Attachment 07 Additional Requirements Due to COVID-19.pdf

ADDITIONAL REQUIREMENTS DUE TO COVID-19

COVID-19 procedures – The DLA coronavirus information page https://www.dla.mil/Info/Coronavirus/ has information on DLA policies and links to other authoritative sources providing valuable and comprehensive information on workplace and personal practices, including: wearing cloth face coverings, maintaining physical social distancing, frequent handwashing and use of hand sanitizer, and staying home if you are experiencing any of the physical symptoms associated with COVID-19.

To mitigate and lower the possible spread of COVID-19, Defense Supply Center Columbus base access procedures have been modified. Anyone entering the installation must maintain a protective barrier between themselves and the officer at the access control gate. Upon approaching the gate, drivers will stop and lower their window only 1-2 inches – or enough to communicate with the officer – and place Common Access Cards against the window with the barcode facing the officer. Once the barcode has been scanned, flip the CAC over so the officer can verify your photo. Once verified, you may proceed through the gate. In cases of tinted windows, you may be asked to lower the window enough to display the CAC. The new base access procedure will remain in effect until further notice. For questions, contact Security & Emergency Services at 614-692-5907.

While on the installation including: wearing cloth face coverings, maintaining physical social distancing, frequent handwashing and use of hand sanitizer, and staying home if you are experiencing any of the physical symptoms associated with COVID-19.

DLA installations and facilities, in accordance with Force Health Protection Supplement 7, issued April 8, 2020. To the extent practical, all individuals will wear cloth face coverings when they cannot maintain six feet of social distance in public areas or work centers (does not extend to Service members’ personal residence on a military installation). This applies to military personnel, DoD civilian employees, family members, DoD contractors, and any other individuals visiting DoD property, installations or facilities.

DLA will procure the appropriate masks for its personnel who are required to physically report to DLA worksites and whose duties do not allow them to maintain the six foot social distancing requirement. However, it may take time to procure and deliver these face coverings to our workforce. In the interim, DLA members are permitted and encouraged to bring and wear “homemade” cloth face coverings while at DLA worksites. These homemade cloth face mask coverings must comply with the following guidelines:

A cloth face covering shall extend above the nose without interfering with eyewear, and below the chin to cover the mouth and nostrils completely.

It shall fit snugly but comfortably against the sides of the face and be secured (e.g., by being tied in place or with ear-loops).

Should include multiple layers of fabric.

Should allow for breathing without restriction.

Face coverings should not have inappropriate or offensive words or images, nor should they have any reference to active participation in political activities.

Upon request, individuals will lower face coverings at security checkpoints to allow their identities to be verified.

Masks should not be placed on young children under age 2 or anyone who is unable to remove the mask without assistance.

https://www.dla.mil/Info/Coronavirus/ https://media.defense.gov/2020/Apr/09/2002278076/-1/-1/1/FORCE-HEALTH-PROTECTION-SUPPLEMENT-7.PDF https://media.defense.gov/2020/Apr/09/2002278076/-1/-1/1/FORCE-HEALTH-PROTECTION-SUPPLEMENT-7.PDF

Cloth face coverings shall be laundered regularly (without damage to or change to shape) to maintain good hygiene.

Cloth face coverings should not be used as a substitute for social distancing.

When changing masks, do not touch your eyes, nose, or mouth, and wash your hands immediately after.

Please note: Medical PPE such as N-95 respirators or surgical masks will not be issued for this purpose.

For Military members, face masks must:

o Be made in subdued, neutral colors and conform to the uniform o Adhere to the five elements of military professional standards: neatness, cleanliness, safety, uniformity and military image.

o Local commanders can approve exceptions to this requirement, as needed o Service members must not attempt to cut up clothing materials such as army combat uniforms to use for face masks as these may have been treated with chemicals o Service members should replace items that have become soiled, damaged, or difficult to breathe through.

o Service members must also refer to and abide by their respective Service’s guidelines.

Any exceptions to the requirement to wear face masks, for reasons such as impracticality, health, or other bases, may be tentatively approved by supervisors with final approval by commanders.

Exception approval should be documented in writing, kept by the supervisor and a copy provided to the recipient. As always, DLA will comply with applicable labor obligations, to the extent such obligations do not conflict with our ability to conduct operations during this emergency.

The CDC has guidance on use and instructions for homemade face coverings (including no-sew options using common household items).

While these practices are required in DLA workplaces, I also encourage you to follow them in all aspects of your daily life so that we can do our part to stop the spread of COVID-19.

DEFINITIONS

COVID-19 Terminology

Quarantine - Separates and restricts movement of people who may have been exposed to a contagious disease, but do not yet show symptoms.

Isolation – Similar to quarantine except it applies to people who are already exhibiting symptoms.

Incubation period – Time from exposure to an infection to the onset of symptoms.

Epidemic – A rapid increase in the number of cases of a disease above what is normally expected in a given area's population.

Pandemic – An epidemic that has spread over several countries or continents, and affects a large number of people.

http://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html

Endemic – Endemic means ongoing transmission or spread of an illness within a certain population or region.

Outbreak – Carries the same definition as epidemic, but it is often used for a more limited geographic area.

Self-observation means people should remain alert for subjective fever, cough, or difficulty breathing.

Self-monitoring means people should monitor themselves for fever by taking their temperatures twice a day and remain alert for cough or difficulty breathing.

Self-monitoring with delegated supervision means, for certain occupational groups (e.g., some healthcare or laboratory personnel, airline crew members), self-monitoring with oversight by the appropriate occupational health or infection control program in coordination with the health department of jurisdiction.

Self-monitoring with public health supervision means public health authorities assume the responsibility for oversight of self-monitoring for certain groups of people.

Active monitoring means that the state or local public health authority assumes responsibility for establishing regular communication with potentially exposed people to assess for the presence of fever, cough, or difficulty breathing.

Close contact is defined as:

a) being within approximately 6 feet (2 meters) of a COVID-19 case for a prolonged period of time;

close contact can occur while caring for, living with, visiting, or sharing a healthcare waiting area or room with a COVID-19 case.

– or –

b) having direct contact with infectious secretions of a COVID-19 case (e.g., being coughed on).

Public health orders are legally enforceable directives issued under the authority of a relevant federal, state, or local entity.

Social distancing means remaining out of congregate settings, avoiding mass gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.

For up to date information please visit https://www.dla.mil/Info/Coronavirus/CoronavirusGuidance/

If you have any questions or concerns please contact your Contracting Officer Representative and/or Contracting Officer for guidance.

https://www.dla.mil/Info/Coronavirus/CoronavirusGuidance/

DEFINITIONS