Snow_Removal_BCA_Mankato___MEOC_Blaine.pdf
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- Attached to
- Snow Removal BCA Mankato & MEOC Blaine
- Solicitation number
- 2000018317
- Issued by
- Blue Earth County, Minnesota
About this file
This is a Request for Proposal (RFP) issued by the State of Minnesota's Office of State Procurement for snow removal and ice control services at two state facilities: the Bureau of Criminal Apprehensions (BCA) Mankato facility located at 2350 Basset Drive, Mankato, MN 56001, and the Minnesota State Emergency Operations Center (MSEOC) Blaine facility located at 3925 Pheasant Ridge Drive NE, Blaine, MN 55449. The services are to be provided on an as-needed basis and must comply with specifications outlined in Exhibit C and facility maps in Exhibit E. A mandatory virtual pre-proposal meeting is scheduled for July 15, 2026, from 1:30 to 2:30 PM CST, with registration required by July 8, 2026. Mandatory site visits are required: the Blaine site visit is scheduled for July 22, 2026, at 8:30 AM CST (registration required by July 15, 2026), and the Mankato site visit is scheduled for July 28, 2026, at 9:00 AM CST (registration required by July 22, 2026). The question and answer period closes at 3:00 PM Central Time on August 1, 2026. All responses must be submitted electronically through the SWIFT Supplier Portal by 3:00 PM on August 12, 2026, with late responses rejected. The contract term runs from October 1, 2026, through September 30, 2028, with an option to extend for an additional 36 months in increments determined by the State.
The estimated annual contract value is $100,000.00 to $125,000.00, though this figure is not construed as either a minimum or maximum obligation. The State notes that any quantities shown in the solicitation are estimated only and impose no obligation upon the State regarding minimum or maximum amounts. Bidders must submit all required documentation, including Attachment A (Responder Declarations), Attachment B (Exceptions to State's Standard Terms and Conditions), Attachment D (Workforce and Equal Pay Declaration), Attachment E (Additional Information), Attachment F (Vendor Capabilities), and Exhibit D (Price Schedule), along with sample transaction documents. The RFP specifically invites small businesses and disadvantaged businesses to apply, with information provided regarding eligibility for the State's Small Business Procurement Program. Contact for the procurement is Kara Ramm at kara.ramm@state.mn.us or 651-201-3142. The SWIFT Vendor Help Desk is available at 651-201-8100 for technical support.
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Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE: The purpose of this solicitation is to receive responses and award a contract to Contractor(s) who shall provide Snow Removal and Ice Control Services for the Bureau of Criminal Apprehensions (BCA) Mankato and Minnesota State Emergency Operations Center (MSEOC) Blaine facilities on an as needed basis. All services provided by responders must meet those defined within Exhibit C: Specifications, Duties and Scope of Work and further illustrated under Exhibit E: Facility Maps under the Sample Contract and Exhibits.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $100,000.00 to $125,000.00.
However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from October 1, 2026, through September 30, 2028, with the option to extend up to an additional 36 months in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions should be emailed to kara.ramm@state.mn.us by 3:00 PM Central Time, August 1, 2026.
Mandatory Virtual Pre-Proposal Meeting:
A Mandatory virtual pre-proposal meeting will take place on July 15, 2026 from 1:30-2:30 PM CST. Contact Kara Ramm at kara.ramm@state.mn.us prior to July 8, 2026 to register to attend the mandatory pre-proposal meeting and obtain information for how to access the virtual meeting. If responders do not attend this meeting it will result in a rejection of their response.
Mandatory Site Visits:
Mankato: BCA Mankato, 2350 Basset Drive, Mankato, MN 56001
• July 28, 2026 at 9:00 AM CST.
• The BCA Mankato site is currently under construction. The onsite meeting will take place on the street in front of the building to review the layout plans. Please note that the site will not be fully completed at the time of the visit.
• Contact Kara Ramm at kara.ramm@state.mn.us prior to July 22, 2026 to register to attend the mandatory site visit.
Blaine: MSEOC 3925 Pheasant Ridge Dr. NE, Blaine, MN 55449
• July 22, 2026 at 8:30 AM CST.
• Responders will need to check in at gate, and will meet in front of the building.
• Contact Kara Ramm at kara.ramm@state.mn.us prior to July 15, 2026 to register to attend the mandatory site visit.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Workforce and Equal Pay Declaration Page
4. Attachment E: Additional Information
5. Attachment F: Vendor Capabilities
6. Exhibit D: Price Schedule
7. Sample Transaction Documents
7.1. Sample Quote
7.2. Sample Invoice
Event Details
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018317 Sell RFx 1 Event Round Version 1 1 Event Name Snow Removal BCA Mankato & MEOC Blaine Start Time Finish Time 07/01/2026 15:00:00 08/12/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Comments
- Solicitation Attachments:
1. RFP Event Details
2. Attachments
3. Sample Contract and Exhibits 4.Exhibit E: Blaine Map 5.Exhibit E: Mankato Map
6. Exhibit D: Price Schedule
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018317 Sell RFx 2 Event Round Version 1 1 Event Name Snow Removal BCA Mankato & MEOC Blaine Start Time Finish Time 07/01/2026 15:00:00 08/12/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018317 Sell RFx 3 Event Round Version 1 1 Event Name Snow Removal BCA Mankato & MEOC Blaine Start Time Finish Time 07/01/2026 15:00:00 08/12/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Exhibit D; price schedule
Question Response Download, complete, and upload the completed Price Schedule for Snow Removal Services.
You must enter $.01 in SWIFT to continue on.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018317 Sell RFx 4 Event Round Version 1 1 Event Name Snow Removal BCA Mankato & MEOC Blaine Start Time Finish Time 07/01/2026 15:00:00 08/12/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018317 Sell RFx 5 Event Round Version 1 1 Event Name Snow Removal BCA Mankato & MEOC Blaine Start Time Finish Time 07/01/2026 15:00:00 08/12/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D; price schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/14/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018317 Sell RFx 6 Event Round Version 1 1 Event Name Snow Removal BCA Mankato & MEOC Blaine Start Time Finish Time 07/01/2026 15:00:00 08/12/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018317 Sell RFx 7 Event Round Version 1 1 Event Name Snow Removal BCA Mankato & MEOC Blaine Start Time Finish Time 07/01/2026 15:00:00 08/12/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .