Amendment_01 _SOL-669-16-000006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

August 12, 2016

4. REQUISITION/PURCHASE REQ. NO

REQ-669-16-000016

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (IF OTHER THAN ITEM 6) CODE

Office of Acquisition and Assistance USAID/Liberia 502 Benson Street Monrovia, Liberia

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State, and Zip Code)

9A. AMENDMENT OF SOLICITATION NO.

SOL-669-16-000006

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER

CODE:

FACILITY CODE:

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered, solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers, FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO., AS DESCRIBED IN ITEM 14

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43,103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is NOT is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

The purpose of this solicitation amendment is to:

1. Provide answers to the questions submitted to USAID

2. Incorporate answers into the solicitation as highlighted in the attached document

3. To extend the proposal due date from August 26, 2016 to September 6, 2016

4. Provide updated attachments for J.6.A.2 and J. 6. B.2.

To that end, the following changes are hereby affected:

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

Cheryl Hodge-Snead, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE

SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE

SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous Edition Unusable Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

CONTINUATION PAGE – Page 2 of 5

Amendment of Solicitation No. SOL-669-16-000006 Amendment No. 01

1. Standard Form 1442, Block 10, the requirement for Proposal Due Date/Time is changed to read “Proposal Due Date/Time: September 6, 2016 at 5:00 p.m. Liberia Time”.

2. FAR 52.246-12 – WARRANTY OF CONSTRUCTION (MAR 1994) listed on page 19 of the solicitation is hereby corrected to read: FAR 52.246-21 – WARRANTY OF CONSTRUCTION (MAR 1994).

3. FAR 52.216-4 -- Economic Price Adjustment -- Labor and Material (Jan 1997) is hereby added to the solicitation.

4. I.7 52.204-1 APPROVAL OF CONTRACT (DEC 1989) listed on page 49 of the solicitation is hereby revised to read: “This contract is subject to the written approval of the Contracting Officer and shall not be binding until so approved.”

5. I.12 52.216-23 EXECUTION AND COMMENCEMENT OF WORK (APR 1984) listed on page 52 of the solicitation is hereby deleted in its entirety.

6. I.13 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984), listed on page 52 of the solicitation is hereby deleted in its entirety.

7. Reference K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016) listed on page 52, the NAICS Code information does not apply to Local Liberian Firms.

8. L.3 52.204-6 DATA UNIVERSAL NUMBERING SYSTEM NUMBER (JUL 2013), listed on page 91 of the solicitation is hereby deleted in its entirety.

9. C.6.1(i) paragraph 2 listed on page 15 is revised to read: “This includes promoting gender equity and coordinating gender equity activities with national and local officials and leaders of Liberia, other donors and international and local NGOs, and other USAID assistance providers.

10. All references to C.2 on page 114 is hereby change to C.5

11. Bill item 7.6.5 reference in Attachment J.1 is hereby changed to 4.4.5

12. Attachments J.6.A.2 and J.6.B.2 are hereby revised.

13. All references to J.9 in this solicitation is deleted and replaced with J.7

14. Reference Attachment J.1 Separate Sheet, all rates provided are illustrative and must be considered for example only.

(END OF CHANGES)

Contracting Officer Response to Questions

1.

Question: Can we use foreign engineers in our proposals?

Answer: Yes, consistent with the RFP section F.8 page 29 and attachment J.6 page 4 (Section J.6.4.3.4) key personnel eligibility and qualification does not include nationality considerations.

2.

Question: Should we do Part 1: IDIQ Proposal (Volume I -Technical (IDIQ) & Volume II - Financial (IDIQ) for each Lot or only one to cover all rates analysis for all the lots since the have the similar scope of works/materials?

Answer: Each offeror is expected to submit only one IDIQ proposal (Volume I -Technical (IDIQ) & Volume II - Financial (IDIQ)) and one task order proposal for each task order.

Note that: unit rate analysis is only required as a part of the IDIQ financial proposal. Unit rate analysis is not required to task order proposals.

3.

Question: Is the IDIQ Proposal (Volume I -Technical (IDIQ) the same as (Volume III -Technical (Task Order (TO))?

Answer: No, these are separate proposals which will be prepared and submitted separately consistent with Sections L.11 and attachment J.6 respectively. Volume 1 Technical is different Volume III Technical. Please refer to Section L and M for the requirements for Volume I Technical Proposal and refer to Attachment J.6 for the requirements for Volume III Technical Proposal

4.

Question: How many pages are required for each key personnel including CVs/Resumes and credentials and terms of reference?

Answer: The requirement for Key Personnel is in Attachment J.6 Task Order(s) Request for Proposal.

Key Personnel Qualifications/Experience has a page limit of 5 pages. CVs/Resumes and credentials are not included in this page limitation. Please ensure that you submit CVs/Resumes and credentials for your Key Personnel.

5.

Question: Should we do an IDIQ Proposal (Volume I -Technical (IDIQ) & Volume II - Financial (IDIQ) for each Lot?

Answer: No. Proposals in response to task orders/lots shall be based on the instructions provided in section J.6.

6.

Question: How many items do we need to submit unit rate analysis for?

Answer: As instructed in the solicitation page 115 section L.12.2 unit rate analysis must be provided for each bill item included in the schedule of rates.

7.

Question: Schedule of Rates are already filled out for year1. Are these examples or are these the limits that we cannot exceed?

Answer: The rates in the Schedule of Rates are examples “only”. Offerors are to provide their Rates that they consider to be fair and reasonable.

8.

Question: Do we need to print section K and submit with the proposal?

Answer: Yes, offerors are to print section K and complete and submit with proposal.

9.

Question There is no attachment J.9 in the RFP

Answer: Reference to attachment J.9 is a typo and is corrected to read: J.7 and included with this amendment as Attachment J.7

10.

Question: If a contract is signed and it has been established that the prices of the commodities have increased substantially, is there at any point during the duration of the contract where the prices can be modified to reflect present day reality?

Answer: FAR Clause 52.216-4 -- Economic Price Adjustment -- Labor and Material (Jan 1997). Has been added to the solicitation that provides for upward and downward adjustments of prices that have decreased or increased substantially

11.

Question: What is the difference between Attachment J.7 and Attachment J.9? (Same as question 9)

Answer: Reference to attachment J.9 is a typo and is corrected to read: J.7 and included with this amendment as Attachment J.7. Attachment J.7 is the Past Performance Cover Sheet.

12.

Question: When is performance bond required? After the contract is awarded?

Answer: Performance Bonds are required for Task Orders only and are due “7 days after” Task Order Award. Please refer to Section F.4 of Attachment J.6 Task Order(s) Request for Proposal.

13.

Question: When is Branding and Marking plan required? After the contract is awarded?

Answer: Branding and Marking plan is to be submitted with the proposal and when approved and negotiated will be incorporated in the award.

14. Please clarify Section C.6.1(i) Gender Issues " This includes promoting gender equity and coordinating gender equity activities with national and local officials and "LEADERS OF AFGHANISTAN"… Question: Should it read LEADERS IN LIBERIA?

Answer: Section C.6.1(i) has been corrected to read LEADERS IN LIBERIA

15.

Question: Reference Section K of the Solicitation number: AID-669-16-000006, kindly let us know the format for submission. Are we to print the whole of section K and submit with blanks and blocks filled in manually by pen (since the form is in pdf and not in word format and so cannot be filled in by typing directly in the document)? Also, Section K has paragraphs that only require an offeror agreeing to the provisions, but there is no space provided for such. Example is K.2 below, so how should we submit the following statement if we agree with it? (Same as question 8)

Answer: Please refer to answer to Question 8 above. Additionally, Offeror submission and signing of an offer is sufficient in those instances in which it requires an offeror “agreement”. For example K.7 “the offeror certifies, by signing this offer” and K.8(b) “Certification. By submission of its offer, the offeror certifies that the offeror does not conduct any restricted business operations in Sudan”.

16.

Question: Reference Section L.11.1.3.1 above, there is no attachment J.9. Kindly provide us with Attachment J.9. (Same as questions 9 & 11)

Answer:

17. Pg. #114 of the solicitation, it is stated that “the offeror must demonstrate specific skill and experiences in at least one of the sub-sectors mentioned in Section C.2 Question/Concern: Section C.2 deals with definitions only.

Answer: Reference to section C.2 on page 114 is hereby changed to section C.5

18. Section C page 13, “Requirement of Licensed Professional Engineer or a team with a licensed engineering firm for individual task order.

Question: Will the Liberian Engineers registered to the Engineering Society of Liberia and Liberian Engineering Firm be eligible for the task?

Answer: Yes

19. Section C page 13, Requirement of 'Complete Design in accordance with approved base design'. This is a cost and time intensive process but no separate item is given for this task in 'Annex C: Bill of Quantities'.

Question: Will a separate 'Bill of Quantities' be issued for the 'Individual Task Order' or cost of detail design be distributed uniformly to all items in Annex C?

Answer: The items listed in bullet points on page 13 of the RFP includes services which may be required in the future on individual task orders issued under the IDIQ. In the case of the current task orders (lot 1, 2 and 3) all works are fully design and BOQs provided accordingly in Annex C, hence no design service is required from the offeror.

20. Section C page 13, 'Applicable Codes for design work and construction'… Question:. What Codes shall be used for design and construction works? Will this information be issued with 'Individual Task Order'?

Answer: Yes. Each task order will include references to the applicable design codes and standards. In the case of the current task orders the Liberia Feeder Road design standards have been referenced.

21. Section C page 13, Requirement of Quality Control Plan. It states that the QCPs shall be prepared in accordance with those requirements of the task order.

Question: Will a separate guideline be issued for QCP for each task order? Will the Employer provide a QCP for reference?

22. Section K.3 page 91, NAICS Code.

Question: What NAICS code shall the Solid Rock Inv. use for the solicitation? What will be the 'small business size standard' for Solid Rock Inv.

Answer: The NAICS code doesn’t apply to Local Liberian Firms

23. Section K.10 page 102.

Question: Does this solicitation authorize alternative proposal?

Answer: No, the solicitation does not authorize alternative proposal

24. Section J.1 Separate Sheet, Rates provided for Year 1 (2016-2017). Rates of more than half of the items have already been provided in the 'Schedule of Rates' sheet.

Question: How has it been computed? Does a contractor need to stick to this rate? There is no data for these rates in the 'Unit Rate Analysis Sheet (J.1)'.

Answer: The rates provided in attached J.1 are illustrative and must be considered for example only.

25. Section J.1 Separate Sheet, Item 4.4.4 Class 20 MPA in Culvert End Structures & Reinforced Concrete Bedding.

Question: The unit rate of this item is with or without the reinforcement bar? There is a separate item '4.13.1 Mild steel bar'.

Answer: The unit rate for concrete items do not include reinforcement bars hence there are separate items for reinforcing bars. In general terms all bill items in the BOQ must be read and defined consistent with the specifications (Section J.5)

26. Section J.1 Separate Sheet, Item 4.4.5 Class 30/20.

Question: Is this the class of Concrete? (Observation: Incorrect numbering)

Answer: Bill item 7.6.5 referenced in J.1 is hereby changed to 4.4.5

27. Section J.1 Separate Sheet, Item 4.13.1 Mild steel bars.

Question: Is this the Reinforced Concrete bar specified in the 'J.5 Technical Specification'?

28. Section J.1 Separate Sheet, Item 5.1 Trimming.

Question: More detail is requested about the type of vegetation to be trimmed. Will a single rate apply for all type of vegetation/tree?

Answer: Attached J.5 section 5.0 specifies the kinds of vegetation considered under Trimming.

29. Section J.2 page 82, The 'PROGRAMMATIC ENVIRONMENTAL ASSESSMENT OF RURAL FEEDER ROAD REHABILITATION UNDER THE USAID/LIBERIA RISE PROJECT' report proposes to appoint a certified road engineer as part of the mitigation plan.

Question: Can this task be reassigned to the site engineer/project engineer? Recommendation: A tailored, more concise environmental mitigation and monitoring plan may be useful for a contractor than the given 425 page report.

Answer: Yes, the role of the engineer as described in the PEA is devolved to the project engineer under the current task orders.

Consistent with section C.3.1 of the RFP it is the responsibility of the contractor post award to develop and submit to USAID an Environmental Mitigation and Management Plan ( EMMP) based on the framework established in the “ 425 page” PEA tailored and concise to the site specifics of the subject task order.

30. Section J.3B, All, Reinforced Concrete Pipe:

Question: Please confirm that all the concrete structures around the RCC Pipe (e. g. headwall etc.) is mass concrete of C15 grade as written in the drawing, not the RCC). In my opinion, headwall shall be reinforced concrete.

Answer: Your opinion is noted, however as specified and provided in the drawings all headwalls are C20 and not C15.

31. Section J.3C, All, Bar length:

Question: No bar lengths (or bar bending schedule) are given for the reinforced concrete bar. Please provide a bar bending schedule or a tabulated bar length for each bar mark (if available) or the Auto CAD drawings of the same, so it is easy for us to quantify the reinforced bar.

Answer: Bar bending schedules are provided. Offerors are only required to provide unit prices of bill items and not change the quantities provided in the BOQs.

32. Section J.3D, All, Dimensions and nomenclature of reinforced bar are not clear (low scan quality).

Question: Can you please provide more clear drawings?

Answer: Construction drawings will be issued at award of the task orders. Documents provided are of a sufficient quality to allow offerors propose a technical approach and price the items provided in the BOQ.

33. Section J.3 All, Question/concern: General Comment: Different notations for the same thing in different drawings are confusing

Answer: Noted

34. Section J.4 All, The revision date is 05/05/2009 and some of the texts/sentences are highlighted in yellow.E44 Question/concern: Please confirm that it is the final version.

35. Section J.6.A.2 Separate Sheet, Quantities for the following items are not provided in the bill of quantities J.6.A.2.:

2.2.2b, 2.2.2c, 3.1.2a, 3.1.2c, 3.1.5, 1.6, 3.4.1, 3.4.1b, 3.4.2, 3.4.3, 3.4.3b, 3.4.4, 3.4.5, 4.1.1, 4.1.3, 4.4.1, 4.5.1, 4.5.2, 4.7.2, 4.8.1, 4.8.2, 4.10.1, 4.10.2, 4.11, 4.12.1, 4.12.2, 4.13.2, 4. 13.3, 4.15.1, 4.15.2, 4.16.2, 4.17, 5.1.1, 5.1.2a, 5.1.2b, 5.1.2c, 5.1.2d, 5.2, 5.2.1, 7.1.2, 7.2.3, 7.2.5, 7.2.6, 7.5.3, 7.5.4, 7.6.2, 7.6.4, 7.7.2, 7.7.3, 7.8.1, 7.8.3, 7.8.4, 7.9.1, 7.10.1, 7.11.1.1, 7.11.2.1, 7.11.3.1, 7.11.3.2, 7.12.1, 7.12.2 Question: Shall those items be considered one (1)? Sheet (J.1)'. No detail/enough specification is provided for most items in Bill 9 (e. g. pump, concrete mixture, vibrator etc.)

Answer: Every bill item provided in the BOQ must be priced. Bill items without quantities are considered to have zero quantity.

Attachment J.6.A.2 has been revised and attached

36. Section J.6.B.2 Separate Sheet, Quantities for the following items are not provided in the bill of quantities J.6.B.2.:

3.1.2b, 3.1.4, 3.1.5, 3.1.6, 3.2.4, 3.4.1b, 3.4.2, 3.4.3a, 3.4.3b, 3.4.4, 3.4.5a, 3.4.5b, 4.1.2, 4.1.3, 4.2.1, 4.3.3, 4.4.1, 4.5.1, 4.5.2, 4.7.1, 4.7.2, 4.8.1, 4.8.2, 4.9.1, 4.10.1, 4.10.2, 4.11, 4.12.1, 4.12.2, 4.13.2, 4.13.3, 4.15.1, 4.15.2, 4.16.2, 4.17, 4.18, 5.1.1, 5.1.2a, 5.1.2b, 5.1.2c, 5.1.2d, 5.2.1, 3.1.1, 3.1.1a, 3.1.1b, 3.1.1c, 3.1.2c, 3.1.5, 3.1.6, 3.2.4, 3.3.1, 3.4.1b, 3.4.2, 3.4.3a, 3.4b, 3.4.4, 3.4.5a, 3.4.5b Question: Shall those items be considered one (1)?

Answer: Every bill item provided in the BOQ must be priced. Bill items without quantities are

Attachment J.6.B.2 has been revised and attached

37. Section J.6.C.2 Separate Sheet, Quantities for the following items are not provided in the bill of quantities J.6.C.2.:

4.1.2, 4.1.3, 4.2.1, 4.3.3, 4.3.4, 4.4.1, 4.5.1, 4.5.2, 4.8.1, 4.9.1, 4.9.2, 4.10.1, 4.10.2, 4.11, 4.12.1, 4.12.2, 4.13.2, 4.13.3, 4.15.1, 4.15.2, 4.16.2 Question: Shall those items be considered one (1)?

Answer: Every bill item provided in the BOQ must be priced. Bill items without quantities are