SF30SP60026R0399P0001.pdf

DLA ENERGY AEROSPACE ENRGY-DLAE-M

BLDG 5730

1525 WURTSMITH STREET

JBSA LACKLAND TX 78236

SP060026R0399

SP0600

x x

CONTINUATION SHEET PAGE 2 OF 2 PAGES REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SP060026R0399 - 0001

Amendment 0001 is issued to make the following changes to solicitation SP060026R0399:

(1) The following documents are hereby incorporated by reference and added as an attachment to the solicitation:

Attachment E – BLDG 5730 HVAC Air Filters M-2

Attachment F – BLDG 5730 HVAC Equipment Schedule M-601

Attachment G – HVAC Schedules p 81 M-601

(2) There will be two site visits scheduled to provide prospective offerors an opportunity to inspect the location and ask questions related to the requirement. The site visit is highly encouraged.

(A.) Site Visit Day One

Date: Wednesday, May 6, 2026

Time: 9:00 am – 10:00 am

Location: Building 5730

JBSA Lackland Air Force Base

1525 Wurtsmith Street

San Antonio, TX 78236-5244

(B.) Site Visit Day Two

Date: Wednesday, May 13, 2026

Time: 9:00 am – 10:00 am

Location: Building 5730

JBSA Lackland Air Force Base

1525 Wurtsmith Street

San Antonio, TX 78236-5244

(C). All parties planning to attend must RSVP no later than Monday May 4, 2026. Please include the following:

(a.)Date of Site Visit Requested

(b.)Last Name, First Name, MI

(c.)DOB

(d.)Country of Birth

(e.)ID Type (DL, Government ID)

(f.)Country of Issue of ID

(g.)State of Issue of ID

CONTINUED ON NEXT PAGE

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SPE600-26-R-0399

STATEMENT OF OBJECTIVES (SOO)

Preventative Maintenance and Repair of Heating, Ventilation, Air Conditioning (HVAC) systems in building 5730 on JBSA-Lackland, TX

GENERAL INFORMATION

General: This is for a services contract to provide HVAC services to building 5730 located at 1525 Wurtsmith Street, JBSA-Lackland TX 78236. The goal is to support the mission by providing a clean and healthy facility environment to occupants, users, and visitors of building 5730. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s Representative (COR) to efficiently provide HVAC Services, while minimizing disruptions to operations within the facility and meeting security requirements. A list of HVAC equipment is attached (Schedule M-601).

Scope: The purpose of this contract is to provide HVAC preventative maintenance (PM) and repair services during normal hours of operation. The Schedule M-601 provides a list of HVAC equipment needing PM and/or repair.

Type of Contract: The Government will award a Blanket Purchase Agreement type Contract.

Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facility, transportation, tools, materials, supervision, other items and non-personal services necessary to perform HVAC services and repairs as defined in this

SOO.

Background: Building 5730 is located on Joint Base San Antonio – Lackland (JBSA- Lackland). JBSA-Lackland is in the western portion of Bexar County, Texas, approximately 8 miles southwest of downtown San Antonio. This building is currently receiving HVAC services through Base Civil Engineers (BCE). This contract will be for primary HVAC services, and the BCE will be used for emergency HVAC services.

Period of Performance: The period of performance shall be one (1) Base year and four

(4) one-year options for a total of five years.

Hours of Operation: The Contractor is responsible for providing services Monday- Friday 7:00AM – 3:00PM except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Invoices: Invoice shall be submitted to the COR and Contracting Officer (KO) for review prior to submitting into WAWF within 24 hours after completion of work. Invoice submittals shall include all documentation, such as completed service orders (SO), to coincide and validate charges to the government.

Security Requirements: All contract personnel and sub-contract personnel working in this building will require base access. The COR shall obtain Background Check information in accordance with Visitors Control Center (VCC) located on Lackland AFB.

All contract personnel attending meetings, answering and working in other situations where their Contractor status is not obvious are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor is responsible for complying with the Visitor Control Center (VCC) safety and clearance requirements and for Installation and VCC access and obtaining Range Passes from the JBSA VCC. The COR will be responsible for assuring all Contractor personnel are authorized to perform work under this contract, obtain installation access passes.

Damage and Hazard Protection Requirements: The Contractor shall take all necessary precautions to insure against damage to existing works, facility, furniture, equipment, persons, property, etc. Should any property be damaged during the work under this contract, it shall be repaired or replaced by the Contractor, as directed and approved by the KO or COR at no additional cost to the Government. The amount of dust resulting from any work shall be controlled to prevent the spread of dust and creation of a nuisance in an area.

Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting contract. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use.

Preventative Maintenance

Basic Services: The Contractor shall provide services for preventive maintenance (PM) and repair of Heating, Ventilation and Air Conditioning (HVAC) systems supporting building 5730. Contractor shall follow equipment manufacturer’s specifications & manuals, “Standards of the Industry” provisions and OSHA (Occupational Safety and Health Act) guidelines. The KO is the only person authorized to issue task orders against this contract. The KO will issue task orders for the services required. The Contractor shall perform PM services in accordance with applicable industry standards, manufacturer guidelines, US Government Regulations, including the function of electrical drives (v-belt) and air dampers, pollution of heat exchanger, air humidifier, frost protection device, cooling circuits, and hygiene requirements of HVAC components. Equipment requiring preventive maintenance is listed in Schedule M-601, Inventory List. Preventive maintenance includes all cost elements (e.g., labor, travel, disposal of materials, and all parts and supplies, including filters, belts, grease etc.). Air Filters shall be inspected for degrees of pollution and replaced quarterly, semi-annually and annually according to the Facility Manager’s filter inventory list. See “BLDG 5730 HVAC Air Filters M-2”. If PM cannot be performed because equipment is not accessible or has been removed, the Contractor shall notify the COR via email within two (2) workdays of the scheduled service. The Contractor shall perform PM on an as needed basis to test equipment and facilities to prolong the function cycle of the equipment and to avoid malfunction or failure of the systems. The Contractor may complete any minor repair found during preventative maintenance, as long as the parts do not exceed $100 in cost. The Contractor shall annotate parts used on the specific work certificate. During the PM, the Contractor shall identify and inform the COR of the repair performed. If the Contractor detects a deficiency or malfunction of the equipment during PM, and repairs require parts that exceed $100, the Contractor shall document the findings on the work certificate and notify the COR via email within one (1) workday of the PM. The COR will determine whether a repair service order will be issued. If any equipment is found during the maintenance that is not part of the inventory list, the Contractor shall notify the COR within three (3) business days of completion of the maintenance via email.

During the PM, the Contractor shall:

a. Install, program, and configure software updates.

b. Read, analyze, and prevent future alarms as indicated by the analysis of the data.

c. After maintenance is completed, reset internal memories to ensure there are no alarm codes in the memory.

d. The Contractor shall perform an annual test of the refrigerants to ensure they contain the correct viscosity, metal abrasion, additives, water residue and acidity as required by the manufacturer.

e. Monitor and control density of cooling devices and air conditioning systems in building 5730.

f. The Contractor shall obtain all documents (e.g., manufacturer specifications or equipment manuals) required to perform PM services.

PM Documentation – Work Certificate (WC): The Contractor shall document the PM services performed on the work certificate. The work certificate shall be submitted to the

COR as a readable electronic file not later than five (5) workdays after the performance of the inspection and maintenance. At a minimum, the work certificate shall contain the following information:

a. Date, time, printed and signed first and last name of the technician who performed the PM work on item (Equipment-No. according to

Inventory List).

b. Installation, Bldg. No., Room No., exact description of position, Equipment No., Description of Equipment.

c. Results of measurements and checks, range of allowed values including assessment of results (ok / not ok; description of deficiency).

d. Material consumed, such as number of filters replaced within the filter zone, filter category, type of filters used to include dimensions, date of prior filter replacement.

e. Pressure difference, acceptable final air filter pressure difference.

f. Assessment and documentation of condition and function (including software components).

g. Detailed scope of work for potential required major repairs.

h. Materials and spare parts for the required repairs.

i. Cost estimates for any required repairs.

j. CORs printed first and last name, authorized Government representative signature and telephone number.

Repair Services:

General Information:

k. All services shall be performed during the regular working hours. All repair services shall begin with the technician's arrival at the job site and finish with the technician’s departure. The Contractor shall provide repair services only in response to a notification from the COR or other authorized Government representative. The COR will provide the Contractor with a list of authorized Government representatives as soon as practicable after award.

l. The Contractor shall document repairs on the work certificate. If the

Contractor cannot complete the repair on Government premises and removal of the equipment to the Contractor’s facility is necessary, the

Contractor shall sign a memorandum for record, or other property accountability document, provided by the COR.

m. Repair orders will be issued for a malfunction of equipment. Repair orders will be placed by the COR or an authorized Government representative via email or phone during normal working hours. The

Contractor shall respond to a repair order no later than 0800 the next available working day after its receipt. If an order is placed on a Friday or on a holiday, the Contractor shall respond to the site the next available working day.

Repair Parts:

a) Contractor shall furnish all parts and materials required for repair of equipment under this contract and shall complete services during the initial scheduled maintenance or repair call.

b) There may be instances where repair services cannot be completed during the initial visit due to unavailable parts or material. The Contractor shall coordinate with the COR if equipment should be reassembled while awaiting receipt of part(s). The Contractor shall inform the COR when parts have been received. If parts cannot be obtained within seven (7) workdays, the Contractor shall inform the COR. The original work certificate documenting the initial repair shall be used for the completion.

c) If the material cost for repair exceeds $100.00, the Contractor shall provide the COR with a Cost Proposal within three (3) workdays (Deliverable #18 – Cost Estimate) of initial assessment of required repairs with reference to the Repair Order information. Any repairs below $100.00 shall be executed after coordination with the COR.

Repair Order – Work Certificate: The Contractor shall keep records and submit Work Certificates for all services performed under this contract. The Contractor shall submit an electronic copy of each repair Work Certificate to the COR within five (5) workdays after the performance of the repair service.

Each Work Certificate shall contain, at a minimum:

a. Contract Number

b. Order number

c. Brand & Type of system, serial number, and inventory number

d. Location (Bldg #, Room #)

e. Printed first and last name and title of the authorized Government representative who ordered the services

f. Description of malfunction

g. Date, start time, and completion time of services. Printed first and last name(s) of technician(s) performing the services

h. Type and amount of material and replacement parts required

i. Information or recommendations pertaining to the condition or function of the system

j. Number of labor hours

k. Status of work certificate

Refrigerants and Other Chemicals: The Contractor shall properly handle and dispose all refrigerants and other chemicals in accordance with applicable Government environmental laws and regulations.

Repair Services:

Repair Parts:

Contractor Performance Data Sheet

Current and Past Performance

Please submit the requested information for government and non-government contracts or subcontracts held (not to exceed two (2) years since completion) for contracts that are similar to the requirements of this request. Those contracts and/or sub-contacts submitted may include those still in progress, however they should have a minimum of one year’s performance history.

Please mark this box if you have not performed under contracts that are similar in nature to the request requirements.

REFERENCES:

CO MPANY NAME PO INT O F

CO NTACT

PHO NE NUMBER FAX NUMBER Work Performed

PLACE O F

PERFO RMANCE

PERIO D O F

PERFO RMANCE

SUBCO NTRACTING

PLAN

(YES O R NO )

SCHEDULE OF SUPPLIES PRICING

SCHEDULE OF SUPPLIES PRICING

SPE601-26-R-0399

OFFEROR NAME:

CLIN NSN PRODUCT/SERVICE QUANTITY U/I OFFER UNIT PRICE TOTAL OFFER PRICE

BUILDING 5730 LACKLAND AIR FORCE BASE - HVAC SYSTEM

0001 9135-SE0000289 Quarterly Services to Optimize HVAC 20.00 EA $0.00 price per quarterly service

System Performance

0002 9135-SE0000291 As Needed Services to fix malfunctions to 1.00 EA $0.00 1 each = 30 minutes Hourly rate restore system function

0003 9135-SE0000292 Components needed for system repair and 1.00 EA $0.00 to be determined at time of repair maintenance

0004 9135-SE0000290 On-demand repair and troubleshooting as 1.00 EA $0.00 1 each = 30 minutes Hourly rate needed

TOTAL $0.00

GRAND TOTAL $0.00

*PLEASE ENTER OFFER UNIT PRICES IN THE HIGHLIGHTED FIELDS, TWO DECIMAL PLACES ONLY.

Attachment D for Solicitation SPE600-26-R-0399

OFFEROR DOCUMENT CHECKLIST

The following are a summary of documents required to be submitted for this solicitation:

SF 1449 (Block 17a including CAGE Code, Block 30a, 30b, and 30c)

Contractor Performance Data Sheet (Attachment B)

Pricing Worksheet (Attachment C)

Offeror Document Checklist (Attachment D)

Filters

SIZE QNTY York Part # Filter Specifications Frequency

AH1 20x20x2 3 026-21063-600, M8 Pleated Air Filter,20x20x2,MERV 8 QTRY

AH1 20x24x2 3 026-32406-602, M8 Pleated Air Filter,20x24x2,MERV 8 QTRY

AH1 HEIF, M13, 20x20x12, SH 3 026-32404-603, M13 Koch multicell #110-732-005 eff 80-85%, MERV 13 Annual

AH1 HEIF, M13, 20x24x12, SH 3 026-32404-604, M13 Koch multicell #110-732-005 eff 80-85%, MERV 13 Annual

AH2 20x20x2 3 026-21063-600, M8 Pleated Air Filter,20x20x2,MERV 8 QTRY

AH2 20x24x2 3 026-32406-602, M8 Pleated Air Filter,20x24x2,MERV 8 QTRY

AH2 HEIF, M13, 20x20x12, SH 3 026-32404-603, M13 Koch multicell #110732-005 eff 80-85%, MERV 13 Annual

AH2 HEIF, M13, 20x24x12, SH 3 026-32404-604, M13 Koch multicell #110732-005 eff 80-85%, MERV 13 Annual

DOAS HIEF, M13, 20x24x4 3 026-32410-612, M13 Mini-Pleat Air Filter, 20x24x4, MERV 13 QTRY

DOAS M11,24x24x4 1 no York #, M11 Pleated Air Filter, 24x24x4,MERV 11 QTRY

Total 28

Sheet1

SIZE QNTY York Part # Last Time replaced Frequency Grainger #

AH1 20x20x2 3 026-21063-600, M8 27-Sep-23 6 month 6B937 M8, bx 12

AH1 20x24x2 3 026-32406-602, M8 27-Sep-23 6 month 6B933, M8, bx 12

AH1 HEIF, M13, 20x20x12, SH 3 026-32404-603, M13 new 10Mar22 2 years 2GGN4, M13, ea

AH1 HEIF, M13, 20x24x12, SH 3 026-32404-604, M13 new 10Mar22 2 years 2GGL9, M13, ea

AH2 20x20x2 3 026-21063-600, M8 27-Sep-23 6 month 6B937 M8, bx 12

AH2 20x24x2 3 026-32406-602, M8 27-Sep-23 6 month 6B933, M8, bx 12

AH2 HEIF, M13, 20x20x12, SH 3 026-32404-603, M13 new 10Mar22 2 years 2GGN4, M13, ea

AH2 HEIF, M13, 20x24x12, SH 3 026-32404-604, M13 new 10Mar22 2 years 2GGL9, M13, ea

DOAS HIEF, M13, 20x24x4 3 026-32410-612, M13 27-Sep-23 3 month 2FG9Y, Mini pleat M13

DOAS M11,24x24x4 1 none, M11 27-Sep-23 6 month 2DYJ1, M11, bx 6

Sheet2

Sheet3

Sheet1

HVAC Equipment Inventory Schedule M-601

AIR HANDLING UNIT AHU-1

AIR HANDLING UNIT AHU-2

DEDICATED OUTSIDE AIR SYSTEM/ENERGY RECOVERY UNIT DOAS-1

AIR COOLED CONDENSING UNIT CU-1

AIR COOLED CONDENSING UNIT CU-2

AIR COOLED CONDENSING UNIT CU-3

EXHAUST FAN EF-01

LOUVER LV-1

LOUVER LV-2

LOUVER LV-3

RETURN AND EXHAUST AIR DEVICE R1A

RETURN AND EXHAUST AIR DEVICE R1B

RETURN AND EXHAUST AIR DEVICE R2

RETURN AND EXHAUST AIR DEVICE R3

RETURN AND EXHAUST AIR DEVICE R4

SUPPLY AIR DEVICE S1A

SUPPLY AIR DEVICE S1B

SUPPLY AIR DEVICE S1C

SUPPLY AIR DEVICE S1D

SUPPLY AIR DEVICE S2A

SUPPLY AIR DEVICE S2B

SPLIT SYSTEM AIR CONDITIONING UNIT SSAC-1

SPLIT SYSTEM CONDENSING UNIT SSCU-1

VARIABLE AIR VOLUME REHEAT BOX VAV-1-1

VARIABLE AIR VOLUME REHEAT BOX VAV-1-2

VARIABLE AIR VOLUME REHEAT BOX VAV-1-3

VARIABLE AIR VOLUME REHEAT BOX VAV-1-4

VARIABLE AIR VOLUME REHEAT BOX VAV-1-5

VARIABLE AIR VOLUME REHEAT BOX VAV-1-6

VARIABLE AIR VOLUME REHEAT BOX VAV-1-7

VARIABLE AIR VOLUME REHEAT BOX VAV-2-1

VARIABLE AIR VOLUME REHEAT BOX VAV-2-2

VARIABLE AIR VOLUME REHEAT BOX VAV-2-3

VARIABLE AIR VOLUME REHEAT BOX VAV-2-4

VARIABLE AIR VOLUME REHEAT BOX VAV-2-5

VARIABLE AIR VOLUME REHEAT BOX VAV-2-6

VARIABLE AIR VOLUME REHEAT BOX VAV-2-7

VARIABLE AIR VOLUME REHEAT BOX VAV-2-8

VARIABLE AIR VOLUME REHEAT BOX VAV-2-9

VARIABLE AIR VOLUME REHEAT BOX VAV-2-10

VARIABLE AIR VOLUME REHEAT BOX VAV-2-11

VARIABLE AIR VOLUME REHEAT BOX VAV-2-12