Section 01 14 00 Work Restrictions Rev 1.pdf

Replace Roof Building 54 Bay 5 November 2019

Section 01 14 00 – Work Restrictions Page 1 of 10

SECTION 01 14 00

WORK RESTRICTIONS

11/11

GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

Defense Logistics Agency

DLA Physical Security Manual

Defense Distribution Center Susquehanna – Installation Access Policy

Defense Distribution Center Susquehanna – Image Capturing Device Policy

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. The following shall be submitted in accordance with Section 01 33 00, SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel; G Completed Contractor and Visitor Badge Request Form – (Long Form); G DDSP Security Information – (Long Form); G Camera Pass Request Form; G

1.3 SPECIAL SCHEDULING REQUIREMENTS

Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

The activity at the facility under construction will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

Rev: May 13, 2020

DJH0054

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Permission to interrupt any active roads, railroads, and/or parking areas must be requested in writing a minimum of 15 working days prior to the desired date of interruption. In addition, work that will impact existing employee workspaces or material storage areas, etc. shall require a minimum additional advance notification not less than (15) working days in advance of the proposed activities. Coordinate all activities through the Contracting Officer Representative.

The work under this Contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the Construction Schedule each factor which constitutes a potential interruption to operations.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

Ensure that Contractor personnel employed on the activity become familiar with and obey activity regulations including Safety, Fire, Traffic and Security Regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials should be outside of peak traffic hours (0630 to 0800 and after 1530) unless otherwise approved by the Contracting Officer. Wear Hard Hats, Safety Shoes, Reflective Vests, and Eye Protection at all times in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. All Contractor equipment and vehicles must be properly identified with their company name and company logo.

Provide a list of contact personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency by the Contracting Officer Representative. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

Contractor ID Badges

All badges are the property of the United States government. Badges must be displayed at all times while on the installation unless prohibited by safety concerns. Badges will not be photographed or copied and will not be displayed off the installation. Any lost or stolen badges will be reported to the COR and Installation Security immediately. The Contractor will ensure that all badges are returned to the Pass and ID office upon the termination of the contract or individual employees.

All persons, with the exception of delivery truck drivers and persons possessing valid Government Common Access Cards (CACs), entering the Installation must obtain an Identification Badge from Security, Pass and ID. All contractors will receive a badge for the duration of the contract. The construction contractor shall follow the below procedures to obtain and renew Identification Badges for all direct hire and subcontractor employees and visitors:

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(1) Complete a Contractor and Visitor Badge Request (noted as Attachment D) for short term passes less than 30 days or DDSP Security Information (noted as Attachment C) for long term passes more than 90 days. Example copies of these passes are provided at the end of this section.

(2) Submit completed Badge Request forms to the Contracting Officer Representative a minimum of 2 working days prior to arrival on-site.

(3) Electronic copies of these forms are available from the COR and must be used for badge requests. Badge request forms contain Personally Identifiable Information (PII) and must therefore be transmitted over the Internet encrypted. Encrypted forms require a password for access to the form. The COR will provide the password with the encrypted form when the form is delivered for use.

Installation Access

(1) Obtaining Contractor ID Badge

Contractor personnel shall enter the Installation at Post #3 off of Old Depot Road and go to the Pass & ID Building located just inside the Installation Entrance. Personnel shall acquire their ID Badges at the Pass & ID Building. The hours of operation for Pass and ID is 0700 to 1500. Contractor personnel that have not submitted either the Contractor and Visitor Badge Request From or the DDSP Security Information Form (described above) through the COR will not be issued ID Badges or granted access to the Installation.

(2) Privately Owned Vehicles (POVs)

POVs transporting Contractor personnel may enter the Installation via Post 3 off Old Depot Road, provided they are not transporting tools, equipment, or supplies. All persons in Contractor vehicles are required to show ID Badges at the ID Check Stations. All vehicles entering the Installation at Post 3 are subject to random vehicle search procedures.

(3) Contractor and Construction Vehicles

Contractors driving any form of vehicle designed to carry tools, equipment, supplies, or materials necessary for the work are required to enter the installation via Post 4 off of Old York Road (at Normandy Drive). All persons in Contractor vehicles are required to show ID Badges at the Vehicle Search Area. All vehicles entering the Installation at Post 4 are subject to vehicle search procedures.

Construction Deliveries

Deliver equipment and materials to the site in an undamaged condition. Material that is deemed to be damaged or defective by the Contracting Officer Representative from manufacturing, during shipment, or while on-site shall be replaced at the Contractor's expense. Equipment and materials that are deemed to be damaged or defective shall be

Section 01 14 00 – Work Restrictions Page 4 of 10 removed and properly disposed of by the Contractor. New equipment and materials shall be utilized to replace rejected materials or equipment.

Contractors shall receive material and equipment at their own facility and transport this equipment to the Installation and project site themselves. Government is not responsible for damage to material and equipment shipped directly to the Installation. Contractor must be present to accept shipment of material directly to the Installation. Material that is shipped to the main warehouse (Building 2001) can easily be lost in the midst of the large volume of material constantly moving through the receiving warehouse. Material that is shipped to the Installation and subsequently lost shall be replaced at the Contractors expense.

All contractor deliveries shall enter the Installation at Post 4. To avoid delays at Post 4, deliveries should be scheduled to arrive after 0800 whenever possible. The Construction Contractor shall follow the following procedure for all deliveries (including pick-ups at the construction site):

(1) After being processed by DLA Police in the Post 4 Vehicle Search Area, Delivery Vehicles are directed to proceed onto the Installation and into the vehicle holding area where they must wait for an authorized member of the Construction Contractor to escort them from Post 4 to the construction site. The Construction Contractor’s Site Supervisor is responsible for coordinating all material deliveries and providing all required vehicle escorts. Upon completion of material delivery, the Construction Contractor is responsible for escorting the delivery vehicle back to Post 4 to exit the Installation.

Delivery Escort Authorization

Personnel that intend to escort deliveries arriving at Gate 4 to the construction site will require special annotation on their contractor badges to enable this activity. Contractors may provide up to 2 names of persons authorized to escort their deliveries on the depot. If the contractor intends to use subcontractors, each sub-contractor is authorized to have one (1) person designated as an escort for their deliveries. To obtain this authorization, place a stamp (electronically added) to the top of either the Contractor or Visitor Badge Request for short term passes or DDSP Security Information for long term passes with the words:

“Authorization Request for Construction Delivery Escort”. This stamp should be displayed prominently on the top of the sheet to assure that security personnel do not miss this annotation.

Cameras may be possessed and operated by authorized persons only. To obtain a Camera Pass, the Contractor must provide the following information to the COR:

Camera Pass Request Form (attached) shall be provided to the contractor by the COR.

The COR will validate the Contractor’s request information and forward the Camera Pass Request Form to Installation Security. If approved, the COR will notify the Contractor that a Camera Pass can be obtained at the Pass & ID Building. Camera Pass requests shall be kept to a minimum and limited to Prime Contractor personnel only. A Camera Pass must be in the

Section 01 14 00 – Work Restrictions Page 5 of 10 possession of the person taking the photographs at all times and presented whenever requested by Government personnel. Failure to maintain or loss of Camera Passes must be reported to COR for action. Installation Security will be notified as necessary by the COR. Personnel found to be in the possession of photographic equipment without the proper documentation will have their equipment confiscated, contents reviewed and returned upon their departure of the Installation or other arrangements will be made.

Only Digital Still Cameras should be used. Cell phones and tablets are NOT authorized under any circumstances for taking photographs.

All images captured on digital cameras must be reviewed by Installation Security prior to removing the Camera from the Installation. Cameras must be brought to the Public Safety Facility, Building 911, on J Avenue at the end of each work day and surrendered to Installation Security Staff for review. Any images found to contain images of unauthorized items or areas will be deleted prior to return to Contractor personnel.

Do not take pictures of Contractor or Government Employee ID Badges, identification signs, certain stored materials (as clarified by the COR), security hardware, fire suppression systems, utilities fixtures, or other areas, facilities, or improvements unless images of such are specifically required by the project.

The Contractor must provide to the Contracting Officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract

All testing equipment, containing a radioactive source, must be operated in accordance with an approved radioactive equipment plan. This plan must be submitted to the Contracting Officer and approved prior to bringing the equipment unto the Installation. A different radioactive equipment plan will be required for each different type of equipment, type of radioactive source, or size of radioactive source. A data sheet of for each piece of new radioactive equipment must be submitted to the Contracting Officer. The data sheet must contain the following information:

Name of equipment.

Name and address of equipment manufacturer.

Type and size of radiation source.

The location of the installed radioactive equipment (i.e. building no., floor, code/shop area).

Regular working hours shall consist of an 8-1/2 hour period, between 0700 and 1530, Monday through Friday, excluding Government holidays. Exception, all demolition and disposal shall be

Section 01 14 00 – Work Restrictions Page 6 of 10 performed at night between the hours of 2030 thru 0500 prior to start of regular working hours for the day.

Work outside regular working hours requires Contracting Officer Representative approval with the exception of hours defined above for performing all demolition and disposal. Make application 15 working days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve or deny work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer Representative. The Contractor shall coordinate its efforts to make all utility cutovers outside normal working hours or on Saturdays, Sundays, to the greatest extent possible to minimize impact to existing operations unless directed otherwise.

The Contractor may be working in and around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer Representative.

The existing buildings and their contents must be kept secure at all times. The Contractor shall provide temporary closures as required to maintain security as directed by the Contracting Officer Representative.

The Contractor shall provide dust covers or protective enclosures to protect existing work that remains and Government material located in the work area during the construction period.

The contractor shall provide dust covers or protective covers are top all existing stowage in and below the work during construction.

The intent for this project is government personnel will vacate one Bay at a time. The bay will be secured and the contractor will perform and complete work in that Bay before starting working in another Bay. The contractor shall not perform work if space below is occupied by government personnel.

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PRODUCTS

Not Used

EXECUTION

Not Used

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AUTHORIZATION REQUEST FOR CONSTRUCTION DELIVERY ESCORT

This electronic stamp is to be provided Only for Escort Requests. See paragraph 14.1.2.d above.

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AUTHORIZATION REQUEST FOR CONSTRUCTION DELIVERY ESCORT

This electronic stamp is to be provided Only for Escort Requests. See paragraph 14.1.2.d above.

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