Solicitation 25866 SOW 14Mar2024.pdf

14 Mar 2024 Construction Scope of Work

1. Project Title: 25866 - FY24 National Judiciary Elevator Program

2. Project Location: LA0097BT Russell B Long Federal Building 777 Florida Street Baton Rouge, LA 70801

3. Building Hours:

3.1 Property Hours:

3.1.1 Operating hours for this facility are from 8:00am to 5:00pm. Notify Project Manager and Building Manager, at least 72 hours in advance, of any work that may cause disruption during the day. Every attempt must be made to ensure normal building operations are not interrupted.

3.2 Working Hours:

3.2.1 Project Working hours are anticipated to be 85% Normal operating hours and 15%

Other Than Normal Working Hours.

3.2.2 If work during other than normal business hours needs to be accomplished the

Project Manager must be notified a minimum of 72 hours in advance.

4. Pre-proposal Meeting & Site Visit : Site visits shall be conducted to allow prospective offerors the opportunity to see onsite conditions. COVID guidance from CDC and local building operation procedures must be adhered to during the Pre-proposal site visit.

5. Purpose: The purpose of this project is to modernize the existing elevators in the Russell B. Long Federal Building as per specifications..

6. Points of Contact:

6.1 Contracting Officer: Roderick Blouin

roderick.blouin@gsa.gov 713-875-0632

6.2 Contract Specialist: Juan Juarez

juan.juarez@gsa.gov 214-537-1418

6.3 Project Manager: Corey Linen

corey.linen@gsa.gov 504-249-6399

6.4 Property Manager: Michael Harvey

michael.harvey@gsa.gov 504-444-9659

6.5 Other: R7 Security Clearance Coordinators

r7clearance@gsa.gov

R7 PDD CONSTRUCTION SOW Jan 24 1

7. Notice to Proceed:

7.1 The Contracting Officer is the ONLY individual from the Government that can give the contractor a notice to proceed.

7.2 Before any of the work within the scope of the contract is started, the Contractor shall confer with the COR (Contracting Officer’s Representative) and agree on a sequence of procedure; means of access to premises and building; delivery of material and use of approaches; use of corridors, stairways, elevators, and similar means of communications;

and the location partitions, eating spaces for Contractor’s employees and the like.

7.3 After a Notice to Proceed is given the Contractor has 14 days to provide a schedule.

7.3.1 The primary schedule will account for routine operations.

8. Period of Performance: The total period of performance for this task order is 575 days, and includes 45 calendar days for required security clearances, pre-work submittals, and material ordering. Actual construction period of performance is 530 calendar days.

8.1 Contractor must initiate the fitness determination process (security clearance) within 10 days of Zone D HSPD-12 instructional email.

8.2 Period of performance is initiated upon the Contracting Officer's release for the Notice to

Proceed.

9. Description of Work: Contractor shall provide all materials, labor, tools, equipment and daily supervision to accomplish tasks as outlined in contract documents. Contractor is also responsible for all necessary safety measures.

9.1 Division 1 General Requirements

9.1.1 All work performed for the two (2) Passenger Elevators and one (1) Service Elevator shall conform to specification number 14210 and 14230 (Attachments 3 & 4).

9.1.2 All installations must be in accordance with the manufacturer's recommendations.

9.1.3 Contractor shall provide a construction method statement and phase site layout plan . The method statement shall show access arrangements, pedestrian routes within the site, parking, loading/unloading and material storage areas, staging / location of site fences if needed, location of wheel wash, and the location of traffic management signage/signals. All relevant licenses/permits (city/state) must be obtained prior to carrying out the work that require licenses/permits, per general conditions.

9.1.4 Work Sequence - Contact GSA PM to determine and schedule available work areas. The project is to be completed in accordance with the approved submitted Master Project schedule. The project schedule is subject to change in accordance with the approved start dates provided by the agency tenant.

9.1.5 Contractor shall perform the following mechanical work in accordance with the

R7 PDD CONSTRUCTION SOW Jan 24 2 latest International Mechanical Code and NEC Standards.

9.1.6 Apply OSHA Lockout/Tag out standard to all energy sources.

9.1.7 A GSA approved welding permit will be required before performing any cutting and welding. Contractor shall contact the GSA Project Manager and Building Manager at least 48 hours in advance to request a permit for cutting and welding.

9.1.8 Contractor is responsible for obtaining all necessary permits.

9.1.9 Establish and maintain a safe construction zone.

9.1.10 All heavy equipment will be operated by certified operators.

9.1.11 Contractor shall always provide a Job Site Superintendent when personnel are on site. The superintendent will inspect the quality of work performed and certify regulation/code compliance of the installation.

9.1.12 Contractor is responsible for the action and conduct of their employees and subcontractors.

9.1.13 Contractor is responsible for all damages to property caused by themselves and their subcontractors.

9.1.14 The Contractor shall develop a substantially detailed plan and schedule (P&S) for performing all work associated with this contract. P&S shall be developed and outlined in such a way to show knowledge of the details of the scope of work associated with this contract.

9.1.15 The P&S shall show the Gantt chart form showing the associated activities/tasks using Microsoft Project scheduling software.

9.1.16 P&S shall include: ALL activities along with the Gantt chart showing the total construction time and the relationships between all the the individual activities necessary to complete the project. The activities shall be logically linked using the critical path method. The schedule shall be in sufficient detail as to ensure coordination between GSA & other building tenants and the Contractor.

9.1.17 Individual bars shall be used to represent each activity such as mobilization, submittals, materials and equipment procurement and demobilization. Every element and step of work must be captured as an activity line item. Each activity shall identify the start date, finish date, duration, remaining duration, and total float in workdays. Failure to include an element of work on the P&S shall not excuse the Contractor from completing all work required by this contract.

9.1.18 The P&S shall show the Gantt chart form showing the associated activities/tasks using Microsoft Project scheduling software.

9.1.19 Original Duration and Remaining Duration - The remaining duration shall be the

R7 PDD CONSTRUCTION SOW Jan 24 3 actual time in workdays to complete the activity. Remaining duration shall not be automatically computed based on the percent complete of the activity.

9.1.20 The following milestones and activities are of particular interest to GSA and required and shall be reflected in the P&S (if applicable to the project). The schedule shall not be limited to these activities.

● Notice Of Award

● Separate activity for each NTPs for each subproject

● Obtain security clearances, bonding, permits, etc.

● Submittal Preparation/Development

● Provide Submittal

● Submittal Reviews and Approval

● Each Construction Phase Notice to Proceed Issued

● Preparatory Meetings for each phase/NTP foreach Subproject

● Delivery of equipment and materials

● Delivery of government furnished equipment

● Test, balance and adjustment of systems and equipment

● Project Acceptance

● Clean sites and buildings

● Project Closeout

● Demobilize

9.1.21 Construction Daily Logs/Reports (Attachment 7) and Daily Toolbox meetings MUST be completed and conducted every day that work is being performed. The Daily log must be submitted to the PM/COR daily by the Site Superintendent. Daily Supervision Required

9.1.22 Daily clean up - All workspace, staging areas, areas used for moving materials, trash, tools, etc. are to be kept clean at all times. All trash from the day’s work is to be removed and work site clean and orderly.

9.1.23 Protection - Contractor is responsible for protection of existing finishes, utilities, etc.

in the facility, and must maintain a separation of work area from adjacent spaces.

Site is to be secured at end of day. Contactor shall be responsible for the security of the work site.

9.1.24 Agency security/access requirements - contact the GSA PM for agency specific requirements.

9.1.25 Abatement – N/A

9.1.26 Progress Meetings/Calls - Contactor shall be responsible for providing an updated agenda, RFI and Submittal Log no later than 24 hours before the Progress Call or Meeting and shall provide Minutes no later than 48 hours after the Progress Call or Meeting. Agenda content and Log format shall be reviewed and approved by the PM. Progress Meetings shall be held no less than on a monthly basis.

R7 PDD CONSTRUCTION SOW Jan 24 4

10. Options: An option provides an amount proposed by the Contractor and stated on the Proposal Form for certain work that may be added by the Government to the project Work within a specific time after award of the task order. The amount for an option shall be the net total addition (or deduction) to the task order price to incorporate the option work into the project Work.

Option work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

10.1 Selection: An option must be accepted by the Government within 180 calendar days after award of the task order in order to be included in the project Work. Each option must be accepted by the Government within the time stated in order to be included in the project Work.

10.2 Notification: If an option is accepted, the Contractor shall immediately notify each party involved, in writing.

10.3 Coordination: The Contractor shall adjust affected adjacent work as necessary to completely and fully integrate the accepted option work into the project Work.

10.4 Evaluation: Except when it is determined in accordance with GSAM 536.270-5(a) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s).

10.5 Option #1 - Include an option for two (2) Judges Elevators as per specifications 14220 (Attachment 5).

10.6 Option #2 - Include an option for two (2) US Marshal’s Elevators as per specifications 14240 (Attachment 6).

11. Liquidated Damages: If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $101 for each calendar day of delay until the work is completed or accepted.

12. Sustainability:

12.1 Green Purchasing: See P100

12.2 Waste Diversion: Fourteen days from Notice to Proceed, the Contractor shall submit to the

Project Manager an updated Non-Hazardous Solid Waste Management Plan (Attachment 2: Project Waste Management Plan), to include (not limited to):

12.2.1 List of materials Contractor will reuse

12.2.2 List of materials the Contractor will donate and name and address of donation recipient.

12.2.3 List of materials the Contractor will recycle and the name and address of the recycler. If Contractor receives recycling revenue, Contractor shall keep revenue and provide receipt for GSA for reference.

12.2.4 Name and location of solid waste landfill for non-diverted material.

R7 PDD CONSTRUCTION SOW Jan 24 5

13. Other Requirements:

13.1 Purchase of Equipment

13.2 Building Specific Requirements

13.2.1 Parking: Parking shall be coordinated with GSA Property Manager

13.2.2 Building Specific Access RequirementsL Shall be coordinated with GSA Property

Manager

13.2.3 After-Hours Coordination: Shall be coordinated with GSA Property Manager &

Security

13.2.4 Loading Dock Use (During Duty & After-Hours): Use to be confirmed by GSA

Property Manager

13.2.5 Common Area Cleaning: Shall be performed on a daily basis

13.2.6 Utility Outages: Must be coordinated with GSA PM at least 7 days in advance

13.2.7 Hot Work Permits: Must be approved at least 72 hours in advance of work

13.2.8 Key Control: To be determined by the GSA Property Manager

14. Submittals:

14.1 Contractor Licenses

14.2 Submittal Log - List of Submittals

14.3 Critical Path Method Gantt Schedule that accounts for potential impacts.

14.4 Waste Diversion Submittal: Preconstruction

14.5 Waste Diversion Submittal: Post Construction

14.6 Green Purchasing items

14.7 Phased Site Layout Plan

14.8 Material Safety Data Sheet(s) (MSDS)

14.9 Finish Schedule

14.10 Safety Plan

14.11 Pre-Construction submittals:

14.11.1 Submit for approval four samples of all finishes, car floor materials, operation, and signal system fixtures, hoistway entrance and door materials, sills, protection pads, and light fixture lenses

14.11.2 Written Project Schedule

14.11.3 Shop Drawings

14.11.4 Waste Diversion Plan

14.11.5 Construction Method Statement

14.12 Post-Construction Submittals:

14.12.1 As Built Drawings

14.12.2 Three (3) sets of operating and maintenance manuals shall be furnished in bound form. Manuals shall include:

14.12.2.1 Description of the elevator system’s method of operation and control including the functions of signals, door devices and other specified features.

14.12.2.2 Written instructions for the adjustment and care of the equipment.

14.12.2.3 Replacement parts list with part numbers

14.12.2.4 Type of lubricant required for each lubricated part

14.12.2.5 Complete set of as-built wiring diagrams.

14.12.2.6 The identification label for each manual shall include the subject, building name and location, government contract number and the specified elevator numbers to which the manual applies.

14.12.2.7 One set of manuals shall be provided in the tool cabinet in the elevator machine room unless otherwise directed. The two additional sets

R7 PDD CONSTRUCTION SOW Jan 24 6 shall be delivered to the Contractor Officer’s Technical Representative. Also, one copy of each on USB Flash Drive.

15. Attachments:

15.1 Attachment 1: Project Waste Management Plan

15.2 Attachment 2: Specifications No 14210 for Passenger Elevators

15.3 Attachment 3: Specifications No 14230 for Service Elevators

15.4 Attachment 4: Specifications No 14220 for Judges Elevators

15.5 Attachment 5: Specifications No 14240 for Marshals Elevators

15.6 Attachment 6: Construction Daily Report

16. Closeout Plan:

16.1 Final Punch list complete

16.2 Project close out meeting with Construction Contractor: A meeting to review all project close out documents to ensure receipt and confirm GSA Property Management acceptance of the project as well as a review of lessons learned.

16.3 Customer Acceptance

16.4 As Built drawings and specifications Red Line Drawings

16.5 Close Out Documents

16.5.1 O&M Manuals, Warranty, Certified payrolls and Release of Claims, Waste Diversion documentation

16.5.2 Contractor shall provide a complete commissioning report to GSA PM with completed close out documents once the unit is fully functional. All adjustments to the systems shall be in accordance with manufacturer's specifications

16.6 Close out/ Final Completion Meeting

16.7 All Government Furnished Equipment and Property returned including, but not limited to:

GSA PIV cards, Building keys, Government IT equipment, etc.

16.8 SBU/CUI Documentation - Reference Paragraph III.N in base contract

16.8.1 Provide list of all entities to which SBU/CUI is disseminated

16.8.2 Provide notification SBU/CUI has been returned or destroyed

16.9 Final Payment - CO may withhold payment until all Closeout items are received.

END OF SOW

R7 PDD CONSTRUCTION SOW Jan 24 7