SF424A-Instructions.pdf

Federal Agency Form Instructions Form Identifiers Information

Agency Owner Grants.gov

Form Name Budget Information for Non-Construction Programs (SF-424A)

Form Version 1.0

OMB Number 4040-0006 OMB Expiration Date 02/28/2022

Form Field Instructions Field Field Name Required or Information Number Optional

- SECTION A – - -

BUDGET

SUMMARY

1. Budget At least one For applications pertaining to a single federal Summary Lines row is grant program (Catalog of Federal Domestic 1-4 Columns (a) required. Assistance number) and not requiring a and (b) functional or activity breakdown, enter on Line

1 under Column (a) the Catalog program title and the Catalog number in Column (b). The Catalog number will be in the format ##.### (e.g., 93.061 for Catalog program title “Innovations in Applied Public Health Research”).

1-a. Grant Program At least one Enter the name of the activity or function.

Function or is required Activity (a)

Fill in: Name of each activity or function on each line

1-b. Catalog of At least one Enter the Catalog of Federal Domestic Federal is required Assistance Number.

Domestic Assistance Number (b)

Fill in: 19.441

OMB Number: 4040-0016 1 OMB Expiration Date: 01/31/2019

Field Field Name Required or Information Number Optional

1-c. Estimated Conditionally For new applications, leave Column (c) and (d) Unobligated Required. blank. For each line entry in Columns (a) and (b), Federal Funds Please read enter in Columns (e), (f), and (g) the appropriate

(c) the detailed amounts of funds needed to support the project information for the first funding period (usually a year).

provided. For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should not equal the sum of the amounts in Columns

(e) and (f).

Leave this field blank.

OMB Number: 4040-0016 2

1-d. Estimated Conditionally For new applications, leave Column (c) and (d) Unobligated Required. blank. For each line entry in Columns (a) and (b), Non-Federal Please read enter in Columns (e), (f), and (g) the appropriate Funds (d) the detailed amounts of funds needed to support the project information for the first funding period (usually a year).

provided.

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should not equal the sum of the amounts in Columns

(e) and (f).

Leave this field blank.

OMB Number: 4040-0016 3

1-e. New or Revised Conditionally Budget Federal Required.

Funds (e) Please read the detailed information provided.

For new applications, leave Column (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year).

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should not equal the sum of the amounts in Columns

(e) and (f).

Fill in: amount requested from the U.S. Embassy for each activity in column (a).

OMB Number: 4040-0016 4

1-f. New or Revised Conditionally For new applications, leave Column (c) and (d) Budget Non- Required. blank. For each line entry in Columns (a) and (b), Federal Funds Please read enter in Columns (e), (f), and (g) the appropriate

(f) the detailed amounts of funds needed to support the project information for the first funding period (usually a year).

provided.

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should not equal the sum of the amounts in Columns

(e) and (f).

Fill in: co-financing, if any.

1-g. Total (g) Required Total for Row 1a – 1f. If using electronic form, these numbers are auto-calculated.

5. Totals Required Totals for each column. If using electronic form, these numbers are auto-calculated.

- SECTION B - - -

BUDGET

CATEGORIES Fill out all relevant budget categories.

6. Object Class Categories

OMB Number: 4040-0016 5

6-1. thru Grant Program, Required In the column headings (1) through (4), enter 6-4. Function or the titles of the same programs, functions, and

Activity activities shown on Lines 1-4, column (a), Section A. When additional sheets are prepared for Section A, provide similar column headings on each sheet. For each Grant Program, Function or Activity, fill in the total requirements for funds (both federal and non-federal) by object class categories. If using the Budget Information form through Grants.gov, the Grant Program, Function, or Activity is pre-populated by the Grant Program Function or Activity from column (A) in Section A – Budget Summary.

6-a. Personnel Optional Enter funds required for personnel from the selected program. If not applicable, leave blank.

6-b. Fringe Benefits Optional Enter funds required for fringe benefits from the selected program. If not applicable, leave blank.

6-c. Travel Optional Enter funds required for travel from the selected program. If not applicable, leave blank.

6-d. Equipment Optional Enter funds required for equipment from the selected program. If not applicable, leave blank.

6-e. Supplies Optional Enter funds required for supplies from the selected program. If not applicable, leave blank.

6-f. Contractual Optional Enter funds required for contractual costs from the selected program. If not applicable, leave blank.

6-g. Construction Optional Enter funds required for construction from the selected program. If not applicable, leave blank.

6-h. Other Optional Enter funds required for other costs from the selected program. If not applicable, leave blank.

6-i. Total Direct Required Sum of 6a – 6h. If using electronic form, these Charges (sum of numbers are auto-calculated.

6a – 6h)

6-j. Indirect Charges Optional Enter the amount of indirect cost. If not applicable, leave blank.

OMB Number: 4040-0016 6

6-k. TOTALS (sum of Required Enter the total of amounts on Lines 6i and 6j.

6i and 6j) (This amount is auto-calculated if using

Grants.gov.) For all applications for new grants and continuation grants, the total amount in column (5), Line 6k, should be the same as the total amount shown in Section A, Column (g), Line 5. For supplemental grants and changes to grants, the total amount of the increase or decrease as shown in Columns (1)-(4), Line 6k should be the same as the sum of the amounts in Section A, Columns (e) and (f) on Line 5. If using electronic form, these numbers are auto-calculated.

7. Program Income Optional Enter the estimated amount of total income, if any, expected to be generated from this project.

If not applicable, leave blank.

- SECTION C – - -

NON-FEDERAL

RESOURCES Fill out in case of co-financing.

8-a. (a) Grant Required Name of the grant program from which funds Program will be derived. Defaults to the corresponding program name in section A, but may be overwritten if called for by the instructions for this funding opportunity.

8-b. (b) Applicant Optional Enter resources provided by the applicant for Contribution for the selected program. If not applicable, leave Non-Federal blank.

Resources

8-c. (c) State Optional Enter resources provided by one or more states Contribution for for the selected program. If not applicable, leave Non-Federal blank.

Resources

8-d. (d) Other Optional Enter resources provided by the other sources Sources of (e.g. donors) for the selected program. If not Contribution for applicable, leave blank.

Non-Federal Resources

OMB Number: 4040-0016 7

8-e. (e) Total of Non- Required Total Sum of 8(b) – 8(d) Federal Resources for Grant Program sum of line (a) through (d)

12-b. thru Total (sum of Required Total for each column. If using electronic form, 12-e. lines 8-11) these numbers are auto-calculated.

- SECTION D – - -

FORECASTED

CAST NEEDS

13. Federal Total for Required Sum of Federal 1st Quarter – 4th Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

1st Year

Federal Optional Enter the forecasted cash needs from federal sources for the first quarter of the first program year. If not applicable, Fill in.

Forecasted Cash

Needs for 1st

Quarter Federal Forecasted Cash

Needs for 2nd

Quarter

Optional Enter the forecasted cash needs from federal sources for the second quarter of the first program year. If not applicable, Fill in.

Federal Forecasted Cash

Needs for 3rd

Quarter

Optional Enter the forecasted cash needs from federal sources for the third quarter of the first program year. If not applicable, Fill in.

Federal Forecasted Cash

Needs for 4th

Quarter

Optional Enter the forecasted cash needs from federal sources for the fourth quarter of the first program year. If not applicable, Fill in.

14.

Non-Federal Total for Required

Sum of Federal 1st Quarter – 4th Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.1st Year

Non-Federal Optional Enter the forecasted cash needs from federal sources for the first quarter of the first program year. If not applicable, Fill in.

Forecasted Cash

Needs for 1st

Quarter Non-Federal Optional Enter the forecasted cash needs from federal sources for the second quarter of the first program year. If not applicable, Fill in.

Forecasted Cash

Needs for 2nd

Quarter

OMB Number: 4040-0016 8

Non-Federal Optional Enter the forecasted cash needs from federal sources for the third quarter of the first program year. If not applicable, Fill in.

Forecasted Cash

Needs for 3rd

Quarter Non-Federal Forecasted Cash

Needs for 4th

Quarter

Optional Enter the forecasted cash needs from federal sources for the fourth quarter of the first program year. If not applicable, Fill in.

15. TOTAL (sum of Required Total for each column. If using electronic form, lines 13 and 14) these numbers are auto-calculated.

Total Forecasted Required Total Sum of 1st Year Federal and Non-Federal 1st Year Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted Optional Total 1st Quarter Federal and Non-Federal 1st Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted Optional Total 2nd Quarter Federal and Non-Federal 2nd Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted Optional Total 3rd Quarter Federal and Non-Federal 3rd Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted Optional Total 4th Quarter Federal and Non-Federal 4th Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

- SECTION E – - -

BUDGET

ESTIMATES OF

FEDERAL FUNDS

NEEDED FOR

BALANCE OF

THE PROJECT

16-a. (a) Grant Required (16-19) Program

Name of the grant program from which funds will be derived. Defaults to the corresponding program name in section A, but may be overwritten if called for by the instructions for this funding opportunity.

- FUTURE - -

FUNDING

PERIODS

(YEARS)

OMB Number: 4040-0016 9

16-b. (b) First Future Optional Enter the estimated federal funds that will be Funding required in the first funding year for the Period (year) selected program.

16-c. (c) Second Optional Enter the estimated federal funds that will be Future required in the second funding year for the Funding selected program.

Period (year)

16-d. (d) Third Future Optional Enter the estimated federal funds that will be Funding required in the third funding year for the Period (year) selected program.

16-e. (e) Forth Future Optional Enter the estimated federal funds that will be Funding required in the fourth funding year for the Period (year) selected program.

20. Total (sum of Required Total Sum of Estimated Federal Funds needed lines 16 – 19) for balance of project per year. Auto-calculated.

- SECTION F – - -

OTHER BUDGET

INFORMATION Fill out total direct and indirect charges.

21. Direct Charges Optional Use this space to explain amounts for individual direct object class cost categories that may appear to be out of the ordinary or to explain the details as required by the Federal grantor agency.

22. Indirect Charges Optional Enter the type of indirect rate (provisional, predetermined, final or fixed) that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense.

23. Remarks Optional Provide any other explanations or comments deemed necessary.

OMB Number: 4040-0016 10