Site_Visit_Sign_in_Sheet.pdf

This is a Site Visit Sign-in Sheet for the City of Plant City Utilities' Water Reclamation Sand and Sludge Management project, documenting attendance at a site meeting held on March 23, 2026, at 10:00 AM at the Water Reclamation Facility located at 1500 Victoria Street, Plant City, Florida. The document captures attendee information including names, company affiliations, and email addresses for bidders and interested parties participating in the mandatory or optional site visit. The sign-in sheet serves as an official record of meeting participation and allows the City to track which prospective vendors have visited the facility prior to proposal submission. The corresponding RFP (No. 26-008UO-HK-RFP) requires proposal submissions by March 26, 2026, at 2:00 p.m., with a question deadline of March 16, 2026, at 5:00 p.m. The resulting contract will have an initial three-year term with two optional one-year renewal periods at the City Manager's discretion.

The procurement seeks responsible vendors to provide sand filtration maintenance, sludge management, and facility cleaning services on an as-needed basis through individual work orders, with pricing structured on a unit cost basis for all line items except mobilization and demobilization, which are set at a fixed $50,000 lump sum. Contractors must submit proposals not exceeding fifteen pages and demonstrate relevant qualifications through three comparable project references and five similar project experiences within the past ten years, along with required Florida State Contractor's Licenses, detailed resumes, organizational charts, equipment lists, and comprehensive safety plans. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration and management markup. Required insurance includes Workers' Compensation, Commercial General Liability and Property Damage Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, all naming the City as an additional insured. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate with thirty days' notice or delete contract portions at will. Pricing is firm for the initial term, with renewal period fee adjustments limited to four percent annually and supported by Consumer Price Index documentation. No specific total contract value or budget range is disclosed in the solicitation documents.