IMG_2755.jpeg

This is an Invitation for Bid (IFB) document for Volusia County, Florida, seeking contractors to provide comprehensive maintenance and repair services for 29 lift station locations containing 35 tanks and 61 pumps, including 19 E-One pumps distributed across county facilities in Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation (IFB #26-B-06JJ) was released on October 15, 2025, with written questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 PM. Maintenance services include quarterly inspections of pumps, float systems, alarm systems, and electrical components, along with annual tasks such as tank washing, motor testing, and sediment trap cleaning. The contract includes a three-year initial term with two optional one-year renewal periods subject to mutual agreement and County Council approval. Response time requirements mandate 48-hour service calls for routine requests and 4-hour response times for emergencies.

Qualified contractors must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Pricing will be evaluated based on total maintenance costs with unit prices established for quarterly maintenance, annual maintenance, site cleanings, lift station pump-outs, and labor services, with provisions for price adjustments based on wage, fuel, and material changes. Contractors must provide a percentage discount on replacement parts and secure comprehensive insurance coverage including $1,000,000 per occurrence/$2,000,000 aggregate for commercial general liability and $1,000,000 combined single limit auto liability. A Prime/Subcontractor Form detailing all proposed subcontractors, their disciplines, and work percentages must be submitted. The County reserves the right to add or remove locations and services during the contract term, providing flexibility in scope management.