SOW_Crash Net_CAO 30 Mar 26 - Final.pdf

Statement of Work (SOW):

Primary Crash Network (PCN) and Secondary Crash Network (SCN)

For McGuire Field and Lakehurst Maxfield Field

INTRODUCTION: This SOW defines the requirement for a Contractor to Install and Test (I&T) into service, a Secondary Crash Network (SCN) upgrade for McGuire Airfield and a Primary Crash Network (PCN) and Secondary Crash Network (SCN) upgrade for Lakehurst Maxfield Field. The current system is FORUM. This upgrade system must be compatible with current base infrastructure and be compatible with current FORUM phones installed at receiving agencies. The system must contain a visual feature that identifies when each agencies activates their phone. The visual feature will also have the ability to isolate individual agencies during activation. The system must be usable for up to 20 parties at McGuire Field and up to 30 parties at Lakehurst Maxfield Field, that directly support the multiple flying missions.

All future references for Government Furnished Equipment shall be reflected as (GFE). All locations are on Joint Base McGuire-Dix-Lakehurst.

1. PROJECT SCOPE:

The current PCN/SCN system is discontinued. The Contractor shall I&T all hardware and software to support:

• McGuire - One Department of Defense (DoD) VoIP Emergency Notification System with 20 SIP sessions and a user interface console/GUI in Building 1758 and hardware in Building 1901, and eight

(8) additional Push-to-Talk (PTT) phones across the Joint Base. All required equipment must meet or exceed the following specifications:

Part Number Description 1011-9020 ConsortAlert, DoD VoIP Emergency Notification Sys, 20 SIP Sessions 911-133 Rack Mount UPS and 12 OUT PDU 911-125 User Interface Console / GUI (15.6” screen) 911-996 8 port VOIP Gateway / ATA 911-808 Network Switch – 8 Ports with 1 SFP 911-880 Misc mounting hardware, shelves & cable management 911-870 Consort Alert Spares Kit: 1-8 port ATA 640-1102-AA3 DoD / JITC Certified Installation (includes training)

• Lakehurst - One DoD VoIP Emergency Notification System with 30 SIP sessions and a SCN user interface console/GUI in Building 307, PCN user interface console/GUI in Building 522 and hardware in Building 1, and 14 additional PTT phones across the Joint Base. All required equipment must meet or exceed the following specifications:

Part Number Description 1011-9030 ConsortAlert, DoD VoIP Emergency Notification Sys, 30 SIP Sessions 911-133 Rack Mount UPS and 12 OUT PDU 911-125 User Interface Console / GUI (15.6” screen) 911-996 8 port VOIP Gateway / ATA 911-808 Network Switch – 8 Ports with 1 SFP 911-880 Misc mounting hardware, shelves & cable management 911-870 Consort Alert Spares Kit: 1-8 port ATA 640-1102-AA3 DoD / JITC Certified Installation (includes training)

** See Appendix A for exact quantities for each location. ***

The systems must be compatible with the existing base transport and gateway infrastructure and use the currently installed PTT phones at additional locations.

1.1. This effort shall require the Contractor to I&T all PTT phones at each location (see building layouts) Initiator Console location. The remaining drop PTT phones shall be Contractor I&T.

1.2. Building and room numbers for each PTT phone will be provided by the Government per Contractor’s requests. These are provided for the Contractor to properly plan their install locations and required equipment. This includes GFE 120VAC, 60 Hz power with a standard US electrical outlet.

1.3. Government representatives will ensure that the cabinet is properly grounded.

1.4. The Contractor shall I&T all materials, and perform all work to include making all cross-connection assignments and changes required to complete requirements as specified in this SOW. The Contractor shall provide a List of Materials (LOM) to include all equipment to be installed. The Contractor shall coordinate all installations through McGuire and Lakehurst Airfield Managers.

1.5. It is the Contractor’s responsibility to test all associated equipment, fiber modems/switches, UPSes, blocks, and cables to ensure that they meet all standards and requirements. The Contractor shall correct any deficiencies and provide the GR all testing results. The Contractor shall provide an end-to- end test on all circuits to ensure that there is minimal interference and correct functionality.

1.6. All Contractor I&T equipment shall be manufactured by the approved National Defense Authorization Act (NDAA) companies.

2.0. PROJECT SUPPORT REQUIREMENTS:

2.1. Project Requirement: For the areas identified above, the Contractor shall provide all management, personnel, equipment, tools, transportation, supplies, materials, supervision, and other incidentals necessary to I&T McGuire Field SCN and Lakehurst Field PCN and SCN. All materials provided shall be new and not refurbished.

2.2. Base Support Requirements: The Contractor shall identify any base support requirements (for example, laydown and storage areas) necessary to complete this project.

2.2.1. The 305 OSS will assign a GR for both McGuire and Lakehurst. The Contractor shall coordinate all efforts with the GR. The GR shall process all Contractor efforts and requests with the Contracting Officer and appropriate base personnel.

2.2.1.1. The 305 OSS appointed GR's will coordinate with the 305th on all installation requirements once POC's for installation are provided. The 305th will coordinate with 87 CS for installation.

2.2.2. The Contractor shall be responsible for loading, unloading, unpacking and transportation of all Contractor provided materials, test equipment, training documentation, etc. at both locations. The Contractor shall be responsible for disposal of all packing materials and unused installation materials.

2.2.3. Shipping Address for project materials to McGuire Field is: 305 OSS/OSAA 1758 Vandenberg Ave

JB MDL, NJ 08641

The Contractor shall send an email to Mr. Keith Taylor at keith.taylor.24@us.af.mil 5 days prior to shipment. His phone number is 609-754-6466. The Contractor shall include tracking information within the email. The Contractor is responsible for acceptance of materials upon arrival. The Government shall not be responsible for items lost or damaged during shipment.

2.2.4. Shipping Address for project materials to Lakehurst Maxfield Field is: 305 OSS/OSAA Bldg 307 Highway 547 Lakehurst, NJ 08733

The Contractor shall send an email to Mr. Keith Taylor at keith.taylor.24@us.af.mil 5 days prior to shipment. His phone number is 609-754-6466. The Contractor shall include tracking information within the email. The Contractor is responsible for acceptance of materials upon arrival. The Government shall not be responsible for items lost or damaged during shipment.

2.2.5. The GR will provide escort access to facilities as necessary.

2.3. Restoration: The Contractor shall restore all disturbed property to the “as found” condition or better after installation. The Contractor shall comply with Base Grounds Restoration requirements.

2.4. Project Residue: The Contractor shall dispose all residues from this project off base and In Accordance With (IAW) Federal, local, and base environmental laws, and regulations. See 2.2.2 above.

2.5. Fire Suppression: Any wall penetrations shall use adequate fire blocking to meet or exceed the current standard in place.

2.6. Excavation/Building Penetrations: All wall penetrations, including inside buildings, shall be restored to meet the required base fire ratings.

2.7. Labeling: The Contractor shall label all equipment and cables they install in accordance with ANSI/TIA/EIA-606-A-2002 and as directed by the GR.

2.8. Redline Drawings: The Government shall provide building floor plans and scaled Joint Base McGuire-Dix-Lakehurst Base Maps to the Contractor, after contract award.

2.9. Outages: If power outages are necessary during installation, contactor will coordinate with owner/users of the facility prior.

2.10. Hours of Operation: The Contractor shall perform the services required under this contract during normal duty hours 0730-1630, Mon-Fri of the facility where work is being performed. Any other work schedule outside of normal duty hours requires GR approval. Part or all of any facility may be occupied during this effort. Contractor shall accomplish the installation with minimum disruption of daily office activities. If performance of work outside normal duty hours will be required to meet the scheduled dates stated above, include desired working hours in the Contractor’s Proposal.

2.11. Holidays/Down Days: The Contractor shall not perform work under this contract on US Federal holidays or site-unique down-days unless expressly authorized by the GR.

2.12. Final Acceptance: The contractor will communicate to the Mr. Keith Taylor (McGuire portion) and Mr. Monty Crawford (Lakehurst portion) that work is complete. Testing will be conducted by owner/user. If testing reflects full functionality, contractor will provide a memorandum for the owner/user to acknowledge and accept.

2.13. All Contractor cables shall be supported every 18 inches by Contractor I&T tie wraps, Velcro straps, conduit, raceway, and/or J Hooks. The Government shall provide analog, and fiber cross connection cut sheets and participate in all cross connections with the Contractor.

3.0. COMMODITY REQUIREMENTS: The Contractor shall I&T the PCN and SCN systems as defined herein.

3.1. PTT Drops: The Contractor shall test the GFE PTT phones at the locations provided by the GR.

3.2. Contractor Furnished (CF) Materials and Network Specific Warranty: The Contractor shall furnish all materials for this project except as identified. The Contractor shall supply Commercial-Off-the-Shelf (COTS) end-item system components required for contract performance wherever possible. The Contractor shall identify all materials or equipment required for the project in their Proposal. The Contractor shall list the manufacturer and part number of the proposed material in the Proposal. Unless otherwise specified, the Contractor shall provide copies of existing COTS technical or equipment manuals and warranty documentation and procedures for Contractor-furnished end-item system equipment maintenance. The Contractor shall identify and conduct system familiarization for Government personnel to ensure proper operation and maintenance of the system(s). See paragraph 5.5.

3.3. Physical Inspection: The physical inspection consists of the Contractor performing a physical inspection of each location where installation is required. At each location, the Contractor shall verify the specified placement of the equipment to ensure the installation shall meet required safety standards. The Contractor shall verify that each location shall have proper rack space, proper mounting of equipment, rack grounding, and proper primary power. An installation test report shall be provided after physical inspection is completed. Results shall comply before component validation and operational tests are run.

3.4. Component Validation: The Contractor shall perform component validation by testing all the individual Contractor I&T PCN and SCN Hardware and Software, cables, and other related equipment to ensure they are working correctly. The Contractor shall test components prior to assembly and installation before continuing too Operational Test. An installation test report shall be provided after component validation is completed.

3.5. Operations Test: The operations test shall consist of testing the newly installed equipment. This shall be the real-world test to ensure the functionality of the new installation and equipment related to this project. An installation test report shall be provided after operational test is completed.

3.6. Grounding and Bonding: The Contractor I&T equipment shall be grounded and bonded to the building ground. All grounding and bonding shall follow J-STD-607-A.

3.7. The Contractor will provide documentation on core equipment to provide for future MX requirements of the system following warranty period.

4.0. MANAGEMENT:

4.1. Schedule: The Contractor shall provide a complete milestone schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems.

4.2. In-Brief: The Contractor shall conduct an in-brief with the GR or designated representative and other site personnel before the start of site survey or implementation. The Contractor will provide owner/user with planned installation schedule to coordinate for access/escorts as needed

4.3. Project Manager or Site Point of Contact (POC) on Site. The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for this project in their Access Request Letter. They shall oversee all facets of the project. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

4.4. Compliance: The Contractor shall remain in compliance with all Federal, State, and base security and safety laws, regulations, policies, and requirements.

4.5. Clean up: At day’s end, the installer shall remove all debris and surplus materials from the workplace.

Equipment and materials required to complete the work effort may remain on site if they are organized/stored in a manner that does not cause a safety hazard.

4.6. Environmental Management: The Contractor shall comply with the most stringent environmental Federal, and local laws and regulations. and Air Force policies, instructions, and plans. The Federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on the Joint Base. The Prime Contractor shall ensure their sub-Contractors (if any) comply with these specifications.

4.7. Personnel Requirements: The Contractor’s technical team shall be Certified to I&T equipment and fiber modems/switches. In their proposal, the Contractor shall confirm their personnel have the required certifications.

4.8. Base Access: The Contractor shall coordinate with the site GR to obtain base access for both McGuire Field and Lakehurst Maxfield Field. The Contractor shall process and provide a site Access Request letter, to the GR, within 5 calendar days after contract award. This Access Request letter shall identify the names (as shown on the individual’s Passport or Real ID), Passport or driver’s license numbers, the state of issue, birth date, and citizenship of the personnel who will be performing work under this SOW. It shall also include the company name, address, phone number, contract number, project start date and end date. If required by the GR, the Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor and be IAW Joint Base regulations.

5.0. DELIVERABLES:

5.1. List of Deliverables: All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this SOW. All deliverables shall be produced using recommended software tools/versions as accepted by the Government.

5.2. Acceptance Test Plan: The Contractor shall provide a detailed acceptance test plan of the installation covering all aspects of the installation and demonstrate the acceptability of the work on meeting the Government’s requirements. The Contractor shall perform all tests and document results of tests with Government’s witnesses overseeing the Acceptance testing.

5.3. Training: The Contractor shall provide operational hands-on training at the time of testing. The Contractor shall provide all training materials (slides, Technical Documents, Manuals, etc.). The training materials shall cover complete capabilities of the equipment. The documentation provided should allow for Operations and Maintenance training for the complete system so Government personnel shall be capable of adequately maintaining the system (s).

5.4. Testing Requirements: The Contractor shall perform testing and inspections of all solutions to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work. The Contractor shall conduct on-site testing in accordance with the procedures.

5.4.1. When any system, subsystem, component, or requirement test fails to meet the requirements of the test, Government acceptance shall be withheld until such time as the cause of the failure is corrected to the Government’s satisfaction.

5.4.2. After appropriate corrective action has been taken, all tests including those previously completed related to the failed test and the corrective action shall be repeated and successfully completed prior to Government acceptance.

5.4.3. The Contractor shall furnish all test equipment and personnel required to conduct all required testing. The Contractor shall document all test results in an installation test report.

5.5. System Acceptance: Acceptance of the SCN shall be dependent upon successful completion and documentation of tests in the Contractor submitted/Government approved test plan.

6.0 WARRANTY:

The Contractor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. The Contractor shall also provide a one-year workmanship warranty. The warranty period shall start from the date of system and/or project acceptance. The Contractor shall provide hardware replacement, major and minor software upgrades for one year for all equipment. The Contractor shall transfer warranties to the Government.

7.0 PERFORMANCE:

7.1. Period of Performance. The Contractor shall have 90 days from contract award to complete all facets of the project including final walk thru with the Government representative.

7.2. Place of Performance. The place of performance is at Joint Base McGuire-Dix-Lakehurst.

8.0 GOVERNMENT FURNISHED INFORMATION AND STANDARDS:

The Contractor shall comply with all base installation standards. The Contractor shall comply with all commercial codes and standards where applicable in the performance of this contract. It is the Contractor's responsibility to identify and obtain applicable standards and best commercial practice documentation. Should a conflict arise between this SOW and any commercial standard referenced, the Contractor shall make the Government aware of the conflict. The Government shall determine which standard applies.

9.0 SAFETY: The Contractor shall be responsible for complying with all Federal, State, and Base safety guidelines.

9.1. Accident/Incident Reporting and Investigation: The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office and GR. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to investigate the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

9.2. Potential Problems: The Contractor shall determine any potential problems with the projected work in areas that may contain asbestos, hazardous materials, and hazardous wastes and local procedures to be followed in the event such problems are encountered.

9.3. Disposal/Reporting: The Contractor shall comply with Federal, State, and Base procedures concerning the use, disposal, or reporting of hazardous materials.

9.4. Hazardous Material Identification: The Contractor shall submit Safety Data Sheets (SDS) for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract. The Contractor shall file the SDS(s) with the Base Environmental Management Office prior to using hazardous material. The GR may assist with this effort.

9.5. Identification / Marking: The Contractor shall clearly mark all Contractor Furnished Packaging (CFP) with their company's name, contract number, and project number. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC's names and local telephone numbers.

9.6. Project Equipment: The Contractor shall provide equipment (e.g., man lifts, etc.) required to support implementation. The Contractor shall be responsible for transportation of project materials and equipment to/from the work site, as well as their security.

9.7. Transportation and Storage of Material/Equipment: The Contractor shall transport and store all Contractor Furnished Materials (CFM) and Contractor Furnished Equipment (CFE) required for completion of the contract requirements.

9.8. Security

9.8.1 Contractor employees shall comply with Joint Base security requirements imposed by the Installation Commander at all times while on Joint Base premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Joint Base MDL. The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract, or upon termination of an individual’s employment for the contractor, or at the written discretion of the Contracting Officer (CO). The contractor shall comply with all Joint Base MDL policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, contractor personnel shall be required to fluently speak, comprehend, read, and write English. U.S. citizens only.

9.8.2 OPSEC. The contractor shall be responsible for safeguarding military information as outlined by the JB MDL Commander. Contractor personnel will not take photographs of military facilities, equipment or personnel unless cleared through the proper channels.

9.8.3 Base Access. The contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees will be subject to a background check for base access.

9.8.4 Main Base Access. Current security access restrictions require all contractor vehicles (which are the size of a standard bread delivery truck or larger or towing a trailer) to enter through the Commercial Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

9.8.5 Project POC Information. For McGuire, the main POC's for installation will be Mr. Keith Taylor (keith.taylor.24@us.af.mil, phone 609-754-6466) or MSgt Justin Chung (justin.chung.3@us.af.mil, phone 609-754-4002). For Lakehurst, the main POC will be Mr. Monty Crawford (monty.crawford.1@us.af.mil, phone 732-624-1889).

APPENDIX A

Lakehurst – Building 552 3rd Floor

Item Quantity

Local Console 1

Consort Alert Server 1

Network Switch 1

Grandstream HT818 8-port ATA 2

RJ11 Patch Panel 1

Lakehurst – Building 552 Control Tower

Tower phone (Initiator) 1

Secondary Phone 1

System Console 1

Lakehurst – Building 307 Rm 204

Secondary Phone (Initiator) 1

System Console 1

Emergency Phone 1

PoE Switch w/ SFP Trendnet

TPE-TG611

Lakehurst – Building 307

Lakehurst – Building 780

Lakehurst – Building 687 Fire House

Emergency Phone 1

Lakehurst – Building 8 SFS

Lakehurst – Building 1758 Rm 102

Lakehurst – Building 1758 Rm 1081

Lakehurst – Building 3390 Rm 1081

Lakehurst – Building 2403 Rm 240

McGuire – Building TBD COMM RM

Local Console 1

Consort Alert Server 1

Network Switch 1

Grandstream HT818 8-port ATA 2

RJ11 Patch Panel 1

McGuire – Building 1758 Rm 128

Secondary Phone (Lakehurst) 1

McGuire Secondary phone (Initiator)

System Console 1

PoE Switch w/ SFP Trendnet

TPE-TG611

McGuire – Building 1821 Rm 101

Secondary Phone (Lakehurst) 1

Secondary Phone McGuire 1

McGuire – Building 2901 Rm 210

Secondary Phone (McGuire) 1

McGuire – Security Forces Building TBD

McGuire – Building 3458 Rm 1G21

Secondary Phone (McGuire) 1

McGuire – Building 2301 Rm 103

Secondary Phone (Fire Department)

Secondary Phone (Security Forces)

McGuire – Explosive Ordnance Building TBD