SPE60326R0522.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 132

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 7012878571

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

SPE603-26-R-0522 2026 MAR 31

a. NAME b. TELEPHONE NUMBER (No Collect 8. OFFER DUE DATE/

7. FOR SOLICITATION

calls) LOCAL TIME

2026 JUN 29

INFORMATION CALL: ASHLEE BROWN DAB0263 Phone: TBD

03:00 PM

9. ISSUED BY CODE SPE603 10. THIS ACQUISITION IS [8J UNRESTRICTED OR□SET ASIDE: %FOR:

□SMALL BUSINESS □ WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED DLA ENERGY □ HUBZONE SMALL SMALL BUSINESS PROGRAM BULK PETROLEUM SERVICES BUSINESS 8725 JOHN J. KINGMAN ROAD □ EDWOSB FORT BELVOIR VA 22060 SERVICE-DISABLED NAICS: 493190

USA □ VETERAN-OWNED

SMALL BUSINESS 08(A) SIZE STANDARD: $36-5M

11. DELIVERYFOR FOB DESTINA- 12. DISCOUNT TERMS 13b. RATING TION UNLESS BLOCK IS □ 13a. THIS CONTRACT IS A MARKED RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

[8J SEE SCHEDULE □ RFQ □ IFB 1:8] RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE I

SEE SCHEDULE

17a. CONTRACTOR/ CODE I I FACILITY 18a. PAYMENT WILL BE MADE BY CODE I OFFEROR CODE

TELEPHONE NO.

□ 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED □ SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

□ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA DARE

DARE

□ ARE NOT ATTACHED

□ 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA □ ARE NOT ATTACHED

[8J 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _1_ □29. AWARD OF CONTRACT: REF OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED . YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31 b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

STANDARD FORM 1449 (REV. 212012)

Prescribed by GSA - FAR (48 CFR) 53.212

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

DAVAO PI Solicitation-INSTRUCTIONS:

(a)Submission of Offers.

SPE603-26-R-0522

PAGE 3 OF 132 PAGES

Submit signed and dated offers as specified by block 8 of the SF-1449 in this solicitation to bidcustodian@dla.mil and cc: ashlee.brown@dla.mil and careka.squire@dla.mil. Offerors must verify proposal email delivery by telephone or separate email verification to Ashlee Brown at ashlee.brown@dla.mil. Offeror must call the POC above at +1 (445) 737-7660 if email verification is not received from DLA within 24 hours of offeror submitting their proposal.

•IAW FAR 52.204-7, an Offeror is required to be registered and active in SAM when submitting an offer and at time of award. Proposals will not be accepted or evaluated if the Offeror is not registered and active in SAM when proposals are submitted.

•A virtual pre-proposal conference will be held to provide offerors with information regarding the solicitation.

Attendance at the virtual conference is strongly encouraged. Pre-proposal date to be determined (TBD). Any comments/ remarks made by Government representatives at the conference should not be construed as a change. Any changes in terms or conditions will be formalized via a written amendment to the solicitation. Offerors shall inform the Contracting Officer by telephone, or email of the name(s) of the individual(s) who plan to attend the virtual pre proposal conference.

•Questions relating to the solicitation should be submitted at a future to be determined date to the above contacts.

Offerors must reference the Solicitation Number in the subject line of your email. Telephonic (oral) questions will not be addressed. All responses will be provided via an amendment to the solicitation after the closing date for questions.

Offerors shall clearly mark all correspondence sent in response to this solicitation with the words: "OFFERED UNDER [insert solicitation number specified on block 5 of 1449]" Offers that fail to furnish required elements of the "Proposal Format and Content" or reject the terms and conditions of the solicitation may be excluded from consideration.

(l)Proposal Format and Content. Proposals must adhere to the below format (i.e., in their appropriate, relevant volume). Failure to provide the information requested in this section may result in a proposal being deemed unacceptable. Should proposals contain information relevant to another volume, that information may not be considered. The Government will not accept invoices or reimburse for the offerors' proposal expenses.

a.Format: The offerors proposal should be typed, where possible (signatures excluded).

i.Page Limits: Each page is considered one-single-side. For example, a "40 page limit", is to mean, 40 single-side 8 ½" x 11" page with 1" margins in 12-point font at Times New Roman (or similar font). Page limits are indicated for each submission element below and shall include all appendices and attachments unless otherwise stated.

b.Content: Offerors shall submit the following:

(l)Cover Letter: (2-page limit) Offerors shall submit a cover page providing the following information: (1) RFP Number; (2) Proposal Title; (3) Technical Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; and (4) Name, title, telephone number, and e-mail address for the authorized individual

(s) pursuant to SUPPLEMENT: AUTHORIZED NEGOTIATOR.

(2)Exceptions to Terms: (no page limit) Offerors shall state any exceptions to terms and conditions of the solicitation, including exceptions to the Performance Work Statement (PWS), in a separate submission entitled "Exceptions." If no exceptions are listed, then the offerors shall provide an affirmative statement following their Cover Letter. Exceptions will NOT be considered in the page limit. Indicate any exceptions and the extent to which the offer differs from the solicitation on company letter signed by an authorized representative of the company attached with the offer. Exceptions that are accepted by the Government will be incorporated into any resultant contract. Exceptions that are rejected by the Government must be withdrawn by the offeror or the offer will be rejected. See SUPPLEMENT: EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) to determine how exceptions may impact the overall best value decision.

(3)Terms of any Express Warranty: (no page limit) pursuant to FAR 52.212-4(o) Warranty.

(4)Mandatory Solicitation Offeror Fill-in Information: (no page limit) a.See Section F, Deliveries or Performance, and complete all contractor fill-in information in its entirety.

b.See Section G, Contract Administration Data and complete all contractor fill-in information in its entirety.

c.See Section K, Representations and Certifications and complete all contractor fill-in information in its entirety, however, the offeror can exclude the solicitation fill-in information of which provisions are completed in System for Award Management (SAM) (https://www.sam.gov/SAM/). NOTE: there are required non-SAM offeror fill-ins that are DLA Energy specific.

(5)Acknowledgement of Solicitation and Amendments: (no page limit) Offerors shall submit all signed SF-1449 and SF-30s, if applicable.

(6)Offerors Declaration of Partnerships: (no page limit)

CONTINUED ON NEXT PAGE

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 4 OF 132 PAGES

SPE603-26-R-0522

a.Teaming Arrangements: If applicable, the offeror must disclose any teaming arrangement(s) at the earliest time known before award. If proposing as a team or a sub-contractor arrangement, an offeror MUST provide a summary of the responsibility of each teaming partner and sub-contractor. The submission shall indicate the percent at which the arrangement is designed, and whether it is a Partnership, Joint Venture and/or Prime/Sub relationship. Should a teaming arrangement exist, the offeror may be required to provide further information before award.

(?)Proposal Volumes: The following Volumes I, II, and III will contain information used for the purposes of the Government's evaluation for award. An offeror's proposal submission will address the evaluation criteria under Section M, FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (FEB 2026) (DEVIATION 2026-00038).

a.Volume I:

i.Technical Proposal (75 page limit) (See Section M) b.Volume II: Past Performance:

i.Past Performance Reference List (See Section J, Attachments):

(2 page limit) This is submitted by the offeror by the solicitation closing date specified on the SF1449 and shall include (where there is performance pursuant to Section M) the following:

1.Three references from whom DLA Energy can expect to receive Past Performance Questionnaires (PPQs) on past performance recent and relevant to this solicitation. If a PPQ has been submitted to DLA Energy under a different solicitation, the offeror should indicate the point of contact and context (i.e., contract number) of that PPQ on the Past Performance Reference List for DLA to retrieve independently.

2.Two additional references, if applicable, relating to DLA Energy contracts.

3.Two additional references, if applicable, relating to Private Sector or other Government Agency contracts.

ii.Past Performance Questionnaires (PPQ) (See Section J, Attachments): (no page limit) Offerors are responsible for distributing the PPQs to their references. The Government will accept no more than three PPQs when received directly from the offeror's reference, due by the solicitation closing date on the SF1449. The Government will not accept any PPQ responses submitted by the offeror.

1. If a teaming arrangement is proposed, the Government is seeking PPQs from all teaming members.

If no past performance is available, the offeror must affirmatively submit a statement. (1 page limit) c.Volume III: Price: (no page limit) Price Proposal Worksheet (See Section J, Attachments) is required for a price submission.

(8)Evidence of Responsibility: 9.104-1. Pursuant to FAR 9.103 (b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of non responsibility.

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

CONTINUED ON NEXT PAGE

SOLICITATION SPE603-26-R-0522

Davao, Philippines

ADDITIONAL INSTRUCTIONS FOR ALL PROSPECTIVE OFFERORS

NOTE: See FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2026) (DEVIATION 2026-O0038) and FAR 52.212-2

– EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB

2026) (DEVIATION 2026-O0038) for complete instructions on how to submit a proposal.

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Pricing – Please see ATTACHMENT II PRICE PROPOSAL FORM Attach

II

SECTION C - SPECIFICATIONS/STATEMENT OF WORK

PWS PERFORMANCE WORK STATEMENT Attach

I

SUPPLEMENT SECURITY AND FIRE PROTECTION 14

SUPPLEMENT REMOVAL OF WATER BOTTOMS 14

SUPPLEMENT SAMPLING AND TESTING OF PETROLEUM PRODUCTS

(STORAGE)

SUPPLEMENT RESPONSIBILITY FOR GOVERNMENT-OWNED

PETROLEUM PRODUCTS

SUPPLEMENT INVENTORY CONTROL RECORDS AND SYSTEMS OF

RECORD

SUPPLEMENT ENVIRONMENTAL PROTECTION 23

SECTION E - INSPECTION AND ACCEPTANCE

THE QUALITY ASSURANCE PROVISIONS (QAP) LISTED IN THIS

SECTION ARE HEREBY INCORPORATED IN FULL TEXT UNDER

ATTACHMENT III OF THIS SOLICITATION

FAR 52.246-4 INSPECTION OF SERVICES-FIXED (AUG 1996) IBR

E-0001 ENERGY QAP E1.01 CONTRACTOR RESPONSIBILITY FOR

GOVERNMENT INSPECTION OF SERVICES (DLA ENERGY

JAN 2012)

Attach

III

E-0002 ENERGY QAP E1.11 QUALTIY CONTROL PLAN (DLA

ENERGY MAR 2000)

Attach

III

E-0003 ENERGY QAP E18 INSPECTION AND CLEANING OF BULK

PETROLEUM STORAGE TANKS (DLA ENERGY FEB 2017)

Attach

III

E-0004 ENERGY QAP E22 LIST OF INPSECTION OFFICES FOR DLA

ENERGY CONTRACTS (DLA ENERGY FEB 2022)

Attach

III

E-0005 ENERGY QAP E28 CONTRACTOR INSPECTION

RESPONSIBILITIES (STORAGE) (DLA ENERGY FEB 2022)

Attach

III

E-0006 ENERGY QAP E34 TEST FOR SULFIDES IN WATER (DLA

ENERGY MAY 1987)

Attach

III

E-0007 ENERGY QAP E35 NONCONFROMING SUPPLIES AND

SERVICES (DLA ENERGY DEC 2011)

Attach

III

E-0008 ENERGY QAP E36 INSPECTION (STORAGE) (DLA ENERGY

FEB 1970)

Attach

III

E-0009 ENERGY QAP E46 BULK ADDITIVE HANDLING (DLA

ENERGY JAN 2026)

Attach

III

SECTION F- DELIVERIES OR PERFORMANCE

FAR 52.242-15 STOP-WORK ORDER (AUG 1989) IBR

SUPPLEMENT GENERAL RECEIVING AND STORING CONDITIONS 25

SUPPLEMENT GENERAL SHIPPING CONDITIONS 27

SUPPLEMENT DETERMINATION OF QUANTITY (STORAGE) 32

SUPPLEMENT OPERATION OF CONDUCTIVITY ADDITIVE SYSTEM 33

SUPPLEMENT OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE

SYSTEM CONTRACTOR-OWNED CONTRACTOR-

OPERATED (COCO)

SUPPLEMENT OPERATION OF CORROSION INHIBITOR/LUBRICITY

IMPROVER ADDITIVE SYSTEM, CONTRACTOR-OWNED

CONTRACTOR-OPERATED (COCO)

SECTION G - CONTRACT ADMINISTRATION DATA

DFARS

252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND

RECEIVING REPORTS (DEC 2018)

IBR

DFARS

252.232-7006

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN

2023)

SUPPLEMENT INVOICE NUMBERING REQUIREMENTS 39

SUPPLEMENT ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED 39

SUPPLEMENT DESIGNATION OF PROPERTY ADMINISTRATOR 40

SUPPLEMENT DESIGNATION OF THE DEFENSE ENERGY REGION 40

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SUPPLEMENT GUARD SERVICE 42

PROCUREMEN

T NOTE

CONTRACTOR PERSONNEL SECURTY REQUIREMENTS

(DEC 2021)

SECTION I - CONTRACT CLAUSES

FAR 52.203-3 GRATUITIES (APR1984) IBR

FAR 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT (JUN 2020) ALTERNATE I (NOV 2021)

IBR

FAR 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERAIN

FEDERAL TRANSACTIONS (JUN 2020)

IBR

FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(NOV 2021)

IBR

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

IBR

FAR 52.204-10 REPORTING EXECUTIVE COMPENSATION SUBCONTRACT

AWARDS (FEB 2026) (DEVIATION 2026-O0038)

IBR

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT - MAINTENANCE IBR

(FEB 2026) (DEVIATION 2026-O0038)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE (AUG 2020)

IBR

FAR 52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED (FEB 2026) (DEVIATION 2026-

O0038)

IBR

FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS (FEB 2026)

(DEVIATION 2026-O0038)

IBR

FAR 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS (FEB 2026) (DEVIATION O0038)

IBR

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (FEB 2026)

(DEVIATION 2026-O0038)

FAR 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT

(FEB 2026) (DEVIATION 2026-O0038)

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 52

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2026)

(DEVIATION 2026-O0038)

IBR

FAR 52.224-3 PRIVACY TRAINING (JAN 2017) IBR

FAR 52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATIONS OF CONTRACT (FEB 2000)

FAR 52.226-7 DRUG-FREE WORKPLACE (MAY 2024) IBR

FAR 52.229-6 TAXES – FOREIGN FIXED-PRICE CONTRACTS (FEB 2026)

(DEVIATION 2026-O0038)

FAR 52.232-1 PAYMENTS (APR 1984) 55

FAR 52.232-17 INTEREST (MAY 2014) 55

FAR 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014) 56

FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM

FOR AWARD MANAGEMENT (OCT 2018)

IBR

FAR 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS

(JUN 2013)

IBR

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS (MAY 2023)

IBR

FAR 52.233-3 PROTEST AFTER AWARD (FEB 2026) (DEVIATION 2026-

O0038)

IBR

FAR 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

(FEB 2026) (DEVIATION 2026-O0038)

IBR

FAR 52.237-3 CONTINUITY OF SERVICES (JAN 1991) 57

FAR 52.240-91 SECURITY PROHIBITION AND EXCLUSIONS (FEB 2026)

(DEVIATION (2026-O0038)

FAR 52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (FEB 2026) (DEVIATION 2026-

O0038)

FAR 52.242-13 BANKRUPTCY (JUL 1995) IBR

FAR 52.243-1 CHANGES-FIXED PRICE ALTERNATE 1 (FEB 2026)

(DEVIATION 2026-O0038)

FAR 52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2026) (DEVIATION 2026-

O0038)

FAR 52.246-25 LIMITATION OF LIABILITY-SERVICES (FEB 1997) 74

FAR 52.247-64 PREFERENCE FOR PRIVATELY OWNED U.S. FLAG

COMMERCIAL VESSELS (FEB 2026) (DEVIATION 2026-

O0038)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 77

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020) 79

FAR 52.253-1 COMPUTER GENERATED FORMS (FEB 2026) (DEVIATION

FEB 2026-O0038)

IBR

DFARS

252.201-7000

CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991) 79

DFARS

252.203-7000

REQUIREMENTS RELATING TO COMPENSATION OF

FORMER DOD OFFICIALS (SEP 2011)

IBR

DFARS

252.203-7002

REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (DEC 2022)

IBR

DFARS

252.203-7003

AGENCY OFFICE OF THE INSPECTOR GENERAL (AUG 2019) IBR

DFARS

252.204-7000

DISCLOSURE OF INFORMATION (OCT 2016) IBR

DFARS

252.204-7003

CONTROL OF GOVERNMENT PERSONNEL WORK

PRODUCT (APR 1992)

IBR

DFARS

252.204-7009

LIMITATIONS ON THE USE OR DISCLOSURE OF THIRD-

PARTY CONTRACTOR REPORTED CYBER INCIDENT

INFORMATION (JAN 2023)

IBR

DFARS

252.204-7012

SAFEGUARDING COVERED DEFENSE INFORMATION AND

CYBER INCIDENT REPORTING (MAY 2024) (DEVIATION

2024-O0013 REVISION 1)

IBR

DFARS

252.204-7014

LIMITATIONS ON THE USE OR DISCLOSURE OF

INFORMATION BY LITIGATION SUPPORT CONTRACTORS

(JAN 2023)

IBR

DFARS

252.204-7015

NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION

FOR LITIGATION SUPPORT (JAN 2023)

IBR

DFARS

252.204-7018

PROHIBITION ON THE ACQUISITION OF COVERED

DEFENSE TELECOMMUNICATIONS EQUIPMENT OR

SERVICES (JAN 2023)

DFARS

252.204-7020

NIST SP 800-171 DoD ASSESSMENT REQUIREMENTS (NOV 2023)

IBR

DFARS

252.204-7021

CYBERSECURITY MATURITY MODEL CERTIFICATION

REQUIREMENTS (NOV 2025)

IBR

DFARS

252.204-7022

EXPEDITING CONTRACT CLOSEOUT (DEVIATION 2026-

O0043) (FEB 2026)

DFARS

252.204-7023

REPORTING REQUIREMENTS FOR CONTRACTED

SERVICES—BASIC (JUL 2021)

DFARS

252.205-7000

PROVISION OF INFORMATION TO COOPERATIVE

AGREEMENT HOLDERS (OCT 2024)

IBR

DFARS

252.209-7004

SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR

CONTROLLED BY THE GOVERNMENT OF A COUNTRY

THAT IS A STATE SPONSOR OF TERRORISM (MAY 2019)

IBR

DFARS

252.222-7002

COMPLIANCE WITH LOCAL LABOR LAWS

(OVERSEAS)(JUN 1997)

IBR

DFARS

252.225-7041

CORRESPONDENCE IN ENGLISH (JUN 1997) IBR

DFARS

252.225-7056

PROHIBITION REGARDING BUSINESS OPERATIONS WITH

THE MADURO REGIME (JAN 2023)

IBR

DFARS

252.225-7060

PROHIBITION ON CERTAIN PROCUREMENTS FROM THE

XINJIANG UYGHUR AUTONOMOUS REGION (JUN 2023)

IBR

DFARS

252.225-7967

PROHIBITION REGARDING RUSSIAN FOSSIL FUEL

BUSINESS OPERATIONS (DEVIATION 2024-O006, REVISION

1) (MAR 2024)

IBR

DFARS

252.226-7001

UTILIZATION OF INDIAN ORGANIZATIONS, INDIAN-

OWNED ECONOMIC ENTERPRISES, AND NATIVE

HAWAIIAN SMALL BUSINESS CONCERNS (JAN 2023)

IBR

DFARS

252.232-7008

ASSIGNMENT OF CLAIMS (OVERSEAS) (JUN 1997) IBR

DFARS

252.232-7010

LEVIES ON CONTRACT PAYMENTS (DEC 2006) IBR

DFARS

252.233-7001

CHOICE OF LAW (OVERSEAS) (JUN 1997) IBR

DFARS

252.237-7010

PROHIBITION ON INTERROGATION OF DETAINEES BY

CONTRACTOR PERSONNEL (JAN 2023)

IBR

DFARS

252.237-7023

CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

(OCT 2010)

DFARS

252.240-7997

NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS

(DEVIATION 2026-O0025) (FEB 2026)

IBR

DFARS

252.243-7001

PRICING OF CONTRACT MODIFICATIONS (DEC 1991) IBR

DFARS

252.243-7002

REQUESTS FOR EQUITABLE ADJUSTMENT (DEC 2022) IBR

DFARS

252.244-7000

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

252.246-7004

SAFETY OF FACILITIES, INFRASTRUCTURE, AND

EQUIPMENT FOR MILITARY OPERATIONS (OCT 2010)

IBR

DFARS

252.247-7023

TRANSPORATION OF SUPPLIES BY SEA (OCT 2024) 83

SECTION J – ATTACHMENTS

PERFORMANCE WORK STATEMENT (PWS) Attach

I PRICE PROPOSAL FORM Attach

II

DLA ENERGY QUALITY ASSURANCE PROVISIONS (E-

QAPS)

Attach

III

PAST PERFORMANCE INFORMATION DISCLOSURE

CONSENT FORM

Attach

IV

PAST PERFORMANCE QUESTIONNAIRE Attach

V PAST PERFORMANCE REFERENCE LIST Attach

VI

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPONDENTS

FAR 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION

(APR 1985)

FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING

PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (SEP 2024)

FAR 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS – REPRESENTATION (JAN

2017)

FAR 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020) 90

FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS – REPRESENTATION (FEB

2026) (DEVIATION 2026-O0038)

FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(FEB 2026) (DEVIATION 2026-O0038)

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(FEB 2026) (DEVIATION 2026-O0038)

FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION

UNDER ANY FEDERAL LAW (FEB 2026) (DEVIATION 2026-

O0038)

FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS – NOTICE

AND REPRESENTATION (JUN 2020) (FEB 2026) (DEVIATION

2026-0038)

FAR 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (FEB 2026)

(DEVIATION 2026-O0038)

252.203-7005

REPRESENTATION RELATING TO COMPENSATION OF

FORMER DOD OFFICIALS (SEP 2022)

DFARS

252.204-7008

COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE

INFORMATION CONTROLS (OCT 2016)

DFARS

252.204-7017

PROHIBITION ON THE ACQUISITION OF COVERED

DEFENSE TELECOMMUNICATIONS EQUIPMENT OR

SERVICES—REPRESENTATION (MAY 2021)

DFARS

252.225-7055

REPRESENTATION REGARDING BUSINESS OPERATIONS

WITH THE MADURO REGIME (MAY 2022)

DFARS

252.225-7966

PROHIBITION REGARDING RUSSIAN FOSSIL FUEL

BUSINESS OPERATIONS-REPRESENTATION (DEVIATION

2024-O0006, REVISION 1) (MAR 2024)

SUPPLEMENT RELEASE OF PRICES 108

SUPPLEMENT AUTHORIZED NEGOTIATORS 108

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS OR RESPONDENTS

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (FEB

2026) (DEVIATION 2026-O0038)

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (FEB 2026) (DEVIATION

2026-O0038)

FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE

(APR 1991)

FAR 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991) 115

FAR 52.216-1 TYPE OF CONTRACT (FEB 2026) (DEVIATION 2026-O0038) 115

FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN (FEB 2026) (DEVIATION 2026-O0038)

FAR 52.233-2 SERVICE OF PROTEST (FEB 2026) (DEVIATION 2026-O0038) 117

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020) 117

DFARS

252.204-7998

ALTERNATE A, ANNUAL REPRSENTATIONS AND

CERTIFICATIONS (DEVIATION 2026-O0043) (FEB 2026)

DFARS

252.215-7008

ONLY ONE OFFER (DEC 2022) 120

DFARS

252.215-7013

SUPPLIES AND SERVICES PROVIDED BY

NONTRADITIONAL DEFENSE CONTRACTORS (JAN 2023)

DFARS

252.215-7016

NOTIFICATION TO OFFERORS—POSTAWARD

DEBRIEFINGS (OCT 2025)

DFARS

252.237-7024

NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR

SERVICES (OCT 2010)

SUPPLEMENT PROPOSAL ACCEPTANCE PERIOD 124

SUPPLEMENT EMAIL PROPOSALS 124

SUPPLEMENT DATA REQUIREMENTS (STORAGE) 125

SECTION M – EVALUATION FACTORS FOR AWARD

FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2026) (DEVIATION 2026-

O0038)

FAR 52.217-5 EVALUATION OF OPTIONS (FEB 2026) (DEVIATION 2026-

O0038)

SUPPLEMENT EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) 131

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

See Section M, FAR 52.212-2, Evaluation of Factors for Award, Price Factor 3 for evaluation methodology concerning all price proposals. Reference Attachment II for price proposal form.

SECTION C - SPECIFICATIONS/SOW/SOO/PWS

The Performance Work Statement (PWS) is incorporated by reference as if fully set forth herein.

Refer to Attachment I.

SUPPLEMENT: SECURITY AND FIRE PROTECTION

(a) The entire facility shall be enclosed by a fence suitable to deter unauthorized access. The fence shall be fitted with gates that may be padlocked when not in use.

(b) A method of visitor and entrance control will be in effect. A visitor register shall be maintained.

(c) An internal, self-powered communication system linking all critical points of the facility, capable of serving both as an alarm system and for conduct of terminal operation, will be in use.

(d) A water supply and firefighting equipment conforming to National Fire Protection Association and American Petroleum Institute standards will be maintained. At locations outside the United States, other standards may be used with prior approval of the Contracting Officer.

(e) In the event of an emergency at a CONUS COCO terminal, the Contractor shall seek the assistance of the following as appropriate: local ambulance service; local fire department; local, county, and State police; regional office of the Federal Bureau of Investigation; Secret Service;

U.S. Marshal's Service; and the Federal Emergency Management Agency.

SUPPLEMENT: REMOVAL OF WATER BOTTOMS

Storage tanks for DLA Energy use shall be equipped with positive water sumps for removal of all water bottoms. All storage tanks shall be drained of water a minimum of once each week and whenever storage tank gauging indicates water is present. (Weekly water drainage is necessary because the datum plate may not necessarily be the low point in the storage tank. Water could possibly accumulate below the datum plate and not show up in the gauging process.)

Additionally, all storage tanks shall be drained of water prior to any transfer of fuel and after a minimum of 4 hours or maximum of 24 hours settling time following each product receipt.

Storage tanks equipped with floating roofs shall be gauged for water after each rain and drained if water is found present. Product and water levels shall be gauged before and after the draining of water. Water gauges of each storage tank shall be taken and recorded each time it is gauged for product. (Each storage tank shall be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s). This system shall have the capability to return separated product back into the same storage tank.)

SUPPLEMENT: SAMPLING AND TESTING OF PETROLEUM PRODUCTS

(STORAGE)

(a) SAMPLING. The samples identified in the solicitation attachment entitled MINIMUM REQUIREMENTS FOR STORAGE SAMPLING AND TESTING are a required part of the services to be provided. The Contractor must provide these samples using qualified personnel, facilities, and equipment on-site and shall include all associated costs in the monthly service charge. These on-site resources may be provided by Contractor personnel or by a commercial source acting on behalf of the Contractor. The Quality Representative will not be responsible for taking any samples for the Contractor. All samples must be taken in accordance with ASTM D 4057, Standard Practice for Manual Sampling of Petroleum and Petroleum Products (API Manual of Petroleum Measurement Standards (MPMS), Chapter 8.1).

(b) TESTING. The tests identified in this solicitation attachment entitled MINIMUM REQUIREMENTS FOR STORAGE SAMPLING AND TESTING are a required part of the services to be provided. Those tests identified in the attachment which are part of a higher order analysis (defined as follows: Composite Samples, Storage Tanks After Receipt, Interface Mixture, Dormant Stocks, and Individual Tests, including particulate contamination) shall be provided by the Contractor using one of the following options (the Contractor shall heck the appropriate box below):

[ ] The Contractor will perform the tests using its own qualified personnel, facilities, and equipment. (All costs for this service are to be included in the monthly service charge.)

[ ] The Contractor will not perform the tests using its own personnel, but will provide on a seven days per week, 24 hours a day basis, it’s own facilities and equipment for testing of product by Government personnel. (All costs for this service are to be included in the monthly service charge.)

[ ] The Contractor will not provide its own personnel, facilities, or equipment.

Instead, the Contractor will, within 24 hours after sampling, transport any sample(s) to a commercial laboratory approved by the Government and arrange for that commercial laboratory to perform all the required tests. The Government, at its own option, may direct that samples be tested at a Government laboratory under contract to the Government. In this case, transport of such samples is still the responsibility of the Contractor. (The Government will reimburse the Contractor for the actual costs of the tests performed by their commercial laboratory. All other associated costs must be included in the monthly service charge.)

All other tests found in the above referenced attachment, which are not part of a higher order analysis, shall be provided in accordance with the CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) contract text.

(c) All facilities and equipment to be provided, whether that of a Contractor or a commercial laboratory, must conform to the standards for such facilities and equipment established by the Occupational Safety and Health Act and the National Fire Protection Association or local regulations, whichever is more stringent.

SUPPLEMENT: RESPONSIBILITY FOR GOVERNMENT-OWNED PETROLEUM

PRODUCTS

(a) Government-owned petroleum products received, stored, and transported under this contract are governed by the provisions of this provision.

(b) Title to any Government-owned petroleum products in the possession of or under the custody of the Contractor by reason of this contract, which is hereinafter referred to in this provision as "such property," shall at all times remain in the Government, and such property shall be used only for the purposes set forth in this contract. The Government shall at all times have access to the premises wherein any such property is located. When product is received on an f.o.b. destination basis, the Product Supplier or his representative may witness all quantity and quality functions during the receipt of the product into Government-owned Contractor-operated/Contractor-owned Contractor-operated tanks.

(c) The Contractor shall protect and preserve such property in a manner consistent with sound industrial practice.

(d) At the end of the contract period the Government may abandon any Government-owned petroleum products in place, at which time all obligations of the Government regarding such abandoned petroleum products shall cease. The contract price shall be reduced to reflect the fair market value of any abandoned petroleum products. If an agreement as to compensation for abandoned petroleum products cannot be reached in a timely manner, the Contracting Officer will make a formal determination. The decision will be subject to resolution in accordance with paragraph (d), Disputes, of the CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS clause.

(e) The Contractor shall not be liable for loss of or damage to such property while in the possession of or under the custody of the Contractor by reason of this contract, or for expenses incidental to such loss or damage, except that the Contractor shall be liable for any such loss or damage (including expenses incidental thereto)--

(1) Which results from negligence, or bad faith, or willful misconduct of the Contractor, its employees, or agents; or

(2) Which results from a risk that is in fact covered by insurance or for which the Contractor is otherwise reimbursed, but the Contractor in such case shall be responsible only to the extent of such insurance or reimbursement.

(f) Except for those risks assumed by the Contractor pursuant to subparagraph (e)(1) of this provision, the Contractor represents and warrants that the prices stated in the Schedule do not include the cost of insurance covering risk or loss of or damage to such property while in the possession of or under the custody of the Contractor by reason of this contract, nor any provision for a reserve to cover such risk. In the event the Contractor is reimbursed or compensated for any loss or damage to such property, it shall reimburse the Government. The Contractor shall do nothing to prejudice the Government's rights to recover against third parties for any such loss or damage and, upon the request of the Contracting Officer, shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

SUPPLEMENT: INVENTORY CONTROL RECORDS AND SYSTEMS OF RECORD

(a) INTRODUCTION. The Contractor shall prepare all documentation and systemically process related transactions in accordance with the information and instructions provided herein;

DoD Manual 4140.25, DoD Management of Energy Commodities, available at the Washington Headquarters Service site, https://esd.whs.mil/issuances/dodm; and applicable DLA Energy publications listed below, which are available at https://fuelstraining.com or dla.deps.mil/sites/dlaenergy/scm/SitePages/Publications.aspx:

Title Description DLA Energy P-1 RECORDING AND PROCESSING INVENTORY

TRANSACTIONS

DLA Energy P-2 RECEIPT AND SHIPMENT OF PETROLEUM PRODUCTS DLA Energy P-3 DOCUMENT/DATA CONTROL AND RETENTION DLA Energy P-4 PROHIBITION AGAINST ENTERING PRIVACY ACT

INFORMATION/PERSONALLY IDENTIFIABLE INFORMATION IN THE BASE

LEVEL SYSTEMS APPLICATION (BLSA)

https://esd.whs.mil/issuances/dodm https://fuelstraining.com/

DLA Energy P-5 VEHICLE IDENTIFICATION LINK (VIL) KEY ENCODING, ACCOUNTABILITY, AND CONTROL

DLA Energy P-7 ACCOUNTABILITY AND CUSTODIAL RESPONSIBILITIES

FOR DEFENSE WORKING CAPITAL FUND (DWCF) INVENTORY AND

GOVERNMENT PROPERTY

DLA Energy P-14 CAUSATIVE RESEARCH AND FINANCIAL LIABILITY

INVESTIGATION OF PROPERTY LOSS

DLA Energy P-23 Procedures for Authorization and Processing Ground Re-Issue Transactions.

DLA Energy P-26 DLA ENERGY AUTOMATED INFORMATION SYSTEMS DLA Energy P-27 PROCESSING OF FUEL SALES TO DISASTER RELIEF

AGENCIES

DLA Energy P-29 EPoS CUSTOMER QR CODES 06/01/2022 DLA Energy P-30 DFSP EPOS FACILITY RESPONSIBILITIES EPoS DTM This Directive Type Memorandum (DTM) is for DLA Energy, DLA Energy approved customers, and Responsible Officers (RO) / Terminal Managers (TM) at DFSPs that use EPoS Fixed and/or Mobile devices. 03/01/2023 DLA Energy P-32 DEFENSE FUEL SUPPORT POINTS (DFSP) BASE LEVEL

SUPPORT APPLICATION TRAINING

DLA Energy P-37 PROCESSING REVERSALS/CHANGES TO DWCF

TRANSACTIONS

DLA Energy P-40 FUEL SPILL/LEAK/RELEASE REPORTING

Documents and procedures are subject to change on a recurring basis and notifications of changes or newly published documents are announced during logon to the DLA Energy Accountable Property System of Record (APSR). Unless the Government has specifically stated that the Government will provide the hardware (usually at Government-owned facilities), the Contractor shall provide requisite hardware (specifications will be provided by the Government) capable of processing all applicable inventory and accounting transactions on a daily basis (weekdays excluding weekend and holidays) through DLA Energy-provided applications or software. The current processing methodologies include both APSR input and upload to the Enterprise Business System (EBS). Applications require the Contractor to provide and have on-site high-speed internet access with a static Internet Protocol (IP) address, e-mail with individual user accounts, the current version of Adobe Acrobat, the most current version of Internet Explorer, Active Client, and DoD Root Certificates. The DLA Energy systems identified require user identifications and passwords in accordance with DoD Automated Data Processing (ADP) Level III systems access. The Contractor shall be responsible for (in conjunction with DLA Energy/DLA) identifying employees that will be processing inventory/accounting transactions for obtaining requisite systems access for those employees. DoD ADP Level III systems access requires a National Agency Check (NAC) investigation. DLA will provide forms and fingerprint cards and initiate the investigation for contractors without a NAC. The Contractor shall immediately notify DLA Energy when Contractor personnel with access privileges no longer work at the contract facility or no longer require access. DLA Energy Systems Access Request Submission Process can be found at https://dla.deps.mil/sites/dlaenergy/scm/SitePages/Publications.aspx under DLA Energy P-26, DLA Energy Automated Information System Applications Access,

(b) AUTOMATED FUEL INVENTORY REPORTING REQUIREMENTS.

(1) The Contractor shall prepare all necessary documentation (see paragraph (b)(5)) and systemically process each transaction affecting inventory of Government-owned products in its possession by virtue of this contract. Within one business day of each transaction/business event (excluding weekends and Government holidays), the Contractor shall input transaction data into the automated inventory and accounting system(s) or applications designated/provided by the Government. The Government will provide via on-site support or via electronic means, such as user manuals or on-line support/tutorials, initial training for inputting transactional data. The Contractor assumes all responsibility for timeliness and accuracy of transaction data input by its employees. The Contractor shall prepare and report each transaction in accordance with guidance provided during the training and, thereafter, by qualified Government representatives. The Government will advise the Contractor of any changes in processing and reporting procedures. The Government reserves the right to contact the Contractor on a daily basis (weekdays excluding weekends and holidays) to obtain information concerning transactions processed. Locations that do not have direct connectivity to EBS shall forward all transactions to the applicable DLA Energy Regional Office for processing.

(2) The Contractor shall record in the automated inventory system the inventory (quantity corrected to 60 degrees Fahrenheit) of each Government-owned product stored at the facility. Daily inventories shall be recorded to reflect on-hand inventories as of 2400 hours local time, (discretionary system clock/calendar rollover to the next transaction date) and monthly inventories shall be recorded to reflect on-hand inventories as of 2400 hours local time on the last calendar day of each month (discretionary system clock/calendar rollover to the first transaction date of the next month. End-of-year (EOY) inventories shall be reported as of the last calendar day of the year. EOY transactions and inventories must be processed to EBS by close of business September 30th. The Contractor shall have the account reconciled in accordance with DoDM

4140.25 and/or DLA Energy P-1, Recording and Processing Inventory Transactions, available at https://dla.deps.mil/sites/dlaenergy/scm/SitePages/Publications.aspx

(3) Where DLA Energy has deployed an Electronic Point of Sale (EPoS) fixed or mobile device(s), the Contractor shall use the fixed and/or mobile EPoS device(s) to record inventory transactions and upload and reconcile them to the APSR daily. The Contractor shall follow DLA EPoS DTM and DLA Energy P-29 and P-30.

(4) The contractor shall verify and report Automatic Tank Gauging accuracy as required by DLA Energy P-7, Accountability and Custodial Responsibilities for Defense Working Capital Fund (DWCF) Inventory and Government Property.

(5) The contractor shall complete the Responsible Officer (RO) / Terminal Manager (TM) Daily Document Review Checklist and RO / TM End-of-Month Reconciliation Checklist as required by DLA Energy P-7

(6) End of Fiscal Year Closeout Process. The United States Government closes its financial ledgers at midnight on September 30th. In the event the EOY closeout falls on a Saturday or Sunday, the Contractor will be required to document and process all inventory related transactions per EOY closeout instructions that are provided via a pop-up during logon to the APSR or available for download at https://dla.deps.mil/sites/dlaenergy/scm/SitePages/Publications.aspx

(7) The Contractor shall prepare inventory adjustment documents (DD Form 1348- 8, DFSP Inventory Accounting Document and End of Month Report) in accordance with the DoDM 4140.25, Volume 9, DFSP Bulk Petroleum Inventory Management, Volume 10, DoD Management of Energy Commodities, Sales Accountability and Documentation Management, and DLA Energy P-1. The Contractor shall provide a detailed explanation on each inventory adjustment document explaining each gain and/or loss in excess of DLA Energy provided tolerances. The Contractor’s representative and the authorized Government representative shall sign each document and provide copies to the DLA Energy Region office. The authorized Government representative shall indicate whether he/she concurs or non-concurs with the statement and shall provide an explanation for any non-concurrence. The term authorized Government representative, as used in this provision, refers to the quality representative and property administrator assigned to the Defense Fuel Support Point (DFSP).

https://dla.deps.mil/sites/dlaenergy/scm/SitePages/Publications.aspx

Inventory Operating Gain or Loss Tolerances

Post Group

Allowable Operating Tolerance

Gain/Loss Percentage Distillates (Diesel Fuels, Jet A1, JP5, JP8, JPTS, F76, Kerosene, other residuals, etc.)

.0025 or .25%

JP4 .003 or .3% Aviation and Motor Gasoline (AVGAS (130), MOGAS (MUR, MUP, etc.)

.005 or .5%

Fuel System Icing Inhibitor (FSII) .0025 or .25% Lube Oils** .0025 or .25%

**NOTE: Report all Lube Oil transactions at “gross” or ambient temperatures.

(8) END OF MONTH/END OF YEAR RECONCILIATION. EOM and EOY reconciliation procedures are detailed in DLA Energy Interim Guidance DLA Energy P-1. DLA Energy P-1 and end of year close out instructions are located at https://dla.deps.mil/sites/dlaenergy/scm/SitePages/Publications.aspx.

(9) The following are documentation requirements for transactions (NOTE: DD Forms are located at https://esd.whs.mil/directives/forms.)

TRANSACTION DOCUMENT

Appointment/Delegation Letters Formal Correspondence Daily Document Review Checklist DLA Form 2061 End-of-Month Reconciliation Checklist DLA Form 2054

RECEIPTS

Receipts from DLA Energy Procurement Contracts DD Form 250/250-1 Receipts of Shipments from a DFSP DD Form 250/250-1 DD Form 1348-7

Receipts from an end-user (with or without credit) DD Form 1898 or 1149 Petroleum Daily Receipt Summary Sheet DLA Form 2046

SHIPMENTS

Shipments from a DFSP to authorized customers See Sales Shipments between DFSPs DD Form 250/250-1 DD Form 1348-7 Petroleum Daily Receipt Summary Sheet DLA Form 2046

INVENTORY

Physical Inventory DD Form 1348-8* and/or

DD Forms 2920, 2921, 2921C

*DD Form 1348-8 is required for end-of-month inventory reporting or transfer of account actions only.

All Inventory Adjustments DD Form 1348-8

Normal handling of variances (excessive) DD Form 1348-8 Determinable losses such as spills, line breaks, non-recoverable tank bottoms, major disasters, combat losses, etc.

Condition/Identity Change DD Form 1348-8 Downgrade, regrade, or additive DD Form 1348-8, DD Form 3075

Automatic Tank Gauge Verification for Inventory Control DLA Form 2026

ISSUES/SALES OR RETURNS/CREDITS

Issues of product from a DFSP to an end user customer DD Form 1898 or 1149

Automated data capture printout

SHIPMENTS to other DFSPs DD Form 1348-7 DD Form 250-1

Return of product from an end user customer with credit DD Form 250/250-1 DD Form 1898 or 1149

Automated Data Capture printout

FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

As required, when directed by the DLA Energy DWCF Petroleum Accountable Officer/

DD Form 200 and Contracting Officer or Property Administrator supporting documents

(c) OTHER REQUIREMENTS.

(1) STORAGE TANK OUT OF SERVICE. Prior to removing a storage tank from service, the Contractor shall immediately notify the authorized Government representative by telephone, with follow-up confirmation in writing, providing the date and time the tank is scheduled to be removed from service. In addition, the Contractor shall provide the authorized Government representative a written estimate of unrecoverable tank bottoms. The authorized Government representative shall review and approve the estimate prior to submission to DLA Energy.

(2) UNRECOVERABLE TANK BOTTOMS. Prior to the end of the contract period, the Contractor shall provide the authorized Government representative a written estimate of unrecoverable tank bottoms. The authorized Government representative shall review and approve the estimate prior to submission to DLA Energy.

(3) REPORTING FUEL ADDITIVES AND SLOP FUEL. Government-owned fuel additives, slop fuel, and transmix stock at the DFSP will be treated as separate and distinct items, and all transactions shall be documented as outlined herein. Report these products in gallons and report them under the approved National Stock Number (NSN).

(i) Use an auditable identity change document (DD Form 1348-8) to account for bulk FSII blended with bulk fuel and fuel downgraded to slop. Do not use fractions of a gallon (e.g., if 1.5 gallons of FSII were injected, report 1 gallon and record the .5 once a whole gallon is used).

(ii) Account for packaged additives such as COR, ASA, AS1, AD1, and CO1 locally using a general log or ledger. As the additive is injected, record the amount in the log to track usage and inventory. No other documentation is required.

(4) CREATION OF SHIPMENT TRANSACTIONS. As required and directed by the Government, storage Contractors shall create electronic shipment transactions using the SYNCADA on-line freight payment system. The Government shall advise Contractors of any changes in processing and reporting procedures. Contractors shall contact the Government when additional guidance is required. CONUS storage Contractors shall maintain a daily written log of motor carrier performance to include: carrier, destination, number of trucks ordered, number of trucks furnished, and deficiencies. On the last business day of each calendar month, the Contractor shall forward a copy of the daily written logs to the DLA Energy Regional office having oversight of the motor carrier contract.

(5) STATEMENT OF AUTHORIZED SIGNATURES. The Contractor shall furnish the authorized Government representative a statement containing the names and handwritten signatures of persons authorized by the Contractor to receive and accept Government-owned product or property. The Contractor is required to provide the DLA Energy Contracting Officer/Property Administrator with written notification when previously authorized persons depart (leave, quit, or transfer, or otherwise cease working in a position in which the individual is authorized to receive and accept Government-owned product or property.,) and new personnel are appointed to these positions.

(6) CHANGE IN DFSP OPERATOR. Transfer residual inventory from expired contracts regardless of whether there is a change in contractors. Transfer DFSP product as follows:

(i) The outgoing Contractor, the new Contractor, and the authorized Government representative will jointly gauge all tanks, document each storage tank gauge readings on DD Forms 2920 and 2921C, and calculate the total physical inventory for each grade of fuel. The incoming and outgoing Contractors and Accountable Officials and Property Administrators will sign each DD Form 2920.

(ii) Upon completion of the inventory transfer, a summary DD Form 1348-8, reflecting both outgoing and incoming Contractor signatures verifying accuracy of the inventory summary, supported by the applicable DD Forms 2920 and 2921C, will be completed for each grade of fuel.

(iii) The following certification will be typed in the Memo block of each DD Form 1348-8 and signed by the appropriate individuals:

"The inventory recorded on this DD Form 1348-8 has been transferred from contract (old number) to contract (new number) on (date) .

Signature (Outgoing Contractor) / (New Contractor)

Typed/Printed Name and Titles (Outgoing Contractor) / (New Contractor)

(iv) The Contractor shall provide this information to the Government representative by telephone and by mailing one copy of each DD Form 2920, DD Form 2921C, and DD Form 1348-8.

(v) The Government representative will mail three copies of the inventory documents covering the transfer month to the outgoing Contractor. The outgoing Contractor shall apply appropriate certification to the inventory documents and retain one copy, provide one copy to the new Contractor, and return the third copy to the Government representative.

(7) RETENTION OF ACCOUNTABLE RECORDS AND DOCUMENTS. To satisfy auditability requirements, DFSPs shall retain a minimum of three years (current fiscal year plus two additional years) of Inventory Documentation/Data on location. Source documents and data requiring retention beyond the three-year point shall be retired to a records retention center.

Contractor shall contact the DLA Energy Records Management Officer via e-mail for disposition instructions at descrecords@dla.mil. The contractor shall provide DLA Energy copies of documents and/or provide any requested inventory information data/data within 3 business days.

The contractor shall retain all documents listed below, and will upon…