SOW.docx
DOCX document 18 KB Posted
- Solicitation number
- 26-B-06JJ
- Issued by
- Volusia County, Florida
About this file
This Scope of Work document outlines maintenance and repair services for lift stations managed by Volusia County, Florida. The County operates 29 lift station locations containing 35 tanks and 61 pumps, including 19 Environment One (E-One) pumps distributed across multiple municipalities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation (IFB #26-B-06JJ) was released on October 15, 2025, with questions due by November 5, 2025, and bid responses required by November 19, 2025, at 3:00 PM. The contract includes an initial three-year term with two optional one-year renewal periods contingent upon mutual agreement and County Council approval. Contractors must meet specific response time requirements of 48 hours for routine service calls and 4 hours for emergency calls during normal business hours (Monday-Friday, 7:30 AM to 5:00 PM) and after-hours availability.
Qualified contractors must maintain one or more of the following Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Required maintenance includes quarterly inspections and cleaning of submersible pumps, float systems, alarm systems, electrical components, check valves, and annual tasks such as tank pump-out and washing, megohm testing, lock rotor amp testing, and rebuilding of one E-One pump annually. Pricing must be submitted separately for different service types and timeframes and must include all labor, materials, supervision, permits, equipment, freight, and transportation costs. Contractors must provide comprehensive commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with $1,000,000 combined single limit auto liability coverage. A percentage discount for replacement parts and documentation of retail prices must be provided upon request. The County reserves the right to add or remove lift station locations and services during the agreement term.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Volusia_County_Lift_Station_Maintenance_and_Repair_(Addendum_#2_Revision).pdf | ||
| IMG_2757.jpeg | JPEG file | |
| IMG_2755.jpeg | JPEG file | |
| IMG_2756.jpeg | JPEG file | |
| IMG_2758.jpeg | JPEG file | |
| sample_invoice_#4.pdf | ||
| sample_invoice_#3.pdf | ||
| sample_invoice_#2.pdf | ||
| sample_invoice_#1.pdf | ||
| Volusia_County_Lift_Station_Maintenance_and_Repair.pdf | ||
| Lift_Station_List_of_Locations.pdf | ||
| 26-B-06JJ_Lift_Station_Maintenance_Repair_Insurance_Requirements.docx | DOCX document | |
| PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls | XLS spreadsheet | |
| Lift_Station_List_and_Price_Sheet.xlsx | XLSX spreadsheet | |
| SOW.docx | DOCX document |
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Text version
SCOPE OF WORK
1.0 SCOPE OF WORK
The County of Volusia seeks contractors to provide necessary labor, supervision, materials, permits, and equipment for maintenance and repair of lift stations located within the County. The current inventory includes 29 lift station locations with 35 tanks and 61 pumps total (including 19 E-One pumps). The County reserves the right to add and/or remove locations/services during the agreement term.
1.1 CONTRACTOR RESPONSIBILITIES
A. Documentation Requirements:
· Record and document all findings and submit to County Project Manager after each maintenance period
· Compare amp draw and run hours to previous records for declining performance signs B. General Requirements:
· Furnish all labor, materials, supervision, permits and equipment for all work and repairs
· Normal business hours: Monday through Friday, 7:30 AM through 5:00 PM
· After hours: Any time after 5:00 PM Monday-Friday, weekends, and County holidays C. Response Time Requirements:
· Routine service calls: Within 48 hours
· Emergency service calls: Within 4 hours D. Licensing Requirements:
· Must maintain State of Florida Certified Plumbing Contractor license, and/or
· Licensed State of Florida Underground Utility Contractor license, and/or
· State Certified Electrical Contractor license E. Additional Requirements:
· Provide documentation of retail prices for replacement parts upon request
1.2 MAINTENANCE REQUIREMENTS
Quarterly Maintenance (Quarters 1, 2, and 3):
1. Clean and inspect submersible pumps for obstructions, amp draw, and run hours
2. Clean and inspect the float system operation
3. Inspect the operation of the alarm system
4. Inspect all electrical components for tightness and corrosion
5. Inspect the operation of the check valves
6. Lube all locks and hinges
7. Complete repairs as needed Annual Maintenance (Quarter 4 plus above tasks):
1. Pump out and wash the holding tank and pump assembly
2. Perform megohm test and lock rotor amp test on all pump motors
3. Clean Bird Sanctuary Sediment Trap twice annually (coordinated with County)
4. Pull and rebuild one (1) Environment One (E-1) pump annually
5. Clean and service holding tank pumps annually
6. Complete repairs as needed
1.3 PRICING STRUCTURE
All pricing must include freight, transportation, labor, materials, supervision, permits, equipment, and additional costs. Separate pricing is required for different service types and timeframes.
Critical Service Requirements:
· Response Times: 48 hours routine, 3 hours emergency
· Licensing: Must hold Florida Certified Plumbing, Underground Utility, and/or Electrical Contractor licenses
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