SOW GSA NARA Roof Repairs 9 Apr 24.docx

U.S. General Services Administration Region 10 Public Buildings Service www.gsa.gov

Statement of Work for Construction Contract January 26, 2024

PROJECT IDENTIFICATION

Project Title: Nara Roof Repair

Building: Federal Achieve & Record Center (NARA)

Building ID #: WA0059ZZ

Building Location: 6125 Sand Point Way NE, Seattle

Kahua Project Number: 14059

TABLE OF CONTENTS

1. Project Information The goal of this project is replace the roofing assembly to eliminate water infiltration in a portion of the existing structure. The area of work is limited to the southern section of the roof, over Bays F&G. GSA requires that a comprehensive solution is provided by the Contractor ensuring a 10-year warranty lifespan. This effort will satisfy the owner’s requirements and timeline continued operation and use over the next 10 years.

1.1. Location of Work: National Archives Building 6125 Sand Point Way NE, Seattle, WA. Roof over bays F&G.

1.1.1. Building Number: WA0059ZZ

1.1.2. Name: Federal Achieve & Record Center (NARA)

1.1.3. Address: 6125 Sand Point Way NE, Seattle, WA

1.1.4. Area: Roof over bays F&G

1.2. Background: GSA received a request by the tenant occupying the facility to eliminate the water leaks from the roof sections of Bays F and G. A preliminary investigation was conducted, determining that a new single ply roof assembly with associated flashings and gutters would achieve the necessary water tightness for the next 10 years.

1.3. Period of Performance:

1.3.1. The period of performance is two hundred sixty (260) calendar days from Award to Substantial Completion and thirty (30) calendar days from Substantial Completion to Final Completion, for a total period of performance of two hundred ninety (290) calendar days.

1.3.1.1. All submittals are required to be submitted to GSA using GSA’s Project Management Information System (PMIS). Following award, the contractor is required to commence administrative requirements to include, but not limited to the following:(for additional deliverables and submittals see Section 3)

1.3.1.1.1. Submission of bonds and/or insurance documents within “ten” (10) days of contract award. The acceptance of the Bonds and Insurance will set the Post Award Meeting date (see Section 6).

1.3.1.1.2. The commencement of background investigation documents within “ten” (10) Days of contract award (see Section 6).

1.3.1.1.3. Accepted project submittal log is required prior to the issuance of the NTP and as described in Section 3, within “ten” (10) days of award.

1.3.1.1.4. Product submittals are required to be submitted within “fifteen” (15) days of contract award unless otherwise noted (see Section 3).

1.3.1.2. The Contracting Officer (CO) will issue a Construction NTP upon acceptance of all required documents, submittals, and approval of security clearances. No physical work onsite will be allowed without NTP.

1.3.1.3. Final completion is required to occur no later than thirty (30) calendar days after Substantial Completion. Final completion includes all site cleanup, demobilization, completed and accepted punch list and closeout documents (see Section 3.7).

1.3.2. Work Hours:

1.3.2.1. The Contractor is required to perform all work specified for this project, per the following requirements: Daytime hours from 06:00 am to 05:30 pm.

1.3.2.2. However, due to several conditions, work that is desired to be performed on the weekend or federal holiday is required to be requested in advance and in writing by the Contractor. The request is required to be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the COR.

1.4. Project Collaboration and Documentation

1.4.1. Project Management Information System (PMIS) (see attachment 7.3)

1.4.1.1. GSA uses PMIS throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the Contractor will rely exclusively on PMIS to post, review, access, comment on, collaborate, or otherwise submit all project information.

1.4.1.2. The Contractor is required to use GSA’s web-based electronic Project Management Information System (PMIS). PMIS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of design and construction projects.

1.4.1.3. The current PMIS system in use by GSA is Kahua Project Management Software.

1.4.1.3.1. The Contractor is required to request access to Kahua using the Kahua Account Request Form

2. Scope of Work Contractor is to provide all labor, materials, tools, and equipment necessary to repair the roof over bays F&G approximately 54,000 Square Feet. Bay F&G is in the warehouse area of the National Archives Building, located in Seattle, Washington. The existing roof has deteriorated over the years leading to failures and leaking The roof shall be repaired in accordance with these specifications. Set out in Task 1 and 2 below:

2.1. Task 1 – Roof Replacement Activities

2.1.1. All work by the Contractor shall comply with the requirements of the most current.

editions of the following codes, and regulatory requirements, and industry Recommendation.

2.1.1.1. The International Code Council (all Codes) including the International Building Code and its References, to include:

2.1.1.1.1. Section 1507, Roof Coverings

2.1.1.1.2. Section 1507, Roof Coverings

2.1.1.1.3. American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE) 90.1, Energy Standard for Buildings Except Low-Rise Residential Buildings.

2.1.1.1.4. American Society of Civil Engineers (ACSE), regarding static loading for both building structures and roofs.

2.1.1.1.5. All recommendations of the National Roofing Contractors Association (NRCA) All recommendations of the Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA)

2.1.1.1.6. Roof Coating Manufacturers Association (RCMA)

2.1.1.1.7. All applicable American Society for Testing and Materials (ASTM) Standards.

2.1.1.1.8. Factory Mutual (FM) test criteria as well as specific code approvals for Adhered and Mechanically-Attached Roofing Systems

2.1.1.1.9. Factory Mutual (FM) test criteria as well as specific code approvals for Adhered and Mechanically-Attached Roofing Systems

2.1.1.1.10. GSA P100 Facility Standards, 2018 Editions, as it pertains to Baseline Roofs. Design of Tier 2 and Tier High Performance Roofs are beyond this SOW.

2.1.2. If discrepancies are found between this SOW and the codes cited above, the codes shall govern, unless noted otherwise. The contractor shall be responsible for understanding the current relevant guidelines and regulations.

2.1.3. The contractor must document existing conditions both photographic and written documentations.

2.1.4. Prior to demolition, the contractor must inspect both the top and the underside of the roof to determine if there is any noticeable damage. If the underside of the roof is not visually accessible or cannot be accessed through an attic space, notify GSA in writing of your findings.

2.1.5. Utilizing the proposed manufacturer’s roofing system, provide the appropriate detailing and specifications to the proposed roofing system replacement including but not limited to the membrane layering, fastening system, roof board, insulation, termination details and flashings. Provide manufacturer's installation guide and warranty.

2.1.5.1. The contractor shall collaborate closely with the roofing system manufacturer to determine the appropriate single ply roofing system for installation in this application.

2.1.5.2. The contractor must install the new roofing system per the manufacturers installation guide to assure the manufacturer's warranty is not voided by faulty installation.

2.1.5.3. Shop drawings for all flashing details, with prior approval of the manufacturer, should be provided as part of the design.

2.1.5.4. Contractor will provide Manufacturers shop drawings for this roof as the design drawings.

2.1.5.4.1. Contractor will provide the following with the manufacturer’s shop drawings:

2.1.5.4.1.1. Minimum flashing heights required for curbs, walls, parapets, etc. Note: Non-tapered insulation may require the Contractor to raise roof mounted units, parapets and other equipment as part of this project.

2.1.5.4.1.2. Sheet metal, flashings, roof composite construction, parapets, terminations, expansion joints, and penetrations details and specifications -- designed according to the RCA Roofing and Waterproofing Manual, Fifth Edition.

2.1.5.5. All nailer and blocking materials shall be fire retardant materials.

2.1.6. Wind Zone

2.1.6.1. The completed roof covering assembly shall be rated in accordance with FM P7825, capable of withstanding an uplift pressure as determined by ASCE-7.5, ASCE- 7.10 and FM I-49 for perimeter and flashing attachment. In the event that there is a conflict between ASCE 7.5 and ASCE 7.10; the more stringent shall govern.

2.1.6.2. The replacement roof shall be designed to meet UL 90 or FM 1-90 ratings and specifications shall specify a minimum wind speed warranty of 100 MPH.

2.1.7. Contractor shall remove the lightning protection system and save for reinstallation after the new roof is installed. Lightning protection system will be re-installed in the exact location removed and connected in the same fashion as it was prior to removal.

2.1.8.

2.1.9. Contractor shall demolish and dispose of the existing roofing system complete to the existing metal decking. The contractor shall ensure that all areas of demolition are made weathertight at the end of EACH shift.

2.1.9.1. In the event existing damage, including water damage, is found and in need of repair, notify GSA prior to proceeding with repair.

2.1.10. Contractor shall remove and replace all flashing, including roof membrane flashings and sheet metal flashings, including drip edge, coping.

2.1.11. The new flashing materials warranty must be of the same duration, or greater, as the roofing materials warranty used for bay F&G.

2.1.12. Contractor shall remove and recycle the existing roof ballast (concrete pavers).

2.1.13. Contractor shall install insulation and/ or recovery board in accordance with local code, manufacturer requirements, GSA P100 as reviewed/approved by GSA.

2.1.14. Contractor shall ensure the following guidelines are met during the roof replacement.

2.1.14.1. The building shall remain operational during normal business hours.

2.1.14.2. The Contractor shall:

2.1.14.2.1. Protect the building occupants and pedestrians at all times.

2.1.14.2.2. Contractor shall provide phasing, continuity of service, and switch over plans and schedules, if any, for approval by GSA.

2.1.14.2.3. Maintain access to and from the building, allowing required egress and ingress.

2.1.14.2.4. Ensure work complies with all local, state, federal and regional codes and standards.

2.1.14.2.5. Contractor shall provide walkways from roof access points to all roof top equipment walkways shall be constructed of material as recommended by the roofing system manufacturer and installed in accordance with the manufacturer’s recommendations. Avoid interior gutter installations. Use two-piece, cast iron, interior drains. Use existing equipment stands

2.1.15. Demolition or removal of roof components shall not occur until replacement components are on site.

2.1.16. Contractor shall not start demolishing any roof section unless the section can be weather tight at the end of each shift. The Contractor shall be held liable for any damage to the building as a result of the Contractor failing to secure the site properly.

2.1.17. Contractor shall ensure all work commences on the exterior of the facility. Interior access can be granted as needed, and with prior approval from GSA.

2.1.18. Contractor shall install single ply roof membrane and flashings in accordance with manufacturer requirements, as reviewed/ approved by GSA.

2.1.19. Contractor shall install roof crickets as necessary to maintain positive drainage as required by the roof system manufacturer.

2.1.20. Install new sheet metal flashing throughout new areas of roofing, as required. Type, gauge/ thickness of flashings shall be determined by contractor/ roof system manufacturer, and reviewed/ approved by GSA prior to construction. All exposed sheet metal flashing shall be factory standard color prefinished by the manufacturer, and to the greatest extent possible shall match existing metal flashing.

2.1.21. Contractor shall ensure minimum slope for roofs shall be per the roofing manufacturer's written installation instructions, with positive drainage and no water ponds. The Contractor shall taper the insulation at edge flashings to avoid water build up and subsequent ponding.

2.1.22. Contractor shall, as required, have the roofing system manufacturer conduct a field inspection for warranty application by the contractor. GSA shall be notified of any manufacturer inspections and shall be offered the chance to attend such inspections.

2.1.23. Contractor shall use manufacturer's recommended products, such as , heat welding and/or adhesives/sealants to perform all installations and repairs.

2.1.24. Contractor shall test all seams to ensure proper adhesion using the manufacturer's recommended installation method.

2.1.25. Contractor shall provide a full labor and Material System Warranty (weather tightness) signed by the roofing system manufacturers.

2.2. Task 2 - Examination

2.2.1. Verify that all on-roof items, penetrations, mechanical equipment, and drains are in place and secure.

2.2.2. Verify that areas within the vicinity of the application area are protected from construction.

3. Deliverable and Submittal Schedule

3.1. General - All submittals are required to be submitted to GSA using GSA’s Project Management Information System. (Refer to section 1.4)

3.2. Project Management Plan (PMP) - The Contractor is required to prepare and submit to the COR for approval, a Project Management Plan within 10 calendar days following award. The Plan is required to communicate the contractor management approach to the work and is required to include, but is not limited to, the following:

3.2.1. Work Plans - the work plan is required to include a written plan for services as described in Section 2 to include:

3.2.1.1. Protection of surrounding materials during operations.

3.2.1.2. Describe in detail materials, methods, and equipment to be used for each phase of work.

3.2.1.3. Provide sequencing of work, and how the contractor will work with GSA to assure continuity of government operations and services during the work.

3.2.2. Communication Plan - the communication plan is required to include a list of key personnel, with contact information.

3.2.3. Schedule - the schedule is required to be prepared using Gantt chart format with Critical Path, in Microsoft Projects.

3.2.4. Waste Management Plan per the PBS P-100 1.7.2.2

3.2.5. The contractor is required to prepare and submit a Waste Management Plan to the COR no later than 14 days prior to starting Construction Demolition.

3.2.5.1. Construction and Demolition (C&D) Waste Management Requirements: GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, (See Attachments, Waste Management Plan).

3.2.5.2. Document their actual waste diversion performance throughout the project. The Waste Management Plan, therefore, should also include progress reporting procedures to record actual diversion and cost corresponding to each diversion and cost estimate.

3.2.6. Provide monthly reports with documentation to the COR

3.3. Site Safety Plan - The Contractor is required to prepare and submit to the COR for approval, an Accident Prevention and Site Safety Plan within 10 calendar days following award. The Site Safety Plan is a living document and is required to be updated to address emergent, current, or national conditions. The Plan is required to define how the contractor will protect the general public, their employees, and the environment, to include, but not limited to:

3.3.1. Responsibilities and Lines of Authority

3.3.2. Prime Subcontractors and their participation in the Plan

3.3.3. Activity Hazard Analysis (AHA).

3.3.4. Accident Prevention Plan

3.4. Schedule of Values - The Contractor is required to prepare and submit to the COR for approval, a Schedule of Values (SOV) within 10 calendar days following award. The SOV is required to be defined and expressed in CSI MasterSpec Divisional order or as otherwise agreed upon.

3.5. Construction Quality Control Plan (CQC) - The Contractor is required to prepare a CQC plan following the Army Corps of Engineer's three phase format - preparatory, initial and follow up phases. Detail of the plan to be commensurate with the complexity and level of the project.

3.5.1. Daily Reports - The Contractor is required to submit to the COR a daily report for days when site work is being performed. As a minimum, include the following in the daily report form: report number, date, weather (if an impact to the project), work performed, numbers of workers, list of subcontractors on site, photos and test performed and results. Also include any three phase inspections performed.

3.6. Shop Drawings, Material and Product Submittals

3.6.1. The Contractor is required to submit shop drawings and product data as stipulated in the project specifications and/or this Statement of Work. All submissions are required to be made to the Contracting Officer's Representative (COR). Prior to submitting shop drawings to the COR, the Contractor is required to review the shop drawings for completeness and is required to establish that the shop drawings meet the contract requirements.

3.6.2. All products specified are to establish a standard of quality. All respective manufacturers’ product data and relevant samples must be provided to the PM and CO for approval. Submittals verify design intent; however, approved submittals DO NOT constitute a substitution to the contract document requirements. If a substitution or deviation from the contract document requirements is required, the Contractor must submit a substitution request to the CO in writing. The CO will determine if the substitution is permitted via a written response.

3.6.2.1.1. The Contractor is required to provide shop drawings and product data for all systems, equipment and materials referenced within the Contract Documents.

3.6.2.1.2. All technical drawings are required to have the professional seals and signatures of the preparing Registered Professional Engineers and/or Architects, as applicable.

3.6.2.2. The Contractor is required to utilize early submission to minimize lead time.

3.6.2.2.1. Each submittal is required to be presented with a letter of transmittal or cover sheet, and provide the following:

3.6.2.2.2. Each submittal is required to be titled, serially numbered, and included in an approved submittal log. Rejected submittals are required to be resubmitted with an additional number or character such as .1, .2 or a, b. to identify the submittal history.

3.6.2.2.3. Submittals are required to be logged and outlined using CSI MasterSpec Divisions.

3.6.2.2.4. Provide product sheets defining and demonstrating what and how the product meets the intent of the contract documents and complies with the Buy American Act under the contract.

3.6.2.2.5. Provide SDS as applicable, defining and demonstrating what and how the submittal conforms to PBS Key Sustainable Products Initiative PBS 1096.1.

3.6.2.2.6. The Government requires fourteen (14) calendar days for product submittals and twenty-one (21) calendar days for shop drawings.

3.6.3. Submittals required by this contract include, but are not limited to the following:

3.6.3.1. Technical specifications for all materials to be used.

3.6.3.2. Provide Safety Data Sheets (SDS) as applicable.

3.6.3.3. Project Schedule

3.6.3.4. Schedule of Values

3.6.3.5. Closeout documents upon completion

3.6.3.5.1. General waste disposal documentation

3.6.3.5.2. Warranties

3.6.3.5.3. As built/network/data plan drawing

3.6.3.5.4. Electrical Panel photos & Data testing results

3.6.3.5.5. Paint color mixing data sheets

3.6.3.5.6. Final Payroll Documentation (Final - certified payrolls, SF1413s, etc.)

3.6.3.5.7. Final invoice and payment support documents.

3.6.3.5.8. Release of Claims

3.6.3.5.9. O&M Documentation

3.6.3.5.10. Each submittal is required to be titled, serially numbered and included in an approved submittal log. Rejected submittals are required to be resubmitted with an additional number or character such as .1, .2 or a, b. to identify the submittal history.

3.7. Request For Information (RFI)

3.7.1. The Contractor is required to include procedures in the QCQ Plan for RFI process. As a minimum, all RFI are required to include the following:

3.7.1.1. Information Requested - explain in detail your request, including referencing drawings, specification, codes, etc.

3.7.1.2. Contractor’s Recommendation - provide a recommendation to the CO to address RFI concerns.

3.7.1.3. Time and Cost Impact - indicate if the RFI is for clarification only, no-cost minor field change, or if the RFI may result in a modification for additional time and/or cost.

3.7.2. As part of project quality control, the contractor is required to maintain an RFI log to keep track of RFIs. RFI log will be reviewed at QC or progress meetings to discuss RFI status and will be made available to the COR upon request.

3.8. Closeout submittals

3.8.1. The contractor is required to provide the following closeout documents, as applicable, in electronic format no later than "thirty" (30) calendar days after Substantial Completion, to include, but not limited to:

3.8.1.1. Specifications manuals, as applicable, with changes approved during the project.

3.8.1.2. Final inspection and test results specified in this Statement of Work,

3.8.1.3. As-built drawing and redline documents

3.8.1.4. Specifications manuals, as applicable, with changes approved during the project.

3.8.1.5. Product data and shop drawings:

3.8.1.5.1. The contractor is required to combine all inspection and test results, As-builts and shop drawings, product data and specification changes into an electronic record, like pdf.

3.8.1.5.2. The data is required to be organized in CSI divisional format and hierarchy.

3.8.1.6. Operations and Maintenance Manuals (O&M) in PDF format

3.8.1.6.1. O&M manuals are required to provide detailed information identifying the building, floor number, specific space, tools, procedures, equipment and parts necessary to assure satisfactory operation and maintenance per the manufacturer’s recommendations.

3.8.1.6.2. The contractor is required to provide maintenance training, Maintenance Training is required to address cycles of replacement and use of any special tools, etc.. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

3.8.1.7. Warranty Letters

3.8.1.7.1. The Contractor shall furnish the roofing system manufacturer's materials and workmanship warranty for the roofing system. The manufacturer’s warranty period shall not be less than 10 years from the date of Government acceptance of the work. The workmanship warranty period shall not be less than one year from the date of Government acceptance of the work. The warranty shall be issued directly to the Government and shall not be limited in dollar value. The system warranty shall include roofing membrane, insulation, flashings, accessories and attachments.

3.8.1.8. Attic Stock

3.8.1.8.1.

3.8.1.9. Final Requesting Official Contractor Approval List (ROCAL) and Access Credentials

3.8.1.9.1. The Contractor is required to provide a final ROCAL, indicating the dates that all staff have been removed from the project.

3.8.1.9.2. The Contractor is required to return all access credentials to the GSA and provide written or email confirmation from the issuing official.

4. Applicable Standards Conflicts Between Codes or Standards and GSA Requirements To ensure flexibility, GSA’s policy is to make maximum use of equivalency clauses in all codes and standards. If a conflict exists between GSA requirements and the GSA-adopted codes or standards, the GSA requirements take precedence. All such conflicts must be brought to the attention of the GSA project manager as appropriate for resolution.

4.1. The Contractor is required to comply with federal, state, and local codes at the time of award, using the latest editions, including, but not limited to the following:

4.1.1. PBS P-100

4.1.2. 1000.8 PBS Indoor Air Quality Management

4.1.3. PBS Key Sustainable Products Initiative PBS 1096.1

4.1.3.1. In addition to the above listed key sustainable products, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design. Contractor is required to submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements. Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/.

4.1.4. Occupational Safety and Health Administration (OSHA) https://www.osha.gov/Publications/OSHA3990.pdf

4.1.5. Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

5. Acceptance Criteria

5.1. The Contractor is required to prepare and submit to the COR a Construction Quality Control Plan (CQC) for review, modification and/or acceptance (refer to Section 3.4)

5.1.1. The CQC is required to follow the standard format like the Army Corps of Engineering and as follows:

5.1.1.1. The Preparatory Phase is required to be performed prior to beginning work on each definable feature of work and after all required documents and submittal materials are approved and/or accepted. Document in the contractor's daily report the results of the preparatory phase action. (see Section 3.4)

5.1.1.2. The Initial Phase is required to be performed at the start of the definable features of work and soon after a reasonable sample of work is completed to establish basic workmanship acceptance standards. Document in the contractor's daily report the results of the initial phase inspection performed. (see Section 3.4)

5.1.1.3. The Follow Up Phase is required to be performed daily or routinely to assure acceptable workmanship standards are maintained and control activities, including testing and safety, are providing continued compliance with contract requirements.

5.2. Visual inspections

5.2.1. Visual inspections are required to be performed for all work elements prior to closing the assembly from vision or upon completion of the installation and are required to be recorded on GSA form 220 by the COR or Construction Manager (CM).

5.2.1.1. Inspections are required to verify that the assembly or work product meets applicable standards (see Section 4.0) and CQC plans.

5.2.1.2. Inspection Criteria for visual inspections of completed installations is required to be conducted with “normal” lighting, “normal” viewing angles, without magnifications:

· Normal lighting position- Normal lighting conditions are described as those in place when the project is finished. This includes, but not limited to, design lighting (e.g. wall washers, spots and floods, etc) and natural lighting.

· Normal viewing position- The normal viewing position is required to be established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.2.1.2.1. Inspection lighting is required to be representative of normal lighting conditions in intensity and location. Consider window treatments and/or any other decorative finishes that could affect lighting and viewing.

5.2.1.2.2. A normal viewing position is required to be used. Visual evaluation for acceptance can be determined from a normal viewing position, at any angle, provided it is established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.2.1.2.3. When viewed without magnification under occupancy conditions with normal lighting conditions and from a normal viewing position, a level of visual appearance is achieved as established by the approved job site standard.

6. General Requirements

6.1. Post Award Meeting

6.1.1. The contractor and teams are required to attend the Post Award Meeting. The CO/COR will host an administrative Post Award meeting within “ten” (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work. At the meeting, the contractor is required to provide evidence that all employees and subs are in the process of obtaining security clearances (see Section 6.11) and provide for approval any revisions in the Project Schedule or PMP, per Section 6 below. As a minimum, the following items are required to be discussed:

6.1.1.1. Confirm all preliminary documentation and badging is in process

6.1.1.2. Clarify outstanding questions

6.1.1.3. Review security and safety issues

6.1.1.4. Review the Initial RO List and identify POC 1

6.1.1.5. Schedule, phasing, integration, and coordination

6.1.1.6. Schedule site visits and additional discussions

6.1.1.7. Site conditions and rules

6.1.1.8. Submittals (see Section 3)

6.2. Pre-Construction Meeting

6.2.1. The Contractor is required to attend Pre-Construction Meeting conducted on site and coordinated by CO/COR. Prior to this meeting all Pre-Construction activities (submittals, contractor adjudications, etc.) are required to be complete.

6.2.1.1. Agenda - will be provided by CO/COR NLT “two” (2) calendar days prior to meeting. This meeting will discuss all expectations of each stakeholder associated with this contract.

6.2.1.2. Meeting Minutes - will be captured by CO/COR and distributed to stakeholders NLT one business day after meeting.

6.3. Progress Meetings

6.3.1. The Contractor is required to be available to meet with the CO/COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

6.3.2. The Contractor is required to keep CO/COR informed, through meetings or reports, onsite discussions or emails of progress and potential problems with the project.

6.3.3. The Contractor is required to Chair (weekly/bi-monthly) progress meetings.

6.3.3.1. The contractor is required to prepare an agenda addressing the schedule and progress, scope, deliverables, and action items.

6.3.3.1.1. Daily reports with photos are required to be submitted into Kahua No Later Than (NLT) 24 hours after the day worked.

6.4. Building Requirements

6.4.1. The building will be occupied by federal staff and potentially the public during the construction phase. The Contractor is required to minimize disruptions and ensure the safety of building tenants and the public is maintained at all times, to include, but not limited to:

6.4.1.1. Keep supplies and materials in their staging areas and provide safety features such as cones, fencing or locked doors.

6.4.1.2. Provide dust and odor containment, meeting GSA Indoor Air Quality standards.

6.4.1.3. Plan noisy or vibrating work to ensure disruptions to the Government operations and work are minimal. Provide planning documents like “Sequence of Operations” or “Look-ahead Schedules” to inform stakeholders.

6.4.1.4. Erect safety barriers (passive and/or active) and provide warning signs.

6.5. Daily Cleanup

6.5.1. The contractor is required to keep all areas open to the public or the tenant free from hazards, dirt and debris.

6.5.1.1. Remove all waste and debris from the worksite and building, by the end of each day.

6.5.1.2. The building disposal system may not be used for construction waste.

6.5.1.3. The contractor is required to provide waste removal for construction debris and a dumpster or roll-off bin with a lockable lid.

6.6. Utilities

6.6.1. The contractor will use facilities identified to them by the tenant during the initial project start walk.

6.7. Protection

6.7.1. The Contractor is required to provide all labor, material, and equipment necessary to protect personnel, furnishings, equipment or the building structure from damage.

6.7.2. The Contractor is required to provide all engineering controls to protect all areas being worked on from the migration of dirt, dust, oils and spray.

6.7.3. The Contractor is required to replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

6.8. Work Site Access

6.8.1. The Contractor is required to ensure access to the site maintains the following protocols:

6.8.1.1. Enter the worksite through the building main door and await escort.

6.8.1.2. Use rubber-tired vehicles for conveying material inside the building and provide temporary covering to protect floors.

6.8.1.3. Provide safety barriers per the site safety plan.

6.9. Safeguard of Equipment, Supplies, and Materials

6.9.1. The Contractor is required to safeguard all equipment, supplies and materials. The Government will not be responsible for any loss or damage to materials, supplies, tools, or equipment on the site, including materials in which salvage value may have been reflected in their bid.

6.10. Site Closeout Requirements

6.10.1. The Contractor is required to complete all tasks listed below prior to submitting the final invoice for payment:

6.10.1.1. Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Ensure that cleaning covers the pathways to the work site as well as inside the work site. Ensure cleaning materials comply with all manufacturer’s written instructions and meet GSA PBS Key Sustainable Products Initiative PBS 1096.1 and 1000.8 PBS Indoor Air Quality Management.

6.10.1.2. Remove all debris, tools, equipment and materials from the job site.

6.11. Security and Access

6.11.1. The Contractor is required to ensure all workers pass a background investigation prior to the start of the work. Refer to GSA Office of Mission Assurance (OMA), HSPD-12 Policy (Attachments Section 7, Vendor Security Training).

7. Attachments

7.1. Vendor Security Training_6_2021

7.2. Submittal Transmittal Form

7.3. Project Management Information System

7.4. Controlled Unclassified Information (CUI) 3490.3

7.5. C&D Waste Mgmt. Plan & Reporting Template

7.6. R10 NCMMS Asset Imp/Exp Template

7.7. Electrical and Telecommunications Design and Construction

7.8. ROCAL

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