Sec J Appendix S - Program Management and Cost Reports.pdf

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Opportunity: RFP Amendment 0002 for the M&O of Y-12 & PX
Solicitation number
89233220RNA000002
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This appendix outlines reporting requirements for the management and operation contract of the Y-12 National Security Complex and Pantex Plant. The contractor must submit monthly, annual, and ad-hoc cost, schedule, and performance reports including labor, material, travel costs, and overhead costs at the work breakdown structure level required by the Contracting Officer. Monthly reports include both actual and estimated costs to completion. Annual reports include spend plans, schedule plans, and work scope specifications. Ad-hoc reports are required for program evaluation, cost estimating, and budget validation. The contractor must provide the government access to personnel and systems to analyze plans, programs, and budgets. Subcontractors over $2 million must also comply with these reporting requirements.

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Other files

File Type Posted
Sec M - Evaluation Factors for Award (Amd 0002).pdf PDF
RFP No. 89233220RNA000002 Cover Pg (Amd 0002).pdf PDF
Sec B-H - Part I Schedule (Amd 0002).pdf PDF
Sec I - Part II Contract Clauses (Amd 0002).pdf PDF
RFP No. 89233220RNA000002 Cover Pg (Revised).pdf PDF
Sec M - Evaluation Factors for Award (Amd 0001).pdf PDF
RFP Q and A (Amd 0001).pdf PDF
RFP No. 89233220RNA000002 Cover Pg (Amd 0001).pdf PDF
Sec B-H - Part I Schedule (Amd 0001).pdf PDF
Sec L - Instructions Conditions and Notices to Offeror (Amd 0001).pdf PDF
Sec L Attachment J - SB Subcontract Dollars and Percentages (Amd 0001).xlsx XLSX spreadsheet
Sec L Attachment E - Past Performance Info Form (PPIF) (Amd 0001).pdf PDF
Draft RFP Q and A.pdf PDF
Sec L Attachment G - Letter of Commitment.pdf PDF
Sec J Appendix A - Statement of Work (SOW).pdf PDF
RFP No. 89233220RNA000002 Cover Pg.pdf PDF
Sec J Appendix E - Small Business Subcontracting Plan.pdf PDF
Sec L - Instructions Conditions and Notices to Offeror.pdf PDF
Sec L Attachment I - Offeror Information.pdf PDF
Sec L Attachment J - SB Subcontract Dollars and Percentages.xlsx XLSX spreadsheet
Sec L Attachment B - List of Key Personnel.pdf PDF
Sec B-H - Part I Schedule.pdf PDF
Sec I - Part II Contract Clauses.pdf PDF
Sec J Appendix D - Personnel Appendix.pdf PDF
Sec J Appendix M - Diversity Plan Guidance.pdf PDF
Sec L Attachment D - Cross Reference Matrix.pdf PDF
Sec L Attachment A - Performance Guarantee Agreement.pdf PDF
Sec L Attachment C - Instructions for SB Subcontracting Plan.pdf PDF
Sec J Appendix R - Institutional Cost Reporting.pdf PDF
Sec J Appendix B - List of Applicable Directives.pdf PDF
Sec L Attachment E - Past Performance Info Form (PPIF).pdf PDF
Sec J Appendix G - List of Contracting Officers Respresentatives (CORs).pdf PDF
Sec J Appendix P - Work Breakdown Structure (WBS).xlsx XLSX spreadsheet
Sec J Appendix N - Cost Savings Program.pdf PDF
Sec K - Part IV Reps Certs and Other Statements of the Offeror.pdf PDF
Sec J Appendix O - Davis-Bacon Act Wage Determination (TN and TX).pdf PDF
Sec J Appendix C - Performance Evaluation and Measurement Plan(s).pdf PDF
Sec M - Evaluation Factors for Award.pdf PDF
Sec J Appendix H - Special Financial Agreement.pdf PDF
Sec J Appendix I - Performance Guarantee Agreement(s).pdf PDF
Sec J Appendix L - Capital Construction Fee Plan.pdf PDF
Sec J Appendix J - Transition Plan.pdf PDF
Sec J Appendix Q - UPF Interface Management Plan.pdf PDF
Sec J Appendix K - Interface Management Plan.pdf PDF
Sec J Appendix F - List of Key Personnel.pdf PDF
Sec L Attachment F - Past Performance Questionnaire (PPQ).pdf PDF
Sec L Attachment H - Price and Fee Spreadsheet.XLS XLS spreadsheet
Sec J - Part III List of Docs Exhibits and Other Attch.pdf PDF
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RFP No. 89233220RNA000002

Section J, Appendix S, Page 1

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J, APPENDIX S

PROGRAM MANAGEMENT AND COST REPORTS

The Contractor shall submit periodic cost, schedule, and technical performance plans and reports in such form and substance as required by the Contracting Officer. Reference Section J, Appendix A, Statement of Work. Cost reports shall include at a minimum:

1. Monthly submissions for:

a. Specified cost elements including labor, material, other procurements, and travel.

b. Indirect or overhead costs.

c. Schedule status information at the specified activity level.

d. Performance measurement information when relevant.

This data shall initially be submitted by the Contractor to NNSA as a supplemental report, but will become integrated into the DOE/NNSA Uniform Program Cost Reporting Structure (UPCRS). The UPCRS will transition the data from supplemental monthly reports to a submission to a Departmental system.

The report shall be submitted at a level designated by the Contracting Officer.

Initially the report shall be consistent with the guidance provided for Institutional Cost Reporting in Section J, Appendix R. The Contractor shall have in place systems to expand the information provided to a designated level of a Program’s Work Breakdown Structure (WBS).

Monthly performance measurement provides information regarding budgeted cost versus actual cost, schedule performance against milestones and estimated cost at completion.

2. Annual submissions for:

a. Spend plans

b. Schedule plans

c. Specifications of work scope activity

This data shall initially be submitted by the Contractor to NNSA as a supplemental report, but will become integrated into designated reporting and budgeting systems.

the DOE/NNSA UPCRS. The UPCRS will transition the data from supplemental monthly reports to a submission to a Departmental system.

RFP No. 89233220RNA000002

Section J, Appendix S, Page 2

The report shall be submitted at a level designated by the Contracting Officer.

Initially the report shall be consistent with the Funding Program by Subprogram tables of President’s budget submission or the accounting cost reporting level. The Contractor shall have in place systems to expand the information provided to a designated level of a Program’s WBS.

While identified as annual submissions, to remain relevant, the Contractor shall update these plans based on changes to budget, work scope and schedule. The Contracting Officer, or designated authorized representatives, will provide the specific direction relevant to a Program’s management strategy.

3. Ad-hoc submissions for:

a. Program evaluation

b. Cost estimating

c. Budget validation

The Contractor shall support these ad-hoc submissions by providing NNSA access to systems and personnel necessary to analyze and evaluate plans, programs, and budgets. NNSA will work with the Contractor to ensure that the costs of programs are presented accurately and completely. The Contractor shall support NNSA’s evaluation of alternative technical strategies to ensure that programs and projects can be efficiently implemented.

The Contractor shall provide the Contracting Officer, or designated authorized representatives, access to information and documents comprising the Contractor's reporting system.

The Contractor shall include these reporting requirements in all subcontracts that are cost-reimbursement type of contracts when:

1. The value of the subcontract is greater than $2 million, unless specifically waived by the Contracting Officer, or

2. The Contracting Officer determines prior to award that the Contract/subcontract effort is, or involves, a critical task related to the Contract.

SECTION J, APPENDIX S
Program Management and Cost Reports

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