Attachment_XI Services PWS (23Sep2026).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO)

FUEL OPERATIONS

UNDER

CONTRACT SPE603-XX-C-XXXX

AT

FORT BRAGG, NC

As of 23 September, 2026

TABLE OF CONTENTS

GENERAL

C-1.0 Introduction:

C-1.1 General Scope of Work C-1.2 Contract Performance C-1.2.1 Quality Monitoring and Evaluation C-1.2.2 Ensure Data Management Related to Quality of Service C-1.3 Drug Free Workplace C-1.4 Applicable Directives C-1.5 Notification of Correspondence and Visits

PERFORMANCE REQUIREMENTS

C-2.0 Introduction

C-2.1 Staffing C-2.1.1 Personnel Qualifications C-2.1.2 Training Requirements C-2.1.2.1 Contractor-provided Training C-2.1.2.2 Government-provided Training C-2.1.2.2.1 DLA Energy-provided Training C-2.1.2.2.2 Service-provided Training C-2.1.3 Suitability Investigations C-2.1.4 Key Personnel

C-2.2 Operations C-2.2.1 Hours of Operation C-2.2.2 After-Hours Response C-2.2.3 Fuel Operations C-2.2.3.1 Receive Fuel C-2.2.3.2 Issue Fuel C-2.2.3.3 Storage of Fuel C-2.2.3.4 Transfer of Fuel C-2.2.3.5 Transfer of Custody C-2.2.3.6 Inventory Management / Accounting C-2.2.3.7 Ensure Fuel Quality C-2.2.3.8 Other Operations Requirements

C-2.3 Maintenance C-2.3.1 Facility Maintenance C-2.3.2 Maintenance Records C-2.3.3 Operator Maintenance C-2.3.4 Recurring Maintenance C-2.3.5 Preventive Maintenance C-2.3.6 Building Maintenance C-2.3.7 Grounds Maintenance

C-2.4 Property, Facilities, and Equipment C-2.4.1 Government-provided Items C-2.4.1.1 Utilities C-2.4.1.2 Real Property C-2.4.1.3 Equipment C-2.4.2 Contractor-provided Items C-2.4.2.1 Utilities

C-2.4.2.2 Facilities C-2.4.2.3 Equipment

DELIVERABLES

C-3.0 Provide Detailed Plans C-3.1 Staffing Plan C-3.2 Training Plan C-3.3 Operations Plan C-3.4 Inventory/Accountability Plan C-3.5 Quality Control Plan (QCP) C-3.6 Safety Plan C-3.7 Security Plan C-3.8 Environmental Protection Plan and Spill Prevention and Control Plan C-3.9 Maintenance Plan C-3.10 Contract Compliance Plan (CCP) C-3.11 Property Restoration Plan C-3.12 Contract Contingency Plan

APPENDIX

Appendix A Terminal Site Specific Information Appendix B Key Personnel and Qualifications Appendix C Applicable Directives Appendix D Definitions Appendix E Abbreviations and Acronyms Appendix F Common Access Card (CAC) Requirements Appendix G List of Holidays

GENERAL

C-1.0 Introduction: This Performance Work Statement (PWS) is for Contractor Owned Contractor Operated (COCO) fuel services at two locations on Fort Bragg, NC. The Contractor will operate, maintain, manage and provide retail/bulk fuel services as described herein for all fuel facilities, related structures, and property described in this PWS (for Facility Specifications, see Appendix A). Fuel operations and maintenance will be performed in accordance with (IAW) federal and state regulatory requirements and best commercial practices. As required, the Contractor must furnish all personnel, equipment, facilities and/or material necessary for providing these services (unless otherwise stipulated).

C-1.1 General Scope of Work: The Contractor must perform the required tasks to include fuel operations, management and administration pertaining to the receipt, storage and handling, and issue/sales of DLA Energy fuel products. In addition, the Contractor must ensure all personnel are adequately trained to perform job tasks, maintain the security of the facility and computer systems, and comply with all applicable base, local, State, and Federal laws and regulations.

C-1.2 Contract Performance: The Contractor must monitor performance and ensure contract compliance as prescribed by the Contract Compliance Plan submitted. The Contractor must, submit performance-based plans to ensure performance standards are met and comply with applicable regulations as described in section 3.0 of this PWS.

C-1.2.1 Quality Monitoring and Evaluation: DLA Energy will utilize a Quality Assurance Surveillance Plan (QASP) to monitor and evaluate the Contractor’s performance throughout the contract performance period. DLA Energy may also conduct customer satisfaction surveys, which may be used as part of the assessment of Contractor’s performance. The KO has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.2.2 Ensure Data Management Related to Quality of Service: Unless exempted by law, the Contractor, when requested by DLA Energy, must promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C-1.3 Drug Free Workplace: The Contractor must establish and maintain a Workplace Drug Testing Program in accordance with Executive Order 12565, “Mandatory Guidelines for Federal Workplace Drug Testing Programs”, dated September 15, 1986, and Section 503 of Publication 100-71, 5 United States Code (USC), Section 7301, the Supplemental Appropriations Act for Fiscal Year 1987, dated July 11, 1987.

C-1.4 Applicable Directives: The Contractor must ensure compliance with and be responsible for obtaining copies of all applicable base, local, State, and Federal laws and regulations, including changes. The Contractor must comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix – C provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive. In the event of conflicting guidance, contact the Contracting Officer (KO) and/or the Contracting Officer’s Representative (COR) for clarification.

C-1.5 Notification of Correspondence and Visits: The Contractor must immediately provide the KO and COR copies of all correspondence and notification of any visits relating to Base, State, Federal officials or agencies and other personnel or Contractors that visit the retail fuel facility.

PERFORMANCE REQUIREMENTS

C-2.0 Performance Tasks: The Contractor must provide Fuel Facility Services as follows:

C-2.1 Staffing: The Contractor will provide staffing in accordance with the Staffing plan described in PWS paragraph C-3.1 for the management, operation, maintenance, product quality surveillance, inventory control, accounting, security, safety, and environmental protection to provide retail/bulk fuel services as described below for the fuel facilities, related structures, and property described in this PWS. There must be enough staffing and cross training to allow for simultaneous operations and/or an unexpected employee loss/absence while still meeting all administrative and performance requirements in this PWS. The Contractor must update their staffing plan and submit it to the Contracting Officer for approval through the duration of the contract whenever changes to their staffing approach occur.

C-2.1.1 Personnel Qualifications: The Contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws, regulations, and DLA Energy policy. They must be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials, and must be able to compose reports that convey complete information. In addition, personnel must be capable of comprehending oral instructions, performing basic math for numerical operational reports, and convey literal comprehension.

C-2.1.2 Training Requirements: The Contractor must ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required IAW the Training Plan described in PWS paragraph C-3.2 and all applicable Base, local, State, and Federal laws and regulations. The Contractor is responsible for maintaining each employee’s training records, requisite certifications, and licenses on site, available to the government if requested.

C-2.1.2.1 Contractor Provided Training: The Contractor must provide training to ensure compliance with the Code of Federal Regulations (CFR) 40 CFR 112, all applicable base, local, State, and Federal laws and regulations. This training must include, but is not limited to, Occupational Safety and Health Administration (OSHA) Hazard Communication, Confined Space training, Hazardous Waste Operations and Emergency Response (HAZWOPER), OSHA Lock-out/Tagout, Personnel Protective Equipment, fuel operations, fire safety, environmental compliance, and DoD Antiterrorism (AT Level I Awareness training). The Contractor must ensure that all employees attend and participate in Spill Response Training IAW their spill response plan and 40

CFR 112.

C-2.1.2.1.1 Training Others: The Contractor must familiarize authorized customers with the automated self-serve systems and bulk loading components if needed.

C-2.1.2.2 Government-Provided Training: The government will provide some training that is required of the Contractor. The Contractor must coordinate this training through the COR to ensure employees are fully qualified at the performance start date and throughout the duration of the contract.

C-2.1.2.2.1 DLA Energy-provided Training: DLA Energy will provide the following required courses;

Joint Responsible Officer and Terminal Managers course, (5 days), and the Base Level Defense Fuels Management Online course, (15 days). This training can be web-based online or in a classroom. The Contractor will submit requests for classroom slots to the COR who will approve or disapprove requests based on contract requirements. Once approved, the Contractor will make a written request accompanied by an indemnification statement to the KO for scheduling. The Contractor shall factor in all travel and any other expenses for their personnel to attend the courses in the COCO monthly service price.

C-2.1.2.2.2 Service-provided Training: The installation may provide required training for contractor personnel performing certain functions on the installation. This may include, but is not limited to, training associated with airfield operations, network security, physical security, environmental compliance, safety, etc. The contractor must coordinate this training for employees to ensure compliance with installation training requirements.

C-2.1.3 Suitability Investigations: Contractor personnel must successfully complete a background investigation which includes, as a minimum, a National Agency Check (NAC), before operating a computer workstation that has access to a government server or when the Contractor employees require unescorted entry to restricted areas. The contractor has the responsibility for conducting background investigations IAW DOD 5200.2-R and Personnel Security Program. All documents must be submitted by the Contractor to the appropriate Installation office.

C-2.1.4: Key Personnel: The positions listed in Appendix B are considered key personnel essential for successful performance. Key personnel are critical and must have alternates assigned in the event of an absence and be reachable by the government at any time. The personnel assigned to these positions must meet the qualifications required in Appendix B. Resumes for these personnel must be provided to DLA Energy as described in Appendix B.

C-2.2 Operations: Retail and bulk fuel dispensing will be provided as described in Appendix A. Fuel operations at the bulk and retail fuel facility must be performed in accordance with the Contractor’s Operation Plan described in PWS paragraph C-3.3 ensuring all tasks are safely and efficiently conducted to receive, store and handle, and issue petroleum products with appropriate controls to ensure adequate fuel quality, inventory accuracy and environmental compliance in accordance with DLA Energy guidance, applicable directives in Appendix C, the highest industry standard, and best commercial practice.

C-2.2.1 Hours of Operations: The hours of operation for each specific petroleum function for which the Contractor must be responsible are detailed in Appendix A. The contractor is required to be present during hours of operation as required in Appendix A.

C-2.2.2 After-Hour Support: The Contractor must support exercises, contingency operations, deployments, disaster recovery operations, and other unpredictable requirements that may occur for extended periods or after normal operating hours if directed by the Contracting Officer. The Contractor must immediately respond to emergencies and establish an after-hours notification mechanism: a means of being contacted in the event emergency services or workforce augmentation is required without prior coordination/notification. All services required outside of the normal hours of operation without prior coordination/notification must be met within two (2) hours as measured from the time the Contractor is notified until they are in position to perform the service required.

All after hours support will be the Contractor’s responsibility under firm fixed price contract.

C-2.2.3 Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, maintenance, training, safety and environmental protection functions at the fuel service stations listed in Appendix – A. The service stations will provide fuel support to authorized reimbursable Defense Working Capital Fund (DWCF) customers that have approved DLA–Energy purchase media (QR Code) or have an assigned Department of Defense Activity Address Code (DoDAAC), Federal Activity Address Code (FEDAAC) or "2A" DODAAC. The Contractor must perform these operations in compliance with their approved Operations plan described in paragraph C-3.3 of this PWS and all applicable directives listed in Appendix C.

C-2.2.3.1 Receive Fuel: The Contractor must always safely receive product without causing delays, interruption of service, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at the specified refueling sites. The Contractor will escort fuel delivery trucks from and to the gate, if required for increased force protection condition (FPCON) protocol.

C-2.2.3.1.1 Ordering Deliveries: The Contractor shall be responsible for determining reorder cycles and ensuring that adequate stocks are on hand to fully support mission requirements utilizing DLA Energy Posts, Camps, and Stations (PC&S) Contracts for standard Tank Trucks (TT), minimum order is normally 7,500 gallons. The Contractor must schedule inbound fuel shipments and receipts utilizing appropriate DLA Energy systems i.e. (EBS etc.). Receipt notification must include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions. The Contractor must prepare all documents required for product receipt and submit to the appropriate DLA Energy Region office.

C-2.2.3.1.2 Quality Determination: All incoming products must be sampled in accordance with the most current version of MIL-STD-3004 (DEPARTMENT OF DEFENSE STANDARD PRACTICE QUALITY ASSURANCE FOR BULK FUELS, LUBRICANTS AND RELATED PRODUCTS). The Contractor must immediately notify the COR, the Service Control Point (SCP), and DLA Energy Region QAR of any fuel quality discrepancy. The Contractor must not offload off-specification fuel unless a waiver has been granted by DLA Energy-QTD (Quality & Technical Support Office) and the SCP.

C-2.2.3.1.3 Quantity Determination: Quantity determination must be performed as outlined in DoD Manual 4140.25 (DOD MANAGEMENT OF ENERGY COMMODITIES: ENERGY COMMODITY INFRASTRUCTURE OPERATIONS), DLA Energy Policy P-2 (RECEIPT, SHIPMENT, AND BULK SALE OF ENERGY PRODUCTS), and American Petroleum Institute (API) Manual of Petroleum Measurement Standards (MPMS). The Contractor must immediately notify the COR and DLA Energy Region Inventory Accountant of any fuel quantity discrepancy.

C-2.2.3.2 Issue Fuel: The Contractor must always safely issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at the specified fuel site.

C-2.2.3.2.1 Ready-to Issue: Except for scheduled maintenance, receipt operations, and other occurrences of which DLA Energy has been notified, the Contractor must maintain tanks and dispensers in ready-to-issue mode for bulk and retail dispensing 24 hours a day, seven days a week.

C-2.2.3.2.2 Bulk Truck Loading: The Contractor will oversee all bulk truck loading and must coordinate bulk issues directly with receiving customers within duty hours outlined in PWS. The Contractor must ensure Site-specific duty hours are in Appendix – A. The Contractor must respond to after-hour request IAW C-2.2.1 After Hour Response.

C-2.2.3.2.3 Electronic Point of Sale (EPoS), QR (Quick Response) Code Management: Fuel sales must be performed and processed using the Electronic Point of Sale (EPOS) system and DLA Energy-provided QR codes. The contractor will operate and manage the EPoS system as required in DLA Energy policy P-29 and P-30. Contractor employees must have Common Access Cards and approved AMPS roles as required for their respective EPoS roles.

C-2.2.3.2.4 Vehicle Purchase Media Manager (VPMM): The Responsible Officer, Terminal Manager or Organization Commander will appoint one or more Vehicle Purchase Media Manager(s) IAW DLA-Energy P-29 paragraph 2.2. The contractor must provide one primary and one alternate Vehicle Purchase Media Manager (VPMM) to assist customers submitting Form 2063 and manage QR Codes as required in DLA Energy P-30. The VPMMs must have the required Account Management and Provisioning System (AMPS) role. The Contractor must maintain DLA Form 2063s, and QR code information and provide data requested by the COR or DLA Energy.

C-2.2.3.3 Storage of Fuel: The Contractor must provide adequate storage tanks to maintain product stock levels required to support the mission and planning requirements as described in Appendix A. The Contractor must store government-owned fuel products in such a manner as to maintain product quantity, quality, and availability to meet its intended use. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. Tanks will be configured to be capable of stripping tank bottoms. Strapping charts must comply with DLA Energy policy. The contractor’s manifold system must be capable of isolating storage tanks to allow maintenance. The Contractor must immediately notify the COR/designated office of any issues which impact the integrity, quantity, or availability of fuel in storage.

C-2.2.3.4 Transfer of Fuel: The COCO fuel facilities must be capable of transferring fuel between tanks with common products. When directed by DLA Energy or as required for normal operations, the Contractor must transfer product between tanks, to consolidate types or grades, allow for maintenance, or create ullage.

C-2.2.3.5 Transfer of Custody: During transport truck receipts, the custody and risk of loss pass from the carrier to the Contractor when the product passes from the end of the truck discharge hose into the Contractor’s receiving facility. Custody and risk of loss transfers from the Contractor to the customer/end-user when the product passes through the Contractor’s nozzle into the receiving port or coupling of the equipment receiving fuel. The Contractor is liable for product loss while in their custody.

C-2.2.3.6 Inventory Management / Accounting: The Contractor is responsible for government-owned petroleum product in accordance with Internal Instructions INT-I116 (Responsibility for Government-owned Petroleum Products) and account for fuel according to I-119.04 (Inventory Control Records and Systems of Record) and DoD 4140.25-M “Management of Energy Commodities, the Inventory Accountability Plan described in PWS paragraph C-3.4, and other applicable DLA Energy policies and procedures. The Contractor must request a DoDAAC from DLA Energy to be used for this fuel inventory account.

C-2.2.3.6.1 Physical Inventory: Physical inventory management must include documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment, maintaining auditable product document control files, using inventory measurement practices that support product accountability and auditability.

C-2.2.3.6.2 Inventory Variations: The Contractor will reconcile end of month inventory transactions monthly within 2 days after the last day of the month and as directed by DLA Energy at the end of the Fiscal Year (FY). Ensure inventory variations are within allowable limits. Investigate, document, report and take corrective action, when necessary, on excessive variations. Manually perform inventory tasks in the event of Automatic Tank Gauging (ATG) inoperability or if ATG readings are in question, as required per directives.

Ensure tape and bobs are calibrated during annual ATG calibration and replace as necessary.

C-2.2.3.6.3 System of Record: The Contractor must be responsible for and perform all fuels inventory, accounting and administrative functions using Fuels Manager Defense® (FMD), Electronic Point of Sale (EPoS), and EBS software provided by the government.

C-2.2.3.6.4 Maintain Stocks: The Contractor must be responsible for determining reorder cycles and ensuring that adequate stocks are on hand to fully support mission requirements. The Contractor will re-order fuel through the Enterprise External Business Portal (EEBP), as required and coordinate with the DLA Energy Region Office for issues involving inventory and accountability.

C-2.2.3.7 Ensure Fuel Quality: The Contractor must provide all tools, equipment, and materials required to ensure product quality according to applicable product specifications, the latest version of MIL-STD-3004-1 and the Quality Control Plan (QCP)-as described in section C-3.5 of PWS and the additional testing listed in Appendix A, Table–2. No petroleum product must be received or issued until product quality determinations have confirmed conformance with specifications or has been approved by the SCP and DLA Energy-DQ (Quality & Technical Support Office). The Contractor must ship those samples requiring analysis to an approved lab listed in MIL-STD-3004-1 Appendix A or approved by the SCP and DLA Energy-QTD. Samples must be shipped as soon as possible, but no later than 72 hours of being drawn. All costs associated with sampling, testing, and shipping shall be the Contractor’s responsibility and included in the fixed price.

The COR, SCP, and DLA Energy QAR must be notified immediately of any suspected fuel quality issues. The Contractor must take retention samples when directed by the KO. Samples representing receipts of capitalized products must be properly marked by the Contractor as to product, source, and date taken for retention as determined by the COR/QAR.

C-2.2.3.7.1: Inspection Responsibility: The Quality Control Plan (QCP) as described in section C-3.5 of this PWS will describe how the Contractor must designate personnel, the facility, and equipment on-site to accomplish routine tests and procedures. These resources may be provided by the Contractor or by commercial source acting on behalf of the Contractor. The Government/DLA Energy will not be responsible for performing any of these services.

C-2.2.3.7.2: Additional Samples: The Contractor may be required to take and ship additional samples of any product being stored, issued, or received under this contract, at the request of, and in the manner designated by the Contracting Officer, QAR or COR. These samples must be provided in addition to samples required elsewhere in the contract and referenced in the QCP as described in section C-3.5 of this PWS.

Sample packing, marking, shipping, and the associated costs, are the responsibility of the Contractor.

C-2.2.3.8 Other Operations Requirements: The Contractor must perform various other tasks as part of support operations.

C-2.2.3.8.1 Provide Reports: The Contractor must provide various reports if requested by the COR or Contracting Officer. These reports may include various inventory reports, transaction reports, testing results, sample logs, maintenance reports, secondary containment drain logs, police reports, inspection findings or other reports that may be needed by the government. Weekly status reports must be provided to the COR and Contracting Officer for any maintenance action or repair that takes any component or system out of operation more than 30 days.

C-2.2.3.8.1.1 Progress Reports: The Contractor must provide bi-weekly Progress Reports beginning when the Contractor takes possession of a site and ending when the facility is inspected and accepted by DLA Energy to begin operation. The report must include a narrative with photos documenting progress as well as capturing photographic records of underground components for the Government.

C-2.2.3.8.1 Ensure Safety: The Contractor must ensure safety in all operations according to the Safety Plan described in PWS paragraph C-3.6. The safety of the workforce, facility, equipment, and practices must be preserved while supporting the customer mission requirements in accordance with applicable base, local, State, and Federal laws and regulations. Safety training will be documented in employee training records.

The Contractor must immediately report to the DLA Energy COR the findings of any safety inspection.

C-2.2.3.8.2 Ensure Security: The Contractor must provide access control for Government-owned fuel products, equipment, information systems, and Contractor-owned facilities, equipment, tools, supplies, and vehicles to include force protection measures according to the Security Plan described in PWS paragraph C-

3.7. Loading/off-loading area, Fuel dispensing area, storage tanks, and operation building must be under constant recorded video surveillance. Video recordings must be made available to the COR and Contracting Officer upon request. The Contractor must establish key control logs and immediately report to the DLA Energy COR the findings of any security inspection.

C-2.2.3.8.3 Ensure Environmental Compliance: The Contractor must comply with their approved Environmental Protection Plan (EPP) required in PWS paragraph C-3.8 and with all applicable Installation, local, state, and federal environmental laws and regulations. The contractor must obtain, maintain, and comply with all required environmental permits. The Contractor must submit to federal and state work site environmental regulatory compliance audits, inspections and/or investigations into non-compliances, and fully cooperate with such inspections/investigations by providing facility access, and all records and documentation requested. The contractor will comply with all the directives of the permitting environmental office and will fully cooperate with environmental regulators from that office. The Contractor will cooperate with Installation Environmental Offices as required in the real estate agreement, the Memorandum of Agreement between DLA Energy and the Installation, and as directed by the KO.

The Contractor must immediately report to the DLA Energy COR the receipt of any Notice of Violations (NOVs) or other notifications for alleged noncompliance with any environmental laws or regulations. The Contractor must immediately correct any nonconformance and/or noncompliance and report to the permitting environmental office, COR, KO, and the Installation Environmental Division any reason for delay or inability to correct.

C-2.2.3.8.3.1 Spill Response: In the event of a spill, the contractor must follow their spill response plan, which includes tasks such as, but not limited to, the following:

• First response to spill and leaks; including, but not limited to, notifications to emergency personnel and, to the maximum extent practical until directed to cease by emergency personnel, identifying the source, stopping the release, containing the spill, evacuating personnel, and eliminating ignition sources. First response does not include emergency services provided by the Base.

• Containment and clean up associated with the discovery of a minor spill; not requiring emergency services.

• Maintaining clean up and control equipment/systems and all materials required to respond to a spill.

• Disposal services for waste, both hazardous and non-hazardous, for spill materials used during a minor spill; not requiring emergency services.

C-2.2.3.8.3.2 Spill Reporting: In the event of a spill, the Contractor must report to the KO, DLA Energy Region and HQ, and the COR, the spill response required immediately by telephone and email in accordance with requirements in DLA Energy Policy P-40 (FUEL SPILL/LEAK/RELEASE REPORTING). In addition to DLA Energy formal requirements for the reporting of fuel spills, the Contractor must provide a simplified report of all spills involving the Contractor, its personnel, equipment and systems for which it is responsible. All reports must be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-2.2.3.8.3.3 Spill Response Supplies: The Contractor must be responsible for the care and upkeep of all spill containment and clean up kits; supplies and equipment must be included in the firm fixed price contract at no additional cost to the government.

C-2.3 Maintenance: The Contractor must maintain facilities, buildings, grounds, and equipment according to facility permits, applicable regulations, statute, manufacturer specifications/recommendations, Unified Facility Criteria (UFC) 3-460-03, the Maintenance Plan described in PWS paragraph C-3.9, and best commercial practices. All facilities and equipment must be maintained so that all components operate as designed and intended. The contractor must include the cost of all maintenance and repairs in the monthly fixed price. Weekly status reports must be provided to the COR and Contracting Officer for any maintenance action or repair that takes any component or system out of operation more than 30 days.

C-2.3.1 Maintenance Records: Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in files on site. The Contractor is required to keep all maintenance records using a computerized maintenance management system (CMMS). The Contractor must develop, utilize, and maintain the CMMS to schedule, track, and record all maintenance actions. Record keeping includes all noted deficiencies found and work performed at the fuel facility even if performed by another organization or Contractor. Records will be maintained for the duration of the contract and turned over to the Government upon request and at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the Contractor developed database.

C-2.3.2 Operator Maintenance (OM): Operator maintenance is performed in accordance with the UFC 3-460-03 by facility operators as part of normal use such as pre/post operation inspection, other periodic inspections and actions taken to control and run the petroleum fuel system on a day-to-day basis. These include actions taken to ensure equipment functions properly and safely, and to protect the environment based on Operations, Maintenance, Environmental, and Safety (OMES) Manuals, manufacturer recommendations and best commercial practices.

Inspection records and OMES Manuals will be available on-site. Deficiencies identified during OM will be documented and recorded in the CMMS available on site.

• Stains from spills, leaks, and seepage will be cleaned daily to maintain the appearance of the area and help identify and monitor leaks.

• Secondary containment drainage valves will always be closed and locked.

• After rain, the secondary containment area will contain rainwater and must be drained. The water must be visually inspected for sheen prior to opening the drain valve. The Contractor must keep a log of this action each time it is drained.

• Fuel system components, tanks, manifolds, piping, etc. will be kept free of dirt, mold, mildew, or other such debris.

• Signs will be clearly visible and readable. Signs will be replaced or repaired when fading, peeling, or other such damage has occurred.

C-2.3.3 Preventive Maintenance: Preventive Maintenance is the routine maintenance of equipment and assets in order to preserve a facility, prevent deterioration, prevent component failure, prevent unscheduled outages, and identify components requiring replacement or repair. The Contractor must perform preventive maintenance in accordance with UFC 3-460-03. This includes corrosion control, cleaning, pressure washing, painting, lubricating, adjusting, tightening, or similar tasks to equipment components in accordance with best industry practices and as recommended by equipment manufacturers.

C-2.3.4 Recurring Maintenance (RM): Recurring maintenance is defined as all checks, services, calibration, and testing of petroleum fuel systems that are to be performed on a scheduled recurring basis in accordance with UFC 3- 460-03 and in accordance with facility permits, federal, state, and local regulation, statute, manufacturer specification, and best industry practices including, but not limited to, all Systems Maintenance (SM), tank inspections (API 653), and pipeline inspections (API 570). These tasks will be included in the Contractor’s Maintenance Plan, scheduled in the and documented in the maintenance records and CMMS available on-site.

C-2.3.5 Repairs: The contractor is responsible for planning, funding, and executing repairs required to keep the facility operating at full capability. The shortcoming or component failure must be recorded in the Contractor’s CMMS and the repair process must begin immediately upon discovery. Weekly status reports must be provided to the COR and Contracting Officer for any shortcoming or component failure that takes more than 30 days to repair.

Lockout/Tag out procedures must be implemented as required.

C-2.3.6 Building Maintenance: The Contractor must maintain all buildings in accordance with Base guidelines.

Buildings must be free of leaks. Exterior and interior appearance must be well-kept throughout the duration of this contract. All fixtures, components, plumbing, and signage must be maintained in working order and good condition.

The Contractor will ensure buildings are clean, free of debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. All pesticide application must be in accordance with the Installation Pesticide Management Program.

C-2.3.7 Grounds Maintenance: The Contractor must maintain the grounds in accordance with Base guidelines. The Contractor is responsible for mowing and trimming the grounds. The Contractor will not permit or allow fire hazards, trash, or debris to accumulate in buildings, grates, drains, or anywhere on the grounds. All pesticide or herbicide application must be in accordance with the Installation Pesticide Management Program.

C-2.4: Property, Facilities, and Equipment: Facilities and equipment provided to perform the services described in this PWS must meet the requirements, and be provided, as described in the Applicable Directives in Appendix C and this PWS.

C-2.4.1: Government-provided items: The government will provide items in support of this contract as described below.

C-2.4.1.1 Land Easement: The installation will provide land for the contractor to perform these services. The Installation will provide Environmental Condition of Property (ECP) Report establishing the history and condition of the property and identifying any existing land contamination, if any, for the proposed site of the Contractor's bulk and retail facilities. The Contractor will only be held accountable for additional contamination shown to reasonably result from the petroleum products under their purview.

C-2.4.1.2 Utility Infrastructure: The installation will plan, fund, and install utility infrastructure as described in Appendix A for use by the contractor. All utility tie-in points will be provided by installation within five (5) feet of the perimeter of the proposed site.

C-2.4.1.2.1 Utility Billing: Utility usage that is not metered shall be provided by the Installation without reimbursement. Utility usage that is metered is billable directly to the Contractor. If the Installation uses privatized utilities the Contractor will be charged the government rate for the monthly metered utility usage.

If irrigation water is to be utilized, it must be separately metered.

C-2.4.1.3 EPoS Components and Hardware: DLA Energy will provide EPoS components and software for support of COCO fuel facilities. The contractor must utilize and maintain the EPoS devices (pedestal and/or tablets) provided by DLA Energy as Incidental Equipment to capture and report sales from the COCO. The contractor must contact the DLA Policy and System Sustainment Branch at EPoSFunctionalSupport@dla.mil, to coordinate the installation of EPoS components on the COCO retail facility prior to DLA Energy accepting the facility. Prior to the end of the contract terms or termination of the contract, the contractor will again use the same email address to obtain disposition instructions.

C-2.4.2: Contractor-provided items: The Contractor must provide all facilities, tools, equipment, and materials not otherwise provided by the government. All facilities, equipment or materials furnished by the Contractor must meet the site-specific requirements in Appendix A. Additional general requirements are described below.

C-2.4.2.1 Utilities: The contractor must connect the COCO fuel facility utilities to the utility infrastructure and meters provided by the Installation described in PWS C-2.4.1.2 and Appendix A. The utility usage that is metered is billable directly to the Contractor. The contractor is responsible for paying the monthly (metered) utility invoices for the COCO facility. If the Installation uses privatized utilities the Contractor will be charged the government rate for the monthly utility usage.

C-2.4.2.2 Facilities: All tanks and facilities used to provide the services must comply with current American Petroleum Institute (API) Standards, National Fire Protection Association (NFPA) Codes, National Electric Codes, and all Federal, State, and Local laws, regulations, and applicable directives in Appendix C. Facility designs, signage, and landscaping must comply with the Installation Architectural Compatibility Guide or Installation Design Guide. The design of the facilities and materials used must meet the requirements for the fuel product types and quantities being stored and handled as described in Appendix A. These facilities must meet the best commercial standards with components and fixtures that allow proper service interface with military tactical and non-tactical vehicles and equipment. The facility traffic flow must provide safe access and exit, to include a marked traffic pattern within the facility. Traffic flow patterns to and from the facility must be provided by the installation during the pre-solicitation conference. Design details and schematics will be included in the Contractor’s proposal showing all specifications and capabilities ensuring all technical requirements are met. The Contractor will be required to supply final as-built drawings in AutoCAD (version to be compatible with installation's version at time of submission) format to the COR and Contracting Officer. At the end of the contract, the contractor must remove the COCO facilities and restore the property to its original state in accordance with the Property Restoration Plan described in paragraph C-3.10 of this PWS.

C-2.4.2.2.1 Permits: The Contractor must be responsible for obtaining all permits necessary for operating, and constructing these facilities, including, but not limited to hot work permits, dig permits, tank registrations, air emission permits, erosion and sediment control, underground injection control or sanitary permits, storm water discharge and aboveground storage tanks when required. The Contractor must be responsible for obtaining all inspections by state and local authorities, as required, prior to operation. A copy of all environmental permits when issued new or upon update will be provided to the Installation Public Works or Civil Engineering.

C-2.4.2.2.2 Other Buildings/Structures: The Contractor must provide and furnish an Operations building containing office space for the purpose of executing daily administrative actions and/or climate-controlled space for employees to shelter from elements. The facility must be equipped with restroom facilities, both hot and cold water, heat and air, and potable water. The Contractor must provide detailed information related to the design/characteristics of buildings within their proposal.

The Contractor must provide a well-vented location to perform onsite fuel testing required in Table 2 of Appendix A and as well as an appropriate place to store retention samples.

The Contractor must provide any storage buildings needed for storing equipment.

C-2.4.2.2.3 EBS/APSR Computer Software and Hardware: The Contractor must provide the appropriate hardware to be utilized for Enterprise Business System /Accountable Property System of Record mailto:EPoSFunctionalSupport@dla.mil

(EBS/APSR) actions and EPoS. The Contractor must provide the appropriate computer hardware and peripherals for the COCO facilities and install a power/connectivity stub on each dispensing island and bulk loading point for DLA Energy EPoS contractor to install EPoS pedestals. The contractor must utilize this hardware for Government related business only.

C-2.4.2.2.4 Back-up Power: The facilities must be equipped with backup power generators with an automatic switch to enable the facility to be fully operational 24 hours per day during power outage and emergency situations. Backup power generators must be tested monthly. The Contractor is responsible for all costs associated with operating and maintaining backup generators.

C-2.4.2.2.5 Retail Dispensers: Retail dispensing pumps must be protected from damage with parking bollards and equipped with break-away disconnects for each dispensing hose. Meters must be labeled clearly to identify the last calibration date. Dispenser cabinets will have 10-micron filtration and water filtration to 10 ppm. These filters will be replaced annually and documented in the maintenance records.

C-2.4.2.2.6 Bulk Loading: Bulk loading points must have secondary containment and equipped for bottom-loading military fuel tanker vehicles and top-loading non-standard tanker vehicles. The Contractor must provide any connector adapters required. Bulk loading must only be performed under the Contractor’s direct supervision. Bulk loading points will have a well-marked emergency shut-off switch in the immediate vicinity. The Contractor must establish a program to provide recurring familiarization training to military personnel on the operation of the bulk-loading racks to ensure safety and proper operation during use and to prevent spills.

C-2.4.2.2.7 Bulk Off-loading: Bulk off-loading points must have secondary containment and equipped to off-load standard commercial delivery trucks and military fuel tanker vehicles. The Contractor must provide any connector adapters required. Bulk off-loading must be performed under the Contractor’s direct supervision.

C-2.4.2.2.6 Canopy and Lighting: Retail and bulk dispensing areas must be provided with a well-lit weather canopy with 20 ft high clearance. The facility driving area must have adequate energy efficient lighting for safe driving and 24/7 operations.

C-2.4.2.2.7 Emergency Shower and Eyewash Station: The Contractor facilities must include an emergency shower and eyewash stations in compliance with applicable federal, state, and local regulations.

It must be equipped to prevent freezing and must always be operational. If the fixed eyewash station is out of operation, the Contractor must immediately provide a temporary portable eyewash station.

C-2.4.2.2.8 Leak Detection: All underground tanks and pipelines will be equipped with leak detection systems. Leak detection systems must be tested annually and documented in the maintenance records.

C-2.4.2.2.9 Emergency Shut-off: Emergency shut-off switches will be well-marked and clearly visible from every fueling location at the facility. The Authority Having Jurisdiction (AHJ) may have additional emergency notification requirements specific to Emergency Services capabilities at location. Those requirements are listed in Appendix A.

C-2.4.2.2.10 Fuel Storage Tanks: Tanks will be double-walled and equipped with leak detection, automatic tank gauges, overfill protection, and have separate receiving manifolds to prevent the comingling of products and allow for accurate quantity determination after receipt without prolonged issue servicing delays.

Strapping charts must comply with DLA Energy policy. All tanks will have piping manifolds configured to allow for isolating tanks for maintenance when required. Above-ground tanks and manifolds will have security fencing for controlled access. Underground tanks will be secured with locks in the manholes.

C-2.4.2.2.11 Filtration: Jet Turbine fuels (e.g. F24, JP8, JP5) must be filtered during bulk loading and off-loading. Filter separators must meet API 1581 standards and be stenciled with the date of the most recent filter change. Differential pressure gauge readings must be logged daily.

C-2.4.2.3 Equipment: The contractor must provide all tools, equipment, and material required to provide these services. The contractor-provided equipment must be operational and will be replaced immediately if broken, damaged, or missing. Unreliable equipment must be replaced immediately to eliminate risk of failure.

C-2.4.2.3.1 Gauging Equipment: Provide and maintain manual gauging equipment/supplies (tape and bob, fuel and water finding paste) Tape and bob must be inspected for serviceability prior to each use and calibrated against a NIST certified device annually. The annual inspection record (certification) should be maintained on file to demonstrate completion. Bob will be replaced immediately if pointed tip begins to dull significantly from impact with datum plate in compliance with DLA Energy policy.

C-2.4.2.3.2 Fire Extinguishers: Provide and maintain fire extinguishers for fuel facility and fuel operations in compliance with NFPA requirements. Fire extinguishers must be the size and type appropriate for the facility and fuel operation. Fire extinguishers will be tagged with inspection dates. Annual maintenance actions must be documented in maintenance records.

C-2.4.2.3.3 Spill Response Equipment: Spill kits must be clearly marked and located in the vicinity of each bulk loading/off-loading point and retail points. Kits must always contain adequate absorbent material and be free of trash.

C-2.4.2.3.4 Sampling/Testing Equipment: The Contractor must provide all equipment, tools, and expendable materials needed to draw the required fuel samples, perform the required onsite tests, and ship samples to authorized lab for testing. This may include items such as, but not limited to, weighted beakers, glass cylinders, rags, water detection kits, hydrometers, particulate test kits, FSII test kits, sample cans, shipping material, etc.

C-2.4.2.3.5 Personal Protective Equipment (PPE): Provide required PPE to employees such as goggles, gloves, and any other protective equipment required in accordance with applicable directives.

C-2.4.2.3.6 Uniforms: All Contractor personnel, including site managers, must wear a distinctive company uniform in performance of their duties. Uniform requirements must include long pants. Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires.

C-2.4.2.3.7 Utility Vehicles: The Contractor shall provide any utility vehicle(s) needed in support of performance requirements, administrative functions, and general logistics tasks of this contract. The utility vehicle(s) shall be commercial vehicle(s), such as; small pickup or van type that can be used by the Contractor or other personnel within the Contractor organization. Utility vehicles shall be marked with the company logo.

C-2.4.2.3.8 Automation Equipment and Office Supplies: The Contractor must provide separate computer hardware and internet to conduct contractor-related business not related to the requirements of this PWS. All office supplies and equipment are the Contractor’s responsibility.

C-2.4.2.3.9 Fuel Product Utilized by the Contractor: The Contractor shall provide all fuel products necessary and required to operate all Contractor-owned equipment used under this contract. The Contractor may request a DoDAAC with a Fuel Purchase Agreement (FPA) to allow the Contractor to purchase government-owned fuel from the fuel facility on the Installation.

DELIVERABLES

C-3.0 Provide Detailed Plans: The Contractor must submit the following plans to the KO as indicated. The Contractor must ensure that all required plans are acceptable to and approved by DLA Energy prior to the start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any Contractor performance- based plans at any time throughout the contract performance period. The plans must be updated as required throughout the contract period. Updates will be provided to the COR and KO for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-3.1 Staffing…