Section 01 00 00 General Requirements.pdf

INSTALL AUTO OPERATORS

FOR SHOWERS & FAUCETS

Southeast Louisiana Veteran’s Healthcare System – New Orleans, LA Project #: 629-18-140

4th June 2020 01 00 00 - 01 100% CD Submittal General Requirements

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS:

1.2 GENERAL INTENTION:

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 PARKING PERMITS

1.7 OPERATIONS AND STORAGE AREAS

1.8 ALTERATIONS

1.9 DISPOSAL AND RETENTION

1.10 PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS

1.11 RESTORATION

1.12 LAYOUT OF WORK

1.13 AS‐BUILT DRAWINGS

1.14 WARRANTY MANAGEMENT

1.15 USE OF ROADWAYS

1.16 TEMPORARY TOILETS

1.17 TESTS

1.18 INSTRUCTIONS

1.19 RELOCATED EQUIPMENT & ITEMS

1.20 HISTORIC PRESERVATION

4th June 2020 01 00 00 - 01

SECTION 01 00 00

GENERAL REQUIREMENTS

SAFETY REQUIREMENTS:

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

GENERAL INTENTION:

A. Contractor shall completely prepare project area for construction operations, including but not limited to, selective demolition and removal of existing materials, and furnishing all necessary tools, equipment, labor, materials, temporary equipment, items, specialty services and supervision. Perform work for Southeast Louisiana

Veteran’s Healthcare System as required by drawings and specifications.

Provide all architectural, plumbing, and electrical work.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer Representative (COR).

C. The office of Spees Design Build, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in enough time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL REQUIREMENTS: Work includes all general safety, preparation and management requirements depicted in the contract documents.

4th June 2020 01 00 00 - 02

ITEM II, ARCHITECTURAL WORK: Work includes all labor, materials, equipment and supervision to perform the required minimal architectural finish work on this project as depicted in the contract documents.

ITEM III, PLUMBING WORK: Work includes all labor, materials, equipment, and supervision to perform the required Plumbing construction work on this project as depicted in the contract documents.

ITEM IV, ELECTRICAL WORK: Work includes all labor, materials, equipment, and supervision to perform the required Electrical construction work on this project as depicted in the contract documents.

B. DEDUCTIVE ALTERNATE NO. 1: Use the battery-powered automatic operated faucet options for the bathrooms and patient rooms in the Inpatient

Building.

DEDUCTIVE ALTERNATE NO. 1 will include: Delete all electrical work and architectural finish work required in the Inpatient

Building to connect power supply to nearest wall outlet including all associated conduit and wiring, repairs to gypsum wall board, painting, and/or wall tiling.

DEDUCTIVE ALTERNATE NO. 2: Use battery-powered automatic operated faucet options for the bathrooms and patient rooms in the Transitional Living

Room (TLR) Building.

DEDUCTIVE ALTERNATE NO. 2 will include: Delete all electrical work and architectural finish work in the Transitional Living

Room (TLR) Building required to connect power supply to nearest wall outlet including all associated conduit and wiring, repairs to gypsum wall board, painting, and/or wall tiling.

DEDUCTIVE ALTERNATE NO. 3: Use hard-wired automatic operated faucet options for the bathrooms in the DNT (Mental Health) Building.

DEDUCTIVE ALTERNATE NO. 3 will include: Delete all replacement of auto-operated faucets in the DNT (Mental Health) Building. Delete all associated electrical work and architectural finish work

4th June 2020 01 00 00 - 03 required to connect power supply to nearest wall outlet, including all associated conduit and wiring, repairs to gypsum wall board, painting, and/or wall tiling.

SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the project

Contracting Officer Representative (COR). Additional copies will be at

Contractor's expense.

CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. Physical security of the construction site will meet requirements depicted in the next paragraph “Security Procedures,” the VA Design

Manual titled “Physical Security Design Manual for VA Life-Safety

Protected Facilities,” and any other applicable VA documentation.

2. The General Contractor is responsible for determining the security plan that will define both physical and administrative security procedures. Once approved by the VA, these procedures will remain effective for the entire duration of the project.

3. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that necessary security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Pictures of staff, volunteers, patients and their families are prohibited.

4. VA reserves the right to close or shut down the project area and order General Contractor’s employees off the premises in the event

4th June 2020 01 00 00 - 04 of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting Officer Representative (COR) for the purpose of security inspections of every area of the project including toolboxes and parked machines. The VA possesses the authority to take any emergency action if necessary.

2. Any key and/or keycard assigned to the Contractor, which is lost or stolen will result in a replacement fine per item. Any key either lost or stolen stall be reported to the Contracting Officer’s

Representative (COR) immediately; the Contractor must inform VA

Police and give a detailed report about the key loss. The Contractor shall take a copy of the official police report and make payment to the Agent Cashier before any additional replacement keys are made.

Final payment may be withheld and/or reduced until all keys are returned or accounted for. A copy of the Police Report and receipt of payment shall be provided to the VA Project Engineer.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. All paper waste or electronic media such as CD’s and DVDs shall be shredded and destroyed in a manner acceptable to the VA after the project is completed.

4. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

4th June 2020 01 00 00 - 05

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. Motor Vehicle Restrictions

5. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

PARKING PERMITS

A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

Coordinate with Contracting Officer’s Representative (COR) prior to beginning work.

OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Limited amounts of well-organized and unobtrusive materials and tools may be kept in the construction area during construction. This storage area is to be agreed upon and designated by the VA Contracting

Officer’s Representative (COR) prior to beginning construction activities. The COR may request items be relocated at any point.

C. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed. Possible locations and requirements will be discussed and determined by the COR during the post-bid, pre-construction meeting.

4th June 2020 01 00 00 - 06

D. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, as authorized by the

Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any

Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

E. Working space shall be as shown on the drawings, and space available for storing materials shall be determined by the COR during the post-bid, pre-construction meeting.

F. Workers are subject to rules of the Medical Center applicable to their conduct. Execute work to interfere as little as possible with normal functioning of the Medical Center and its personnel as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, except as permitted by the COR.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working or pre-approved storage areas in quantities sufficient for not more than two workdays, unless given prior VA approval to exceed this limit Provide unobstructed access to the

Medical Center areas required to remain in operation.

3. Storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services they shall be cut and capped at suitable places where shown in construction documents;

or, in absence of such indication, where directed by the COR. All such actions shall be coordinated with the COR or Utility Company involved

4th June 2020 01 00 00 - 07

H. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish major and minor tasks. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, Resident Engineer, COR, and other applicable stakeholders, as follows:

Phase I: Determine appropriate building and/or floor phasing

Phase II: Determine appropriate building and/or floor phasing

H. All buildings will be occupied during performance of work; but immediate areas of alterations will be vacated.

1. Specific areas of the hospital are required to remain in operation and will be occupied by Medical Center personnel and patients for various periods as listed below:

AREA PERIOD

(a)Inpatient Building TBD post-award (b)TLR Building TBD post-award (c)DNT Building Will remain open at all times

- (Mental Health Unit)

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and

4th June 2020 01 00 00 - 08 affected areas to be used in the Medical Centers operations will not be hindered. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations will be temporarily vacated while alterations are performed.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment unless given specific approval by the

COR. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or

Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge

4th June 2020 01 00 00 - 09 and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 7 days in advance of proposed interruption.

Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of the COR. Such approval will be confirmed in writing as soon as practical.

6. Contractor shall be responsible for all notification and fire watch while fire sprinkler system is down during system modifications.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

4th June 2020 01 00 00 - 10

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by the COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout // affected areas of the building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and the COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of the

COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new

4th June 2020 01 00 00 - 11 items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-

2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and the COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials are to be handled and equipment is to be moved and/or relocated. Ensure entire path of travel is protected when transporting materials and equipment.

3. When transporting materials and/or equipment in bulk, provide plating, or similar means of protection, on existing access flooring system as needed to distribute loads. Coordinate with GE for exact equipment loads to ensure means of distributing load weight adequately provides support.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, 4th June 2020 01 00 00 - 12 floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings as items to be removed and replaced. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by the COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation. a. Copies of the following listed CFR titles may be obtained from the Government Printing

Office:

40 CFR 261........Identification and Listing of Hazardous Waste

40 CFR 262........Standards Applicable to Generators of Hazardous

Waste

40 CFR 263........Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761........PCB Manufacturing, Processing, Distribution in

Commerce, and use Prohibitions

4th June 2020 01 00 00 - 13

49 CFR 172........Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173........Shippers - General Requirements for Shipments and Packaging

49 CRR 173........Subpart A General

49 CFR 173........Subpart B Preparation of Hazardous Material for

Transportation

49 CFR 173........Subpart J Other Regulated Material; Definitions and Preparation

TSCA..............Compliance Program Policy Nos. 6-PCB-6 and 6-

PCB-7

PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and utilities on or adjacent to the work area, which are not to be removed and which do not unreasonably interfere with the work required under this contract.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work area. The Contractor shall repair any damages resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

If the Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Articles, "Alterations", "Restoration", and "Operations and

Storage Areas" for additional instructions concerning repair of damage to existing structures and site improvements.

RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any

4th June 2020 01 00 00 - 14 ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

LAYOUT OF WORK

A. The Contractor shall lay out the work from Government-established base lines and benchmarks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The

Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them.

If such marks are destroyed by the Contractor or through Contractor's

4th June 2020 01 00 00 - 15 negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

B. Establish and plainly mark center lines for each wall and corner of column lines and/or addition to each existing building, and such other lines that are reasonably necessary to properly assure correct location in accordance with lines shown on contract drawings.

AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR to review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan to the COR. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled.

The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved.

4th June 2020 01 00 00 - 16

Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4-month and 9-month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer.

Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

4th June 2020 01 00 00 - 17

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the

4th June 2020 01 00 00 - 18 contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the

4th June 2020 01 00 00 - 19 timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 workdays and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

Code 1-Life Safety Systems

a. Fire suppression systems.

b. Fire alarm system(s).

Code 1-Air Conditioning Systems

a. Air conditioning leak in part of the building, if causing damage.

b. Air conditioning system not cooling properly.

Code 1 Doors

a. Overhead doors not operational, causing a security, fire or safety problem.

b. Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

Code 3-Doors

a. Overhead doors not operational.

b. Interior/exterior personnel doors or hardware not functioning properly.

Code 1-Electrical

4th June 2020 01 00 00 - 20

a. Power failure (entire area or any building operational after 1600 hours).

b. Security lights.

c. Smoke detectors.

Code 2-Electrical

a. Power failure (no power to a room or part of building).

b. Receptacles and lights not operational (in a room or part of building).

Code 3-Electrical

a. Exterior lights not operational.

Code 1-Gas

a. Leaks and pipeline breaks.

Code 1-Heat

a. Power failure affecting heat.

Code 1-Plumbing

a. Hot water heater failure.

b. Leaking water supply pipes.

Code 2-Plumbing

a. Flush valves not operating properly

b. Fixture drain, supply line or any water pipe leaking.

c. Toilet leaking at base.

Code 3- Plumbing

a. Leaky faucets.

Code 3-Interior

a. Floors damaged.

4th June 2020 01 00 00 - 21

b. Paint chipping or peeling.

c. Casework damaged.

Code 1-Roof Leaks

a. Damage to property is occurring.

Code 2-Water (Exterior)

a. No water to facility.

Code 2-Water (Hot)

a. No hot water in portion of building listed.

Code 3

a. All work not listed above.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

4th June 2020 01 00 00 - 22

USE OF ROADWAYS

A. For hauling, use only established public roads and roads on the Medical

Center property. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

TEMPORARY TOILETS

Contractor may have for use of Contractor and directly employed Contractor workers, access to public restrooms in the Medical Center. Tool belts, tools and materials shall not be brought into the restrooms. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor and Contractor’s workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets. 1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to

4th June 2020 01 00 00 - 23 the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor shall verify with the COR prior to the start of work whether utility metering is necessary. If required by the COR, the

Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall, at the discretion of the COR, install meters at

Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center. E. Electricity (for

Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each

4th June 2020 01 00 00 - 24 connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR’s discretion) of use of water from the Medical Center's system.

G. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the

Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the

Contractor at Contractor's expense.

TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer.

Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results

4th June 2020 01 00 00 - 25 for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, 4th June 2020 01 00 00 - 26 accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

4th June 2020 01 00 00 - 27

RELOCATED EQUIPMENT & ITEMS

A. Contractor shall disconnect, dismantle as necessary, and remove all existing fixture equipment and items shown in the contract documents to be relocated by the Contractor.

B. Perform relocation of such equipment or items at such times and in such a manner as directed by the COR.

C. Suitably cap existing service lines, such as steam, condensate return, water, drain, gas, air, vacuum and/or electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines".

D. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition.

E. All service lines such as noted above for relocated equipment shall be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation.

STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

A. Contractor shall complete approximately 10 square meters (107 square feet) of space in building accessible from ground level without use of elevators for storage of certain materials and equipment by Department of Veterans Affairs.

HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

- - - E N D - - -