Single Source Justification - Ascom Telligence - R.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 02 Effective Date: 12/30/2025 Page 1 of 2

Acquisition ID# 36C250-25-AP-1244

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For Over Micro-Purchase Threshold but Not Exceeding the SAT

Acquisition Plan Action ID: 36C250-26-AP-0078

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Chillicothe VA

Medical Center. Project 538-23-102 Renovate B26 Mental Health. This project is to renovate B26 Mental Health. This J&A addresses the Nurse Call System required.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

A portion of purchase for the Construction project 538-23-102 Renovate B26 Mental Health specifies brand-name items. Per RFO FAR 6.103-1 Only One Responsible

Source and No Other Supplies or Services Will Satisfy Agency Requirements , the brand name items are required to maintain consistency with equipment currently installed at the facility. Chillicothe VAMC requires any component added to the

Nurse Call System be Ascom Telligence as noted in the project drawings and Specification 27 52 23 Nurse Call and Code Blue Systems.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

A. The existing VAMC Chillicothe Nurse Call System is a Ascom Telligence System.

B. Consistency with Ascom Telligence System equipment is imperative for continued communications with the current Ascom Telligence System/Mass Notification System.

C. Alteration of the current Ascom Telligence System equipment by an uncertified Ascom Telligence System installer will void the manufacturer’s comprehensive warranty program. Installation of components other than Ascom Telligence System voids the warranty for the Ascom Telligence Nurse Call System. In order for this warranty program to remain in effect, the contractor installing the

Ascom Telligence System equipment must be certified by the manufacturer.

This does not limit the ability for multiple vendors to provide the work, Ascom

Telligence System does not limit availability on a territorial basis. There are numerous Ascom Telligence System certified vendors who provide work described.

D. Ascom Telligence System is the only system that may be used. Using a system other than Ascom Telligence negatively impacts patient/staff safety. A multiple nurse call system produces increased patient care notification times and raises the risk of confusion for staff and patients.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 02 Effective Date: 12/30/2025 Page 2 of 2

Acquisition ID# 36C250-25-AP-1244

E. Moving away from the current, Ascom Telligence System adds cost to the project. If a different system is procured, the existing Ascom Telligence System would need to be replaced with a new system. The new system would need to be installed and the existing system would require replacement. On top of extra installation and replacement costs, there would be additional cost incurred to add another maintenance service contract for maintaining the newly, installed system.

F. Finally, if another system was connected to the existing Ascom Telligence

System or a non-Ascom Telligence System certified contractor attempted to connect another system to it, the existing warranty on the system could be voided, potentially costing more money down the road.

4. Description of market research conducted and results or statement why it was not conducted:

The Ascom Telligence System equipment has been approved for the VA system and installed across campus and the network needs to maintain standardization in order to work efficiently and maintain the existing warranty. Also the Ascom Telligence

System equipment can be purchased from numerous certified vendors.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jenessa Regan Date

Contracting Officer