Solicitation Combo - FA251726QA007.pdf

Semper Venator

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

9 March 2025

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: Cheyenne Mountain SFS - Upgrade Edwards EST-3 Fire Alarm System to

EST- 4

SOLICITATION: FA251726QA007

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued.

The solicitation number FA251726QA007 is issued as a request for quotation (RFQ) for the 21st Civil Engineering Squadron EST- 4 Fire Alarm System Upgrade on Cheyenne Mountain Space Force Station (SFS), CO.

This will be solicited as a Firm Fixed Price full and open purchase order. The North American Industrial Classification System (NAICS) code is 334290 – Other Communications Equipment Manufacturing. The size standard is 800 employees.

This solicitation incorporates provisions and clauses by reference. The incorporated provisions and clauses are those in effect through Revolutionary FAR (Federal Acquisition Regulation) Overhaul (RFO), effective 02/20/2026. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov

The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

TABLE 1

CLINS ITEM DESCRIPTION QTY UNIT UNIT

PRICE

Total

0001 Replacement Materials

EST- 4 Fire Alarm System Phase 1 1 EA

0002 Replacement Materials

EST- 4 Fire Alarm System Phase 2 1 EA

Total

*FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sept 2023) applies to this acquisition and the following addendum applies:

http://www.acquisition.gov/

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the combined synopsis/solicitation.”

The delivery location and FOB point is Cheyenne Mountain Space Force Station and the f.o.b.

The required Delivery Date for this requirement is on or before 120 Calendar Days after receipt of award for all CLINS in Table 1.

The resulting award will be a Firm-Fixed Priced Purchase Order.

A site visit will be hosted at Cheyenne Mountain Space Force Station on Tuesday, 24 March 2026 at 0900. Please RSVP no later than (NLT) 3:00 P.M. Mountain Time (MT) Wednesday, 18 March 2026. All requests must be submitted to both the Contract Specialist, Kristina Worthing at kristna.worthing@spaceforce.mil and Contracting Officer, Stephen Carr, at stephen.carr.12@us.af.mil.

Any questions regarding this solicitation shall be submitted to the contracting team no later than (NLT) 3:00 P.M. Mountain Time (MT) Monday, 30 March 2026. All questions must be submitted to both the Contract Specialist, Kristina Worthing at kristna.worthing@spaceforce.mil and Contracting Officer, Stephen Carr , at stephen.carr.12@us.af.mil. Questions submitted after this deadline may not be answered.

Quotes and contract documentation shall be provided NLT 1400 PM (MT) Friday, 3 April 2026 to 21 CONS/PKA. Please submit quotes to both the Contract Specialist, Kristina Worthing at kristna.worthing@spaceforce.mil and Contracting Officer, Stephen Carr, at stephen.carr.12@us.af.mil. Submit no more than 20 pages in response to this request. After 20 pages, the Contracting Officer will not evaluate information. One page is considered to be one side of an 8 ½ x 11 piece of paper in a minimum of 10 font, single spaced. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

SemperVenator mailto:kristna.worthing@spaceforce.mil mailto:stephen.carr.12@us.af.mil mailto:kristna.worthing@spaceforce.mil mailto:brittney.rosenbaum@spaceforce.mil mailto:brittney.rosenbaum@spaceforce.mil mailto:kristna.worthing@spaceforce.mil mailto:%20stephen.carr.12@us.af.mil.

mailto:%20stephen.carr.12@us.af.mil.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

Cage Code:

Statement the quote is valid for a minimum of 60 calendar days:

Size of Business/Socio Economic Status:

Payment Terms:

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of three (3) separate parts:

Part I - Priced Quote Part II - Technical Documentation Part III – Past Performance

2. Format and Specific Instructions.

PART I – PRICED QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line-item price and overall price, for all CLINs from Table 1 or fill in Table 1 (see above).

B. PART II – TECHNICAL DOCUMENTATION

Quoter shall submit technical information to confirm the certifications, licenses and items requested will be provided as stated in this combined synopsis/solicitation (see Table 1).

C. PART III – PAST PERFORMANCE

Past performance information will also be gathered using the CAGE code submitted with the quote. The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance and information may also be pulled from the System for Award Management (SAM) on SAM.gov, IAW FAR 9.104-6.

To be considered for award, the quoter shall provide a minimum of 1, and a maximum of 3, projects performed no more than 5 years ago and of a similar scope as Attachment 1 - Statement of Work, as part of the technical submission. For each project, the quoter must, either have a record in CPARS, or provide the information requested in Attachment 3 – Past Performance Questionnaire.

https://www.sam.gov/portal/public/SAM/

SemperVenator

52.212-2 Evaluation – Commercial Items (Nov 2021)

This tailored clause takes precedence over the clause incorporated by reference.

The Government will award a firm fixed priced purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I – Priced Quote Part II - Technical Documentation Part III – Past Performance

Award will be made based on the competitive quote with the lowest evaluated price that meets the technical criteria and past performance criteria on an acceptable/unacceptable basis. If any technical criteria or past performance items are determined to be unacceptable that quote may not be evaluated further and may not be eligible for award.

Addendum to FAR 52.212-2 - Evaluation -- Commercial Items (Nov 2021).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Priced Quote Evaluation Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The price will be evaluated using either a quote identifying the unit price, total line-item price, and overall price for all CLINs identified in Table 1 provided in Addendum to FAR 52.212-1.

The Government will then evaluate the lowest evaluated priced offer to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct evaluated price. Failure to quote for any price element may cause the quoter’s quote to be rejected as unacceptable.

Quoters whose evaluated price is unreasonable (in accordance with DFARS 212.204(a)) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced quoter will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the lowest evaluated priced quoter to receive a rating of “Acceptable”, the quoter shall submit technical documentation that confirms their product meets the minimum requirements as stated in this combined synopsis/solicitation (see Table 1). The quoter shall also submit documentation proving that all quoted items are in accordance with Attachment 2 – SOW_ Upgrade EST-3 Fire Alarm System to EST-4 and submit documentation/certifications for the items listed in the evaluation factor below.

The evaluation factors are:

1. Technical Certifications and Licenses: The quoter shall provide documentation to address the following:

- NICET Level II certification in Fire Alarm Systems is required for this acquisition. The company must submit a plan to demonstrate how they will ensure that all personnel, working on the installation of the fire panels, hold a NICET Level II certification in Fire Alarm Systems. Or, provide documentation to show the chosen personnel currently have the certification.

- The company holds an Edwards FireWorks System manufacturer’s certification.

- The company is licensed to perform fire alarm work in the State of Colorado.

2. Project Management Plan and Preliminary Schedule: The quoter shall fill out Attachment 4 - Preliminary Project Schedule that outlines the plan to complete the entire project within the 120-day period of performance. The schedule includes key milestones such as mentioned in Attachment 2 –

SOW.

If the lowest evaluated priced quoter does not demonstrate all necessary requirements, it will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below.

Rating Description

Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Part III – Past Performance Evaluation Next, the Government will evaluate the lowest evaluated priced technically acceptable quoter for past performance with information gathered via the CAGE code submitted. The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance, and information may be pulled from the System for Award Management (SAM), IAW FAR 9.104-6. In the case of a quoter without a record of past performance or for whom information on past performance is not available on CPARS.gov, or SAM.gov or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter shall fill out the Past Performance Questionnaire (PPQ) to be evaluated in the context of acceptability/unacceptability.

For the Government to have a reasonable expectation the quoter will successfully perform the required effort, the quoter must not be debarred, suspended, or otherwise determined to be ineligible to receive an award (i.e. the quoter does not have derogatory information in www.sam.gov; nor has a CPARS or Past Performance Questionnaire (PPQ) rating below marginal for any contracts of a similar scope to the SOW in the past 5 years. If the quoter is http://www.sam.gov/

SemperVenator debarred, suspended, or otherwise determined to be ineligible to receive an award (i.e. the quoter or does have derogatory information in www.sam.gov; does have a termination for cause within the last 5 years); or has a CPARS, or PPQ, rating below marginal for any rated category, then the Government would not have a reasonable expectation that the quoter will successfully perform the required effort. Without that reasonable expectation, the quoter would be found unacceptable.

In conducting the Past Performance evaluation, the Government reserves the right to use information obtained from other sources available to the Government, to include, but not limited to SPRS, or other databases; the Defense Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and contacts included in the quoter’s provided documentation.

The past performance information factor will receive one of the following ratings listed below:

Rating Description

Rating Description Acceptable Based on the quoters’ performance record, the

Government HAS a reasonable expectation of successful performance or the quoter’ performance record is unknown.

Unacceptable Based on the quoters’ performance record, the Government DOES NOT have a reasonable expectation of successful performance.

2. Basis of Award:

If the lowest evaluated priced quote receives an “acceptable” technical and past performance information rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, and the evaluation process will stop, resulting in an award.

If the lowest evaluated price quote receives an “unacceptable” technical and/or past performance information rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced quoter will be evaluated using the methodology above and the process will continue (in order by price) until a quote receives an “acceptable” technical and past performance information rating, or until all quoter are evaluated.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a purchase order without the opportunity for a quote revision. The Government intends to award a purchase order without conversations (while keeping with FAR Part 12). However, the Government reserves the right to conduct conversations with one, some, all, or none of the vendors if deemed in its best interest.

In the case that a discrepancy exists, procedures will be executed IAW FAR 52.212-4(r).

http://www.sam.gov/

List of Attachments Attachment 1 – Solicitation Provisions and Clauses Attachment 2 – SOW_ Upgrade EST-3 Fire Alarm System to EST-4 Attachment 3 – Past Performance Questionnaire Attachment 4 – Preliminary Project Schedule

Attachment 1 - S P and C