ATTACHMENT 5 - QUALITY ASSURANCE PROVISIONS.pdf

ATKINS.RENRICK.L.10

24389320

Digitally signed by

ATKINS.RENRICK.L.1024389320

Date: 2025.03.11 15:58:35 -04'00'

ROSE.JAMAAL.R.10502

93366

Digitally signed by

ROSE.JAMAAL.R.1050293366

Date: 2025.03.11 14:30:04 -04'00'

BANISZEWSKI.DANIE

L.J.1287388698

Digitally signed by

BANISZEWSKI.DANIEL.J.1287388698

Date: 2025.03.13 08:11:54 -06'00'

REV

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

REVISIONS

DESCRIPTION DATE

ENERGY QAP Cl.02 03/11/2025

d. Direct Delivery Fuels Purchase program only

Prescribed by: eSOP 4155.05-001

Sponsor: J3

APPROVED

i. Domestic locations and US territories: "Typicals" or "specification sheets" are acceptable for the products listed below --

1. Aviation Fuel

2. Gasoline (including E85)

3. Diesel (including BDI/820)

4. Heating oil

11. Overseas locations: COAs are required for all overseas locations for all products.

iii. Marine Gasoil (MGO): A COA is required for all domestic and overseas MGO solicitations.

(c) ASSIST

a. Unless otherwise specified, current versions of defense or federal specifications, standards, military handbooks, commercial item descriptions, qualified product lists, and other related technical documents cited in this solicitation/contract can be accessed from the Department of Defense (DoD) Acquisition

Streamlining and Standardization Information System (ASSIST) database at https://assist.dla.mil under or via ASSIST Quick Search at http://quicksearch.dla.mil. ASSIST is the official source for all Defense

Standardization Program documents and contains the most current information on documents prepared by the DoD, as well as information on how to acquire referenced non-Government standards that have been adopted for DoD use.

i. Note that commercial or foreign specifications are not located on ASSIST and must be obtained from the relevant sponsoring organization (e.g. ASTM, SAE, API, ISO, etc.).

ii. Registered ASSIST account holders may establish profiles to receive automatic E-mail alerts when changes are planned or made to documents of interest by selecting criteria on the [ Alert Portal

Profile Maintenance] screens accessed from the [User Profile] menu. Users may also view or download a bi-monthly summary of changes to the ASSIST database under the [ ASSIST Update] menu.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT -A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

A

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

SCALE

1:1

CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, JUL 2023 PREVIOUS EDITION IS OBSOLETE Add Continuation Page PAGE2 OF 3

PAGE 1 OF 2DLA FORM 1889, AUG 2026

Prescribed by: eSOP 4155.05-001 Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

REV DESCRIPTION DATE APPROVED

A Energy QAP E12 08/28/2026 M.MIZRAHI

REVISIONS

ENERGY QAP E12 (AUG 2026) POINT OF ACCEPTANCE

(a) For Free on Board (FOB) origin contract items, acceptance of the supplies furnished hereunder shall take place at origin.

(b) For FOB destination contract items, acceptance of the supplies furnished here under shall take place at destination.

(c) Acceptance shall take place as stated above, unless specifically stated otherwise in the contract.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

09/01/2026

APPROVED BY

DATE

08/28/2026

DATE

08/28/2026

PREPARED BY

DRAWING NUMBER

6808238

SCALE

1:1

CAGE

52838

SIZE

A

NSN

MULTIPLE

ITEM

E12 POINT OF ACCEPTANCE

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

REVIEWED BY

MIZRAHI.MARK.13621

09295

Digitally signed by

MIZRAHI.MARK.1362109295

Date: 2026.09.01 10:09:37 -04'00'

ALONZO.JASON.12716

78823

Digitally signed by

ALONZO.JASON.1271678823

Date: 2026.08.28 12:24:48 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

NICHOLS.MATTHEW.STEPHEN.1267972229

Date: 2026.08.28 12:34:09 -04'00'

OPPENHEIM.LEE.B.122

9310131

Digitally signed by OPPENHEIM.LEE.B.1229310131 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=OPPENHEIM.LEE.B.1229310131 Date: 2014.04.18 09:18:20 -04'00'

TRELOAR.GEORGE.C.1

033837964

Digitally signed by TRELOAR.GEORGE.C.1033837964 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=TRELOAR.GEORGE.C.1033837964 Date: 2014.04.14 07:44:45 -04'00'

SHILLINGFORD.JAME

S.V.1046542440

Digitally signed by SHILLINGFORD.JAMES.V.1046542440 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHILLINGFORD.JAMES.V.1046542440 Date: 2014.04.17 12:04:08 -04'00'

4155.05-001 Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

REV DESCRIPTION DATE APPROVED

B ENERGY QAP E21.01 08/28/2026 M. MIZRAHI

REVISIONS

ENERGY QAP E21.01 (AUG 2026) POINT OF INSPECTION

(a) This Energy Quality Assurance Provision (QAP) applies to the Bulk Fuel, Bulk FSII, Bulk Lube Oil and Posts, Camps, and Stations Programs.

(b) When government inspection is deemed necessary, it shall be performed, prior to acceptance, by the office specified in the Energy QAP E22, List of Inspection Offices for DLA Energy Contracts or the Energy QAP E22.01, Quality Representative Energy QAP provision of this contract, whichever is applicable.

(1) For Free on Board (FOB) origin contract items, inspection will normally be performed at origin, however, the Government reserves the right to perform an inspection at any point prior to acceptance.

(2) For FOB destination contract items, inspection will normally be performed at destination, however, the Government reserves the right to perform an inspection at any point prior to acceptance.

(3) For FOB destination contract items for aviation fuels delivered via waterborne transport, pipeline, rail car, tank truck, tank wagon and Bulk Fuel Container (BFC) and non-aviation fuels delivered by waterborne transport, a preliminary inspection for product quality will normally be performed at origin, with final inspection normally being at destination. However, the Government reserves the right to perform an inspection at any point prior to acceptance.

(4) On contract items for delivery of drummed or packaged products, FOB origin or FOB destination, a preliminary inspection for product quality will normally be performed at the point of manufacturing or blending, with final inspection normally being at the FOB point. However, the Government reserves the right to perform an inspection at any point prior to acceptance.

(c) When the Contractor is informed by the responsible Inspection Office that government inspection is deemed necessary, the Contractor shall ensure that the Inspection Office is provided with sufficient information and advance notification to facilitate such inspection. When government inspection is necessary at a contractor or subcontractor (commercial or government) facility, the Contractor shall notify the Inspection Office of the necessary requirements to access those facilities and shall help facilitate such access. After initial notification, the Contractor shall keep the Inspection Office informed of any changes that may affect that inspection.

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

09/01/2026

APPROVED BY

DATE

08/28/2026

DATE

08/28/2026

PREPARED BY

DRAWING NUMBER

6664414

SCALE

1:1

CAGE

52838

SIZE

A

NSN

MULTIPLE

ITEM

E21.01 POINT OF ACCEPTANCE

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

REVIEWED BY

MIZRAHI.MARK.13621

09295

Digitally signed by

MIZRAHI.MARK.1362109295

Date: 2026.09.01 10:13:16 -04'00'

ALONZO.JASON.12716

78823

Digitally signed by

ALONZO.JASON.1271678823

Date: 2026.08.28 12:27:23 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

Date: 2026.08.28 12:34:52 -04'00'

MIZRAHI.MARK.13621

09295

Digitally signed by

MIZRAHI.MARK.1362109295

Date: 2026.10.22 12:23:04 -04'00'

JAINDL.JASON.ANDRE

W.1271153461

Digitally signed by

JAINDL.JASON.ANDREW.1271153461

Date: 2026.10.22 08:28:29 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

Date: 2026.10.22 08:33:38 -04'00'

PAGE 1 OF 3DLA FORM 1889, AUG 2026

4155.05-001 Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

REV DESCRIPTION DATE APPROVED

A ENERGY QAP E35 08/28/2026 M.MIZRAHI

REVISIONS

QAP E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY AUG 2026)

(a) DEFINITIONS. As used in this contract provision:

(1) Deviation: A written authorization issued after contract award and before the manufacture of an item, permitting departure from a specific performance or design requirement of a contract, specification, or referenced document. It applies to a defined number of units or specific period, typically the duration of the contract.

(2) Extraordinary situation: A situation in which the matter cannot wait for resolution until the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, excluding federal holidays).

(3) Waiver: A written authorization issued after contract award that permits acceptance of a configuration item or other designated item which, during production or after inspection, is found to deviate from specified requirements, but is still considered suitable for use “as is” or after repair using an approved method. Approval is granted on a case-by-case basis and typically applies for a defined period.

(b) The Government may, at its discretion, accept nonconforming supplies or services. When this occurs, the Contractor must obtain a deviation or waiver from the Contracting Officer prior to acceptance.

(c) The following procedures shall be used to request a deviation or waiver:

(1) Requests for deviations and waivers shall be submitted by the Contractor to the Contracting Officer, with a copy provided to the appropriate Inspection Office identified in Energy QAP E22, List of Inspection Offices for DLA Energy Contracts or Energy QAP E22.01, Quality

Representative provision of this contract. Each request shall provide the following information:

i. Contractor name;

ii. Name and contact information of the Contractor's authorized negotiator;

iii. Contract number;

iv. Contract line-item number and product nomenclature;

v. Clause or contract provision number, paragraph, and subparagraph, as appropriate;

vi. The nature of the request;

vii. The reason for the request;

viii. The corrective action being taken by the Contractor to correct and prevent recurrence of the condition(s) causing the nonconformance; and

ix. An agreement to pay an equitable price reduction, estimated and proposed by DLA Energy, over and above the administrative fee, contingent on the impact of the specific circumstances on DLA Energy relative to approval of the deviation or waiver.

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

09/01/2026

APPROVED BY

DATE

08/28/2026

DATE

08/28/2026

PREPARED BY

DRAWING NUMBER

6707818

SCALE

1:1

CAGE

52838

SIZE

A

NSN

MULTIPLE

ITEM

E35 NONCONFORMING SUPPLIES AND SERVICES

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

REVIEWED BY

MIZRAHI.MARK.13621

09295

Digitally signed by

MIZRAHI.MARK.1362109295

Date: 2026.09.01 10:16:10 -04'00'

ALONZO.JASON.12716

78823

Digitally signed by

ALONZO.JASON.1271678823

Date: 2026.08.28 12:29:06 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

Date: 2026.08.28 12:36:25 -04'00'

PAGE 2 OF 3DLA FORM 1889, AUG 2026

4155.05-001 Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

REV DESCRIPTION DATE APPROVED

A ENERGY QAP E35 08/28/2026 M.MIZRAHI

REVISIONS

(2) In extraordinary situations, the Contractor may initially submit a verbal request for a waiver --but not a deviation --to the Contracting

Officer. A written requests shall be submitted to the Contracting Officer by the next DLA Energy business day, as described above. If the

Contracting Officer cannot be reached, the Duty Officer shall be contacted to ensure the necessary information is provided to the appropriate individual(s) as soon as possible. The Duty Officer's telephone number is (800) 286-7633 or (703) 767-8420.

(3) If a deviation or waiver is granted, the contract will be modified to accept the nonconforming supplies or services and to require the

Contractor to provide an equitable price reduction or other adequate consideration commensurate with the deviation or waiver being granted. If circumstances warrant, a deviation or waiver may be issued without prior agreement on the price reduction or other consideration, provided the

Contractor-or its representative-agrees to subsequent negotiation. This agreement, along with a brief description of the terms of the deviation or waiver, shall be documented on the shipping document or other appropriate correspondence. Following negotiations, failure to agree on adequate consideration shall constitute a dispute concerning a question of fact within the meaning of the Disputes paragraph of the “Contract Terms and

Conditions - Commercial Items” provision of this contract.

(4) If a deviation or waiver is granted and the nonconforming supplies are accepted, consideration shall be no less than $500 to cover administrative costs, plus any additional cost of Government re-inspection or retesting, if required.

(5) If a deviation or waiver is granted and the contract is modified accordingly, but the supplies accepted are later determined to conform contract specifications, the Contractor shall still be required to pay the consideration originally agreed upon in support of the deviation or waiver.

However, if this consideration exceeds $1,000, a second contract modification shall be issued reducing the Contractor's obligation to $1,000 (the administrative cost of issuing the two required modifications), plus, if appropriate, any cost of Government reinspection or retesting performed as a result of the deviation or waiver being granted.

(d) When notification of nonconforming supplies is received after the supplies have already been accepted, and the Government determines not to exercise its right to reject or require correction under the “Inspection of Supplies - Fixed-Price”, or “Contract Terms and Conditions - Commercial

Items” provisions, consideration shall be no less than $500 to cover administrative costs. This $500 fee is in addition to:

(1) Consideration commensurate with the extent of the nonconforming supplies; and

(2) The cost of Government re-inspection or retesting, if required.

The administrative fee will apply to each claim letter issued for off-specification product delivered to an activity.

(e) Contractors shall be held responsible for payment of any fines or penalties imposed on a receiving activity by an environmental enforcement agency as a result of delivering nonconforming supplies under a DLA Energy contract.

(f) Repeated tender of nonconforming supplies or services, including those with only minor defects, will be discouraged through appropriate actions, including, but not limited to, rejecting the supplies or services whenever feasible and documenting the Contractor's performance records.

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DRAWING NUMBER

6707818

SCALE

1:1

CAGE

52838

SIZE

A

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

4155.05-001 Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

REV DESCRIPTION DATE APPROVED

B ENERGY QAP E37 10/30/2026 M. MIZRAHI

REVISIONS

ENERGY QAP E37 SOURCE RESTRICTION AND SOURCE INSPECTION (PC&S) (DLA ENERGY OCT 2026)

(a) SOURCE RESTRICTION.

(1) If the Contractor delivers any product that is determined to be off-specification, the Contracting Officer (KO) shall thereafter have the right, upon giving written notice, to require the Contractor to designate a single source of supply for each destination set forth in the contract.

Upon receiving such notice, the Contractor shall have 10 days to respond, in writing, after which time the source restriction will become effective.

(2) In addition to the name of a single source of supply, the Contractor must provide the address of the terminal or loading point to be used in drawing the requirements for each item in the contract.

(3) The Contractor may change suppliers only after requesting and receiving the express written approval of the KO.

(b) SOURCE INSPECTION.

(1) If serious quality problems arise or if a quality problem recurs, for which the Contractor was supposed to have taken corrective action, the KO shall, in addition to source restriction, have the right to change the inspection point from destination to origin (source) by advising the Contractor in writing. Source inspection will become effective 10 days after written notice has been received by the Contractor.

(2) At the time the change becomes effective --

(i) All appropriate contract provisions relating to origin inspection shall be incorporated into the contract for the item(s) involved;

(ii) Source restriction, if not already in force, will be invoked for all items involved, in accordance with (a) above; and

(iii) The cognizant DLA Energy field office, upon receiving written notification by the KO, will become the office responsible for inspection at the origin loading or filling point for providing necessary field assistance.

(c) Failure to provide the information requested or to take prompt corrective action may result in the item(s) and/or contract being terminated for default.

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

10/30/2026

APPROVED BY

DATE

10/30/2026

DATE

10/30/2026

PREPARED BY

DRAWING NUMBER

6664413

SCALE

1:1

CAGE

52838

SIZE

A

NSN

MULTIPLE

ITEM

DLA ENERGY QAP E37

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

REVIEWED BY

MIZRAHI.MARK.13621

09295

Digitally signed by

MIZRAHI.MARK.1362109295

Date: 2026.10.30 07:04:34 -04'00'

ALONZO.JASON.12716

78823

Digitally signed by

ALONZO.JASON.1271678823

Date: 2026.10.30 06:31:54 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

Date: 2026.10.30 07:01:22 -04'00'