RFQ SPE605-27-Q-0204 FINAL.pdf

RFQ SPE605-27-Q-0204

GENERAL INFORMATION

Part: U.S. Government Procurements

Subpart: Supplies, Equipment, and Materials

Class Code: 91 – Fuels, Lubricants, Oils and Waxes

Address of Contracting Office: Defense Logistics Agency, 8725 John J. Kingman Road, Suite 4950, Ft. Belvoir, Virginia 22060-6222, United States of America

Subject: Department of State (DOS) Erbil Iraq

Solicitation Number: SPE605-27-Q-0204

Questions Due: November 11, 2026, at 11:00 AM local time (Ft. Belvoir, VA) Reponses Due: November 18, 2026, at 11:00 AM local time (Ft. Belvoir, VA) Contract Specialists: Suttom Beshir, E-mail; Suttom.Beshir@dla.mil; Phone Number: 703-965-7789, and Marcus Nolan, Marcus.Nolan@dla.mil: Phone Number: (571) 585-9022.

Contracting Officer: Augustus Patterson, Jr; E-mail: Augustus.Patterson@dla.mil; Phone Number: 571-585-1435

Web Address: http://www.energy.dla.mil

DESCRIPTION OF REQUIREMENT

The Defense Logistics Agency – Energy (DLA Energy) issues this Request for Quotation (RFQ) SPE605-27-Q-0204, to solicit competitive quotes from qualified commercial sources on a Full and Open Competition basis for the procurement, handling, and delivery of refined petroleum products supporting U.S. Department of State (DOS) operations in Erbil, Iraq.

The Government contemplates the award of a Firm-Fixed-Price (FFP) Contract with Economic Price Adjustment (EPA) Requirements Type contract with a one (1) year base period and one (1) year option period. Quotes are requested for the following fuel products:

BASE YEAR

CLIN DESCRIPTION NSN EST. QUANTITY (USG)

0001 Gasoline, Midgrade Unleaded (MUM) 9130-01-272-0983 15,000 0002 Diesel Fuel, 10 PPM Sulfur (SFD) 9140-01-556-9156 500,000

OPTION YEAR

CLIN DESCRIPTION NSN EST. QUANTITY (USG)

1001 Gasoline, Midgrade Unleaded (MUM) 9130-01-272-0983 5,000 1002 Diesel Fuel, 10 PPM Sulfur (SFD) 9140-01-556-9156 250,000

SPECIAL ADMINISTRATION NOTES

1. The offeror’s quotation nor the contract issued by the Government in response to a quotation form a binding contract. The contract is the Government’s offer to a supplier to buy certain products or services upon specified terms and conditions. A binding contract is formed when the supplier accepts the Government’s offer, either by written acceptance of the purchase order or substantial performance of the purchase order. The contracting officer may request that the contractor provide written acceptance of the order.

2. Quotations will be evaluated pursuant to FAR Overhaul 52.212-2 – Evaluation – Commercial Products and Commercial Services. The contracting officer will evaluate quotations based on the Lowest Price Technically Acceptable (LPTA) methodology. In order to be considered for award an offeror must meet or exceed technical acceptability standards for non-cost factors.

mailto:Suttom.Beshir@dla.mil mailto:Marcus.Nolan@dla.mil mailto:Augustus.Patterson@dla.mil http://www.energy.dla.mil/

3. This Solicitation incorporates provisions and clauses in effect and in accordance with the RFO and the Defense Federal

Acquisition Regulation Supplement (DFARS): Class Deviation 2026-O0028, effective date February 1, 2026, and Defense Logistics Acquisition Directive (DLAD): Effective January 12, 2026, through PROCLTR 2026-03. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its offer.

4. Offerors must be registered in the System for Award Management (SAM). Instructions for account registration and training can be found at www.sam.gov. FAR Overhaul 4.203-1(b) Policy sets forth the requirement that offerors be registered in SAM at the time an offer is submitted.

5. All PRIME vendors must be registered and approved in the Joint Contingency Contracting System (JCCS). All prime vendors are required to submit their JCCS registration number with their offer. The government will reject an offer if the vendor is not registered and approved in JCCS. All offerors must upload all required documents by the deadline for receipt of quotes. Awards will not be made to any vendor who is not registered and approved in JCCS. Instructions for account registration and training can be found at www.jccs.gov.

Note: Offerors are NOT fully registered and approved just because all the required information is uploaded. Offerors shall notify the contracting office when they have uploaded all their required documents in their respective location in the

JCCS.

A complete vendor submission for the prime contractor in JCCS includes but is not limited to the following:

(a) CAGE/NCAGE Code (UEI field also in JCCS)

(b) Articles of Association or Letter of Incorporation for the Company

(c) Host Nation Business License

(d) Tax Identification Certificate / Tax Clearance Letter

(e) Tax Statement

(f) Complete questionnaire for CENTCOM (Sign certification within 6-month period) to include:

(1) Organizational Chart w/

(2) Names & titles of all Key Management Personnel (KMPs)

(g) Current and valid photo identification of all shareholders, directors, and KMPs (front and back for licenses / top and bottom for Passports)

(1) When a shareholder is another entity (company/bank/etc.), please ensure the vendor provides one of the following as the “identification” for that entity:

(i) Articles of Association or Letter of Incorporation

(ii) Business License

(iii) Annual Report from the previous year

(h) Financial Documents –Bank Statement (30 days’ worth within last 6 months)

(1) Does not need to be an audited

(2) Cannot be redacted

(3) Balance Sheet/Profit & Loss are desired but not required

6. Offerors must be capable of obtaining the required fuel through the Oil Production & Distribution Center (OPDC) and understand the Logistic s Management Center (LMC)/OPDC/Prime Minister’s National Operation Center (PMNOC) process. Refer to ATTACHMENT 1 – LMC/OPDC PROCESS INSTRUCTIONS.

7. Offerors must offer on all line items. An offeror that fails to offer on all products will be ineligible for award. CLINs are not separately awardable; all (number) CLINs will be awarded together, on an “all or none” basis based on an aggregate extended price. The offeror shall provide the unit price by CLIN and a total aggregate price for all two (2) CLINS.

8. Award will be made to the Lowest Priced Technically Acceptable (LPTA) offeror. Offeror whose quote meets the requirements of the solicitation will be the most advantageous to the Government, price and other factors considered. See below FAR Overhaul 52.212-2 Evaluation – Commercial Products and Commercial Services.

http://www.sam.gov/ http://www.jccs.gov/

9. All offerors must provide a COA/COQ for Gasoline, Midgrade Unleaded (MUM) within the past 3-months of RFQ deadline that meets the Government’s specifications, as defined in C16.69-2 GASOLINE AUTOMATIVE, UNLEADED, MIDGRADE (MUM) (PCS) (DLA ENERGY FEB 2026). See Section M for additional details and requirements.

10. All offerors must provide a COA/COQ for Diesel Fuel, 10 PPM Sulfur (SFD) within the past 3-months of RFQ deadline that meets the Government’s specifications, as defined in C16.67 DIESEL FUEL SPECIFICATION (SFD) (PCS) (DLA ENERGY FEB 2026). See Section M for additional details and requirements.

11. SUBMISSION REQUIREMENTS FOR CERTIFICATE OF ANALYSIS (COA)/CERTIFICATE OF QUALITY

(COQ): Offerors shall have the Certificate of Analysis/Certificate of Quality submission form completed and transmitted along with the official COA/COQ reports directly by their independent testing laboratory. Refer to ATTACHMENT 2 – COA/COQ SUBMISSION COVER PAGE (SAMPLE) AND SPECIAL DELIVERY INSTRUCTIONS. See Section M for additional details and requirements.

12. Letter of Commitment (LOC). Refer to ATTACHMENT 3 - LETTER OF COMMITMENT INSTRUCTIONS for additional details. See Section M for additional details and requirements.

13. Offerors Pricing: All offerors must submit pricing in unit price U.S. Dollars per U.S. Gallon format: Example:

($0.000000/USG). See Section M for additional details and requirements.

14. Tax Note: The U.S. Government is tax exempt. DO NOT include any taxes in offered prices for which the U.S. is tax exempt.

15. DLA Energy reserves the right to make the award without discussion. Any deviation from the terms, conditions, or requirements of this RFQ may result in offers being determined ineligible for award.

16. When submitting offers, please note the RFQ number SPE605-27-Q-0204 in the subject line of the email. Please submit offers via email to:

Suttom.Beshir@dla.mil Marcus.Nolan@dla.mil Augustus.Patterson@dla.mil

17. The maximum size for each email is 10MB. Emails over 10MB may not be delivered because of server restriction on mail size for delivery. A confirmation email of receipt will be sent to you once your offer has been received. If an offeror does not receive an email confirming receipt of a quote by DLA Energy, please call or email the Contract Specialist or the Contracting Officer. Please note that the offeror assumes all risks for any delay in the transmission of their quote. Any offers received after the deadline will not be considered.

18. Provide the CAGE Code and JCCS number for the prime contractor (i.e. the Offeror).

19. Any violation of the Iran Sanctions Act is strictly forbidden. Contractor SHALL NOT source nor blend any portion of the fuel destined for DLA Energy with refined fuel products sourced from Iran. By submission of its offer, the offeror certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran Sanctions Act.

***INTENTIONALLY LEFT BLANK***

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

SUPPLIES TO BE FURNISHED

(a) The supplies to be furnished during the period specified in the REQUIREMENTS clause, the delivery points, methods of delivery, and estimated quantities are shown below. The quantities shown are best estimates of required quantities only.

Unless otherwise specified, the total quantity ordered and required to be delivered may be greater than or less than such quantities. The Government agrees to order from the Contractor and the Contractor shall, if ordered, deliver during the contract period all items awarded under this contract. The prices paid shall be the unit prices specified in subsequent price change modifications issued in accordance with the ECONOMIC PRICE ADJUSTMENT contract text.

(b) In an emergency, oral orders may be issued but must be confirmed in writing via a PORTS-generated order within 24 hours or one business day. See the PAPERLESS ORDERING AND RECEIPT TRANSACTION SCREENS (PORTS) INTERNET APPLICATION contract text.

(c) Offers shall not be submitted for quantities less than the estimated quantities specified below for each line item. Offers submitted for less than the estimated quantities will not be considered for award, except for items specifically designated as One (1)-year requirements.

SUPPLIES DELIVERY POINTS ESTIMATED OFFER

ITEMS AND METHOD OF DELIVERY QUANTITY (USG) PRICE ($/USG)

BASE YEAR

0001 GASOLINE, MID UNL (MUM) 15,000 $______________/USG

NSN: 9130-01-272-0983

Delivery Address:

Road to Pirmam City Intersection of M150 Erbil, Pirzin, 44001 Baharka, Iraq

Service Code

DOS

Location North Compound Entrance

No. of Tanks

Tank Capacity

Tank Type

1 20,000 Below Ground

Delivery Notes: A TTWP – Tank Truck w/ Pump & Meter is the required delivery mode. Delivery hours are, 0830 – 1600, Monday – Sunday, vehicle and Equipment to be free of leaks, and security inspection required prior to access. Security background clearance for three vehicle operators prior to first delivery, Clearance process 60 days (Gov. ID, personal data), vehicle data for three vehicles required five workdays prior to first delivery. Fuel trucks will need a mechanic pump and a hose that is at least 10 M long. Metered delivery tickets are required.

0002 Diesel, 10PPM SULF (SFD) 500,000 $______________/USG

NSN: 9140-01-556-9156

Intersection of M150 Erbil, Pirzin, 44001 Baharka, Iraq

Service Code

DOS

Location North Compound Entrance

Monthly Quantity Initial Quantity

42,000 USG 9,510 USG

1 380,000 Below Ground

Delivery Notes: A TTWP – Tank Truck w/ Pump & Meter is the required delivery mode. Delivery hours are, 0830 – 1600, Monday – Sunday, vehicle and Equipment to be free of leaks, and security inspection required prior to access. Security background clearance for three vehicle operators prior to first delivery, Clearance process 60 days (Gov. ID, personal data), vehicle data for three vehicles required five workdays prior to first delivery. Fuel trucks will need a mechanic pump and a

OPTION YEAR 1

1001 GASOLINE, MID UNL (MUM) 5,000 $______________/USG

NSN: 9130-01-272-0983

Intersection of M150 Erbil, Pirzin, 44001 Baharka, Iraq

Service Code

DOS

Location

1 20,000 Below Ground

Delivery Notes: A TTWP – Tank Truck w/ Pump & Meter is the required delivery mode. Delivery hours are, 0830 – 1600, Monday – Sunday, vehicle and Equipment to be free of leaks, and security inspection required prior to access. Security background clearance for three vehicle operators prior to first delivery, Clearance process 60 days (Gov. ID, personal data), vehicle data for three vehicles required five workdays prior to first delivery. Fuel trucks will need a mechanic pump and a hose that is at least 10 M long. Metered delivery tickets are required.

1002 Diesel, 10PPM SULF (SFD) 250,000 $______________/USG

NSN: 9140-01-556-9156

Intersection of M150 Erbil, Pirzin, 44001 Baharka, Iraq

Service Code

DOS

Location

Monthly Quantity Initial Quantity

21,000 USG 9,510 USG

1 380,000 Below Ground

Delivery Notes: A TTWP – Tank Truck w/ Pump & Meter is the required delivery mode. Delivery hours are, 0830 – 1600, Monday – Sunday, vehicle and Equipment to be free of leaks, and security inspection required prior to access. Security background clearance for three vehicle operators prior to first delivery, Clearance process 60 days (Gov. ID, personal data), vehicle data for three vehicles required five workdays prior to first delivery. Fuel trucks will need a mechanic pump and a

SPECIAL NOTES

1. Close coordination with site personnel and DLA Energy Middle East Office is required prior to each delivery. Contractor SHALL have all necessary equipment to facilitate downloading fuel into storage apparatus for each line item and a plan in place in case of breakdown to ensure delivery of fuel. If contractor is re-directed to another location, contractor SHALL contact the Contracting Officer immediately/ or within 24 hours for guidance.

2. ECONOMIC PRICE ADJUSTMENT

(a) WARRANTIES. The Contractor warrants that—

(1) The unit prices set forth in the Schedule do not include allowances for any portion of the contingency covered by this contract

(2) The prices to be invoiced hereunder shall be computed in accordance with the provisions of this contract.

(b) DEFINITIONS. As used throughout this contract provision, the term—

(1) Award price means the unit price offered by the Contractor and set forth opposite the item in the Schedule.

(2) Reference price means the market price, this is either published in an independent publication or supplied by the

Contractor, with which the award price is to fluctuate. The reference price should be a market price for the same or similar product(s) as the item being purchased.

(3) Date of delivery means--

• FOR TANKER OR BARGE DELIVERIES.

• F.O.B. ORIGIN. The date and time vessel commences loading;

• F.O.B. DESTINATION. The date and time vessel commences discharging;

• FOR PIPELINE DELIVERIES. The date and time product commences to move past the specified f.o.b.

point; and

• FOR ALL OTHER TYPES OF DELIVERIES. The date product is received.

(c) ADJUSTMENTS. The prices payable under this contract shall be the award price increased or decreased by the amount, determined according to the following formula, that the reference price shall have increased or decreased, to and including the date of delivery.

(1) The amount of increase or decrease in the award price shall be based on the same number of cents, or fraction thereof, that the reference price increases or decreases per like unit of measure.

(2) The reference price with which the award price for the listed item is to fluctuate (and which is more fully defined in the Table below) is--

[ ] ( i) The low price published in .

(name of publication)

[] (ii) The average of the prices published in .

[ X ] (iii) The established price posted by Oil Products Distribution Center (OPDC) .

(name of company)

(3) COMMERCIAL. For price adjustments utilizing commercial publications such as Platts Gasoil, etc., the reference price in effect on the date of delivery shall be that item’s reference price that is in effect for the dates in the Table below. If an effective date is not cited in a publication, then the date of publication shall apply. An increase or decrease in any reference price published in a trade price service or in a commercial journal shall apply only to deliveries made on or after the effective date of such trade price service or commercial journal. In the event of a holiday for which an effective date is not used, the latest effective price(s) prior to the effective date shall be used. NOTE: Platts Gasoil issues corrections to its published prices on a regular basis. Platts Gasoil posts corrections to its website (www.platts.com) for its subscribers. If a correction to a reference price is found on the Platts Gasoil website, all of the items that use that reference price will be corrected. DLA Energy will correct any other reference prices, as notice of the correction is received. DLA Energy will work with the pricing services to determine the appropriate price, whenever an offeror or contractor can show that the price referenced should be reviewed.

(4) NONCOMMERCIAL (NOTIFICATION). For price adjustments utilizing a reference price indicator other than commercial publications such as Platts Gasoil, the Contractor shall notify the Contracting Officer of any changes in the reference price in writing within 15 calendar days from the date thereof.

• INCREASES. Any increase in unit price as a result of an increase in reference price shall apply only to deliveries made on or after the date of receipt by the Contracting Officer of a written notification from the Contractor of such increase. However, the prices payable under this contract shall in no event exceed the Contractor’s posted or established selling price in effect on the date of delivery for the product supplied in the form of delivery made at the point of delivery. Also, no notification incorporating an increase in a contract unit price shall be executed pursuant to this contract provision until the increase has been verified by the Contracting Officer.

• DECREASES. If the Contractor fails to notify the Contracting Officer of any decrease in the reference price, within the allotted 15-day period, such decrease shall apply to all deliveries made on or after the effective date of such decrease. However, if any overpayment is made to the Contractor as a result of the Contractor’s failure to give timely notice to the Contracting Officer of any decrease in the established price, the Contractor shall be charged interest on such overpayment from the date of the overpayment to the date of reimbursement by the Contractor for the overpayment in accordance with the Disputes paragraph of the CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS clause of this contract.

(5) Where the reference price is the Contractor’s established price (see (c)(2)(iii) above), the Contractor warrants that the product selected is one for which, except for modification required by the specifications of this contract, the Contractor has an established price. Such price is the net price after applying any applicable standard trade discounts offered by the Contractor for its catalog, list, or schedule price. The Contractor further warrants that, as of the current date, any differences between the unit prices of the line items identified in the Schedule and the Contractor's established price for like quantities of the nearest commercial equivalents of such contract items are due to compliance with contract specifications and to compliance with any requirements that this contract may contain for preservation, packaging, and packing beyond standard commercial practice.

(d) MODIFICATIONS. Any resultant price changes shall be provided via notification through contract modifications and/or postings to the DLA Energy web page at http://www.desc.dla.mil under the heading Vendor Resources and then Product Price Adjustments.

(e) FAILURE TO DELIVER. Notwithstanding any other conditions of this contract provision, no upward adjustment shall apply to product scheduled under the contract to be delivered before the effective date of the adjustment, unless the Contractor’s failure to deliver according to the delivery schedule results from causes beyond the Contractor’s control and without its fault or negligence, within the meaning of the Excusable Delays and Termination for Cause paragraphs of the CONTRACT TERMS AND CONDITONS – COMMERCIAL ITEMS clause of the this contract in which case the contract shall be amended to make an equitable extension of the delivery schedule.

(f) UPWARD CEILING ON ECONOMIC PRICE ADJUSTMENT. The Contractor agrees that the total increase in any contract unit price pursuant to these economic price adjustment provisions shall not exceed 300 percent of the award price, except as provided hereafter:

(1) If at any time the Contractor has reason to believe that within the near future a price adjustment under the conditions of this contract provision will be required that will exceed the current contract ceiling price for any item, the Contractor shall promptly notify the Contracting Officer in writing of the expected increase. The notification shall include a revised ceiling the Contractor believes is sufficient to permit completion of remaining contract performance, along with appropriate explanation and documentation as required by the Contracting Officer.

(2) If an actual increase in the reference price would raise a contract unit price for an item above the current ceiling, the Contractor shall have no obligation under this contract to fill pending or future orders for such item, as of the effective date of the increase, unless the Contracting Officer issues a contract modification to raise the ceiling. If the contract ceiling will not be raised, the Contracting Officer shall so promptly notify the Contractor in writing.

(g) REVISION OF REFERENCE PRICE INDICATOR. In the event—

(1) Any applicable reference price is discontinued or its method of derivation is altered substantially;

(2) The reference price is an average of published or posted prices, and any one price ceases to be published or posted;

(3) The reference price is published in a trade price service or commercial journal and such publication ceases to publish said reference price or changes its method of quoting prices; or

(4) The Contracting Officer determines that the reference price consistently and substantially failed to reflect market conditions—the parties shall mutually agree upon an appropriate and comparable substitute for determining the price adjustment described hereunder. The contract shall be modified to reflect such substitute effective on the date the indicator was discontinued, altered, or began to consistently and substantially fail to reflect market conditions. If the parties fail to agree on an appropriate substitute, the matter shall be resolved in accordance with the Disputes paragraph of the CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS clause of this contract.

(h) CONVERSION FACTORS. If this contract provision requires quantity conversion for economic price adjustment purposes, the conversion factors for applicable products, as specified in the CONVERSION FACTORS contract http://www.desc.dla.mil/ provision, apply unless otherwise specified in the Schedule.

(i) EXAMINATION OF RECORDS. The Contractor agrees that the Contracting Officer or designated representatives shall have the right to examine the Contractor’s books, records, documents, or other data the Contracting Officer deems necessary to verify Contractor adherence to the provisions of this contract provision.

(j) FINAL INVOICE. The Contractor shall include a statement on the final invoice that the amounts invoiced hereunder have applied all decreases required by this contract provision.

(k) TABLE.

I II III IV V VI VII

Item No.(listed items)

Name of company/ publication (identify by number from (c)(2) above)

If company -name of product;

If publication -heading under which reference price is published and name of product

Location where reference price is applicable

Method of delivery applicable to the reference price

Reference price as of September 29,2026 (Exclude all taxes)

Maximum price payable under this contract (includes any tax included in the award price)

0001 & 1001

OPDC(1)

Gasoline (MUM)

Southern Iraq

N/A

$3.550729(2)

See Paragraph (f) above 0002 & 1002 OPDC(1) Diesel (SFD) Southern Iraq N/A $4.428322(3) See Paragraph (f) above

(1) OPDC - For the purposes of making Economic Price Adjustment, in regard to OPDC, the term “posted” includes OPDC’s provision of, or making available, its prices. In accordance with Economic Price Adjustment, the awardee(s) will be required to provide DLA Energy with the fuel prices made available by OPDC that form the basis of the monthly price adjustment.

(2) BASE REFERENCE PRICE FOR MIDGRADE UNLEADED GASOLINE (MUM)

a) Reference Publication & Assessment - The Base Reference Price for MUM is established using the published price assessment in the Platts Oilgram Price Report under the reference quotation:

1. Quotation: Premium Unleaded 10 ppm FOB Med

2. Platts Assessment Code: #AAWZA00

3. Date: September 29, 2026

b) Purpose of the Base Indicator - The PLATTS index is incorporated into this solicitation solely to establish an objective, standardized baseline price to facilitate an equitable and uniform evaluation of all competing offers.

c) Offeror Margin & Pricing Structure - All offerors shall establish their unit offer price by adding a fixed contractor margin (differential) to the established Base Reference Price. This proposed margin must encompass all costs—including, but not limited to, delivery, handling, transportation, storage, overhead, applicable duties/fees, and profit.

d) Mandatory Compliance - The established PLATTS index and Base Reference Price are mandatory for all offerors. Submissions proposing an alternate baseline, index, or taking exception to this pricing mechanism will be considered non-responsive and ineligible for award.

(3) BASE REFERENCE PRICE FOR DIESEL FUEL / LOW SULFUR DIESEL (SFD)

a) Reference Publication & Assessment - The Base Reference Price for SFD is established using the published price assessment in the Platts Oilgram Price Report under the reference quotation:

1. Quotation: ULSD 10ppm FOB Med

2. Platts Assessment Code: #AAWYY00

3. Date: September 29, 2026

b) Purpose of the Base Indicator - The PLATTS index is incorporated into this solicitation solely to establish an objective, standardized baseline price to facilitate an equitable and uniform evaluation of all competing offers.

c) Offeror Margin & Pricing Structure - All offerors shall establish their unit offer price by adding a fixed contractor margin (differential) to the established Base Reference Price. This proposed margin must encompass all costs—including, but not limited to, delivery, handling, transportation, storage, overhead, applicable duties/fees, and profit.

d) Mandatory Compliance - The established PLATTS index and Base Reference Price are mandatory for all offerors. Submissions proposing an alternate baseline, index, or taking exception to this pricing mechanism will be considered non-responsive and ineligible for award.

e) SUPPLIER NOTIFICATION PROCESS - The awardee is required to submit pricing received from

OPDC, monthly to DLA Energy. The awardee will be required to provide the current exchange rate used to convert the pricing to $/US Gallon (if necessary). The pricing must be reconciled as necessary to reflect the final monthly pricing.

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Offerors SHALL review ATTACHMENT 4 – FUEL SPECIFICATIONS in its entirety and ensure their quote complies with all applicable fuel quality requirements. The following fuel specifications are provided in this attachment:

ENERGY QAP C16.67-2 DIESEL FUEL SPECIFICATION (SFD) (PCS) (FEB 2026)

ENERGY QAP C16.69-2 GASOLINE AUTOMOTIVE, UNLEADED, MIDGRADE (MUM) (PCS) (FEB 2026)

SECTION E

INSPECTION AND ACCEPTANCE

Offerors SHALL review ATTACHMENT 5 - QUALITY ASSURANCE PROVISIONS in its entirety and ensure their quote complies with all applicable E- QAPs requirements. The following Quality Assurance Provisions (QAPs) are provided in this attachment:

ENERGY QAP C1.02 GENERALIZED TECHNICAL GUIDANCE (March 2025)

ENERGY QAP E12 POINT OF ACCEPTANCE (AUGUST 2026)

ENERGY QAP E18.01 SAMPLE SUBMISSION (AUGUST 2009)

ENERGY QAP E21.01 POINT OF INSPECTION (AUGUST 2026)

ENERGY QAP E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA ENERGY) (OCT 2026)

ENERGY QAP E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY AUGUST 2026)

ENERGY QAP E37 SOURCE RESTRICTION AND SOURCE INSPECTION (PC&S) (DLA ENERGY OCT 2026)

SECTION F

DELIVERIES OR PERFORMANCE

FAR 52.247-34 – F.O.B. DESTINATION (JAN 1991)

(a) The term "f.o.b. destination," as used in this clause, means-

(1) Free of expense to the Government, on board the carrier’s conveyance, at a specified delivery point where the consignee’s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee’s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarder for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall-

(1) (i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract.

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

DELIVERY CONDITIONS FOR TRANSPORT TRUCKS, TRUCKS AND TRAILERS, AND TANK WAGONS

IMPORTANT NOTE on EPA TESTING OF UNDERGROUND TANKS. If the "volumetric" method is used for annual EPA testing of underground tanks, the "topping off" of tanks for this test is outside the scope of DLA Energy requirements contracts.

(a) F.O.B. ORIGIN. On items calling for delivery at Contractor's refinery, terminal, or bulk plant f.o.b. transport truck, truck and trailer, or tank wagon—

(1) Supplies ordered hereunder shall be delivered, at Contractor's expense, into equipment specified in the Schedule.

(2) Unless otherwise specified in the Schedule, all deliveries shall be made on the day specified in the delivery order unless otherwise authorized by the receiving activity during normal working hours of such activity, provided that the Contractor shall have received the order at least 48 hours prior to the day so specified.

(b) F.O.B. DESTINATION. On items calling for delivery f.o.b. destination by means of transport truck, truck and trailer, or tank wagon--

(1) Where the Schedule provides for multiple drop deliveries, the Contractor may be required to deliver into more than one storage tank. Where truck and trailer is the method of delivery specified, the Contractor may, at its option, make delivery by transport truck. In the case of deliveries in Alaska, where truck and trailer or transport truck is the method of delivery specified, the Contractor may, at its option, make delivery by tank wagon.

(2) Unless otherwise specified in the Schedule, all deliveries shall be made on the day specified in the delivery order unless otherwise authorized by the receiving activity during normal working hours of such activity, provided that the Contractor shall have received the order at least 48 hours prior to the day so specified.

(3) When delivery is made by tank wagon, such wagon shall be equipped with pump, meter, and a minimum of 100 feet (30 meters) of hose. Where delivery is made by transport truck or truck and trailer, such delivery equipment shall be equipped with a minimum of 15 feet of hose.

(4) When delivery is made by tank wagon, transport truck, or truck and trailer to a Government facility, the Contractor shall present delivery equipment and product in such condition at destination so as to permit complete off-loading within the prescribed free time.

(5) Unless otherwise provided in the Schedule, free time for unloading trucks, transport trucks, or trucks and trailers shall be unlimited.

(6) When delivery is made by tank wagon, transport truck, or truck and trailer to a Government facility—

(i) The Contractor shall provide properly maintained delivery equipment and properly trained delivery personnel to reasonably assure that delivery can be made without damage to vegetation and asphalt pavement adjacent to storage facilities being filled. The Contractor’s delivery personnel who have not exercised reasonable care and delivery equipment that is poorly maintained may be refused entrance to the installation by the installation Commander.

(ii) The Contractor shall present delivery equipment and product in such condition at destination so as to permit complete off-loading within the prescribed free time.

GENERAL SHIPPING CONDITIONS

(a) The Contractor will prepare the inspection and shipment documents covering deliveries made from the terminal in accordance with instructions contained in the Documentation and Product Property Control Plan. Normally, the document will consist of DD Form 250 for tank car, tank truck, pipeline, and packaged shipments, and DD Form 250-1 and ullage/innage reports in the case of barge and tanker shipments. The Contractor will distribute the DD Forms 250 and the Quality Representative (QR) will distribute the DD Forms 250-1. When the QR is not present for release or shipment of product inspected at these facilities, and the Contractor's quality control program has been approved by the responsible Government Quality Office in accordance with paragraph 246.471 of the DOD FAR Supplement, the Contractor will insert the following certification on the inspector's copy of the shipping documents:

"I certify that the above supplies were (a) in the quantity indicated, (b) taken from Government-owned and approved stocks, and (c) loaded into inspected and approved containers. This shipment was released in accordance with paragraph 246.471-2 ofthe DoD FAR Supplement under authorization of (NAME and TITLE OF THE AUTHORIZED

REPRESENTATIVE OF THE CONTRACT ADMINISTRATION

OFFICE) in a letter dated (DATE OF AUTHORIZING LETTER).

(SIGNATURE AND TITLE OF CONTRACTOR'S DESIGNATED

REPRESENTATIVE)."

(b) Shipment of products hereunder will be made only pursuant to a "release" furnished by the Product Property

Administrator or his designated representative. The "release" will indicate the consignees who are authorized to issue "calls" or "orders" for shipment of product. Such "release" will be periodically furnished to the Contractor by the cognizant Product Property Administrator.

(c) Conveyances required for shipments shall be furnished or designated by the Government. The Contractor shall inspect all shipping conveyances prior to loading to insure that product loaded will not be lost or contaminated by the condition of the equipment. Tank truck inspection must be performed by qualified Contractor personnel. Delegation of this responsibility shall not be passed to the tank truck operator/driver. The tank truck operator/driver may be permitted to physically load the tank truck; however, the loading operation must be under the surveillance and direction of Contractor personnel. Equipment found to be unsatisfactory shall be reported as follows: (1) TANKERS AND BARGES. Report immediately by telephone to the QR; if not present, the master of the tanker or barge or to the carrier's agent or general office; (2) TANK CARS. Report to the QR and by wire (Government Rate, Collect) to Commander, Eastern Area, Military Traffic Management Command, ATTN: MTE-INR-O, Brooklyn, NY 11250.

Any shortage or overage of tank cars shall be similarly reported; (3) TRANSPORT TRUCKS. Contractor shall expeditiously report to the Traffic Manager of the appropriate Defense Fuel Region, Government QR, and to the carrier's terminal where equipment is domiciled.

(d) Except when loading barges or tankers, or making pipeline deliveries, strainers of 100 mesh or finer shall be utilized in loading aviation fuels and jet lubricating oil and 60 mesh or finer in the case of reciprocating engine oil. Strainers shall be located as near the loading point as practicable. Contractor shall furnish and periodically inspect and clean such strainers and repair same, if necessary, keeping a written record thereof.

(e) Contractors shall affix serially numbered seals to the dome covers of tank cars and all openings in the case of tank trucks in such a manner that entry could only be gained by breaking a seal. Such seals will be furnished by the Contractor. Seal numbers will be indicated on shipping documents.

(f) Placards, as required by 49 CFR 172.506 and 49 CFR 172.508, shall be furnished and affixed to all tank cars and tank trucks by Contractors unless placards are already affixed.

(g) FOR TANK CARS ONLY.

(1) If Government-owned or leased tank cars are furnished, the Contractor will maintain records showing each day a car is received or forwarded by car number and will furnish the information to the Defense Fuel Regional Office upon request.

(2) Bottom outlet gaskets and manway cover gaskets, when required due to deterioration or loss, shall be furnished and applied to tank cars by the Contractor.

(3) The Contractor shall (i) inspect empty Government-owned tank cars located on the Contractor's premises and (ii) ship tank cars located on the Contractor's premises to repair facilities as directed by the Government.

(4)

(h) Unless otherwise directed, the Contractor shall prepare and distribute Government bills of lading utilized in shipments. Such bills of lading, routing instructions, and transportation assistance will be furnished by the Defense Fuel Region placing orders.

(i) The Contractor shall comply with routing instructions furnished by the Government. Such instruction will include names, routes, route order numbers, and other pertinent information. The Contractor shall be responsible for scheduling of commercial transport trucks, trucks and trailer, and tank wagons to its plant in accordance with such routing instructions and consonant with the applicable order. The Contractor shall provide sufficient advance notice to carriers and schedule the carrier's equipment for loading. The Contractor shall reimburse the Government for any demurrage incurred as a result of improper scheduling.

(j) Custody of product shipped by pipeline, and risk of loss thereof, shall pass from the Contractor to the carrier when the product passes the flange connecting the Contractor's pipeline and the carrier's pipeline.

(k) Custody of product shipped by transport truck, and risk of loss thereof, shall pass from the Contractor to the carrier when the loaded transport truck is released for shipment by the Contractor.

(l) Custody of product shipped by tank car, and risk of loss thereof, shall pass from the Contractor to the carrier when the loaded tank car is picked up by the carrier.

(m) Custody of product delivered to tanker or barge, and risk of loss thereof, shall pass from the Contractor to the carrier when the fuel passes the vessel’s permanent hose connection.

(n) The Contractor shall be held accountable for demurrage charges arising from delay(s) in shipment by tank cars and transport trucks except when those delays are caused by reasons beyond the control and without the fault or negligence of the Contractor and its subcontractors.

(o) The following subparagraphs only apply to barges and tankers.

(1) SCHEDULED ARRIVAL DATE AND BASIC ALLOWED LAYTIME.

(i) Notice shall be furnished to the Contractor in advance of the date on which loading is to be made, which date is hereinafter referred to as the "Scheduled Arrival Date." Each notice will specify the quantity to be loaded, the cargo number, and name of the vessel and the scheduled loading date. For tankers, notice will also include the size of the vessel and the expected time of arrival. Notice of delivery will be furnished at least 72 hours in advance of the scheduled arrival date for tankers, and at least 48 hours in advance of the scheduled arrival date for barges. When anticipated vessel transit time to the loading point is less than 72/48 hours, the Government will provide the maximum notice practicable. Any change in the scheduled arrival date of less than 48 hours notice for barges and 72 hours notice for tankers will require verbal approval of the Contractor, confirmed in writing.

(ii) The Contractor shall provide as soon as possible, but within 3 hours after issue of notice of readiness to load from a barge and within 6 hours after the Contractor receives notice of readiness to load from a tanker, a reachable berth, free of cost to the Government, where the vessel can be safely moored and afloat with necessary access thereto PROVIDED, however --

(A) If the vessel is tendered for loading on a date earlier than the last agreed scheduled arrival date, the

Government’s vessel shall be loaded as soon as possible in its proper turn with other vessels, and laytime shall not commence until the vessel moors alongside or, for barges, 3:00 A.M. local time; for tankers, 6:00 A.M. local time, on the last agreed scheduled arrival date, whichever occurs first.

(B) If the vessel is tendered for loading later than 12:00 noon of the day following the last scheduled arrival date, the vessel shall be loaded in its proper turn with other vessels. Laytime shall commence when the vessel moors alongside, provided a good faith effort is made by the Contractor to moor the vessel in its turn with other vessels as loading berths become available. If the vessel is not moored in its proper turn with other vessels, laytime will commence at 6:00 A.M. on the date the Government vessel’s turn occurred.

(iii) Laytime shall commence either (A) at the expiration of the notice period prescribed in subparagraph (ii) above, berth or no berth, or (B) immediately when the vessel moors alongside, with or without notice of readiness, whichever occurs first.

(iv) Laytime, once started, shall continue 24 hours per day, 7 days per week, without interruption, from its commencement until loading of the barge or tanker is completed and hoses have been removed.

(v) Unless otherwise provided in the Schedule, the Contractor shall be allowed and will complete unloading within laytime determined as follows:

(A) FOR BARGES: One hour for each 2,000 barrels of product to be loaded.

(B) FOR TANKERS: Thirty-six hours for load of full vessel cargo. When partial vessel cargoes are to be loaded, the 36 hours will be prorated based on quantities loaded by each supplier. The 36 hours includes allowances for routine events that occur in the loading process, such as cushioning and topping off of vessel tanks.

(vi) Hoses and loading arms for loading shall be furnished, connected, and disconnected by the Contractor.

(2) INCREASES TO BASIC ALLOWED LAYTIME.

(i) If, after laytime commences, the conditions or facilities of the barge or tanker to be loaded do not permit loading, basic allowed laytime shall be increased by the duration of the delay.

(ii) If the vessel is delayed in reaching its berth and the delay is caused by the fault of the vessel, basic allowed laytime shall be increased by the duration of the delay.

(iii) After laytime commences, when vessels are required to dock at anchorage due to vessel delays such as vessel inspection and inserting, laytime credit will be allowed for transit time from anchors away at anchorage until first line ashore berthing, not to exceed 2 hours.

(iv) If regulations of the owner or operator of the vessel prohibit loading at any time after laytime has commenced, time so lost shall be added to basic allowed laytime.

(v) If, for any reason, the Contractor is delayed in loading the barge or tanker because of actions of a Government representative, acting under the contract, that arise through no fault or negligence on the part of the Contractor or its subcontractors, basic allowed laytime shall be increased by the duration of the delay.

(vi) There will be no increase to basic allowed laytime (nor other reductions to any resulting demurrage time) for saved laytime arising out of other loadings/discharges.

(vii) Delays, after commencement of laytime, attributed to causes beyond the control and without the fault or negligence of the Contractor or the U.S. Government will result in increasing the basic allowed laytime by one half of the delay time.

(3) PAYMENT OF DEMURRAGE. For all hours of laytime which elapse in excess of the basic allowed laytime for loading provided for by paragraph (1) above, or as otherwise provided in the Schedule, the Contractor shall pay demurrage to the Government as follows:

(i) USS, USNS, OR TIME CHARTERED VESSELS. At the demurrage rate for the vessel loaded computed to the nearest whole hour as published by the Military Sealift Command and in effect on the date the loading of the vessel is completed.

(ii) VOYAGE CHARTERED VESSELS. At the demurrage rate cited in the charter, except that the demurrage payable by the Contractor shall in no event exceed the demurrage expense incurred by the Government under the Charter.

DETERMINATION OF INVOICE QUANTITY

(a) INVOICE QUANTITY. The invoice quantity of supplies furnished under this contract shall be determined as follows:

(1) F.O.B. DESTINATION – DELIVERIES BY TANK TRUCK, TRUCK AND TRAILER, OR TANK WAGON.

(i) If the narrative requires a tank truck with meter, a truck and trailer with meter, or tank wagon (which is always equipped with a meter), that meter shall be used to determine invoice quantity at time of delivery.

The quantity shall be read directly from the meter; otherwise--

(ii) The Government may elect to determine invoice quantity at the receiving activity at the time of delivery on the basis of --

(A) Weight, using calibrated scales; or

(B) A calibrated meter on the receiving tank system.

(iii) If the Government does not require the method in (a)(1)(i) above and does not elect to use the methods in (a)(1)(ii) above, the Contractor may then elect to provide equipment that enables the Government and the Contractor to determine invoice quantity at destination at the time of delivery by one of the following methods:

(A) A calibrated meter on the delivery conveyance. The quantity shall be read directly from the meter; or

(B) Gauging the delivery conveyance. Certified capacity tables and a dipstick for the conveyance must be made available at the time of delivery. This method may not be used in areas where environmental restrictions prohibit the opening of dome hatches; or

(C) Provide the receiving activity with the net quantity determined at the loading point by a calibrated loading rack meter or calibrated scales. This quantity must be mechanically imprinted on the loading ticket that is generated by the loading rack meter or scales and the entire quantity must be off-loaded at the receiving activity. Immediately after loading, each truck shall be effectively sealed with serially numbered seals to preclude opening any fuel compartment opening (hatch, manifold, sump, etc.). The truck driver is prohibited from applying any seals. All seal numbers used on each truck shall be recorded on the loading document for that truck. If at destination, all seal numbers do not match those on the loading document or all the seals are not intact, the receiving activity is not obligated to accept the quantity from the loading point and may choose to reject the delivery or determine quantity by an alternate method.

(iv) VOLUME CORRECTION. To convert gross measured quantities to net quantities of gallons at 60 degrees Fahrenheit (or liters at 15 degrees Celsius), use Volume Correction Factors and the API gravity (or density at 15 degrees Fahrenheit) (see (b)(1) below). Volume correction to a standard temperature of 60 degrees Fahrenheit (or liters at 15 degrees Celsius) is required for--

(A)…