sample_invoice_#3.pdf

This is an Invitation for Bid (IFB) #26-B-06JJ document for Volusia County, Florida, seeking qualified contractors to provide comprehensive maintenance, repair, and replacement services for lift station infrastructure across the county. The scope encompasses 29 lift station locations containing 35 tanks and 61 pumps, including 19 E-One pumps distributed across multiple county facilities in cities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. Maintenance requirements include quarterly inspections of pumps, float systems, alarm systems, and electrical components, as well as annual tasks such as tank washing, motor testing, and sediment trap cleaning. The solicitation was released on October 15, 2025, with questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 PM. The contract offers an initial three-year term with options for two additional one-year renewals, contingent on mutual agreement and County Council approval. Service response times are established at 48 hours for routine calls and 4 hours for emergency calls.

Qualified bidders must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Pricing evaluation will be based on total maintenance costs with unit pricing for quarterly maintenance, annual maintenance, site cleanings, lift station pump-outs, and labor services, with potential price adjustments for changes in wages, fuel, and materials. Contractors must provide a percentage discount for replacement parts and commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with $1,000,000 combined single limit auto liability coverage. Contractors are required to submit a Prime/Subcontractor Form detailing all proposed subcontractors, their disciplines, and work percentages. The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Volusia County reserves the right to add or remove locations and services during the contract term, providing flexibility in the scope of work.