RFIs Answers_Questions 1-2 7-16 18-24 26-31 33-41 43-62 64-70.pdf

Responses for RFIs for solicitation 47PC0225R0017 Construction Services for Roof Repairs in Almeric Christian Federal Building and US Courthouse, St Croix, USVI

RFI Question Answer Included in Amendment

No.

1 Will GSA accept past performance examples where the offeror performed as a super-sub?

No. The Offeror must have served as the Prime Contractor (GC) or Construction Manager as Constructor (CMC) on the submitted projects. Please refer to the Solicitation Document (pages 9 to 11), section named "1) FACTOR

1: TECHNICAL QUALIFICATIONS".

Amendment

Will GSA allow key personnel of a proposed teaming partner to serve as the project coordinator (construction superintendent)?

Yes. The requirements for the Project Coordinator (Construction Superintendent) are indicated in the Solicitation Document, under "Expected Qualifications for Key Personnel" (page 12) in section named "3) FACTOR 3:

QUALIFICATIONS OF KEY PERSONNEL" .

Amendment

7 Will the CM field supervision be required on weekends? The General Services Administration (GSA) will seek to award a separate contract for the construction management services of this project.

Amendment

What is to be done with existing lightning protections system?

The current method that penetrates roof panels may not be eligible for warranty.

Refer to specifications, 264114 - LIGHTNING PROTECTION SYSTEM, for more details, as well as Demolition Key note 2 and Lightning Protection Notes on sheet AD104 and Key note 4 on sheet AE104.

Amendment

9 Will there be space dedicated to the contractor for a laydown yard? If so, please advise on the location.

Yes. Refer to Sheet G-102 of "GSA USVI Roof Repairs FOR CONSTRUCTION DRAWINGS_20240724". The laydown area will be coordinated with the Building Manager once the contract is awarded.

Amendment

10 Are there any additional drawings, as-builts, specifications, or details for the existing building and roof that can be provided?

GSA is issuing additional as-built drawings with Amendment 0002 named "2025 03 17_Wall Sections Details Bound-CUI", "2025 03 17_Structural Drawings Bound-CUI" and "2025 03 17_Third Floor Plan-CUI".

Amendment

What is the intended thickness of the TPO/PVC roofing insulation? Is there a basis of design or specification that needs to be met?

Existing as-built documents indicate that the roof system has sloped lightweight concrete over insulation on concrete roof deck (see Detail #8 on AE500 of "GSA USVI Roof Repairs FOR CONSTRUCTION DRAWINGS_20240724)".

Amendment

12 Are the concrete decks at TPO/PVC roof areas flat?

Existing as-built documents indicate that the roof system has sloped lightweight concrete. Additional documents have been shared as part of Amendment 0002 named "2025 03 17_Wall Sections Details Bound-CUI", "2025 03 17_Structural Drawings Bound-CUI" and "2025 03 17_Third Floor Plan-CUI".

Amendment

13 Is there a TPO layout to follow or do we match existing? An example is the walkway pads, are they to be replaced in kind?

Contractor shall match existing layouts and patterns, unless noted otherwise, or required to meet warranty installation criteria.

Amendment

Who is responsible for removal, storage, and reinstallation of equipment on the roof? The exhaust fans, internet receivers, roof hatch, and large antennae will need to be removed for curbs and mounts to be waterproofed.

Contractor is responsible for removal, storage, and reinstallation of the rooftop equipment. See also General Roof Plan Notes on sheet AD104 of "GSA USVI Roof Repairs FOR CONSTRUCTION DRAWINGS_20240724".

Amendment

Who is responsible for removal, storage and reinstallation of the hurricane shutters sitting on the concrete pavers on the balcony?

Contractor is responsible for the removal, storage and re-installation of the hurricane shutters.

Amendment

16 Are there any drawings of the water treatment building?

GSA is issuing additional as-built drawings with Amendment 0002. Refer to shared document within Amendment 0002 named "2025 03 17_Water Treatment Plan-CUI".

Amendment

18 Please provide details of how the new roofing is intending to tie into the existing skylights.

Refer to sheet AE500 for skylight details of "GSA USVI Roof Repairs FOR

CONSTRUCTION DRAWINGS_20240724".

Amendment

19 The bid options included in the project manual does not match with the bid options included in the drawings. Please advise. The bid options outlined in the Project Manual over-ride those on the drawings. Amendment

As per specification 011000-1.2, the contractor is required to develop and submit a Phasing Plan. Please provide the existing floor plan for the areas that the existing roof will be replaced to evaluate the sequence of the work.

GSA is issuing additional as-built drawings with Amendment 0002. Refer to shared document within Amendment 0002 named "2025 03 17_Third Floor Plan-CUI".

Amendment

As per specification 011000-1.2, the work shall be conducted in phases and shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities and all work is to be performed after hours. Please confirm that when a phase is under construction (nightshift), the existing areas included that phase will not be in use / occupied by GSA / USMS during the day.

The existing areas will continue to be in operation or occupied during the construction of the project. Building will be occupied during normal business hours. During the nightshift, the existing areas are not expected to be occupied but could be.

Amendment

As per drawing A-001 - note 3, all work which has been damaged shall be repaired to a new condition. Please provide the specifications for the existing floors / walls / ceilings of the areas that the existing roof will be replaced.

GSA is issuing additional as-built drawings with Amendment 0002 named "2025 03 17_Wall Sections Details Bound-CUI", "2025 03 17_Structural Drawings Bound-CUI" and "2025 03 17_Third Floor Plan-CUI".

Amendment

Drawing G-102 shows the proposed staging area for the construction team. Drawing G-102 note 4, indicates the following:

--Storage of construction materials, construction equipment, tools, or contractor personnel affects is not permitted at any location within the Robert H. Jackson Courthouse Building or on the property of or adjacent to the building.

--Storage of any of these items will need to be completed offsite.

--No storage space is available for contractor use throughout the duration of the project.

**Please confirm that note 4 does not apply and the staging area shown in the drawings will be provided during the duration of the project.

Note 4 does not apply in previous version of drawings (20240326_ST CROIX ROOF REPAIR DRAWINGS). An updated set of drawings has been incorporated with Solicitation Amendment 0001. Refer to document named "GSA USVI Roof Repairs FOR CONSTRUCTION DRAWINGS_20240724".

Amendment

As per drawing AE104 - Keynote #2, a new metal roof ladder must be installed. Please provide the dimensions and specifications for the new ladder.

Refer to sheet AE500 for metal roof ladder detail of "GSA USVI Roof Repairs

FOR CONSTRUCTION DRAWINGS_20240724".

Amendment

26 Please provide the existing roof structure drawings and specifications.

GSA is issuing additional as-built drawings with Amendment 0002. Refer to "2025 03 17_Wall Sections Details Bound-CUI", "2025 03 17_Structural Drawings Bound-CUI" , "2025 03 17_Third Floor Plan-CUI" and "2025 03 17_Water Treatment Plan-CUI.pdf".

27 Please provide the existing exterior wall specifications.

GSA will provide additional as-built drawings within Amendment 0002: Refer to "2025 03 17_Wall Sections Details Bound-CUI", "2025 03 17_Structural Drawings Bound-CUI" , "2025 03 17_Third Floor Plan-CUI" and "2025 03 17_Water Treatment Plan-CUI.pdf".

Amendment

Please provide the design details, sections, and elevations for the proposed standing seam metal roof system assembly, metal gutters, downspouts, trims, flashings, and accessories.

Refer to sheet AE500 for metal roof details of "GSA USVI Roof Repairs FOR

CONSTRUCTION DRAWINGS_20240724".

Amendment

As per specification 011000-1.2-A-b, existing insulation for the standing seam system must be replaced. Please provide the insulation specifications.

R19 Batten Insulation with Stick Pin Installation shall be provided to match existing installation.

Amendment

30 Please advise if the existing lightning protection system will be removed and reinstall by Others.

Refer to specifications, 264114 - LIGHTNING PROTECTION SYSTEM, for more details, as well as Demolition Key note 2 and Lightning Protection Notes on sheet AD104 and Key note 4 on sheet AE104, and specification section

070150.19 "Preparation for Reroofing", para. 1.7H.

Amendment

31 Please provide the existing lighting protection system drawings and specifications.

Refer to specifications, 264114 - LIGHTNING PROTECTION SYSTEM, for more details, as well as Demolition Key note 2 and Lightning Protection Notes on sheet AD104 and Key note 4 on sheet AE104. Section 264114 Lightning Protection System will be added as part of the amendment.

Amendment

33 Please confirm that the existing materials to be removed does not contain asbestos and lead based components.

Per specification section 070150.19 "Preparation for Reroofing", para. 1.7I1: If materials suspected of containing hazardous materials are encountered, do not disturb; immediately notify the on-site CQM, Property Manager, and GSA Project Manager. Hazardous materials, if encountered, may be removed under a separate contract.

Amendment

As per specification 011000-1.2-B-2-a (Bid Option No. 2), existing pavers will be stored, protected, and set aside for re-installation. Please provide existing pavers specifications.

There are no technical specifications of the existing pavers. Amendment

As per specification 017410-1.5-5, immediately prior to occupancy, the building shall be subject to an outside air flush out, or, shall be subject to pre-occupancy air quality testing.

Please confirm this requirement does not apply.

Even though the Specifications document has this section, this requirement does not apply.

Amendment

As per specification 015000-3.1-C, prior to commencing work, isolate the HVAC system in the area where work is to be performed. Please confirm this requirement does not apply.

This requirement applies to any work being installed in the vicinity of HVAC intake and exhaust points.

Under Specification Section 011000-2 Item 1.2-A, the 3/4” plywood and roof ladder state “will be provided”. Is this intended to mean provided by owner or provided by contractor?

Every instance of "will be provided" listed in the contractor's base bid description of work is to be provided (furnished and installed) by the contractor.

For clarification, DEMO PLAN – KEYED NOTES – SHEET AD104” note #1 on AD104 shall be revised to read as follows:

"REMOVE AND DISCARD METAL ROOFING DOWN TO PLYWOOD

SHEATHING. CONTRACTOR SHALL REMOVE AND REPLACE 100% OF

EXISTING SHEATHING WITH ¾” TONGUE AND GROOVE, FIRE

RETARDANT PLYWOOD. PREPARE ROOF SHEATHING AND ROOF

STRUCTURE TO RECEIVE SCHEDULED SHEATHING AND ROOFING."

BASE BID WORK note B on sheet AD104 shall be revised to read as follows:

"B. REMOVAL OF EXISTING PLYWOOD DOWN TO EXISTING STEEL

PURLINS AT ALL SLOPED ROOF AREAS AND AT GARAGE AS INDICATED

ON DRAWINGS. NEW PURLINS AND SHEATHING SHALL BE INSTALLED

PER STRUCTURAL DRAWINGS."

Amendment

Under Specification Section 011400-3 Item 1.3-D, noisy and odor producing work is required to be performed outside of the government occupied hours. Is there a minimum noise level to determine “noisy work”. Additionally, are there any areas of the building where noisy work can be performed during occupied hours?

Any noise that can disrupt tenant operations is not allowed during normal business hours. No, there is no mimimum noise level to determine "noisy work".

There is no other area in the building where noisy work can be performed or is allowed during normal business hours.

Amendment

Could additional site visits be scheduled? The new drawings have added scope, and it would be helpful to inspect this in person to accurately estimate the work.

No additional site visits will be scheduled. Amendment

The existing lighting protection system does not appear to be compatible with the new standing seam roofing. Will a new lighting protection system be required?

If the existing lightning air terminals cannot be reused, the contractor shall utilize a seam-clamp type terminal as approved by the metal roofing manufacturer. Refer also to specification Section 264114 "Lightning Protection System".

Amendment

The listed Davis Bacon Wage Determination does not specifically list Roofers. Please provide Davis Bacon wage rate for Roofers classification.

Davis Bacon Wage Determination applicable for this location does not include roofers classification. Executive Order 14026 generally applies to the contract.

The contractor must pay all covered workers at least $17.75 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in 2025.

Amendment

If the offeror is a Joint Venture, who fills out the GSA 527? The JV entity is new so it does not have a sufficient financial history by itself. Do each member entities that make up the JV fill out the GSA 527?

Please refer to The Solicitation document, sections II.F. Requirements of Joint Venture Offerors and VI.G. Evaluation of Joint Venture Offerors.

Amendment

If the offeror is a Joint Venture, who fills out the certs and reps? In all other proposals/RFPs it is the JV entity alone that completes the certs and reps section. Please confirm that only JV entity completes the certs and reps and not the individual members/corporations that make up the JV entity.

Please refer to The Solicitation document, sections II.F. Requirements of Joint Venture Offerors. Joint Venture should have its own SAM.gov profile registration as a JV.

The instructions for the proposal contents show that we are to include the “solicitation” and the “agreement” ? Is there anything to fill out for these 2 files, “solicitation” and the “agreement”. Does this mean that we are to insert just a copy of each? This could lead to large proposal files for just copies of these 2 sections.

The Solicitation and the Agreement documents are part of the Solicitation package for your reference - not to fill any information. They need to be included in your "Price Proposal". Please refer to the Solicitation document, section II.A. Proposal Contents.

Amendment

Will completed CPARS reports be equally acceptable to be submitted for the Past Performance requirement in lieu of the PPQ/Past Performance Questionnaire? Is providing a copy of a competed CPARS evaluation report for each of the 3 Experience/Project’s acceptable?

No, is not equally acceptable. The contractor shall submit the Past Performance Questionnaire as per the Solicitation document, section "2) FACTOR 2: PAST PERFORMANCE" pages 11-12. "In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, ...Contractor Performance Assessment Reporting System (CPARS)".

Amendment

Please clarify the storage and staging requirements. Note 4 on G102 states no storage is permitted, however on the drawing on the same page shows an overflow parking and staging area. Will the contractor be allowed to stage per the drawing or no storage/staging on site will be permitted?

The overflow parking / staging area could be utilized for storage as well. Use of this nature will need to be coordinated with GSA's Building Management, once the contract has been awarded.

Amendment

48 Where can we place a dumpster? Can the dumpster remain in the same location for the project duration?

The overflow parking / staging area could be utilized for the dumpster as well.

The locations will need to be strictly coordinated with GSA's Building Management, once the contract has been awarded.

Amendment

49 Is there an access schedule/work schedule for our personnel and equipment/material deliveries?

The access schedule / work schedule for the General Contractor personnel and equipment/material deliveries will be coordinated with GSA's Building Management, once the contract has been awarded.

Amendment

What is required for submission to gain security access for our personnel as well as our delivery of equipment/material?

Refer to the Agreement document, III.H. Administrative Matters, section 5.c. to and also refer to the Technical Specifications, Section 01 59 30 Security Regulations.

Amendment

51 Is this project a US citizen only project?

The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

Amendment

The existing downspouts turn back into the building just below the gutters. To what extent are the downspouts being replaced, just the exposed downspouts or the downspouts in their entirety? Please provide interior plumbing as-built drawings.

The design intent is to replace only the exposed / accessible downspouts. Amendment

Please provide the missing structural (S-100), architectural (AE501, AE502, AE503, AE900) and plumbing (PL101) drawings. These pages were not in the bid package, but were listed in the specifications.

Refer to Amendment 0001 posted in SAM.gov on March 13, 2025 for the latest version of the Construction Drawings. Refer to document named "GSA USVI Roof Repairs FOR CONSTRUCTION DRAWINGS_20240724".

Amendment

Can scaffolding be attached to the existing exterior of the building? Is there an anti-climb requirement, if so, how high will the base need to be protected?

It is not recommended; however, the building walls have concrete block back-up walls that could receive anchors. However, the use and removal would require patching and painting to match. Final decision would be made by GSA / Property management.

Please advise which are the construction permits, environmental permits, governmental fees, and local taxes fees that are applicable to the project.

All FAR requirements must be met, including construction-related permits and costs for such.

Amendment

The RFI submitted last week included the request of additional drawings related to the existing areas, existing finishes, existing conditions, new metal roof system design details, among other information. Please note that additional questions may need to be submitted after the requested drawings / information is received.

GSA is issuing additional as-built drawings with Amendment 0002. Refer to "2025 03 17_Wall Sections Details Bound-CUI", "2025 03 17_Structural Drawings Bound-CUI" , "2025 03 17_Third Floor Plan-CUI" and "2025 03 17_Water Treatment Plan-CUI.pdf".

Amendment

57 Is an inspection office required? No. The contractor is not required to provide an inspection office to the Construction Management (Inspection).

Amendment

58 Can we use the existing potable water, electrical power, and restroom facilities?

The Contractor can use the existing potable water and electrical power. The existing restroom facilities in the building can not be used.

Amendment

59 Will be designated area for the contractor’s office and temporary storage?

Refer to specification Section 015000 "Temporary Facilties" for more detailed requirements on temporary office, storage, etc. Part 2 Paragraph 2.2 B second sentence does not apply and will be deleted. (No on-site trailer shall be installed by the contractor)

Amendment

60 Do the areas to be impacted contain asbestos, lead, or mold?

It is not expected that hazardous materials (asbestos-containing materials or ACM) will be encountered in the Work. Refer to specification Section 070150.19, para. 1.7I for further details.

Amendment

61 Will administrative personnel remain operational in the areas to be impacted?

The existing areas will continue to be in operation or occupied during the construction of the project.

Amendment

62 Can a designated parking area be allocated for our personnel? Yes. Once the contract is awarded, the area will be coordinated with GSA's Building Management.

Amendment

64 Will all materials to be used be the same or similar to the existing ones?

Yes and No. Refer to the specifications for specific materials types, brands, and basis of design. For example, the existing TPO roof is scheduled to be replaced with PVC.

Amendment

65 Does the Davis-Bacon Act apply to this project? Yes. Davis Bacon Wage Determination applies to this project. Amendment

66 Are all materials required to comply with BAA?

Yes, typically all permanent construction materials such as metals, lumber, composite building materials, etc. shall comply with the B.A.A. At least 55% of the total cost of manufactured components must be of U.S. origin (unless waived).

67 If the PPQ is not obtained on time, can the CPARS be submitted as a substitute?

Please refer to the Solicitation document, page 11, section "2) FACTOR 2:

PAST PERFORMANCE", paragraph 3 - "Offerors should follow up with clients/references to ensure timely submission of questionnaires. If the Offeror is unable to obtain a completed PPQ from a client for a project before the proposed closing date, the Offeror shall complete the first page of the PPQ (Attachment A4) as well as the Client Point of Contact Information and shall submit it with a statement of what attempt was made by the Offeror (e.g., "Sent to Mr. Smith by email on 06/15/2021"). If the client requests, the client may submit a questionnaire directly to the Government's Contracting Officer before the proposed closing date. Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/new PPQ from a client for any submission. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFP’s."

Amendment

Will projects where we served as a subcontractor/roofing specialist under a broader scope contract be favorably evaluated?

No. The Offeror must have served as the Prime Contractor (GC) or Construction Manager as Constructor (CMC) on the submitted projects. Please refer to the Solicitation Document (pages 9 to 11), section named "1) FACTOR

1: TECHNICAL QUALIFICATIONS".

Amendment

Would it be possible to consider an extension for the proposal submission deadline? This would allow us to properly evaluate all information, including recently updated documents.

The proposal submission deadline will not be extended. Due date will remain. Amendment

Could you clarify the contractual timeframe/period of performance? In the reviewed documentation, different durations are provided—for example, SF1442 mentions 270 calendar days after NTP, while the Contract Agreement states 330 calendar days after NTP.

The SF1442 form states 270 calendar days consisting of the base bid work (210 calendar days) and the options (60 calendar days) to reach substantial completion date, this does not include the 60 calendar days for contract completion (closeout). In the event that base bid work and options are awarded, the total period of perfomance for the contract will be 330 calendar days including the 60 calendar days for closeout. The Agreement was updated to define the schedule and is incuded on Amendment 0002.