sample_invoice_#2.pdf

This is a sample invoice document related to Volusia County's Invitation for Bid (IFB) #26-B-06JJ for lift station maintenance and repair services. The procurement covers comprehensive maintenance and repair services for 29 lift station locations containing 35 tanks and 61 pumps, including 19 E-One pumps distributed across Volusia County facilities in multiple cities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation was released on October 15, 2025, with written questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 PM. The contract includes an initial three-year term with two optional one-year renewal periods, contingent upon mutual agreement and County Council approval. Service response requirements include 48-hour turnaround for routine service calls and 4-hour response for emergency calls. Qualified contractors must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Maintenance scope includes quarterly inspections of pumps, float systems, alarm systems, and electrical components, along with annual tasks such as tank washing, motor testing, and sediment trap cleaning.

Pricing evaluation will be based on total maintenance costs with unit prices for quarterly and annual maintenance, site cleanings, lift station pump-outs, and labor services; contractors must also provide a percentage discount for replacement parts. Contractors are required to maintain comprehensive insurance coverage including $1,000,000 per occurrence and $2,000,000 general aggregate for commercial general liability, plus $1,000,000 combined single limit auto liability coverage. The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Volusia County reserves the right to add or remove locations and services during the contract term, providing operational flexibility. All proposed subcontractors must be detailed in a Prime/Subcontractor Form identifying their disciplines and work percentages. The procurement structure allows for potential price adjustments based on changes in wages, fuel, and materials throughout the contract period.