Sec J Appendix A - Statement of Work (SOW).pdf

Section J, Appendix A, Page i

Request for Proposal No. 89233220RNA000002

SECTION J

APPENDIX A

STATEMENT OF WORK

DOE/NNSA Management and Operations Y-12 National Security Complex and Pantex Plant Sites

Table of Contents SECTION J - APPENDIX A ............................................................................................................... i

CHAPTER I. OBJECTIVES, SCOPE, AND REQUIREMENTS

1.0 Objective

2.0 Background

2.1 The NNSA Mission

2.2 The NNSA Organization

2.3 Location of Performance

3.0 Scope

3.1 Mission

3.2 Scope and Financial Management

3.3 Enterprise Success

4.0 Administrative and Technical Requirements

4.1 Integrated Safety Management (ISM), Integrated Safeguards and Security Management (ISSM), Environmental Management System (EMS), and Quality Assurance Systems (QAS)

4.2 Work Authorization (WA) System

4.3 Information Technology (IT)

4.4 Governance

4.5 Contractor Human Resources

4.6 Environmental Permits and Applications

4.7 Defense Nuclear Facilities Safety Board and Other Govt Agencies Support and Liaison

4.8 Interfaces with Other Site Users

4.9 Privacy Act System of Records

4.10 Cost Reduction

CHAPTER II. WORK SCOPE STRUCTURE

1.0 Programs

1.1 Defense Programs

1.2 Other NNSA Work

1.3 Strategic Partnership Programs (SPP) /Other Reimbursable Work

2.0 Functional Support

2.1 General Support

2.2 Mission Support

2.3 Site Specific Support

CHAPTER III. HUMAN RESOURCES

1.0 Definitions

2.0 Workforce Transition

2.1 Staffing Plan

2.2 Pay & Benefits

2.3 Incumbent Employees Right of First Refusal

2.4 Personnel Appendix

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3.0 Compensation

3.1 Total Compensation System

3.2 Cash Compensation

3.3 Reports and Information: Compensation

4.0 Benefits

4.1 Establishment of New Benefit Plans and/or Changes to Existing Benefit Plans

4.2 Reports and Information: Benefits

4.3 Workers’ Compensation

4.4 Pension Plans

4.5 Pension Management Plan (PMP)

5.0 Labor Relations

6.0 Workforce Planning

6.1 Workforce Planning - General

6.2 Reductions in Contractor Employment – Workforce Restructuring

CHAPTER IV. INTERFACES FOR URANIUM PROCESSING FACILITY

1.0 Introduction

2.0 Roles of the Design Authority and Design Agent

3.0 Turnover and Operation of UPF

CHAPTER V. CURRENT PROJECT STATUS…………………………………………………45

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CHAPTER I. OBJECTIVES, SCOPE, AND REQUIREMENTS

1.0 Objective

The objective of this Contract is to obtain nuclear processing and production operations services along with other required services to support National Nuclear Security Administration (NNSA) and broader national security requirements assigned to the Pantex Plant and Y-12 National Security Complex sites. This objective specifically includes obtaining the nuclear operations services required to meet the stockpile requirements derived from the Nuclear Weapons Stockpile Plan (NWSP) updated and released by the President of the United States annually. The Contractor shall be fully responsible for the procurement, processing, manufacture, fabrication, staging, storage and disposition for high-hazard enriched uranium, depleted uranium, special nuclear material (SNM), other special materials, high-explosives and nuclear weapon assembly/disassembly functions along with the fabrication of components and final assemblies supporting laboratory and flight surveillance programs required for NNSA Stockpile Stewardship and Management Program activities directed by the Office of Defense Programs (DP). The Contractor shall be responsible for the management and operation of two major sites within the Nuclear Security Enterprise (NSE).

Furthermore, the Contractor shall directly support the NNSA Offices of Naval Reactors;

Emergency Operations; Safety, Infrastructure and Operations; Defense Nuclear Security;

Counterterrorism and Counterproliferation; and Defense Nuclear Nonproliferation in addition to other Department of Energy (DOE) offices. Beyond DOE/NNSA, the Contractor shall provide unique services to ongoing missions for other Government agencies, foreign Governments or privately owned organizations within legal and other formal established agreements on a non-interference basis with the DOE/NNSA workload.

This statement of work includes four Contract Line Item Numbers (CLINs). CLIN 0001 covers contract transition. CLIN 0002 covers the management and operation of the Pantex Plant (Pantex) and the Y-12 National Security Complex (Y-12). CLIN 0003 covers Strategic Partnership Projects (SPP). CLIN 0004 and its Sub-CLINS cover capital construction projects at both Y-12 and Pantex.

In addition to achieving Presidential goals outlined in the February 2018 Nuclear Posture Review, this Contract will fully support the DOE and NNSA Strategic Vision and will support NNSA’s management of a fully integrated, interdependent, and effective NSE, consisting of all eight NNSA sites, by achieving the following five specific objectives:

(i) Improving performance of these two sites in the overall completion of national security missions for nuclear production operations, surveillance, and assembly/disassembly/disposition operations;

(ii) Managing operations at two geographically-dispersed centers of excellence for: nuclear weapon assembly/disassembly/disposition; high-explosive production operations; enriched and depleted uranium; stockpile surveillance operations, SNM; and other special materials under a single Contract;

(iii) Build and strengthen commercial partnerships to develop and deploy new technologies, and reduce risk to mission delivery;

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(iv) Reducing the lifecycle cost of performing work; and

(v) Supporting actions that create an integrated DOE/NNSA enterprise.

This Contract does not affect the physical location or mission of nuclear production centers of excellence designations at the respective sites.

2.0 Background

2.1 The NNSA Mission

The NNSA, established by Congress per the NNSA Act (Title XXXII of the National Defense Authorization Act for Fiscal Year 2000, Public Law 106-65) as a semiautonomous element within DOE, is responsible for the management and security of the nation’s nuclear weapons, non-proliferation, and naval nuclear propulsion programs. It also responds to nuclear and radiological emergencies in the United States and abroad, and NNSA federal agents provide safe and secure transportation of nuclear weapons, components, and special nuclear materials.

2.2 The NNSA Organization

NNSA consists of multiple mission offices - the Offices of Defense Programs;

Defense Nuclear Nonproliferation; Naval Reactors; Emergency Operations; Safety, Infrastructure and Operations; Defense Nuclear Security; and Counterterrorism and Counterproliferation - and various mission support offices such as the Offices of Policy; Acquisition and Project Management; Information Management; Cost Estimating and Program Evaluation, and Management and Budget. These offices work closely with NNSA Field Offices to execute and oversee the NNSA mission across the Nuclear Security Enterprise (NSE) which includes the various site and headquarters locations.

NNSA relies on Management and Operating (M&O) contractors to manage day-to-day site operations and to adhere to its policies when operating its laboratories, production plants, and other facilities in the NSE. Together, the M&O contractors implement NNSA’s wide-ranging mission goals including the Stockpile Stewardship Program managed by Defense Programs, which comprises operations associated with logistics, surveillance, assessment, maintenance, surety, refurbishment, modernization, manufacture and dismantlement of the nuclear weapons stockpile as well as research, development, qualification, and certification efforts.

2.3 Principal Locations of Performance

The work under this Contract is to be carried out at a variety of locations within and outside the United States, with the principal locations of performance being:

2.3.1 Y-12 National Security Complex (Y-12): Y-12 is a Government-owned site located in Oak Ridge, Tennessee, on approximately 800 acres within the 34,000 acre Oak Ridge Reservation. The NNSA facilities at Y-12 consist of over 370 buildings with approximately 6,070,000 gross square feet (gsf).

http://nnsa.energy.gov/about/documents/NNSA_Act_030109_updated.pdf

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Another 1,790,000 gsf are facilities that are the responsibility of the Office of Science, Office of Nuclear Energy, or the Office of Environmental Management. The Y-12 facilities are primarily located in a single valley of approximately 800 acres.

2.3.2 Pantex Plant (PX): PX is a Government-owned site located near Amarillo, Texas, on approximately 9,100 acres at Pantex Plant proper and 1,100 acres of detached property called Pantex Lake, approximately 2.5 miles northeast of the main plant site. In addition, PX leases 5,800 acres south of the plant as a security buffer and owns approximately 1,526 acres of land east of FM2373 that provides an additional security buffer and is being used primarily for agriculture and location of the Pantex Wind Farm. The total acreage under Federal control is approximately 17,460 acres. The facilities on the site consist of 602 buildings comprising approximately 3,444,000 gsf.

3.0 Scope

This Contract is comprehensive with an objective to perform all necessary operational, coordination, and management functions at Y-12 and PX required to support NNSA and broader national security missions assigned to these sites. This includes but is not limited to all ongoing missions and functions, as well as those that may be assigned during the term of the Contract. It further includes all infrastructure management and maintenance; information technology and state-of-the-art cybersecurity protocols and applications; human resource management including critical skills recruitment, training, and retention; environmental management; health, safety and security systems; armed protective forces; and purchasing and other administrative systems.

In the execution of this Contract, and particularly program integration, the Contractor shall meet rigorous quality and reliability standards essential for the U.S. nuclear deterrent; maintain sufficient production capability and capacity necessary to produce at rates defined in NNSA directive and planning documents; and implement flexible and resilient production management and execution processes to accommodate a dynamic national security environment. The Contractor shall balance risk management and lifecycle cost reduction to provide increased value to the Government. This includes leveraging commercial partnerships to reduce risk and improve mission delivery. This applies both internally to this Contract and contributing to the overall cost efficiency of the NSE.

The Contractor shall be fully responsible and accountable for the safe, reliable and secure accomplishment of all work regardless of the location of performance, whether performed by its own personnel or team members, subcontractors, staff augmentation, Inter-Entity Work Order, or other agreement or arrangement. The Contractor shall be responsible for performance of analyses requested by Program offices, planning and coordinating production and modernization schedules; integrating, managing and executing the programs; supporting and executing large and small projects; working collaboratively with national laboratories to develop and deploy modern and essential technologies and capabilities; and completing operations and other activities as described in this Statement of Work and Work Authorizations issued by the Contracting Officer.

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3.1 Mission

The Contractor shall safely, securely, reliably and with high quality standards complete all mission responsibilities and improve overall performance in the completion of national security missions for nuclear production, surveillance and assembly/disassembly operations and other designated national security missions, at these two sites. NNSA has a Work Breakdown Structure (WBS) that is discussed further in Section J, Appendix P. At a minimum, the Contractor shall:

(i) Sustain the necessary workforce and exercise essential capabilities and capacities for: procurement of materials and services; nuclear production;

nuclear weapon assembly/disassembly/disposition; surveillance operations;

recycle operations; the production and component fabrication for: high-explosives, enriched and depleted uranium, uranium alloys, lithium, and special materials; and the management of SNM at each of the respective sites.

(ii) Develop, jointly with the NNSA Program offices and National Laboratories, the authorization basis to perform high-hazard operations;

(iii) Implement and maintain authorization basis to perform high-hazard operations;

(iv) Operate high-hazard chemical processing, material manufacturing, weapon assembly/disassembly facilities and their systems within the approved authorization basis;

(v) Maintain security for PL-1 through PL-8 facilities and assets as defined in

Departmental Safeguards and Security policies and orders;

(vi) Assure the availability of core capabilities and minimum necessary capacity, regardless of stockpile size as required by site mission;

(vii) Implement and oversee the nuclear explosive and weapons surety program to include nuclear weapon/nuclear explosive safety, security, use denial, and use control;

(viii) Sustain and modernize site infrastructure, facilities, processes, and equipment to reduce risk to mission delivery and improve efficiency;

(ix) Manage numerous small and large projects, including capital construction, major items of equipment, and information technology projects from conception through design and execution to operational readiness;

(x) Interface and integrate with and support other contractors performing work at any of the NSE sites;

(xi) Balance available resources to meet mission requirements and infrastructure sustainment while maintaining safe, secure, reliable, high quality, environmentally compliant and resilient operations; and

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(xii) Effectively partner with other contractors within the NSE to support the master production schedule by managing all production activities at the two sites and be responsible for the execution of uranium, lithium, special materials, SNM, high explosives, nuclear weapons assembly/ disassembly/disposition, dismantlement, and surveillance functions in support of the Stockpile Stewardship Program. In performing this responsibility, issues between the NSE contractors will be brought to NNSA management for resolution.

(xiii) Maintain a Nuclear Enterprise Assurance program to reduce the risk of subversion of the U.S. nuclear weapons stockpile and equipment or its supporting Nuclear Security Enterprise (NSE) by a sophisticated and well-resourced adversary.

3.2 Scope and Financial Management

The Contractor shall support the DOE/NNSA Planning, Programming, Budgeting and Evaluation (PPBE) process. In supporting PPBE, the Contractor shall provide financial data for Government systems, such as:

• Standard Accounting and Reporting System (STARS) o STARS information is provided under the Institutional Cost Reporting

Categories

• iMANAGE o Budget Data and Information Systems. The budget information shall be collected in accordance with the Work Breakdown Structure (WBS) (see Section J, Appendix P)

• Facilities Information Management System (FIMS)

• NNSA Integrated Data Warehouse (IDW)

The Contractor shall maintain financial cost reporting systems to provide detailed cost reports for cost, scope, and schedule for direct and indirect costs for all work performed under this Contract. The cost reports shall include labor costs, leave/hours not worked, staff augmentation, fringe, pension, legacy, materials, services-subcontractors, direct service centers, other expenses, capital, labor category, and full-time equivalent (FTE) resource usage for all direct and indirect costs and utilize cost benefit analyses to determine the appropriate level of support functions and risks. The Contractor shall provide NNSA transparency into those financial cost reporting systems and shall provide routine reports to allow NNSA visibility into program and cost management supporting reports to external sources (see Section J, Appendix S, Program Management and Cost Reports). The Contractor’s financial cost reporting systems shall support the DOE STARS, iMANAGE, Budget and support systems, such as FIMS, as well as other Government systems as they are developed and implemented.

The NNSA will provide the initial cost information, FTE data and scope framework during the Transition Period of the Contract. This information will include an Annual Controlled Baseline (ACB) for use during the first fiscal year of execution and the methodology used to create the ACB. The Contractor will provide their updated baseline methodology for Contracting Officer approval 180

Section J, Appendix A, Page 6 days after contract award unless otherwise agreed to by the Contracting Officer.

For subsequent fiscal years, the Contractor shall develop an ACB for all Contractor direct programs and indirect support costs, aligned with the Work Breakdown Structure (WBS) for further granularity. The baseline will be constructed at a level that provides the ability to report the baseline and any changes to the baseline, programmatically and by resource organization. The baseline shall include cost, scope of work, and schedule and be fully consistent with directive and planning documents, budget requests, and progress reporting such as earned value management systems. The ACB will be under configuration management and control, with all changes formally documented. The ACB should be maintained in a manner consistent with and reconcilable to approved work authorizations, funding levels, and any programmatic reporting including EVMS or EVMS-like systems and any changes to the ACB should be based on changes in scope or formal direction from NNSA. The ACB will be submitted annually by August 15th unless otherwise agreed to in advance by the Contracting Officer.

Administrative changes initiated by the Contractor should be net zero cost changes or otherwise must be approved by the Contracting Officer.

The Contractor shall have in place systems and tools to: (1) manage mission and indirect changes in scope, cost, and schedule; (2) compare actual cost of work performed (ACWP) to budgeted cost of work performed (BCWP) and budgeted cost of work scheduled (BCWS); (3) accurately forecast estimate to complete (ETC) and estimate at completion (EAC); and (4) document deviations from the baselines described above in this paragraph and, on a timely basis, notify the Contracting Officer of such changes. Changes shall be minimal and limited to changes outside the Contractor’s control. The Contractor shall not make retroactive changes to records pertaining to work performed that will change previously-reported costs, except for correction of errors and routine accounting adjustments and not make retroactive changes for funding fluctuations or revisions in EAC.

3.3 Enterprise Success

The Contractor shall participate with NNSA and other NNSA M&O contractors in developing, evaluating, planning, and implementing strategic initiative activities that optimize mission and business operations across the NSE. The goal of these initiatives is to increase the overall efficiency and cost effectiveness of the NSE from a business and mission perspective, to include:

• Reduced operational site costs and enterprise-wide impacts,

• Improved work practices and operational processes at sites,

• Better pricing, better products, more timely delivery,

• Reduced administrative costs and lead times for both the Contractor and the

DOE/NNSA,

• Optimization to increase efficiencies at sites and reducing operational redundancies across the NSE; and

• Increased awards to small business entities.

NNSA expects these and other initiatives to result in operational improvements, increased resiliency, and efficiency gains within the NSE.

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The Contractor shall team with the other NNSA and NSE contractors in identifying potential cross-NSE benefits to be derived from sharing lessons learned, benchmarking, and best practices to benefit the NSE in the areas of mission workload and enterprise functional support.

4.0 Administrative and Technical Requirements

4.1 Integrated Safety Management (ISM), Integrated Safeguards and Security Management (ISSM), Environmental Management System (EMS), and Quality Assurance Systems (QAS) The Contractor shall ensure that ISM, ISSM, EMS, and QAS are integrated into its operations and that it’s Contractor Assurance System (CAS) accurately reflects timely and relevant Contractor integrated performance data related to these systems and their impacts to mission success.

4.2 Work Authorization (WA) System

Specific work requirements under this Contract will be established annually and updated as needed by the Contracting Officer in accordance with the applicable DOE Order, NNSA Supplemental Directive 412.1, and the Contract’s Section I Clause entitled “DEAR 970.5211-1, Work Authorization.”

4.3 Information Technology (IT)

The NNSA seeks to deliver a modern, secure computing environment that improves communication and aligns the current and future IT service delivery model. The enterprise-wide IT modernizations initiative will provide innovative ways to consume, leverage, share, and safeguard information assets. It is the goal of the overall NNSA cyber posture to enhance secure and accessible IT solutions within and across NNSA sites. Additionally, NNSA will identify and evaluate emerging technologies that can be used to strengthen NNSA‘s cyber defenses by ensuring data confidentiality, integrity, and availability; and implement technology designs that provide effective network monitoring, limit an intruder’s ability to traverse the network and mitigate new vulnerabilities in a timely manner. The Contractor shall develop enhanced information security protection tools for information systems, applications, and networks within both classified and unclassified environments; and ensure compliance with NNSA’s defense-in-depth cybersecurity strategy. NNSA seeks to consolidate IT infrastructure/services and eliminate redundant systems, to increase efficiency through mobility and cloud computing, and to improve business processes to better integrate across both sites, and align with NA-IM enterprise activities. To accomplish these goals, the Contractor must evaluate and develop a single, integrated “to-be” vision that utilizes the best available technologies and management practices from both Government and commercial sources to improve and achieve performance excellence, including fiscal efficiency. With respect to production, these efforts shall include, but are not limited to, the implementation of multi-site, integrated manufacturing based information systems that support weapons production, SNM accountability, production scheduling and flow, surveillance, weapon retirement, process knowledge archiving, and preservation of production and certification records. Desktop and back-office computing capabilities will be compatible with those used by NNSA entities across the broader nuclear security enterprise, and will include

Section J, Appendix A, Page 8 seamless functionality between the Y-12 and PX sites.

If the Contractor plans to offer an IT deliverable that is not Internet Protocol version 6 (IPv6) and Homeland Security Presidential Directive (HSPD)-12 compatible, the Contractor agrees to (1) obtain the Contracting Officer’s approval before starting work;

and (2) provide a migration path and firm commitment to upgrade to IPv6 and HSPD-12 compatibility for all application and product features.

The contractor must meet all FITARA reporting requirements and have a Chief Information Officer (CIO) authorized to perform FITARA approval and reporting as established under the NNSA FITARA Guidance. As such:

o All IT will be acquired in accordance with FITARA requirements in OMB

Memorandum M-15-14 and NNSA delegated authorities as outlined in NNSA FITARA Implementation Framework and in policies SD 201.1 and SD 415.1A.

o The Contractor will identify a CIO with authority to acquire all IT and cyber security enterprise-wide up to $5 million.

o The Contractor will create an IT Governance (type) Board to include the CIO and heads of business units so that all IT and cybersecurity procured site-wide (both within the CIO’s immediate purview and outside, including line item capital projects and infrastructure projects with IT and cyber components – regardless of funding source) will have the CIO’s approval and concurrence/awareness.

o The Contractor will design, mature, and execute an acquisition process to ensure the FITARA compliance.

o All IT procured by the Contractor shall be appropriately identified, coded, and accounted for in the KC Supply Chain Management Center (SCMC) reporting.

o The Contractor shall not build or increase the footprint of any data center in accordance with OMB Data Center Optimization Initiative (DCOI) M-16-19 requirements unless NNSA OCIO is first notified and the Contractor receives approval from the Contracting Officer and the Contracting Officer’s Representative.

The Contractor will follow the guidance and objectives as set forth in the NNSA Corporate Performance Evaluation Process (CPEP), Strategic Performance Execution Management Plan (PEMP) and the NA-IM IT and Cyber Performance Execution Guidance (PEG). The Contractor will participate and comply with the FITARA and Cyber Site Assessment Visits (SAVs), project and program deep dives, and any other audits or investigations. The Contractor will adhere to the oversight and recommendations provided by the NNSA Investment Review Board (IRB).

All IT will be reported in the Contractor’s IT Portfolio of Investments, structured as required by the Technology Business Management (TBM) Framework, and submitted on the IT Dashboard via OMB’s monthly and annual CPIC reporting. The Contractor will respond to all IT data calls, audit inquiries, and other data gathering requests. The Contractor will provide IT project management documentation, IT and Cyber PEG artifacts, and any other reports requested by NNSA.

All Information Technology shall be identified as defined in title 40 U.S. Subtitle III

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Code 111101 and furthered enumerated in OMB Memorandum M-15-14

In determining IT amongst specialized equipment and machinery, everything within an accreditation boundary shall be considered IT.

The Contractor, prior to using any Contractor- or Parent-owned software and systems where reimbursement is expected, shall request approval by the Contracting Officer.

The Contractor agrees to and does hereby grant to the Government an irrevocable, nonexclusive, paid-up license by or for the Government, in any Contractor-owned software and systems brought in and used. Said license shall be limited to the continued nuclear production work by successor contractors. Until the government replaces, or no longer needs the Contractor-owned software, the Contractor will provide current/security updates at no cost. If proprietary hardware is incorporated, the contractor will provide maintenance and operational support for a minimum of 10 years upon end of the contract, at cost, or until the government replaces or no longer needs the hardware.

The Contractor and all subcontractors are subject to and must meet NIST Special Publication 800-171 “Protecting Controlled Unclassified Information in Nonfederal Information systems and Organization” requirements, when conducting work for the federal government. These systems are subject to review and validation of requirements by a designated NNSA inspection team. The Contractor is accountable for issues associated with these contracting activities.

4.3.1 Cyber Security: In accordance with current versions of DOE O 205.1, NNSA SD 205.1, associated Presidential Directives (PDs), National Institute Standards and Technology (NIST) and Committee on National Security Systems (CNSS) requirements, the NNSA Cybersecurity program ensures that sufficient information technology and information management security safeguards are implemented throughout the NSE to adequately protect information assets. The overarching goal is to implement a flexible, comprehensive, full life cycle, risk-based cybersecurity program including a cybersecurity architecture aligned with the NNSA cybersecurity program, enterprise architecture and plans of the NNSA Office of the Chief Information Officer. The Contractor shall conduct cyber security operations to meet the requirements of Federal, DOE, and NNSA Data protection and Cyber Security program at all respective security classification levels (i.e.

TS/S/RD/FRD) and caveats (i.e. (UCNI/PII/HIPAA), at all times, and as provided and authorized by the federally appointed authorizing official, or enterprise authorizing official if site official is not appointed/available. This will include meeting all Department of Homeland Security (DHS) binding operational directives (BODs), as directed, and urgent security concerns provided by the OCIO. The Contractor shall allow full, unfettered access to security logs and cyber security sensor data to the NNSA monitoring activity (currently the Information Assurance and Response Center (IARC)), and other entities as formally directed by the NNSA CIO ensuring cyber security situational awareness for the NSE. The Contractor shall follow the NNSA SD 205.1 (current version) for implementation of a cybersecurity baseline

Section J, Appendix A, Page 10 program and provide adequate performance metrics to generate a risk-based budget process for the NSE. The Contractor will develop an Annual Operating Plan (AOP) consistent with NNSA OCIO guidance and will perform to the annual NNSA OCIO Performance Execution Guide (PEG).

The utilization of COMSEC must comply with all federal requirements as given by NSA and CNSS, and associated program requirements within the DOE Technical Security Program (TSP) and NNSA TSP. All wireless activities must be reviewed and evaluated by a federal Certified TEMPEST Technical Authority (CTTA), and associated TEMPEST plans must be kept current. The Contractor shall fully integrate the enterprise eGRC tool (currently RSA Archer), adjusting processes to coincide with out of the box implementation, and transition off of the standalone platform currently in place to the enterprise cloud instance as it is stood up. The Contractor shall utilize enterprise approved documentation to the fullest ability.

The Contractor and all subcontractors are subject to and must meet NIST Special Publication 800-171 “Protecting Controlled Unclassified Information in Nonfederal Information systems and Organization” requirements, when conducting work for the federal government. These systems are subject to review and validation of requirements by a designated NNSA inspection team. The Contractor is accountable for issues associated with these contracting activities.

4.4 Governance

Governance is the system of management and controls exercised in the stewardship of the organization. The governance system shall be consistent with NNSA governance documents (such as DOE Order 226.1B and NNSA Supplemental Directive 226.1C, or successor documents, included in Section J, Appendix B, List of Applicable Directives).

Contractors must self-govern and deliver high-quality mission results in a safe, reliable and secure manner. The Contractor shall implement governance through a collaborative partnership with NNSA to form the self-governance framework by which the mission is accomplished in an effective and efficient manner. The governance framework invokes trust and confidence between parties, defines expectations and authorities and verifies performance by utilizing objectives, requirements, assessments, metrics and rewards.

The Contractor will focus on NNSA transformation activities that maximize the ability to complete the mission in a way that ensures effective and efficient stewardship of the taxpayers’ money. The Contractor shall streamline operations and improve efficiency to maximize mission accomplishment through a common understanding of expectations and performance accountability, supported by a strong Contractor Assurance System (CAS). The Contractor shall have a CAS as a subordinate and supporting feature of Governance as described in 4.4.1 below.

4.4.1 Contractor Assurance System: The Contractor shall implement a Contractor designed and utilized system to manage performance consistent with Contract requirements. The CAS shall be a primary tool used by Contractor management to measure and improve performance, ensure that mission objectives and Contract requirements are fully integrated and effectively met;

ensure that workers, the public and the environment are protected; and ensure

Section J, Appendix A, Page 11 that operations, facilities, and business systems are efficiently and effectively operated, maintained, and protected. An effective CAS integrates Contractor management, supports corporate parent governance and facilitates Government oversight systems as described in DOE Order 226.1B. NNSA oversight shall not be relied upon by the Contractor as the primary feedback in assessing its performance. The Contractor is fully accountable for performing its own assessment of these areas.

4.4.2 Standards and Directives Reform: The Contractor shall submit a plan within 180 days after the start of Base Period that identifies standards (e.g., ISO 9001, 14001, 18001, or other international or industry standards) to be utilized to replace other DOE requirements and provide the ability for the Contractor to operate with industry best practices. The plan shall describe how quickly the Contractor will achieve ISO certifications or other recommended standards but commit to completion no later than by the end of the second year of the Base Term. In addition, the Contractor, as part of its governance, shall continuously evaluate and examine DOE directives, orders, and requirements to propose needed exemptions or modifications to allow the Contractor to operate in the most effective and efficient manner and to assist in delivering cost savings to the Government.

4.4.3 Parent Organization(s): The Contractor shall develop, at a date established by the Contracting Officer with input from the Contractor, a multi-year Parent Oversight Plan that details (1) its planned efforts and expected accomplishments by year, to continuously support the M&O in improving its management and performance, and (2) the planned efforts and contributions of its Parent Organizations. The Parent Oversight Plan Shall be subject to approval by the Contracting Officer, and the Contracting Officer may require an updated Parent Oversight Plan supplement to address specific issues at any time during performance of the contract. The Contractor shall also provide an Annual Oversight Plan (Annual Plan) from its Governing Board detailing the activities expected to be conducted during the year (if applicable) and the estimated costs of those activities, which shall be submitted 60 days prior to each fiscal year for Contracting Officer approval. The Annual Plan shall also identify the Board’s annual activities to: (1) monitor the Contractor’s performance of Statement of Work activities including Contractor Assurance System performance and (2) to assist the Contractor in meeting NNSA’s mission and operational requirements. Elements of the Parent Oversight or Annual Plan may be incorporated into the Contractor’s Performance Evaluation and Measurement Plan. The utilization of Parent Organization experts via the Board’s activities, which are defined herein as employees of Parent Organization(s), is encouraged for the purpose of achieving improvement in management and performance to resolve deficiencies identified through the Board’s oversight or unusual issues encountered in site operations. The Board shall conduct periodic briefings throughout the annual rating period to NNSA management relating their oversight activities against the Plan and effects on production plant performance.

The Contractor is encouraged to identify opportunities for the use of parent

Section J, Appendix A, Page 12 corporate systems and corporate home and branch office personnel for site operations for the purposes of monitoring plant performance, assisting the plant in meeting its mission and operational requirements, streamlining the Contractor’s administrative and business systems, improving performance, and adapting private sector expertise to plant issues.

The term “systems” means any discrete process, procedure, program, document or instrument where cost of use under this Contract can be identified and quantified to the parent corporation.

The Contractor, prior to using any parent corporate systems or home and branch office personnel where reimbursement is expected, shall submit a plan for review and approval by the Contracting Officer. The plan shall include a cost estimate and supporting information such as approved indirect rate agreements. In reviewing the plan, the Contracting Officer will consider the extent to which each separate element of the plan is more efficient and represents an overall cost savings to the Government versus existing site systems, assists the parent corporation or the Contractor in monitoring plant performance and in meeting mission and operational requirements or brings value-added expertise to plant issues. The Contractor agrees to and does hereby grant to the Government an irrevocable, nonexclusive, paid-up license by or for the Government, in any Contractor- owned software and systems brought in and used. Said license shall be limited to the continued nuclear production work by successor contractors.

4.4.4 Performance Evaluation and Measurement Plan: The Contractor shall participate in the formulation of Performance Evaluation and Management Plans (PEMP) that covers a defined period of time. The PEMP shall include performance goals, objectives, and key outcomes, and may include other measures of performance as developed by NNSA as a part of its Corporate Performance Evaluation Process (CPEP).

4.4.5 Performance Metrics: The Contractor shall propose a list of performance metrics that provide Contractor and NNSA management an overall assessment of mission execution and the “health of the supporting operations” quickly and accurately. Once established, the metrics shall be part of the CAS and be provided with transparency to aid in the identification and understanding of significant performance issues.

4.5 Contractor Human Resources

The Contractor shall have the flexibility to restructure the workforce and make changes to employee benefits throughout the term of the Contract, as may be permitted by this Contract and applicable law, to maximize efficiencies. The Contractor shall be responsible for identification and maintenance of critical skills and for the employment of all professional, technical, skilled, and other personnel engaged and to be engaged by the Contractor in the work hereunder, and for the training of personnel, including apprentice programs. Persons employed by the Contractor or its subcontractors or consultants shall not be deemed employees of the Government. The Contractor shall follow the Human Resources (HR) requirements pertaining to workforce transition and

Section J, Appendix A, Page 13 management in accordance with Section J, Appendix A, Statement of Work, Chapter III, Human Resources.

4.6 Environmental Permits and Applications

In recognition of the Contractor's responsibility to operate in compliance with all applicable environmental requirements, the Contractor is responsible for signing environmental permits and applications as "operator or co-operator" at the sites.

(i) The Contractor shall assist in the NNSA’s National Environmental Policy Act

(NEPA) implementation, in a manner consistent and compliant with federal law and regulations (including DOE regulations at 10 CFR 1021) and the NNSA NEPA program as implemented by the NEPA Compliance Officer (NCO), or as may otherwise be directed by the Contracting Officer. The Contractor is not authorized to undertake any action on NNSA’s behalf that is subject to the National Environmental Policy Act (NEPA) until NNSA has notified the Contractor that the NNSA has satisfied applicable NEPA requirements.

Additionally, the Contractor shall implement an auditable system of internal controls to ensure that NEPA reviews are completed before decisions are made on the implementation or performance of proposed programs, projects, or other activities. The Contractor shall perform an annual performance assessment on the internal NEPA completion controls compliance; report the results to the head of the program or field office; provide access to all data and analyses associated with NEPA compliance activities; and report, as required by the appropriate NEPA Compliance Officer, on issues and activities that may require NEPA reviews.

(ii) If bonds, insurance, or administrative fees are required as a condition for such permits, such costs shall be allowable. In the event that such costs are determined by NNSA to be excessive or unreasonable, NNSA shall provide the regulatory agency with an acceptable form of financial responsibility.

(iii) The Contractor shall accept, in its own name, service of notices of violations or alleged violations (NOVs/NOAVs) issued by Federal or State regulators to the Contractor resulting from the Contractor’s performance of work under this Contract, without regard to liability. The allowability of the costs associated with fines and penalties shall be subject to clauses of this Contract. The Contractor shall notify the Contracting Officer promptly when it receives service from the regulators of NOVs/NOAVs and fines and penalties. Nothing stated above shall affect the Contractor’s right to challenge or contest the applicability or validity of such NOVs/NOAVs and fines and penalties.

(iv) In the event of termination or expiration of this Contract, NNSA will require the new Contractor to accept transfer of all environmental permits executed by the Contractor.

(v) When providing NNSA with documents that are to be signed or co-signed by

NNSA, the Contractor will accompany such document with a certification statement, signed by the appropriate Contractor corporate officer, attesting to

Section J, Appendix A, Page 14

NNSA that the document has been prepared in accordance with all applicable requirements and the information is, to the best of its knowledge and belief, true, accurate, and complete.

(vi) Environmental Construction Permits related to the UPF Project will be jointly developed, maintained, and approved by the Contractor, the CNS UPF Project Director, and NNSA. The Contractor shall provide the interfaces/services as agreed to in Appendix Q developed for the UPF project.

4.7 Defense Nuclear Facilities Safety Board and Other Government Agencies Support and Liaison The Contractor shall support NNSA in interfacing with various Government agencies such as the Defense Nuclear Facilities Safety Board (DNFSB), Department of Defense and state regulatory agencies.

The Contractor shall conduct activities in accordance with the applicable DOE directive and guidance on interface with the DNFSB. The Contractor shall be accountable for ensuring that subcontractors at any tier adhere to these requirements.

4.8 Interfaces with Other Site Users

Within the two primary sites, there are multiple contractors responsible for a variety of broad-based programs. Within 90 calendar days after the start of the Transition Period, the Contractor shall submit, for Contracting Officer approval, an Interface Management Plan (IMP) for the affected sites to identify and manage all site interfaces/services between DOE, NNSA, DOE/NNSA contractors, and tenant entities engaged in onsite activities. The IMP will also incorporate contractors and subcontractors to these entities, as directed by the Contracting Officer. The IMP should identify any costs related to other site users. Services may be provided by the Contractor on a cost recoverable basis as approved by the Contracting Officer. The IMP shall also address security in accordance with Section J, Appendix A, Statement of Work, Chapter II, 1.2.5, Defense Nuclear Security. The Contractor IMP(s) will become part of the Contract as Section J, Appendix K, Interface Management Plan. The Contractor shall be responsible for developing and implementing a plan for interfacing and integrating activities with other site contractors and tenant entities consistent with DOE technical direction. For the sites, services that require interface agreements shall be provided in accordance with existing or newly developed memoranda of understanding or other appropriate agreements. The Contractor will provide input to the NNSA Production Office regarding effective support toward common site security and operational objectives. The Government will not consider such input if one contractor has any potential Organizational Conflict of Interest with the other contractor that is not adequately mitigated to the satisfaction of the Contracting Officer in an approved OCI mitigation plan.

The UPF Project interfaces/services will be jointly developed, maintained, and approved by the Contractor, the CNS UPF Project Director, and NNSA and codified as an appendix in the contract. The Contractor shall provide the interfaces/services as agreed to in Appendix Q, UPF Interface Management Plan, developed for the UPF project.

Within 30 calendar days after the start of the Transition Period, the Contractor shall submit, for Contracting Officer approval, the UPF Interface Management Plan.

Section J, Appendix A, Page 15

4.9 Privacy Act System of Records

The Contractor shall design, develop, and maintain a system of records on individuals to accomplish an agency function in accordance with the Contract’s Section I Clause entitled “FAR 52.224-2, Privacy Act.” The applicable systems of records are available on the Federal Register. A list of applicable records will be finalized after contract award.

4.10 Cost Reduction

The Contractor shall prepare and submit Cost Reduction Proposals (CRPs) in accordance with the Contract’s Section I Clause entitled “DEAR 970.5215-4, Cost Reduction” where opportunities for reducing the cost over the lifecycle of operations are identified. The Contracting Officer may accept or reject the CRPs.

CHAPTER II. WORK SCOPE STRUCTURE

1.0 Programs

The Contactor shall support the following program activities:

1.1 Weapons Activity

Stockpile Requirements: The National Nuclear Security Administration Act (50 U.S.C.

§ 2401, et seq.) directs DOE/NNSA, “To maintain and enhance the safety, reliability, and performance of the U.S. nuclear weapons stockpile, including the ability to design, produce, and test, to meet national security requirements.” The required stockpile levels are identified in the annual NWSP and codified by the President through the issuance of a National Security Presidential Memorandum. The NWSP specifies the size and composition of the stockpile for a projected multiyear period, generally the Future Years Defense Program (FYDP) and Future Years Nuclear Security Program (FYNSP) periods, which the United States needs to maintain to ensure a credible deterrent.

Additionally, supplemental policy related to the employment of the Nation’s nuclear capability is provided in other applicable Presidential Policy Directives and National Security Presidential Memoranda. The weapons activity, within NNSA, is specifically tasked with the responsibility to maintain a safe, secure, and effective stockpile for the Nation’s nuclear deterrent without using underground testing. Within the weapons activity construct, Defense Programs (DP) is responsible for assuring that the requisite nuclear warheads, bombs, and weapons related materials and components are available for the Department of Defense (DoD) for deployment on specified weapon systems in accordance with Presidential direction. The weapons activity consists of following DP Offices: Stockpile Research, Technology, and Engineering; Stockpile Management;

Production Modernization; and Secure Transportation Asset. Along with the NNSA Offices of Infrastructure and Operations; Defense Nuclear Security; and Information Technology and Cybersecurity.

1.1.1 Defense Programs: Within DP, the types of activities include, but are not limited to, stockpile research, technology, and engineering; stockpile management; and secure transportation.

1.1.1.1 Stockpile Research, Technology, and Engineering. This office

Section J, Appendix A, Page 16 provides the foundation for science-based stockpile decisions, tools, and components; focuses on the most pressing investments the nuclear security enterprise needs to meet DOD warhead needs and schedules; and enables assessment and certification capabilities used throughout the NSE. The program provides the knowledge and expertise needed to maintain confidence in the nuclear stockpile without additional nuclear explosive testing.

1.1.1.1.1 Weapon Technology and Manufacturing Maturation:

Technology Maturation is the focused efforts to address critical capabilities needed to achieve key future program objectives. Technology Maturation activities are technically challenging, multi-function efforts that have definitive milestones and specific work plans. Projected work scope within this program includes, but is not limited to:

1.1.1.1.1.1 Support advanced technology projects in

support of the NSE such as lithium technologies, microwave deployment, wet chemistry replacement, specific oxide replacement, and high explosives development;

1.1.1.1.1.2 Supporting the transition of designated technology projects to production.

1.1.1.1.2 Each production site can be requested to…