SEDS CB RFP 70T04026R7672N004.pdf

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Transportation Security Administration

Request for Proposal 70T04026R7672N004

Checked Baggage

Screening Equipment Deployment Services (SEDS)

March 31, 2026

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SECTION 1– SOLICITATION FORM

SEE ATTACHMENT 01- SF-1449

(END OF SECTION 1)

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SECTION 2– SCHEDULE OF SUPPLIES/SERVICES

(CONTINUATION OF SF 1449, BLOCK 20)

2.1 General Description

The Contractor shall provide Checked Baggage Screening Equipment Deployment Services (SEDS) as defined in section C, Statement of Work, in accordance with the pricing set forth in Part A, Schedule of Supplies/Services. Individual Task Orders (TOs) will be issued in accordance with the terms and conditions of this contract (IDIQ or Contract). All services provided under this Contract will be purchased through the issuance of Firm-Fixed-Price (FFP) or Time and Materials (T&M) TOs.

To the maximum extent practicable, orders under this contract will be on a firm-fixed-price basis to include any travel costs or other direct charges related to performance of the services ordered, unless the order provides for reimbursement of travel at cost in accordance with the Federal Travel Regulations (FTR).

2.2 Contract Type

The TSA contemplates the award of a single IDIQ contract with the use of FFP or T&M types, as specified per TO.

2.3 Pricing Schedule

See Attachment 2-Checked Baggage Pricing Worksheet

2.4 Period of Performance

The total period of performance of the effort required by this contract shall be an eight (8) year ordering period from date of award.

2.5 Contract Minimum/Maximum

F.1 The minimum guarantee for the IDIQ will be $1M over the entire contract term/period.

F.2 The specific products and quantities will be identified in each TO F.3 A maximum ceiling of $586,956,000.00 is established for this IDIQ.

(END OF SECTION 2)

SECTION 3 – STATEMENT OF WORK

1. General

1.1 Requiring Organization

Transportation Security Administration (TSA), Acquisition Program Management (APM), Deployment and Sustainment Division (DSD).

1.2 Background

The TSA Mission is to protect the nation's transportation systems to ensure freedom of movement for people and commerce. The APM mission is: “We deliver innovative, mission-driven capabilities required by the frontline to safeguard America’s transportation system.”

The Electronic Baggage Screening Program (EBSP) was established by congressional mandate for screening of all passenger checked baggage for prohibited items, including explosives. The program achieves this mission by managing the full life cycle of acquisition activities including requirements identification, testing, procurement, deployment, sustainment, and disposition of screening equipment.

Congress authorizes TSA to make grants to airports to help strengthen the nation’s critical infrastructure against risks associated with potential terrorist attacks. TSA utilizes letters of intent (LOI) and other transaction agreements (OTA) as funding instruments to reimburse airport sponsors for eligible aviation security projects. TSA distributes funds to airports to assist in infrastructure improvements to enhance the ability of airports to:

• Install baggage conveyer systems related to aviation security.

• Reconfigure terminal baggage areas as required to install explosives detection systems.

• Deploy explosives detection in baggage screening areas in stand-alone or in-line configurations in a wide variety of airport locations from ticketing lobbies to large buildings integrated with baggage handling systems.

• Support PGDS modifications and upgrades to existing checked baggage inspection systems (CBIS) related to CBIS performance, environmental conditions, ergonomics, and workplace safety.

Within APM, the DSD ensures that the most efficient and effective capabilities and technology are deployed for checked baggage screening operations. DSD develops and implements field communication strategies prior to deploying equipment and ensures regional consistency in all deployment activities/standards for checked baggage deployment. DSD coordinates and prioritizes deployment efforts with partners to ensure appropriate timelines and support are in place to effectively deploy qualified screening equipment.

DSD deploys and maintains operational efficacy of screening technology that ensures operating conditions continue to meet or exceed procurement expectations and criteria during equipment life cycles. DSD develops and maintains a Security Capabilities Deployment Plan that is sustainable for the field.

Currently, TSA uses Explosives Detection Systems (EDS) in In-line (EDS Type I) or Standalone (EDS Type II) configurations and Explosive Trace Detection (ETD) equipment to screen checked baggage. Checked baggage screening solutions are designed to meet the screening demand required with the most cost-effective solution. All qualified screening equipment is considered to find the optimal Checked Baggage Inspection System (CBIS) type for each baggage screening location while considering many factors related to available infrastructure, baggage screening demand, and cost to procure, install, and maintain the CBIS type.

1.3 Objectives / Overall Scope of Work

This contract is for services related to the deployment of Checked Baggage Screening Equipment. The scope includes on-site coordination and oversight support of airport aviation security screening projects; coordination and execution of screening equipment installations, relocations, and removals; design support; site surveys, shipping, rigging, test readiness validation, site preparation, and site restoration.

2. Program Management Requirements

2.1 General Program Management Requirements

The Contractor shall establish and maintain a formal organization to manage the contract and associated task orders (TOs). A clear line of project authority shall exist among all organizational elements. The Contractor shall be fully responsible for the management and coordination of the work described in the SOW.

2.2 Scope of Program Management

The Contractor shall provide program management for both the IDIQ and all subsequent TOs issued.

The Contractor shall provide resource management, risk management, quality control and assurance, communications, and reporting, financial and subcontractor management. As part of the overall Program Management Plan (PMP) (CDRL A001), the Contractor shall describe the metrics, reporting procedures, and control mechanisms used to measure, report, and control all work assigned including communications, requirements, schedules, resources, and quality assurance plans.

2.2.1 Resource Management

The Contractor shall develop, provide, and implement a Resource Management Plan (RMP) (CDRL A002) to execute efficiently and effectively the requirements of individual TOs. The Contractor’s Resource Management Plan shall be fully documented in a PMP. The Resource Management Plan shall describe the organizational boundaries between the Contractor and external entities. “External” is defined as anyone not on the Contractor Team (e.g., Deployment and Sustainment Division, Local TSA, Airport Authority). The Resource Management Plan shall also describe the internal structure of the Contractor team and roles and responsibilities.

The Government expects the level of effort to be similar to previous years, as such the below data from the last few years is provided to illustrate the workload of projects.

I. In-line Project Data:

(FY25 data is through the third quarter)

FY21 FY22 FY23 FY24 FY25

# of Active Facility Mod (FacMod) OTAs 104 80 96 86 50

# of Active Design OTAs 68 54 68 55 41

# of In-line EDS Installs 24 48 26 46 48

# of In-line EDS De-installs* 32 47 52 43 30

*Includes temporary screening solutions (RSEDS)

II. Reimbursement Agreement Invoice Review volume:

Number of Invoices Reviewed Amount Reviewed (in millions)

FY21 176 $72.4

FY22 272 $118.2

FY23 250 $126.2

FY24 242 $118.1

FY25 104 $102.2

III. Standalone Project Data:

Deployments Relocations Decommissions Upgrades

FY21 5 2 5 1

FY22 68 9 19 3

FY23 27 22 56 2

FY24 33 5 14 0

FY25 4 2 13 3

2.2.2 Risk Management

The Contractor shall develop, provide, and implement a Risk Management Plan that identifies the methods and procedures to identify, assess, monitor, and control risk during performance of this contract. The Contractor shall quantify risks with respect to the impact on integration, installation, performance, technical parameters, schedule, and price/cost. The Contractor shall develop and maintain a risk register that identifies, analyzes, and classifies program risks.

Program risks shall be classified as low, medium, or high. The Contractor shall conduct risk mitigation planning for risks considered medium or high. The Contractor shall provide the status of and mitigation actions for identified program risks in the Monthly Status Report (MSR)

(CDRL A004).

The Contractor shall also identify and report schedule and cost risks to the Government. The Contractor shall evaluate schedule and cost risks and formulate plans for the elimination or reduction of such risks. Newly identified risks, and the status of all previously identified risks, shall be reviewed and discussed at each Program Management Review (PMR).

2.2.3 Quality Control and Assurance

The Contractor shall establish, implement, and maintain a documented quality assurance system in accordance (with ANSI/ISO/ASQ Q9001:2000) as a means of assuring compliance with all requirements of the Contract. The Contractor shall pass the appropriate Contract requirements down to its subcontractors to ensure compliance with the Contract. The Contractor shall require that subcontractors have an appropriate documented quality control system that controls the quality of the services and supplies provided. The Contractor shall identify a Quality Manager for all communication on quality-related issues. The Contractor's Quality Manager shall always be prepared to present and discuss the status of quality activities, requirements, and problems.

2.3 Program Manager Qualifications

The Contractor shall provide a fully dedicated IDIQ Program Manager (PM), who shall be designated as Key Personnel. The Task Order Project Manager(s) (TOPM) shall also be designated as Key Personnel. Specific TOs may identify additional Key Personnel as needed.

The Contractor shall ensure that the IDIQ PM meets the following qualifications:

• Master’s Degree in a relevant field.

• Active PMP Certification.

• Ten (10) years of program management experience within the transportation security field.

• Five (5) years of program management experience on contracts exceeding a $250M -

$500M ceiling.

• Five (5) years of airport project management experience.

Each task order shall have a Task Order Project Manager (TOPM). The Contractor shall ensure that the TOPM meets the following qualifications:

• Bachelor’s Degree in a relevant field.

• Active PMP Certification.

• Five (5) years of program/project management experience.

• Three (3) years of airport project management experience.

If an employee lacks such education and/or experience, the Contractor, by written request, shall provide evidence of similar/equivalent experience. Acceptance of evidence shall be at the discretion of the IDIQ COR/CO.

2.4 Reporting and Reviews

2.4.1 Program Management Reviews (PMRs)

TSA will hold quarterly PMRs for this IDIQ at a TSA HQ facility located in Northern Virginia.

The Contractor IDIQ PM will be expected to attend in person or virtually at the discretion of the IDIQ COR. Others from the Contractor team may participate via telecon or Microsoft Teams.

The Contractor shall coordinate with the IDIQ COR to schedule these reviews.

The Contractor shall provide a copy of the PMR presentation (CDRL A003) to DSD five (5) business days prior to a scheduled PMR.

The Contractor’s PMR presentation shall include at a minimum:

• Detailed contract/task order status.

• Review of outstanding action items.

• Overview of accomplishments and lessons learned for each active task order within that quarter.

• Analysis of risks, issues, and opportunities for each task order.

• Financial status for each task order.

• Identification of any shortfalls/issues that were noted during that quarter and resolutions that have been implemented to ensure reoccurrence will not occur.

The Contractor shall take meeting minutes during the PMR and shall send a summary of the meeting along with any new action items assigned to TSA within five (5) business days of the

PMR.

2.4.2 Periodic reporting

The Contractor shall at a minimum expect that all Task Orders will require a Monthly Status Report (MSR) (CDRL A004). The MSRs shall detail progress and status on technical, cost and schedule aspects of the contract, site, and specific site projects per direction of the TO COR.

Some TOs may require a Weekly Status Report (CDRL A005), as well as a Daily Site Report (DSR) (A006) during active on-site work.

APM maintains an Integrated Master Schedule (IMS) of all checked baggage projects, and the Contractor shall provide inputs directly into MS Project via TSA provided laptops.

2.4.3 As needed reporting and meetings

The Contractor PM may be asked to respond to various data requests from DSD Leadership pertaining to work performed within this IDIQ.

The Contractor may be asked to provide Rough Orders of Magnitude (ROMs) for potential future work to DSD.

Periodically, the Contractor shall be required to attend technical interchange meetings (TIMs), and other meetings, as required. If travel expenses are expected to be incurred to attend these meetings or conferences, the Contractor shall notify the TO COR and have travel approved in advance of attending the meeting.

No later than five (5) calendar days after travel has incurred, the Contractor shall prepare a Trip Report that summarizes the event and describes the pertinent information gathered at the meeting or conference. After attending a meeting, the Contractor shall prepare meeting minutes, or a summary of the meeting or conference, as directed by the TO COR.

The Government may request meetings, when necessary, between the Contractor, the TO COR, Checked Baggage Deployment Coordinators (CB DCs) and other TSA staff. The purpose of these meetings shall be to discuss any outstanding schedules, integration and/or installation engineering issues, activities, and related documentation, to resolve through mutual agreement, technical, schedule or programmatic issues associated with this contract/TOs.

2.5 Staffing Requirements and Qualifications

The Contractor shall staff the appropriate levels to enable adequate responsiveness to the tasks outlined in this SOW and all subsequent TOs awarded. The Contractor is responsible for ensuring that the work being performed is completed by qualified personnel with the appropriate level of experience and expertise. If an employee lacks such experience, the Contractor, by written request, shall provide evidence of similar/equivalent experience. Acceptance of evidence shall be at discretion of the IDIQ COR/CO.

In-line Site Lead Qualifications:

Note: The In-line Site Lead may by designated as Key Personnel by specific Task Order.

• Minimum of 5-years of experience as a Project Manager on airport projects in a construction, Baggage Handling System/material handling and/or systems engineering environment (Exceptions must be approved by the TO COR).

• Familiarity with the Planning Guide and Design Standards for Checked Baggage Inspection Systems (CBIS).

• Must possess excellent written and oral communication skills.

• Must physically be able to lift over 40 lb. bags, climb stairs, and maneuver over/around conveyors.

• Must not have any conflict of interest with the airport projects they will be overseeing.

AND at least two (2) of the following:

• Minimum of five (5) years of experience as a Project Manager on airport design and/or construction projects involving baggage handling systems, including basic proficiency with either Microsoft Project or Primavera scheduling software.

• Minimum of five (5) years as a designer of complex CBIS.

• Minimum of five (5) years as an airport terminal planner/designer, with specific experience with construction phasing and airport/airline operations.

• Minimum of five (5) years as a controls (electrical) engineer with expertise in

Programmable Logic Controls (PLC) programming of CBIS.

• Execution of functional check-out and testing of at least five (5) outbound sortation systems, including matrixed and/or mini-in-line CBIS.

• Mechanical, electrical, or programming experience of at least three (3) outbound sortation systems.

• Minimum of three (3) years of experience as a Site Lead for the EBSP, with experience in conducting at least three (3) Test Readiness Reviews (TRRs).

• Minimum of four (4) years of experience in the maintenance of complex in-line CBIS.

Standalone Site Lead Qualifications:

Note: The Standalone Site Lead may by designated as Key Personnel by specific Task Order.

• 3 years of construction management experience, two of which includes working in an airport environment and interacting directly with Airport, Airline, and Local TSA personnel on TSA security equipment installation projects.

• 5 years of experience as a Project Manager or Site Lead on airport construction, or baggage screening / operations projects.

• Familiarity with the Planning Guide and Design Standards for Checked Baggage Inspection Systems.

• Would prefer Microsoft Project experience.

• Would prefer at least 1-year experience deploying TSA reduced size EDS systems.

Reimbursement Agreement Invoice review staff qualifications

• Must have financial accounting and project management experience.

• Must be familiar with AIA G702 (schedule of values) and EVM principles.

• Must be familiar with cost estimating using work breakdown structure (WBS).

A minimum of 3 years’ experience reviewing construction invoices or reimbursable agreements for government agencies.

2.6 Government Property Management

All Government Furnished Property (GFP) equipment shall maintain an authorized TSA barcode sticker (unique-item identifier) located on the equipment designated by the Government Property Manager (GPM). All identification of Transportation Security Equipment (TSE) shall include the serial number and TSA Barcode number (where applicable).

The Contractor will obtain information regarding GFP for each project from the TO COR. The Government will furnish the Contractor with the various types of Security Screening Equipment for installation at designated facilities. The Contractor will make all the arrangements for staging and positioning the equipment, as well as temporary storage in secured facilities as required. The Contractor shall be responsible, as required by specific TO, for shipping the equipment to the installation site.

The Contractor must use the most current version of the Department of Defense (DoD) "Requisition and Invoice/Shipping Document", Form DD-1149 when moving government-owned equipment.

The Contractor shall provide a weekly Government Furnished Property (GFP) Transaction Report (CDRL A006) reflecting the status of all GFP assigned to the Contractor. This will provide the GPM a current and auditable record of all transactions.

The Contractor shall preserve, pack, and mark all supplies to be furnished under this contract in accordance with standard practices as defined in ASTM-D-3951 (Standard Practice for Commercial Packaging) for the packaging of supplies and equipment for shipment or storage.

The Contractor shall ensure that packaging meets Department of Transportation/ International Aviation Transport Association standards outlined in 49 CFR and CFR 41 Subtitle C Chapter 102 Subchapter D are sufficient to prevent damage or deterioration to supplies and ensure packaging can sustain more than one shipment to minimize cost to the government. The Contractor shall be fully liable for any damage, diminution in value, or losses incurred during shipment, handling, and installation that is attributed to improper packaging.

The Contractor must submit a Report of Survey, DHS Form 200-2, including pictures, to report incidents to the CO, IDIQ COR, TO COR, CP DC, Regional Branch Manager and GPM for any government property loss, damage, destruction, or theft (from negligence, misuse, dishonesty, or willful destruction) within 24 hours of the incident.

The Contractor incident report shall, at a minimum, contain the following information:

• Date of Incident.

• OEM/Manufacturer, Make, Model, Serial Number (if applicable), TSA

Barcode Number (if applicable) (e.g., #057000000xxxxxx), Condition Code (e.g., 1 = New (never been installed), 4 = Used (installed at least once), 7 = Need Evaluation/Repair or X = Final Disposition/Disposal), Requisition and Invoice/Shipping Document/Government Paperwork, and quantity.

• Contract and/or TO Number.

• Cause and Corrective Action taken or to be taken to prevent recurrence.

• Copies of all supporting documentation (including pictures).

• Last known location of the property.

• A statement that the property did or did not contain hazardous material, and if so, that the appropriate agencies were notified.

3.0 Checked Baggage Deployment Services – General Requirements Currently TSA deploys Type II Reduced Size EDS (RSEDS) processing a minimum of 150 bags per hour (bph) in Standalone and mini- In-line configurations, and Type I EDS processing a minimum of 400 bph in In-line configurations. Explosive Trace Detectors (ETDs) are also used for checked baggage screening. A full list of all current qualified checked baggage screening equipment is captured in the Planning Guidelines and Design Standards (PGDS). The TSA reserves the right to fluctuate the type, quantity or location of technologies deployed based on TSA needs.

The Contractor shall be responsible for all deployment services of checked baggage technologies for the screening of checked baggage. The Contractor shall be responsible for all tasks associated with the shipping, rigging, installation, relocation, and decommissioning of CB screening equipment and peripherals at geographically dispersed airports, TSA labs, other government sites, and other locations within the United States (CONUS and OCONUS) and potentially international locations requested by TSA. Some installations and removals may require site preparation or site restoration.

The Contractor shall submit and update Equipment Request Interface (ERI) work orders/requests, a.k.a. Requirements Management Advisory Group (ReMAG) requests, when required, for CB Planned projects. The Contractor will be provided with TSA laptops and training on how to use the ERI. The Contractor may also be required to submit ReMAG orders for other projects aside from planned.

Each TO awarded will specify locations for performance of work as well as the specific work needed to be performed. For each specified site, Contractor shall obtain, as required, all necessary approvals, permits, authorizations for the screening equipment installations.

The current TSA Federalized airport map:

In addition to airports, the Contractor may also be asked to ship, rig, and install screening equipment at government labs, training facilities, universities, and other sites in support of TSA’s mission. The Contractor may also be asked to ship, rig, and install equipment in support of DHS special events or internationally in support of the Department of State.

Typical In-line Project Lifecycle phases:

• Planning

• Design

• Construction

• Temporary Standalone RSEDS (if needed)

• Explosives Detection Systems (EDS) shipping and rigging

• Installation and Site Acceptance Test (SAT)

• Integration and Networking

• Pre-Testing and ISAT

• Live Operations

• Operational run-in period

• Decommission (if needed)

• Closeout

Typical Standalone Project Lifecycle phases:

• Planning

• Site Survey

• Design

• Site Preparation (if needed)

• EDS shipping and rigging

• Decommission of older equipment (if needed)

• Installation

• Testing

• Closeout

4. Inline Deployment Services The Contractor shall provide site lead support at various airports with multiple active projects.

Section 2.2.1 in this SOW lists previous projects for informational purposes in understanding expected workload. Future Project locations and EDS quantities are subject to change based upon the availability of funds and EDS units. The Contractor shall support projects at varying phases of the deployment-cycle, from design to CBIS testing and closeout.

The Contractor shall provide invoice review support services for TSA using a structured, repeatable review process for invoices received from airports under funding reimbursement agreements.

The Contractor shall, as required, provide services to support the installation of new technology to support TSA test and evaluation of the new technology. The Contractor shall, as required, support evaluations of baggage screening systems and implement corrective actions as approved by TSA. As required by task order modification or task order, the Contractor shall support all required system evaluation, site surveys, site preparation, mechanical and electrical installation, programming, testing, and testing support to successfully integrate new technologies and implement corrective actions for baggage screening systems.

The Contractor shall, as required, support maintenance actions or Baggage Handling System (BHS) activities such as clearing rigging path and removing equipment from installed systems.

4.1 Inline Site Lead Support

The Contractor shall provide Site-Leads to support a number of concurrent projects (see tables in

2.2.1 for previous years’ metrics). Specific projects will be listed in each TO.

When conducting Test Readiness Review, two (2) Site Leads must be present at the site.

Exceptions must be approved in writing by the CB DC.

The Site Leads shall:

• Be familiar with all Checked Baggage systems at all assigned airports.

• Obtain and maintain, for the life of the project, an airport badge with escort privileges, for each airport within their responsibility.

• Be able to oversee 4-6 projects on average.

• Support project planning, coordination, and technical advisement services to facilitate checked baggage EDS and ETD installation, removal and relocation, and support of airport projects.

• Be the technical liaison for the DSD CB DC throughout the lifecycle of each project.

• Keep the CB DC informed on project progress and issues to avoid negative impacts to schedule, cost, or performance; and,

• On occasion, be required to support surveys of potential projects at sites as directed by the CB DC (TO COR or Technical Monitor) and inform the CB DC about any new CBIS projects at assigned airports as they become known.

More detailed resource allocation discussions will occur at Task Order award to identify Site Lead assignments based upon travel distance, specific requirements, conflict of interests, and other factors.

4.1.1. Site Lead Support Services – Project Coordination

Coordination and Oversight:

The Site-Lead shall:

• Coordinate, monitor and report project schedule activities to TSA.

• For integrated CBIS projects, conduct a minimum of one site visit every thirty (30) days, unless waived by the CB DC for that particular project. The Contractor shall submit a trip report after the conclusion of the site visit.

• Assess monthly CBIS project progress against the CBIS project schedule, designs, specifications and TSA CBIS Planning Guidelines and Design Standards (PGDS) and report any variances that may create risk to schedule, cost, or performance to the CB DC.

• Advise on project schedule developments impacting project progress for EDS, ETD and BHS installation, integration and testing activities and assist the CB DC with schedule risk mitigation solutions.

• Track project activities related to installation of EDS and ETD equipment to ensure timely delivery and installation of TSE to the site.

• Address and report all known project issues as they relate to airport construction milestone progress that affect established project cost, schedule or performance to the CB DC and aid in risk mitigation planning with the CB DC.

• Provide daily updates to the CB DC for site activity during CB screening equipment installation, relocation, removal, and testing.

Meetings:

The Site Lead shall:

• Attend internal and external TSA CBIS Design Review meetings.

• Coordinate and attend meetings with the Integrated Local Design Team (ILDT) for CBIS project execution.

• Represent, as required, the CB DC at meetings and provide minutes of those meetings to the CB DC.

• Attend at least one monthly construction meeting during active work on a project and more where work activity requires it such as leading up to installation of equipment or a testing event.

4.1.2 Site Lead Support Services – Design Support

The Site Lead shall, as required, assist the CB DC during the design phase by attending via telecon or Microsoft Teams the airport project team design meetings.

The Site Lead shall, as required, participate in, and provide subject matter expertise to TSA Design Reviews of the CBIS, such as at the 30%, 70%, and 100% design submittals.

4.1.3. Site Lead Support Services – Construction

The Site Lead shall review project construction progress against the approved designs to ensure PGDS compliance, notify the CB DC and TO COR of discrepancies between construction and design, and provide corrective recommendations to TSA.

The Site Lead shall provide subject matter expertise on the work completed by the airport to the OTA invoice validation review performed by the Contractor. (Reference SOW 4.2)

4.1.4. Site Lead Support Services – Installation and Testing

The Site Lead shall coordinate the implementation phases from shipping through operational status, to include timely shipments, delivery, installation, integration, and removal of TSA security screening equipment in accordance with the airport project schedule.

Acquisitions Requirements Order Worksheet (AROW):

The AROW is required by APM’s Checked Baggage EDS acquisition TO CORs to task their OEM Contractors.

The Site Lead shall complete and submit the AROW to the CB DC prior to the EDS delivery, relocation, or removal date. For recapitalization projects the AROW should be done during the 30% design phase. The AROW will include all project requirements including but not limited to:

• EDS Configuration, Installation and Rigging requirements.

• EDS Integration requirements and support.

• EDS and integration test support requirements.

• EDS Network equipment requirements (number of On-Screen Resolution (OSR) workstations and Level 3 workstations) and local existing network configuration (if applicable).

• For relocations and removals: current configurations, EDS main unit serial number, TSA barcode number, and any associated peripheral(s) with serial number and TSA barcode including location at the site, and condition codes for all units.

• If required, identify needed EDS unit upgrade kits with associated peripherals.

• Seismic requirements.

• UPS Requirements.

• Decommission and Removal requirements.

• Relocation requirements.

• Project Schedule Milestones (from anticipated delivery through operational date).

Shipping and Rigging:

• Coordinate shipments of Checked Baggage Screening Equipment to support project milestones.

• Ensure installation site readiness is confirmed prior to scheduling EDS delivery or submitting the GPM DD-1149.

• Oversee the delivery, rigging, and placement of the screening equipment.

• Coordinate the removal or disposal of excess equipment as directed by the CB DC.

Installation, Integration, and Testing:

• Attend Factory Acceptance Test (FAT) of the BHS Contractor for the site specific CBIS and document all discrepancies against PGDS and BHS specifications to the CBR DC CB DC and ILDT.

• Oversee the installation and integration of the screening equipment.

• Schedule activities for the EDS Operational Readiness Test (ORT) or EDS Site

Acceptance Test (SAT), which are conducted by the OEM and witnessed by the TSA’s Acceptance Testing Contractor.

• Witness and validate the Test Readiness Review as part of the ILDT pre-testing phase and ensure PDGS compliance.

• Notify the CB DC of test results on a daily basis and any impact to performance or schedule of the project.

• Upon the conclusion of TRR, submit a Test Readiness Notification (TRN) to TSA with a recommendation of whether the system is ready to proceed to Integrated Site Acceptance Testing (ISAT).

• Be responsible for coordinating schedules of the TSA Acceptance Testing Contractor and the ILDT leading up to ISAT.

• Observe and support ISAT activities.

• Coordinate, monitor, and validate the completion of deficiencies identified from the

ISAT.

• Coordinate, monitor and validate any additional construction phase post ISAT.

• Document PGDS compliance in PGDS Requirements Checklist for the CBIS through construction and prior to TRR. The PGDS Requirements Checklist will be used to enforce readiness for TRR and closeout completion with the CBIS project sponsor.

• Upon completion of the project, the Site Lead/Contractor shall update the CBIS Installation Quarterly Report (CDRL B001). The CBIS Quarterly Report consolidates information for each in-line system into a single report to maintain a record of the as-built design screening, equipment, system performance parameters, and construction contractors of record. The CBIS Quarterly Report will capture TSA equipment information in CBRA, OSR, and CBIS as well as the CBIS designer, programmer, BHS mechanical installer and other CBIS related performance parameters. The CBIS Quarterly Report format will be finalized by the contractor and the Government within the first thirty (30) days of contract award if not already provided by the Government.

The Report shall be provided to the Government quarterly, on the 10th of the month, in the following months: January, April, July, and October.

Live Bag Screening:

• Be on site, at a minimum for the first three (3) business days of live operations of in-line systems, unless otherwise approved in writing by the CB DC.

• Perform on-site observations and record deficiencies during the run-in period at the start of Live Bag Screening to report on system performance to the CB DC by collecting BHS reports and advising the CB DC of impacts to CBIS performance.

• Ensure the proper BHS processes and procedures are followed and shall report their observations in a daily update to the CB DC. System processes and procedure assessment shall include:

o Gathering Daily BHS reports Daily Checked Baggage Resolution Area (CBRA) Executive Summary and Bag Processing Timer Reports

Daily Photocell or Photoelectric Cell (PEC) tracking Report Daily CBIS Executive Summary reports o Observing operational procedures Bag Induction and bag hygiene at ticket counters Fail-safe resolution Jam resolution Transfer of bags process from Bag Removal Point to Bag Inspection

Station in CBRA Reinsertion of bags (if applicable) Operational Test Kit (OTK) bag processing Staffing in CBRA and OSR

After TSA’s Acceptance Testing Contractor issues the test report following run-in, assist the CB DC with coordinating, monitoring, and validating deficiency resolution by the project sponsor.

4.1.5. Site Lead Support Services – Decommission and Closeout The Site Lead shall provide oversight during the removal of EDS units and other screening equipment.

The Site Lead, through the Contractor representative with White Package computer access, shall provide all closeout documentation by uploading it to the S:drive and notify the CB DC via email within 1 business day after uploaded to the S:drive. Examples include:

• As built drawings

• Final project milestones

• Copy of final PLC code

• Lessons learned

• Close-out checklist (CDRL A009)

• Preliminary findings of safety walkthrough

4.2 Inline Equipment Installation Services

The Contractor shall obtain all necessary approvals, permits, authorizations required for each site. The Contractor shall be responsible for determining all local airport requirements needed to support the execution of work in the airport environment.

The Contractor shall coordinate all work with TSA operations at each airport to minimize disruption or interfere with operations.

The Contractor shall perform rigging, installation, and removal of equipment outside of normal business/operation hours (i.e., at night, during weekends, or other varied non-operational hours) when possible.

The Contractor shall be responsible for shipping, delivering, and rigging EDS, peripherals, ETD and FF&E equipment in accordance with Original Equipment Manufacturer (OEM) guidelines and industry best practices. TSA may support direct shipment of EDS peripheral equipment directly from the OEM manufacturing site to the operational location. The Contractor shall coordinate with TSA and the OEM to verify the shipment and delivery schedule of all screening equipment for the project.

The Contractor shall ship and deliver EDS, peripherals, ETD and FF&E to/from the TSA Warehouse, airport locations, or OEM facilities, as directed within the task orders.

The Contractor shall, as required, arrange for storage of TSE, peripherals, and FF&E at a local rigger’s warehouse until the equipment can be delivered to its final destination.

The Contractor shall be responsible for the disposal of all excess shipping and crating materials.

The Contractor shall report any and all missing, damaged, or lost equipment in an Incident Report to the TSA Government Property Manager and the Checked Baggage Deployment Coordinator immediately upon incident. The Incident report shall include pictures to document the damage. The Incident report email shall also be copied to the TSA Contracting Officer, the IDIQ Contracting Officer’s Representative (COR), the Task Order COR, Checked Baggage Deployment Coordinator, and the DSD Regional Branch Manager.

The Contractor shall be responsible for installation/removal activities necessary to support placing or removing EDS, ETD, and ancillary screening equipment in their final operational configuration.

TSA separately contracts with the OEM for installation and support services of new (Condition Code 1) EDS screening equipment. The Contractor shall subcontract with the OEM or a certified technician to install or decommission used (Condition Code 4, 7, or X) EDS, ETD, and ancillary screening equipment in accordance with OEM guides and site design, while incorporating industry best efficiency and safety practices.

EDS equipment includes, but is not limited to, the following:

• EDS unit (scanner and associated entrance/exit conveyors/tunnels).

• EDS Primary Viewing Station, EDS Secondary Viewing Station, EDS networking equipment, or any equipment required to support EDS operational or screening activities such as viewing stations, reporting stations or other image viewing devices (considered as peripherals), Uninterruptible Power Supply (UPS) units, and EDS upgrade equipment.

ETD equipment includes, but is not limited to, the following:

• ETD units, ETD consumables, and ETD cabinets

• ETD inspection tables

CBRA equipment includes, but not limited to, the following:

• Safety and ergonomic devices such as bag inspection tables, lift assist devices, roller conveyors, flooring, and other similar devices/equipment.

On-Screen Resolution Area (OSR) equipment includes but not limited to the following:

• Control/supervisor workstation with a Network Control Computer (Control Interface or Master Control Station), Closed Circuit Television (CCTV) interface, and communications

• Primary Viewing Stations

• Administrative area that includes a printer

• Wall mounted BHS display

CCTV display of the CBRA

4.3 Reimbursement Agreement Invoice Support

Some projects also have reimbursable agreements in the form of an OTA or LOI for design or facility modification funding support. In any given month, there may be up to 40 active reimbursable agreements with airports and up to 25 invoices received per month.

The Contractor shall provide support services to review the supporting documentation associated with reimbursement invoices submitted by the airport project team. The Site Lead shall be consulted to verify the work has been completed. The Contractor shall evaluate the invoiced work against scheduled work completed during the invoice period.

The Contractor shall provide a written Reimbursement Agreement Invoice Recommendation Package (CDRL B002) based on the Contractor’s review to the Reimbursement Agreement COR and copy the associated TSA Contracting Officer for the reimbursement agreement.

The recommendation shall include:

• Justifications for approval or rejection of the invoice o Define insufficient information items required to be resubmitted by the site and a summary of each date additional items were requested and received from the site, as appropriate.

o Identify any portions of the invoice which are assessed to be outside of the terms of the reimbursement agreement.

• The amount of the invoice that is recommended for approval or rejection.

• A summary of cumulative invoice recommendations to date under the OTA/LOI agreement.

The Contractor shall complete each invoice review and submit a recommendation for approval or rejection within fifteen (15) business days of receipt of the invoice and complete supporting documentation. If additional supporting documentation is required from a site, the Contractor shall notify the site and copy the Reimbursement Agreement COR within ten (10) business days.

The Reimbursement Agreement COR is responsible for further reviewing and recommending approval or denial of the invoice payment to the TSA Contracting Officer.

5. Standalone Deployment Services

The Contractor shall provide all Deployment services to include some or all of the following activities: 1) program / project management; 2) site lead services; 3) site survey / validation; 4) engineering / design; 5) site preparation / restoration, logistics (e.g., ship, rig, etc.); 6) systems installation; and 7) decommissioning associated with Standalone checked baggage deployment projects. Additionally, the Contractor shall, as required, support operational upgrades, safety advancements, screening optimization, and enhancement efforts to Standalone, Inline, and/or enhancement efforts for RSEDS configurations.

5.1. Standalone Site Lead Support

The Contractor shall provide Site Lead personnel to simultaneously support multiple projects in various phases of the project lifecycle. In some instances, there may be multiple projects at a single airport. The Contractor shall have the ability to increase staffing quickly to accommodate large scale projects. The Contractor shall receive written notification from the TO COR prior to initiating Site Lead support for each project.

The Site Lead shall:

• Support project planning, coordination, and technical advisement services to facilitate checked baggage EDS along with peripherals, ETD, and/or furniture, fixtures & equipment (FF&E), Standalone installation, integration, networking, relocation, removal, decommissioning – as well as other baggage improvement projects.

• Be the technical liaison for the TSA throughout the life cycle of each project.

o Keep the CB DC informed on project progress and risks to avoid/mitigate negative impacts to schedule, cost, or performance.

• Provide milestones related to Standalone installations or baggage improvement projects.

Coordinate, monitor and report project schedule activities and execution between stakeholders.

• Attend internal and external TSA meetings (e.g., status, integration, OEM, safety, etc.).

• Attend weekly status meetings with TSA HQ.

• Coordinate and attend meetings between project stakeholders for Standalone or baggage improvement project execution.

• Assess progress against the Standalone installations or baggage improvement project schedule and report any variances that may create risk to schedule, cost, or performance of the project’s critical path.

• Advise on project schedule developments impacting project progress for EDS deployment and baggage improvement projects and assist the CB DC with schedule risk mitigation solutions.

• Track project activities related to installation of EDS and ETD equipment to ensure timely delivery and installation of TSE to the site.

• Coordinate shipments of EDS, peripherals, ETD, EDS networking equipment associated with the main unit serial number, ancillary equipment (i.e., roller conveyors, lift assist devices, ETD tables and cabinets) and other TSA/OEM related screening equipment, with all project stakeholders. The Site Lead shall ensure the following:

o Equipment Request order forms are created or updated once project scope is finalized.

o DD-1149 forms are completed and provided to the APM Property point of contact

(POC)

o The OEM task order is awarded, and installation site readiness is confirmed prior to scheduling EDS delivery.

• Coordinate with Local TSA, TSA HQ, and other site POCs leading up to the equipment delivery date to ensure proper equipment handling, in accordance with OEM guidelines and industry best practices, delivery, badging, permitting, and storage of screening equipment and peripherals.

• Provide continuous on-site support during the delivery, rigging, uncrating, commissioning, and certification testing of EDS.

• Address and report all known project issues as they relate to airport construction milestone progress that affect established project cost, schedule, or performance to the CB DC and aid in risk mitigation planning with the CB DC.

Coordinate and facilitate OEM activities: relocation, removal, installation, integration, and completion of government paperwork.

5.2. Planning, Survey and Design

The Contractor shall coordinate and conduct site surveys with responsible stakeholders (i.e., air carrier representatives, airport personnel, local TSA POCs) to investigate all appropriate configuration options for TSE installation. No more than two (2) configuration options shall be developed for each EDS. The development of additional design options beyond the first two (2) must be approved by the TO COR.

The Contractor shall conduct an internal design review meeting with the respective CB DC to discuss the proposed configuration. The meeting will be conducted prior to providing the design package to local stakeholders for review.

At a minimum the survey shall include an assessment of:

• Infrastructure – Some locations require an infrastructure assessment as part of the installation process. This assessment shall include consideration of floor loading / structural strength, stresses, loading analyses, and all other assessments or analysis required to ensure that structural integrity is not affected by any installation factors. The Contractor shall comply with any state and local requirements for infrastructure assessments.

• Security Technology Integrated Program (STIP) – Assess STIP connectivity for current PGDS compliance.

• Phasing – For projects requiring multiple EDS installations, a phasing plan to support continuity of screening operations; obtain local stakeholder requirements and preferences during the site survey.

• Power requirements – Power assessments must determine the origination of power and route of electrical runs at the site.

• Other – climate control, communication services, data cabling, floor loading throughout the rigging route, equipment handling, and access clearance requirements.

• Rigging requirements – The rigging path and associated structural requirements must be identified and agreed to by all project stakeholders.

The Contractor shall identify existing safety hazards within the related work area and provide recommendations for corrective action. No work shall be performed that creates a new safety hazard. The Contractor shall coordinate final acceptance of the project with the local TSA Safety Officer.

After completion of the site survey, the Contractor shall submit a Site Survey Report (CDRL B002) to the Checked Baggage Deployment Coordinator (DC) and TO COR for review and approval prior to proceeding with the final design and subsequent installation of TSE. The Site Survey Report shall describe the site preparation requirements, phasing requirements, and site-specific requirements, deficiencies, or challenges.

The Contractor shall provide scaled computer-aided design (CAD) drawings (CDRL B003) of TSE installations presented in Adobe Acrobat .pdf format for review and approval. Design drawings shall include but are not limited to: 1) Airport/Terminal overview; 2) existing EDS configuration and new EDS configuration including surrounding structure, EDS peripherals, ancillary GFE equipment; 3) rigging path; 4) bag flow diagram; 5) electrical one-line diagram; 6) data requirements; 7) infrastructure modifications; 8) phasing requirements; and 9) BHS equipment associated with the screening operation.

Upon receiving TSA approval of the Site Survey Report and design package, the Contractor shall prepare and submit a Site Implementation Plan (SIP, CDRL B004) detailing all steps to be conducted throughout the installation process.

The Contractor shall coordinate with site representatives at specific sites to obtain all necessary reviews, permits and approvals of the Design Drawings and installation plan. The SIP includes photos, site preparation cost estimates, detailed schedule with assigned roles and responsibilities.

It also updates other project elements such as risks and uncertainties (associated with cost, schedule, and performance). The Contractor shall revise the Site Survey Report and Design Drawings to reflect approved configurations and include these documents in the SIP. A cost estimate and timeline shall be included as a budgetary tool in the SIP.

The Contractor shall prepare an AROW and equipment request form to support requirements for the EDS OEM. The AROW is used by the TSA HQ to generate tasking for the OEM. The AROW will include all project requirements including but not limited to:

1. EDS configuration, installation, and rigging requirements.

2. Support equipment (e.g., secondary screening, networking, etc.).

3. EDS main unit serial number, TSA barcodes, and any…