Solicitation_Document.pdf
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- Attached to
- Dried Fruits and Nuts
- Solicitation number
- ITB-PRC-FY26-0617
- Issued by
- Santa Clara County, California
About this file
This is a Solicitation Document (Invitation to Bids) issued by the County of Santa Clara, California for the procurement of Dried Fruits and Nuts to supply the County's Office of the Sheriff, Department of Correction - Food Services. The solicitation, numbered ITB-PRC-FY26-0617, was released on January 29, 2026, with a non-mandatory pre-bid conference scheduled for February 2, 2026, at 10:00 am PST via teleconference. The Question and Answer deadline is February 3, 2026, at 3:00 pm PT, with bid submissions due by February 5, 2026, at 3:00 pm PT through the County's electronic solicitation platform. The County intends to award a five-year contract based on an all-or-none bid structure. Procurement inquiries should be directed to Fernando Menera, Buyer II, at fernando.menera@prc.sccgov.org or 130 W. Tasman Drive, First Floor, San Jose, CA 95134.
Bidders must submit a Bid Response Form for Dried Fruits and Nuts as a single lump sum total price for all items (Cell O-18), along with a completed Declaration Submittal Form with Local Preference and ITB Bidders Representation form to be considered for award. Optional supporting documentation includes exhibits on contractor conduct in correctional facilities, access and security requirements for detention facilities, standard terms and conditions, and detailed specifications and requirements for dried fruit and nuts. The solicitation is structured as an all-or-none bid, meaning vendors must bid on the entire requirement rather than individual items.
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Text version
County of Santa Clara
BID DOCUMENT
Dried Fruits and Nuts
Bid Number: ITB-PRC-FY26-0617
Closing Date: 02/05/2026 15:00:00 PT
REFERENCE O
NLY
TABLE OF CONTENTS
0 KEY INFORMATION
I. INVITATION
II. TERM OF AWARD
III. ITEM RESPONSE FORM
IV. SUPPLEMENTAL FORMS
ITB-PRC-FY26-0617
0 KEY INFORMATION
Responses to be submitted electronically through County's solicitation platform prior to the solicitation end date and time
Invitation for Bids
Solicitation Number: ITB-PRC-FY26-0617
Solicitation Title: Dried Fruits and Nuts
Solicitation Start Date:
01/29/2026 PT
Procurement Contact Name, Title:
Fernando Menera, Buyer II
Address:
130 W. Tasman Drive, First Floor San Jose, CA 95134
Email Address: fernando.menera@prc.sccgov.org
Pre-Bid Meeting:
A non-mandatory pre-bid conference is scheduled. Participation is highly recommended.
Teleconference only.
Attendance is optional, see dial-in information below:
Date: February 2, 2026, at 10:00 am PST
Dial-In Information:
Toll-Free: (877) 402-9757 Participant Code: 559951
Question and Answer End Date:
02/03/2026 15:00:00 PT
Solicitation End Date and Time:
02/05/2026 15:00:00 PT
I. INVITATION
The County of Santa Clara (the "County") is requesting bids from vendors to provide Dried Fruits and Nuts to the County of Santa Clara’s Office of the Sheriff (Department of Correction – Food Services) as specified under this Invitation to Bids (ITB).
A non-mandatory pre-bid conference is scheduled. Participation is highly recommended.
II. TERM OF AWARD
The County intends to award a five (5) year contract.
This is an ALL or NONE Bid.
III. ITEM RESPONSE FORM
Orginal attached file(s)
IV. SUPPLEMENTAL FORMS
Bidder(s) must complete, sign, and submit the ITB Bidder's Representation and Declaration Submittal Form to be considered for an award.
Orginal attached file(s)
Seq. File Description Required 1 Bid Response Form for Dried Fruits and Nuts.xlsx Required
Item Number Item Name UOM Quantity Unit Price Total 1 Grand Total (Cell O-18 of the
Bid Response Form) Lump Sum 1.00
Seq. File Description Required 1 Exhibit - Contractor Conduct in
Correctional Facilities.pdf Optional
2 Exhibit - Access and Security Requirements for Detention Facilities.pdf
Optional
3 eITB Instructions to Bidders March2025.docx
ITB Instructions to Bidders Optional
4 Declaration Submittal Form with Local Preference 6.26.25.docx
Declaration Submittal Form with Local Preference Rev 6.26.2025
Required
5 Bid Response Form for Dried Fruits and Nuts.xlsx
Required
6 StandardTermsandConditionsGood sandServices-9.18.2025.docx
Ts & Cs for Term Agreement -- 9.18.2025 Optional
7 Specifications and Requirements - Dried Fruit and Nuts .pdf
Optional
8 ITB Bidders Representation March2025.pdf
ITB Bidders Representation Required
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