Single Source Justification - BEST Keying System - R.pdf

This is a Justification for Single Source Award (SAP) under the Simplified Acquisition Threshold submitted by the Department of Veterans Affairs for a construction project at the Chillicothe VA Medical Center in Chillicothe, Ohio.

The acquisition covers a portion of Construction Project 538-23-102 Renovate B26 Mental Health, with an estimated cost not exceeding the SAP threshold of $250,000. The requirement is for brand-name locking door hardware compatible with Best Lock keying systems, which has been established as the facility's Grand Master Key System. The Chillicothe VAMC standardized on the "BEST" keying system for security reasons, and introducing a different lock system would create unnecessary safety risks and security vulnerabilities affecting patients, staff, supplies, equipment, facilities, and medications. The contracting officer, Jenessa Regan, certifies that only Best Lock cores will satisfy agency requirements, as the keyway milling configuration is restricted to "BEST" Access Systems for security compliance. No market research was conducted because the Best master key system has been in place at this facility and supported at outpatient clinics, requiring standardization to maintain efficiency and maintainability. The justification was digitally signed on January 21, 2026, with an effective date of November 15, 2024, under Acquisition ID 36C250-25-AP-1244.