Section J Attach 05 - Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC27R00000002
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This document is a sample client notification letter template for use by contractors responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter is issued to prospective past performance references identified in the contractor's business proposal to notify them that they may be contacted as part of the evaluation process.
The letter references the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, which requires the BOP to place substantial emphasis on past performance as a source selection factor. The contractor authorizes identified references to provide candid feedback regarding work performance to BOP evaluators. The letter specifies that while performance information may be released to the contractor's organization, the names of individual reference providers will remain confidential to encourage honest assessment. The template includes placeholder fields for the reference contact's name, the specific RFP number, the geographical location of the Residential Reentry Center services, names of designated points of contact from the reference organization, and contact information for follow-up questions.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, prohibits the release of the names of the persons providing the reference information.
W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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