Sample Invoice #1 Summary

This is a sample invoice document related to Volusia County's Lift Station Maintenance and Repair solicitation (IFB #26-B-06JJ). The invoice example pertains to maintenance and repair services for the county's 29 lift station locations containing 35 tanks and 61 pumps, including 19 E-One pumps distributed across multiple county facilities in cities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation was released on October 15, 2025, with questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 PM. The contract is structured for an initial three-year term with two optional one-year renewals, contingent upon mutual agreement and County Council approval. Maintenance services include quarterly inspections of pumps, float systems, alarm systems, and electrical components, as well as annual tasks such as tank washing, motor testing, and sediment trap cleaning. Response time requirements include 48-hour response for routine service calls and 4-hour response for emergency service calls.

Qualified contractors must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Pricing evaluation is based on total cost of maintenance using unit prices for quarterly maintenance, annual maintenance, site cleanings, lift station pump-outs, and labor services. Contractors must provide comprehensive insurance coverage including $1,000,000 per occurrence and $2,000,000 general aggregate for commercial general liability, plus $1,000,000 combined single limit auto liability coverage. A percentage discount for replacement parts must be submitted with bids. Contractors are required to submit a Prime/Subcontractor Form detailing all proposed subcontractors, their disciplines, and work percentages. The County reserves the right to add or remove locations and services during the contract term. No explicit set-aside designations or restrictions for disadvantaged enterprises are specified in the solicitation.