEMENTAL CONDITIONS 01010 - 9

and may create a need to adjust elements of the design based on actual field conditions.

The contractor will stake out the limits of the paving and grading before beginning any construction work. The city arborist, owner and contractor shall walk the site and determine which trees may be saved and which must be removed. The stakeout must be performed as an early item in the construction schedule in order to effectively achieve the desired results.

See Letter to Jeff Dadisman in the Appendix of the Project Manual for more information.

END OF SUPPLEMENTAL CONDITIONS

CPL 15091.00 SCHEDULE OF VALUES SECTION 01026-1

SCHEDULE OF VALUES 01026-1

SECTION 01026

SCHEDULE OF VALUES

PART 1 GENERAL

1.0 SCOPE

The work under this Section includes preparation and submittal of a Schedule of Values.

The Construction Items Bid Schedule (CIBS) is designed to substitute for the Schedule of Values when the project is bid by using a Construction Items Bid Schedule.

In the above stated case, the term Construction Items Bid Schedule can be substituted for Schedule of Values in this Section of the Specifications.

Other associated schedules for the project are considered as part of the CIBS and must be attached to the CIBS and Final Bid Form.

(Planting, Site Fixtures, Building schedules.)

Owner’s Representative may be substituted for Landscape Architect in the specs.

See Section 00-3501 Exhibit K - Construction Items Bid Schedule See Section 00-300 Bid Form See Section 01027 Application for Payment, for more information.

2.0 GENERAL

A. Timing of Submittal: Submit to the Landscape Architect, a Schedule of Values allocated to the various portions of the work, within 10 days after Notice to Proceed.

The first progress payment will not be made until the next pay cycle following the Landscape Architect's approval of the Contractor's Schedule of Values.

B. Supporting Data: Upon request of the Engineer, support the values with data which will substantiate their correctness.

C. Use of Schedule: The schedule of values, unless objected to by the Landscape Architect, shall be used only as a basis of the Contractor's Application for Payment.

D. Construction Items Bid Schedule may serve as the Schedule of Values.

CPL 15091.00 SCHEDULE OF VALUES SECTION 01026-2

Schedule of Values 01026-2

E. Construction Items Bid Schedule form is available through the Consultant in Excel electronic format upon request.

3.0 FORM AND CONTENT OF SCHEDULE OF VALUES

A. Form and Identification

1. Prepare schedule of values on 8-1/2 x 11-inch paper in landscape format.

2. Contractor's standard forms and automated printout may be used.

3. Identify schedule with:

a. Title of project and location

b. Landscape Architect

c. Name and address of Contractor

d. Contract designation

c. Date of submission

B. Schedule shall list the installed value of the component parts of the Work in sufficient detail to serve as a basis for computing values for progress payments during construction. Breakdown shall be by number and construction items, for ease of field verification of quantities completed in each line item.

See Section 01027 Applications for Payment for more detailed instructions.

C. Format

1. Follow the Construction Items Bid Schedule (CIBS) of the Contract Documents as the format for listing component items quantities and costs.

2. Identify each item with the number and name of the respective item on the Construction Items Bid Schedule.

D. For each major line item, list sub-values of major products or operations under the items as shown on the Construction Items Bid Schedule and Bid Form.

E. For the Various Portions of the Work:

1. Each construction item shall exclude any proportional amount of the Contractor's overhead and profit.

2. For items on which progress payments will be requested for stored materials, break down the value into:

a. The cost of the materials delivered and stored, with taxes paid.

b. The total installed value, less Contractor's overhead and profit and less item a. above.

c. Copies of the delivery manifest and supplier invoice.

A. Mobilization is identified as a separate line item so the contractor can bill ahead to secure operational capital to begin the project.

CPL 15091.00 SCHEDULE OF VALUES SECTION 01026-3

Schedule of Values 01026-3

B. General Conditions and Overhead shall be shown as a separate line item at the bottom and not calculated into the unit items costs.

C. Additional Items: At the end of the Construction Items Bid Schedule the contractor may add additional line items that he feels were not listed or should be further broken down.

D. In the case where the Construction Items Bid Schedule is used to bid on the project, the sum of all the values listed on the Construction Items Bid Schedule plus all addenda shall equal the Bid Total or Contract Amount as shown on the Bid Form.

END OF SECTION 01026

CPL 15091.00 APPLICATIONS FOR PAYMENT SECTION 01027

Applications For Payment 01027-1

SECTION 01027

APPLICATIONS FOR PAYMENT

1.1 GENERAL

A. Coordinate the Construction Items Bid Schedule (CIBS) and Applications for Payment with the Contractor's Schedule of Payment, Submittal Schedule, and List of Subcontracts.

B. Coordinate preparation of the Construction Items Bid Schedule (CIBS) with preparation of the Contractor's Project Construction Schedule of Work.

1. Correlate line items in the Construction Items Bid Schedule (CIBS) with other required administrative schedules and forms, including:

a. Contractor's Project Construction Schedule.

b. Application for Payment forms, including Continuation Sheets.

c. List of subcontractors and consultants.

d. List of products.

e. List of principal suppliers and fabricators.

f. Schedule of submittals.

g. Schedule of materials stored

2. Submit the Project Construction Timeline Schedule and Phasing Plan at the earliest possible date but no later than 7 days before the date scheduled for submittal of the first Application for Payment.

C. Format and Content: Use the Construction Items Bid Schedule (CIBS) as the format for establishing the Schedule of Payment. Provide at least one-line item for each Unit Item on the Construction Items Bid Schedule as a payment item.

1. Include the following Project Identification Briarwood Park Improvements - City of

Brookhaven –

a. Project name and location – Briarwood Park Improvements

b. Name of Consultant – CPL Inc.

c. Project number. 23-104

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Payment items in tabular form with separate columns to indicate the following for each item listed:

a. Item number.

b. Name of the item.

c. Total quantity of the item.

d. Unit price.

e. Total price.

APPLICATIONS FOR PAYMENT 01027 - 2

f. Current work completed by dollar value.

g. Previous dollar amount completed.

h. Percentage of Item Sum completed to nearest one-hundredth percent.

3. Provide separate backup for each part of the Work where the Application for Payment includes materials or equipment, purchased, fabricated or stored, but not yet installed.

4. Advance Payment: Contractor may submit for advance payment to fabricators as Material Fabricated on the Materials Stored form. Copies of the PO agreement and advance payment requirement must be included in the request for advanced payment.

5. Change Orders or Construction Change Directives that change the Contract Sum must be pre-approved before commencing the work or applying for payment. Pre-approved change orders may be attached to the application for payment as a new items line at the bottom of the Payment Schedule after completion and acceptance of the change order work.

6. Maintain a chronological and on-going Ledger List of minor field deletions or additions to the contract to be attached to each payment request.

7. Consultant can provide a sample Pay Request if requested by contractor.

D. Applications for Payment shall be consistent with previous applications and payments as certified by the Owner’s Representative and paid to date by the Owner.

E. Payment-Application Times: Payment dates are indicated in the Agreement. The period covered by each application is the period indicated in the Agreement.

F. Payment-Application Forms: Use AIA Document G702 and Continuation Sheets G703 as the form for Applications for Payment, or the form supplied by the Owner.

G. Application Preparation: Complete every entry, including notarization and execution by a person authorized to sign on behalf of the Contractor. The Landscape Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Payment and the Contractor's

Construction Items Bid Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives approved prior to the last day of the construction period covered by the application.

H. Transmittal: Submit 3 executed original copies of each Application for Payment to the Owner’s Representative within 24 hours. One copy shall be complete, including Waivers of Lien and similar attachments.

1. Transmit each copy with a transmittal listing attachments and recording appropriate information related to the application.

APPLICATIONS FOR PAYMENT 01027 - 3

I. Waivers of Mechanics Lien: With each Application for Payment, submit waivers of lien from every entity who may file a lien arising out of the contract and related to the work covered by the payment.

1. Submit partial waivers on each item for the amount requested, prior to deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Submit each Application for Payment with Contractor's Waiver of Lien for the period of construction covered by the application.

a. Submit final Applications for Payment with final waivers from every entity involved with performance of the Work covered by the application who may file a Lien.

4. Waiver Forms: Submit Waivers of Lien on forms, and executed in a manner, acceptable to the Owner.

J. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of the first Application for Payment include the following:

Provisions of the contract regarding payment shall supersede any applicable provisions of the Georgia Prompt Payment Act.

1. List of subcontractors.

2. List of principal suppliers and fabricators.

3. Schedule of Payments.

4. Contractor's Construction Schedule (preliminary if not final).

5. Submittal Schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. Copies of necessary building permits.

8. Copies of required licenses from governing authorities.

9. Certificates of insurance and insurance policies.

10. Performance and payment bonds.

11. Traffic control plan if required

12. Phasing plan preparation

13. Mobilization

14. Advance Payments to fabricators of the bridge and shelters.

K. Application for Payment at Substantial Completion: Following issuance of the

Certificate of Substantial Completion, submit an Application for Payment. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

1. Administrative actions and submittals that shall precede or coincide with this application include the following:

Provisions of the contract regarding payment shall supersede any applicable provisions of the Georgia Prompt Payment Act:

a. Occupancy permits.

APPLICATIONS FOR PAYMENT 01027 - 4

b. Warranties and maintenance agreements.

c. Test/adjust/balance records.

d. Maintenance instructions.

e. Meter readings.

f. Changeover information related to Owner's occupancy.

g. Final cleaning.

h. Application for reduction of retainage and consent of surety.

l. Final Payment Application: Administrative actions and submittals that must precede or coincide with submittal of the final Application for Payment include the following:

L. Retainage: Client shall retain 10% of all approved pay requests until substantial completion of the project. Retainage may drop to 5% until final inspection and acceptance with approval of the Owner.

1. Completion of Project closeout requirements.

2. Completion of items specified for completion after…