Mar 10 - Final Industry Brief template.ppt

Defense Energy Support Center Dover Air Force Base, Delaware Industry Pre-proposal Conference Brenda White & Ronald Moore 13 April 2010

Overview

Purpose of the RFP Privatize the Electric and Water system Utility Systems at Dover AFB, DE

Sell System Infrastructure Acquire Utility Services Contract (FAR 41) Provide Right-of-Access

Notes:

1. Purchase of the Commodity is not Included in the RFP

2. Selection of Contractor among economical proposals will be Based on Best-Value Determination

3. Government Privatizes if the Long Term Benefit Exceeds the Long Term Cost (must be at least 10% under GSCE)

4. Government Reserves the Right Not to Award the Contract

Offers

RFP Contents

RFP Contents

Section B Highlights Regulated Utilities – Tariff (B-1)

Tariff Must be Fully and Independently Regulated (a “State-Wide” Public Utility Regulatory Authority with Jurisdiction over the Contractor)

Terms must be no less favorable than those offered to similar customers (B.5.1) Describe Regulatory Process Completed Price Schedule Data Sheets (see Section L)

Section B Highlights Non-Regulated Entities Utility Service Charge (B-2) FFP w/ EPA

Fully built up Monthly Service Charge for Utility Services

Section C Highlights C.1 Precedence In accordance with FAR 52.215-8, any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order: (a) The Schedule (excluding the specifications) and any Preamble; (b) Representations and other instructions; (c) Contract clauses appearing in the solicitation or contract; (d) Contract clauses incorporated by reference; (e) Other documents, exhibits, and attachments; and (f) The specifications. Additionally, the terms and conditions of Sections A through K, including the Section J Attachments, shall take precedence over any inconsistent provisions contained within portions of the Contractor’s proposal incorporated in or made Exhibits to the Contract. Exceptions not specifically identified by the Contractor in their proposal in accordance with the requirements of Section L of the solicitation and expressly accepted by the Contracting Officer in writing shall not be deemed to be part of the Contract and shall not be binding on the Government.

Section C Highlights Right-of-Access

The Government Provides Access Rights to the Installation and the Infrastructure May Restrict

Who May Enter How Many May Enter at Any One Time When They May Enter What Areas of the Installations They May Visit May Require Background Investigations, Including Those for Security Clearances

Contractor is Responsible for Actions of its Employees, Sub-Contractors, and Agents while on Installation

Section C Highlights

Technical

Service Interruption/Contingency and Catastrophic Loss Plan Operations and Maintenance Plan/Quality Management Plan System Deficiency Corrections and Renewals and Replacements Plan Operational Transition Plan

Service Interruption/Contingences & Catastrophes

Notification Procedures

Operations and Maintenance Plan/Quality Management Plan

Performance Standards (Local, State, Fed…National Elect Code, etc) O&M Procedures (Type & Frequency of Tests, Inspections, & Preventative Maintenance) Customer Feedback Mechanisms (Reports, Complaint Systems, Meetings, etc)

Speaker note read C.12 and hit underlined section C.12 Operations and Maintenance/Quality Management The Contractor shall establish and maintain an Operation and Maintenance/ Quality Management Plan.

The Plan shall ensure the provision of reliable, cost-effective, and compliant service over the term of the contract. The Contractor shall update the Plan as necessary and adhere to its requirements throughout the contract term. It shall not be materially altered without the Government’s consen

System Deficiency Corrections

Conceptual Methodology for Scheduling Renewals & Replacements 50-Year Schedule of Renewals & Replacements System Deficiency Corrections and Renewals and Replacements Plan

Operational Transition Plan Seamless Transition Permit Acquisition / Transfer Permits required for New System owner to operate

Identification of Work that Must be Accomplished Prior to Transfer- Connections Joint Inventory and Transfer Procedures New Meter Installations and Joint Meter Readings (if applicable) Number of days for transition

Electric JA43 / JA43-1 Section 2 Water JA43 / JA43-3 Section 2

Specialty Training

Section F Highlights

Phase I Phase II Phase III

Contract Award Date Transition Period (Pre-performance) Contract Start Date

Fixed date in time after Government and Contractor have agreed to terms and conditions of utility services contract and Contracting Officer signs the Contract.

Contractor proposes duration of Transition Period; Transition Period begins upon execution of contract award unless a later date is specified.

Transition Period ends and Performance of Utility Services Contract begins.

Section H Highlights Insurance

Certificate Self Insure Government Repurchase Sole Option of the Government Hazardous Substances Known / Reasonably Ascertainable Unknown

CIAC - NO

The Submittal

Note: For Hardcopy…Provide a Separate Binder for Each Volume for Each Utility System

The Four Volumes -Volume I-

The Four Volumes -Volume I-

The Four Volumes - Volume I - System Deficiency Corrections (SDCs) and Renewals and Replacements Plan

Purpose: To Identify the System Deficiency Corrections and Renewals & Replacements the Offeror Intends to Accomplish

The Four Volumes - Volume l - Operational Transition Plan

Purpose: To Show How You Will Provide a “Seamless” Transition from Government to Contractor Operations Common Proposal Shortfalls

The Four Volumes

- Volume II-

* Don’t duplicate information in the JA39

The Four Volumes

- Volume III- Signed and dated SF-33

Acknowledge all Amendments Representations and Certifications

Completed on-line with Hardcopy in Volume III DFARS clauses must also be submitted (may not be in ORCA) CAS Notices and Certifications FAR

52.230-1 in Section K Exceptions to Terms and Conditions (Matrix IAW L.6.2)

The Four Volumes -Volume III-

The Four Volumes - Volume IV - Schedule B-1 (Regulated Tariff)

CLIN 0001

Applicable Tariffs

Monthly Charge for Operations and Maintenance and Renewals and Replacements Monthly Credit as Payment for Purchase Price

Monthly Credit Number of Months Interest Rate

CLIN 0002

System Deficiency Corrections / Connection Charges

The Four Volumes - Volume IV - Schedule B-1 (Regulated Tariff)

CLIN 0003

Recoverable Portion of Purchase Price

CLIN 0004

Lump Sum Payment for Transition Period

The Four Volumes - Volume IV - Schedule B-2 (Firm Fixed Price)

CLIN 0001

Monthly Credit Number of Months Interest Rate

CLIN 0002

System Deficiency Corrections / Connection Charges

The Four Volumes - Volume IV - Schedule B-2 (Firm Fixed Price)

CLIN 0003

Recoverable Portion of Purchase Price

CLIN 0004

Lump Sum Payment for Transition Period

The Four Volumes -Volume IV- All offerors must submit:

Pricing assumption matrix Standard estimating methodology Cost Risk assessment matrix

The Four Volumes - Volume IV -

The Four Volumes -Volume IV-

Schedule B-1 Regulated Tariff

Dover AFB, Delware

Utility Systema: ___________________

CLINs Supplies/Services Tariff/Schedule/Rate

Applicable Tariff(s)a (See B.5.1) Monthly Credit as Payment for Purchase Price (see B.5.2).

$______________ Monthly Credit ______________ # months _______________ Interest Rate

TOTAL FOR CLIN 0001

Initial System Deficiency Corrections / Connection Charges b (See B.5.3 and B.7.4 (Schedule 3). This amount should not be included in the price offered for CLIN 0001.)

$ Varies – See Schedule 3

Recoverable Portion of Purchase Price b (See B.5.4 and B.7.5 (Schedule 4). This amount should not be included in the price offered for CLIN 0001.)

$ Varies – See Schedule 4

Transition Period (See B.5.5 and B.7.4 (Schedule 3). This amount should not be included in the price offered for CLIN 0001.)

See Schedule 3 a Utility system to be filled in by the Offeror. A B-1 must be completed for each utility system offered. Utility systems are shown in Schedule A paragraph B.3, Systems to be Privatized. Offerors shall provide a comprehensive description of proposed tariffs in their Price Proposals. See B.5.1.

b CLINs 0002 and 0003 are required only if the tariff provides for separate identification of initial system deficiency corrections, connection charges, and the recoverable portion of the purchase price. If separate identification is not provided, it will be assumed the tariff rate includes these costs.

NOTE:

The Purchase Price, Recoverable Portion of the Purchase Price, interest rate and amortization period are proposed by the Offeror.

Schedule B-2 Fixed-Price Economic Price Adjustment Proposal

Dover AFB, Delware

Utility Systema: ____________________

CLINS

SUPPLIES/SERVICES

MONTHLY SERVICE CREDIT/CHARGE

Utility Services Charge (see B.6.1 and B.7.2) The Contractor shall provide utility services in accordance with Section C, Descriptions, Specifications, and Work Statement.b Monthly Credit as Payment for Purchase Price. (see B.6.2)

$______________ Monthly Credit _______________ # of months _______________ Interest Rate

TOTAL FOR CLIN 0001:

Initial System Deficiency Corrections / Connection Charges (See B.6.3 and B.7.4 (Schedule 3). This amount should not be included in the price offered for CLIN 0001.)

$ Varies – See Schedule 3

Recoverable Portion of Purchase Price (See B.6.4 and B.7.5 (Schedule 4). This amount should not be included in the price offered for CLIN 0001.)

$ Varies – See Schedule 4

Transition Period (See B.6.5 and B.7.4 (Schedule 3). This amount should not be included in the price offered for CLIN 0001.)

See Schedule 3 a Utility system to be filled in by the Offeror. A B-2 must be completed for each utility system offered. Utility systems are shown in Schedule A paragraph B.3, Systems to be Privatized.

b The Offeror should enter the Utility Services Charge, as computed in Schedule 1 (see B.7.2). See B.6, Economic Price Adjustment Price Index Utility Privatization.

NOTE:

The Purchase Price, Recoverable Portion of the Purchase Price, interest rate and amortization period are proposed by the Offeror.

Schedule 5 – Proposal 50 Year Charges to the Government, Constant 20XX$

The Four Volumes

- Volume IV -

Evaluation Process

Factor 1: Technical Capability Subfactor 1: Service Interruption/Contingency and Catastrophic Loss Plan Subfactor 2: Operations and Maintenance Plan/Quality Management Plan Subfactor 3: Initial System Deficiency Corrections/Upgrades/Connections and Renewals and Replacements Plan Subfactor 4: Operational Transition Plan Factor 2: Past Performance

Evaluation Process Factor 3: Risk Subfactor 1: Performance:

Subfactor 2: Assurance of Long-term Price and Service Stability Subfactor 3: Cost Realism:

Subfactor 4: Other possible long-term costs and benefits to the United States Factor 4: Socioeconomic Plan Factor 5: Price

Order of Importance

Determination of a

Responsible Contractor

FAR PART 9

General comments

Determination of Responsible Prospective Contractors Responsibility IAW 209.104-1

Milestones

DESC Points of Contact Contracting Officer

Brenda J. White, (703) 767-2397 brenda.white@dla.mil

Contract Specialist

Ronald J. Moore, (703) 767-9518 ronald.moore@dla.mil

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT