Attachment 7_3 Project Management Information System.docx

R10 Statement of Work (SOW) - Project Management Information System (PMIS)

1.1 PURPOSE

A. Project Management Information System (PMIS)

The Contractor is required to use GSA’s web-based electronic Project Management Information System (PMIS). PMIS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of design and construction projects.

GSA uses PMIS throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the Contractor will rely exclusively on PMIS to post, review, access, comment on, collaborate, or otherwise submit all project information.

The current PMIS system in use by GSA is Kahua Project Management Software.

URL to Access Instructions and Training https://www.gsa.gov/real-estate/design-excellence-program/project-management-information-system/training-project-management-tool

1.2 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor is required to effectively manage the GSA Project Management Information System including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor is required to use the GSA Project Management Information System to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system. Properly marked Controlled Unclassified (CUI) material is permitted to be stored in this system.

3. The Contractor is required to use the workflow processes contained within the GSA Project Management Information System to submit and receive approval for all project deliverables.

4. The Contractor is required to continuously monitor and review the GSA Project Management Information System to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in the GSA Project Management Information System.

B. Contents of the GSA Project Management Information System

1. Refer to the Statement of Work for all required submittals

2. The Contractor is required to use the GSA Project Management Information System as the electronic filing cabinet for all project-related documentation, correspondence and submittals.

1.3 SCHEDULING REQUIREMENTS

1.3.1 The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule. Contractor provided schedules should be uploaded or imported to the GSA Project Management Information System on a recurring basis.

1.4 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing the GSA Project Management Information System. The GSA Project Management Information System is web-accessible, and can therefore be accessed via any computer with an Internet connection.

B. GSA Project Management Information System Training

1. GSA will provide no cost training to familiarize team members with the GSA Project Management Information System. The GSA Project Manager will ensure that appropriate personnel should attend training and what roles will be set up within the system based on their project responsibilities.

C. GSA Project Management Information System Support

1. GSA will provide GSA Project Management Information System administration and end user support, for the duration of the project.

1.5 PERSONNEL REQUIREMENTS

An HSPD-12 (Homeland Security Presidential Directive 12) security clearance is required for full access to the PMIS.

Project team members without an HSPD-12 clearance will be given limited access to the PMIS system at contract award to allow initial document submissions while clearances are in process.

1.6 DATA OWNERSHIP

A. GSA will retain ownership of all data entered into the system and will administer all information contained therein. Distribution of any system data will be made upon request.

1.7 DOCUMENT SECURITY

A. GSA Project Management Information System security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

Updated April 2022 GSA R10 Project Management Information System - 1