Award Information

This Award Information file documents the contract award for the City of Brookhaven, Georgia's Briarwood Park Improvements project (ITB 23-104). The project encompasses comprehensive park improvements including site demolition and preparation, earthwork, utility installation, parking lot and roadway reconstruction, three segmented block walls and one taller wall, a 100-foot aluminum bridge with concrete abutments and helical piers, two prefab shelters, wooden bleachers, 22 community garden boxes with potting shed, pervious concrete trails and sidewalks, site lighting and electrical work, and landscape installation consisting of 268 trees, 261 shrubs, 607 groundcover plants, 46,500 square feet of turf, and specialized wildflower seed mixes. The original bid submission deadline was July 20, 2023 at 2:30 p.m. EST, with a pre-bid conference held on June 29, 2023 at 10:00 a.m. EST at Briarwood Park Rec Center. Questions were due July 10, 2023 at 4:00 p.m. EST via the Bonfire Portal. The contract was awarded on September 5, 2023 to Sovereign/Cooper, Joint Venture, Inc. with a contract period of 300 calendar days from Notice to Proceed, requiring work to commence within 14 calendar days of contract approval.

The estimated contract value is $4,609,369.00 for this lump-sum bid with unit prices on the Construction Items Bid Schedule. Bidders were required to be Georgia-licensed general contractors with a minimum of five years' experience on similar projects, supported by three reference projects completed within the past five years. The project involved phased work to maintain public access, with parking availability required through September 11, 2023 and underground detention and parking lot completion between September 11, 2023 and March 1, 2024. Liquidated damages were established at $1,000 per calendar day for failure to meet the completion deadline. Contractors were required to provide bid guarantee at 5 percent of base bid, performance and payment bonds, and comprehensive insurance coverage including commercial general liability ($1 million combined single limit), automobile liability ($1 million combined single limit), professional liability ($1 million per claim), and workers' compensation with employer's liability ($100,000 per employee).