sample_invoice_#4.pdf

This is a sample invoice document related to Volusia County's Invitation for Bid (IFB) #26-B-06JJ for lift station maintenance and repair services. The procurement covers comprehensive maintenance and repair services for 29 lift station locations containing 35 tanks and 61 pumps across various county facilities in cities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation was released on October 15, 2025, with written questions due by November 5, 2025, and final bids required by November 19, 2025, at 3:00 PM. The contract term is three years with options for two additional one-year renewals contingent upon mutual agreement and County Council approval. Maintenance requirements include quarterly inspections of pumps, float systems, alarm systems, and electrical components, as well as annual tasks such as tank washing, motor testing, and sediment trap cleaning. Service response requirements mandate 48-hour response times for routine service calls and 4-hour response times for emergency calls.

Qualified contractors must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Pricing evaluation will be based on total maintenance costs with potential price adjustments for changes in wages, fuel, and materials. Contractors must provide unit prices for quarterly maintenance, annual maintenance, site cleanings, lift station pump-outs, and labor services, along with a percentage discount for replacement parts. The procurement requires contractors to maintain comprehensive insurance coverage including $1,000,000 per occurrence and $2,000,000 aggregate for commercial general liability, and $1,000,000 combined single limit for auto liability. No specific budget ranges are detailed in the solicitation. Contractors must submit a Prime/Subcontractor Form identifying all proposed subcontractors, their disciplines, and work percentages. The County reserves the right to add or remove locations and services during the contract term, providing flexibility in scope.