SOLICITATION 36C25526R0064_1 UPDATE INTERIOR PHYSICAL SECURITY.docx

36C25526R0064

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25526R0064 X 02-17-2026 657-26-105 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Y Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

GISLAINE DORVIL

9139461139 The Department of Veteran Affairs, NCO 15, intends to award a Construction Contract for project 657-26-105 Updated Interior Physical Security, located at the Saint Louis, Missouri VA Medical Center This project is being solicited as a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

Proposals received in response to this solicitation will be evaluated in accordance with the Federal Acquisition Regulation FAR 15.101-2, Best Value Lowest Price Technically Acceptable (LPTA) source selection process.

NOTE: The term offer, and bid are interchangeable for this solicitation.

There is a Guarantee Period of Service for a period of one (1) year after completion and acceptance of the Elevators.

Payment and Performance bonds are required.

Those offerors not providing the documentation outlined in the "Proposal Instructions to Offeror" will be deemed non-responsive to the terms of the solicitation. The NAICS code for this project is 236220 ($45.0M) Commercial and Institutional Building Construction.

Estimate of construction magnitude for this project is $2,000,000.00 to $5,000,000.00.

There will be one site visit for this project. The site visit is scheduled Wednesday February 18, 2026 at 10:00am CT.

Location: John Cochran Bldg. #16, Room #A208 on 2nd Floor. Then briefly transition to Jefferson Barracks if requested.

All questions pertaining to this project are due by 02/24/26, by 2PM CST: Send all questions to Gislaine.Dorvil@va.gov.

**PHYSICAL COPIES OF PROPOSALS WILL NOT BE ACCCEPTED FOR THIS SOLICITATION.

ORIGINAL BID BONDS MUST BE RECEIVED AT THE CONTRACTING OFFICE PRIOR TO THE SOLICITATION CLOSING AT:

ATTN: GISLAINE DORVIL, 3450 S. 4th STREET, LEAVENWORTH, KANSAS66048. CALL ONE OF THE FOLLOWING NUMBERS FOR BID BOND

DOCUMENTS TO BE RECEIVED UPON ARRIVAL: 913-946-1139

A single award will be made on CLIN 0001 with a guaranteed period of service.

All Contractors and Offerors shall submit pricing for each CLIN. All contractors and joint ventures must be registered in SAM and VetBiz by the proposal due date in order to be eligible for award.

Provide Unique Entity Identifier Number: __________________________

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212 (d).

**Period of Performance will vary depending on CLIN awarded, see CLIN Items on page ____ Specification Section 01 00 00, Para 1.3 for description and periods of performance for each CLIN item.** X X 52.211-10 X Digital

2PM

CST

03-06-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Price to be submitted on Pages 3 of this solicitation.

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 X

GISLAINE DORVIL

BID ITEMS

SAINT LOUIS VAMC PROJECT

657-26-105 UPDATE INTERIOR PHYSICAL SECURITY

CLIN 0001, GENERAL CONSTRUCTION: BASE PROPOSAL: ITEM I, Upgrade Interior Physical Security, JC. Work includes all work listed in the Scope of Work.

CLIN 0002. BASE CLIN minus Door Marker Signage work (General Requirements E)

CLIN 0003: ALTERNATE CLIN 1 minus Security Camera, Motion Detection and Door/Window Security work in Bldg. 75 JB and Bldg. 8A JC. (General Requirements F, G and H)

GUARANTEED PERIOD SERVICES- Will be awarded along with CLIN 0001 or an Alternate above.

CLIN 0004: Guarantee Period Services. Furnish complete inspection and maintenance service for a period of one (1) year after completion and acceptance of all specified. This maintenance service shall run concurrent with the warranty.

Monthly $__________________ Total (12 Months) $_____________________

Table of Contents

STATEMENT OF WORK

36C25526R0064

Page 1 of Page 1 of Statement of Work (SOW)

Project Title: 657-26-105JC Upgrade Interior Physical Security, STL

St Louis VAHCS, John Cochran and Jefferson Barracks Division

Purpose of Project: VA ST LOUIS HEALTHCARE CENTER intends to upgrade the security of its campus by conducting a rekey with electronic cores and keys, using the Medeco XT system or approved equal as the basis of design. This upgrade will include electronic cores and keys, software, key chargers, and remote programmer station. Also, installing motion intrusion equipment and security cameras monitored by VA Police, upgrading fire doors with security wire mesh embedded glass, adding metal exclusion cages around select windows, and installing emergency door marker signage for identification purposes.

Scope of Work:

I. General Requirements:

A. Electronic Cylinders shall fit and function in existing facility LFIC locking hardware to eliminate replacement cost of existing hardware.

B. Electronic Keys shall operate Electronic Cylinders.

C. Electronic Cylinders and Electronic Keys shall be operated on VA TRM approved software, as listed on OIT approval site: https://www.oit.va.gov/Services/TRM/SearchPage.aspx

D. Contractor will be responsible for a turn-key solution, including delivery, programming, and installation of software, electronic cylinders, "rugged" keys with chargers, wall programmers, any required network drops and power runs, intelligent key cabinets, and USB single station programmers as outlined in the hardware schedule.

E. Provide and install Door Marker signage for emergency response door identification outside of the building at exterior doors to indicate door/entrance/exit number as per floorplans, Signage Location List and Door Sign Detail at John Cochran VAMC. Directional Sign to be mounted as indicated on the plans where the door cannot be seen from the road, drive or parking lot.

F. Provide and install Motion Intrusion Detection Equipment and Cameras in Building 75 JB and Bldg 8A JC to be monitored by VA Police Dispatch Center. This equipment must be fully compatible with, fully integrated with and be programmed to work with the current C-Cure system that is operated and maintained by PASS Security.

a. JB Bldg 75

i. Provide new 4MP Dome cameras for switchgear rooms 100,101 and 102

ii. Provide new ceiling mount motion detectors in same locations as cameras above and wire to existing ISTAR controller

b. JC Bldg 8A

i. Provide a new March NVR with a complete wall mount rack installed and network connection back to PASS Security network, no CCTV system currently exists in the building, utilizing the existing Fiber currently in the building and providing fiber conversion in order to get back to our security network.

ii. Provide new 2 new March 4MP Dome cameras for switchgear room at JC Bldg 8A

iii. Provide a new Software House ISTAR controller and power supplies, currently there is no access control in the building, this will be a new install of a new head end, program this new controller into the campus card access system (Software House CCure)

iv. Provide Access Control on two new doors including electrification kits and door cords for the existing crash bars.

v. Repair/replace the vertical rod locking mechanism for the exterior door for bldg. 8A.

vi. Provide new ceiling mount motion detectors in same locations as cameras above and wire to ISTAR controller

c. Programming and testing to be coordinated with VA Protective Services.

G. Replace four (4) glass windows approximately 4”x25” (contractor to verify measurements) in fire doors at JB bldg. 75 with fire rated wired safety glass, and recertify doors as required by NFPA.

H. Provide and install wire mesh security screens at 3 windows at ground level of Bldg. 8A John Cochran VA per VA Police standards and VA Physical Security and Resiliency Design Manual.

II. Warranty A. Standard Warranty

1. Guarantee Period Services to be as listed in Specifications 01 00 00 General Requirements.

III. Electronic Keying System

A. Electronic Cylinders

1. Electronic cylinders shall eliminate the need to "rekey" mechanical cylinders, and allow electronic reprogramming of cylinders by authorized programming key.

2. Electronic cylinder shall have stainless steel plug face and shell to resist environmental conditions

3. Electronic cylinder shall have non-volatile memory to store 2,000 audit events, with the oldest record self-deleting after 2,000 events

4. Electronic cylinder shall record unauthorized entry attempts from keys that are not in the system, are outside of the schedule date or time range, are not programmed to open the specific cylinder, or are stored on internal black list.

5. Electronic cylinders shall store up to 40 blacklisted keys (keys lost or out of service)

6. Electronic cylinders shall have drill resistant inserts to improve drill resistance

7. Electronic cylinders shall have break-away plug face that shall fail secure in the event of over-torquing

8. Electronic cylinders shall be independently tested to meet dust and water jet IP-68 and certified to specification CEI/IEC 60529, Edition 2.1

9. Electronic cylinders shall be independently tested to meet dust and water jet IP-55 and certified to Specification CEI/IEC 60259 Edition 2.1 and DIN EN 1303, ICS 91.190

10. Electronic cylinders shall be independently tested to meet salt fog testing for greater than 96 hours, certified to specification ASTM-B-117 and DIN EN 1303, ICS 91.190

11. Electronic cylinders shall be independently tested to meet MIL-STD-202G, Method 201A, 3 Axis qualification vibration testing.

B. Electronic Keys

1. Electronic keys shall be designed to be programmed as user, control, setup, audit or operator plus audit options.

2. Electronic keys shall have an operating temperature of -4 F to 122F (-20C - 50C)

3. Electronic keys shall have rechargeable battery capable of 1,800 cylinder openings between charges.

4. Electronic keys shall have a charging temperature range of 32F-104F (0C- 40C)

5. Electronic Keys shall have battery level indication reporting a low battery at time of programming and during cylinder opening.

6. Electronic Keys shall have hardened steel tip

7. Electronic Keys shall be capable of storing up to 14,000 cylinders to be opened

8. Electronic Keys shall also store unauthorized attempts from Electronic Cylinders which shall be viewable in the software reporting once the key is updated/reconnected to the programming devices.

9. Electronic Keys shall use gold-plated, spring-loaded data contacts.

10. Electronic Keys audit reporting shall be capable of configuration in "first in first out" (FIFO) or to disable keys when memory is filled to prevent loss of audit trail data.

11. Electronic Keys shall store 14,000 audit events.

12. Electronic keys shall utilize hardened steel frame and plastic housing.

C. Desktop Programmer

1. Desktop programmer shall allow system administration to manage the electronic key system from a VA provided desktop/laptop terminal

2. Desktop programmer shall utilize LED for programming/ charging feedback

3. Desktop programmer shall utilize interface/ dock for electronic key programming

D. Wall Mounted Identification and Programming Device (IPD)

1. IPD shall allow system administrators to manage the electronic key system anywhere within the VA campus or CBOC facilities with a VA network connection.

2. Power Drop and Network drops shall be provided by contractor or their subcontractor based on VAMC chosen location.

3. IPD shall utilize LCD-based touchscreen for easy data input and system feedback, Linux-based OS for efficient operation, and hidden cable connection.

4. IPD shall include optional four (4) to eight (8) digit personal identification number (PIN) for secondary authentication in high security environments.

5. IPD shall provide programming feedback so that the user can visualize

a. Key updates are complete

b. Battery charge status

c. Key errors

d. Network connection status

6. IPD Locations to be as follows

a. (30) JC 1 (20) Building 1

a. (10) A Bank Elevator lobbies (Bà9)

b. (7) B Bank Elevator lobbies (Bà6)

c. (1) Dock hallway/entrance

d. (1) Staff entrance by Stair 6

e. (1) Enright Entrance

f. (2) Building 2: open area between chapel/library

g. (1) Building 16, Glass door lobby

h. (1) Parking garage Pedestrian entrance 2 JC Outbuildings

a. (1) Building 1T: main entrance area

b. (1) Building 3: main entrance area

c. (1) Building 4: main entrance area

d. (1) Building 5T: main entrance area

e. (1) Building 6: main entrance area

f. (1) Building 7: main entrance area

3 (22) JB

a. (14) Main lobby (near elevator if present): Buildings: 59,58,57,56,55,54,53,52,51,25,18,3,2,1

b. (1) Building 1, 1st Floor, East Elevator

c. (1) Building 1, 1st Floor, West Elevator

d. (6) Connected Corridor

i. Bldg 60/52 intersection

ii. B55 Knuckle

iii. B23 Knuckle (Bldg 23 staff)

iv. Outside Canteen (Bldg 24 staff)

v. B57 Connector

vi. B1 “T” intersection 4 (8) Leases

a. Staff breakrooms/area

i. St. Claire Co

ii. St. Charles Co

iii. St. Louis Co

iv. Franklin Co

v. Manchester Ave

vi. Washington Ave

vii. Jefferson Ave (Hope Recovery Center)

viii. Spare for Grand Blvd (deliver to VA Lockshop)

E. Intelligent Key Cabinets (IKC)

1. 6 Key cabinets shall operate via VA St Louis supplied network drop and be powered via standard 120V connection (to be supplied by contractor or subcontractor).

2. Cabinets shall have the ability to store, charge, and update 32 electronic keys (basis of design 94-0325 or approved equal)

3. Locations for IKC to be

a. JC Bldg 1 Police Dispatch

b. JC Bldg 1 Engineering Hallway

c. JC Bldg 16 FES Admin Area (Copy Room)

d. JB Bldg 1 Police Dispatch

e. JB Bldg 57 Main Hallway by Carpenter Shop

f. JB Bldg 57 FES Admin Area (Copy Room)

F. Software

1. Software shall be self-hosted and TRM approved for use on the VA network.

2. Software shall allow the programming of electronic cylinders and electronic keys either locally, or via remote programming devices.

3. Software shall allow time stamp audit of electronic keys and electronic cylinders, either locally or via remote programing devices.

4. Software shall allow the creation of individual users, or user groups to ensure ease of programming and maintenance of the electronic keys system.

5. Software shall allow authorization of individual keys or user groups to specific time and date schedules, including the expiration of keys.

6. Software shall allow the blacklisting of keys from electronic cylinders to eliminate risk association with lost keys and eliminate the need to rekey cylinders.

7. Software to be hosted on servers provided to the VA based on “XT Self-Hosted System Requirements”

IV. Installation

A. Contractor shall coordinate keying meetings with the COR/VAMC department heads to establish and program door numbers and key members.

B. Contractor will program and install cylinders with the appropriate door locations.

C. Contractor will program keys with the appropriate access rights as assigned by the VAMC COR/ department heads.

D. Contractor shall install and test TRM approved intelligent key software

E. Contractor shall install and test IPD wall programmers for functionality at designated VAMC locations. (locations to be determined, network drops and power to be supplied by contractor or subcontractor)

F. Contractor shall provide 1 (one) day onsite training for administrator and users of the system. Training shall be conducted onsite at VAMC and consist of 2 (two) 4 (four) hour sessions.

G. Training shall be conducted by manufacture or manufactures authorized representative.

H. All work shall be conducted at VAMC St Louis Jefferson Barracks and John J Cochran campuses, and our leased properties at the following:

a. Hope Recovery Center

b. Manchester Ave CBOC

c. Washington Ave CBOC

d. St Louis County CBOC

e. St Charles County CBOC

f. Franklin County CBOC

g. St Clair County CBOC

I. Repair and Correction of Damage

a. Any holes, damage or defects exposed or created as a result of lockset replacement or related work shall be promptly repaired and restored at no additional cost to the VA, to the satisfaction of the VA Lock Shop and the VA Contracting Officer Representative (COR). All corrective work shall conform to the project specifications, applicable federal, state and local codes, and shall be inspected and approved by the VA Lock Shop and the VA COR prior to acceptance..

J. Surplus Materials

a. Any locksets or additional equipment supplied or purchased by the Contractor for the Project that are not installed shall be considered surplus materials and shall be turned over to the Carpenter Shop or Lock Shop as attic stock. Such locksets shall be delivered to the Lock Shop upon completion of the project, and shall remain the property of VA.

V. Hardware Schedule

A. Contractor shall be responsible for delivery programming and installation of three thousand two hundred (3,200) electronic cylinders, Medeco XT Part Number 322401 G or approved equal.

B. Contractor shall be responsible for delivery programming and installation of three thousand five hundred (3500) electronic keys with chargers (bundle), Medeco XT Part Number 94-0325 or approved equal.

C. Contractor shall be responsible for delivery and installation of two (2) USB single station programming device, Medeco XT Part Number EA-100109 and two (2) Micro USB to USB Cables, Medeco XT EA-200058 or approved equal.

D. Contractor shall be responsible for delivery, installation, and testing of sixty (60) wall mounted identification and programming devices - Medeco XT Part Number EA-100242-100 or approved equal. (Power run and network drops by contractor or subcontractor)

E. Contractor shall be responsible for delivery of Qty six (6) 32-Port Intelligent Key Cabinets, Medeco XT Part Number EA-100199-MD0 or approved equal.

F. Contractor shall be responsible to provide and install self-hosted enterprise level TRM approved software, Medeco XT Part Number SW-600901-1 or approved equal.

G. Contractor shall provide quantity of five (5) annual licenses, Medeco XT Part Number SW-600901-1R for annual licensing of software for a total period of five years.

H. Contractor shall be responsible for five (5) days of Medeco onsite professional services for software installation and onsite training. Basis of design Medeco SW-502Site or approved equal.

BASIS G Locking Hardware

Page 1 of

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

SPECIAL NOTICE GUARANTEE PERIOD SERVICES

A. Offerors are advised that this solicitation and any resulting contract contain Guarantee Period Services. The specifics of these services are listed in specification SECTION 28 05 00.

B. A Service Contract Act Wage Determination has been included in the solicitation. Payment for employees performing work under the Guaranteed Period Services portion of any resulting contract shall be in accordance with the wage determination and/or any amendments thereto.

C. Guarantee Period Services are awarded at the same time as the construction project. The contractor will be required to submit a schedule of costs/values with a cost breakdown of the branches of work with its construction proposal. This breakdown will include a contract line item cost for the Guarantee Period Services portion of the contract for the electronic keying. The cost must state both the one year total and the monthly total cost for the services. Contractor is also required to provide monthly and one year total cost for Guaranteed Period Services on the following bid item pages. The payment clause VAAR Clause 852.232-70 and its ALT1 requires the prime contractor, to furnish the total cost and the number or work hours required to perform the guarantee period services in accordance with the specifications. These costs will be evaluated and must be determined reasonable. The payment clause also provides the contracting officer the right to withhold payment should performance be unsatisfactory.

D. The original installer of the equipment shall be required to provide the Guarantee Period Service.

E. Performance and Payment Bonds will be required in the amount of 100% of the contract price upon acceptance. The bonds must include coverage for the Guarantee Period Services portion of the contract. Upon completion of the actual construction, the value of the bonds may be adjusted downward for this portion of the contract but must maintain enough bonding to cover the one year Guaranteed Period Services portion of the contract, following complete acceptance of the electronic key installation.

F. Requests for payment for the Guarantee Period Services are to be in the form of a certified invoice and may be invoiced monthly or quarterly in arrears. Payments will be made upon receipt and certification of the invoice in accordance with the appropriate payment clause.

G. The entire construction contract will not be closed out until required Guarantee Period Services have been provided. Please take note that the performance period (completion time) for the construction portion of the contract will vary depending on bid item awarded.

H. The term of the Guarantee Period Services commences after completion and acceptance of the electronic key installation.

PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: 657-26-105 Update Interior Physical Security

PROJECT LOCATION: Saint Louis, Missouri VA Medical Center 915 N Grand Blvd, Saint Louis, MO 63106

MAGNITUDE OF PROJECT: Between $2,000,000.00 and $5,000,000.00 (VAAR 836.204)

TYPE CONSTRUCTION: GENERAL CONSTRUCTION

NAICS: 263220, Commercial and Institutional Building Construction standard $45M

PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days for the base CLIN. The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: 02-18-22-6 at 10:00 AM CST. Location: Saint Louis VAMC Building #16, Room #A208 on the 2nd Floor. The building is located directly across from the Emergency Room.

BID GUARANTEE

A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1 and Contract Clause 52.228-15, Contractors are reminded that any amount awarded over $30,000 shall require Payment Protection (Bonds) (See Clause 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participation for each trade 6.9% Goals for Minority Participation for each trade 12.7% The Geographical covered area for this solicitation (project) is Kansas City, Missouri

LIQUIDATED DAMAGES: (__ ) YES or (_X _) NO (reference Contract Clause 52.211-12)

Amount Per Day: _____NA_______

WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: (X) YES or ( ) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or ( X) NO (reference VAAR 852.236-90)

Description: ____NA_____________________________________

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product, (reference VA Handbook 0100, Metrics).

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

Davis Bacon - General Decision Number: MO20260080 1/2/2026

Submit questions pertaining to this project by February 25, 2026 at 2:00 PM CT to Gislaine.Dorvil@va.gov

PROPOSAL DUE DATE: March 6, 2026, at 2PM CT to Gislaine.dorvil@va.gov

Basis for Award: The Lowest Price Technically Acceptable (LPTA)

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

A designated and qualified site superintendent shall be present on the job site at all times. This individual must have a minimum of 3 years’ experience as a site superintendent/foreman and must have OSHA 30 training documentation.

SECURITY REQURIEMENTS:

For non-PIV and full PIV badges, contractors must meet HSPD-12 requirements. Station is responsible for all additional costs associated with this non-PIV/PIV badging requirements. Contractor backgrounds are required to be processed through the CO to the VHA Service Center.

The COR is required to either escort or arrange escorts for un-cleared contractor personnel while on the premises performing work under the contract during non-business hours. The escort has to be a government official i.e. VA employee.

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION

SOLICITATION: 36C25526R0064

PROJECT: 657-26-105 Update Interior Physical Security LOCATION: Department of Veteran Affairs, Saint Louis, Missouri VAMC

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposal (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The Five (5) evaluation factors for determination of technical acceptability consist of:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Experience of Proposed Key Staffing

4. Technical Construction Experience of Proposed Electronic Key Manufacturer, Suppliers, Installer OR Related Subcontractors.

5. Contractor Safety Plan

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by email to: Gislaine.Dorvil@va.gov . The email(s) shall include the following as attachments:

The total size if any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3… Original Bid Bonds must still be received at Attn: Gislaine Dorvil Network 15 Contracting Office (NCO15) 3450 S. 4th Street Trafficway Leavenworth, KS 66048 US Postal Service or other courier prior to the solicitation closing time.

Project # 657-26-105 Update Interior Physical Security

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the envelope identified above consist of:

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Experience of Proposed Key Staffing

4. Technical Construction Experience of Proposed Electronic Key Manufacturer, Suppliers, Installer OR Related Subcontractors.

5. Contractor Safety Plan

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR.

To be Technically Acceptable, Offerors should identify no less than ONE (1), and no more than THREE (3), relevant previously awarded, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

(3) The date of the construction contract award and the contract award amount in dollars;

Factor 1 SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR.

To be technically acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than ONE (1) and no more than THREE (3) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve:

A. Work as a prime under the same NAICS code as this solicitation (236220, Commercial and Institutional Building Construction), that involved rekey with electronic cores and keys in a medical facility.

B. Work of a dollar magnitude equal to, or greater than $1,200,000.00. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING.

Qualified offerors must submit a detailed resume of each key individual.

To be technically acceptable, this information will be evaluated to determine if each key individual has the appropriate technical training and construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below:

Factor 3 Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Key Staffing unless the substitution is necessitated by illness, death, or termination of employment.