Single Source Justification - Simplex - R.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 02 Effective Date: 12/30/2025 Page 1 of 2

Acquisition ID# 36C250-25-AP-1244

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For Over Micro-Purchase Threshold but Not Exceeding the SAT

Acquisition Plan Action ID: 36C250-26-AP-0078

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Chillicothe VA

Medical Center. Project 538-23-102 Renovate B26 Mental Health. This project is to renovate B26 Mental Health. This J&A addresses the Fire Detection/Mass

Notification System required.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

A portion of purchase for the Construction project 538-23-102 Renovate B26 Mental

Health specifies brand-name items. Per RFO FAR 6.103-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements , the brand name items are required to maintain consistency with equipment currently installed at the facility - Simplex Grinnell. Chillicothe VAMC requires any component added to the Fire Detection/Mass Notification System be Simplex-Grinnell 4100U as noted in the project drawings and Specification 28 31 00 Fire Detection and Alarm.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

A. The existing VAMC Chillicothe campus Fire Detection/Mass Notification is a

Simplex-Grinnell System.

B. Consistency with Simplex Grinnell equipment is imperative for continued communications with the current Fire Detection System/Mass Notification

System.

C. Alteration of the current Simplex-Grinnell equipment by an uncertified Simplex-

Grinnell installer will void the manufacturer’s comprehensive warranty program.

Installation of components other than Simplex-Grinnell voids the warranty for the

Simplex-Grinnell Fire Detection System/Mass Notification System. In order for this warranty program to remain in effect, the contractor installing the Simplex Grinnell equipment must be certified by the manufacturer. This does not limit the ability for multiple vendors to provide the work, Simplex-Grinnell does not limit availability on a territorial basis. There are numerous Simplex-Grinnell certified vendors who provide work described.

D. Simplex-Grinnell is the only system that may be used. Using a system other than

Simple-Grinnell negatively impacts patient/staff safety. A multiple mass notification system process produces increased notification times of hazards/emergencies and raises the risk of confusion for staff and patients.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 02 Effective Date: 12/30/2025 Page 2 of 2

Acquisition ID# 36C250-25-AP-1244

E. Moving away from the current, Simplex-Grinnell fire alarm and mass notification system adds cost to the project. If a different system is procured, the existing Simplex-Grinnell system would need to be replaced with a new system. The new system would need to be installed and the existing head end units to control the system would require replacement. On top of extra installation and replacement costs, there would be additional cost incurred to add another maintenance service contract for maintaining the newly, installed system.

F. Finally, if another system was connected to the existing Simplex-Grinnell system or a non-Simplex-Grinnell certified contractor attempted to connect another system to it, the existing warranty on the system could be voided, potentially costing more money down the road.

4. Description of market research conducted and results or statement why it was not conducted:

The Simplex Grinnell equipment has been approved for the VA system and installed across campus and the network needs to maintain standardization in order to work efficiently and maintain the existing warranty. Also the Simplex-Grinnell equipment can be purchased from numerous certified vendors.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jenessa Regan Date

Contracting Officer