WPS_2_Attachment_24.docx

WPS II, Attachment 24 Monthly Performance Status Report

Monthly Performance Status Report Prepared for: Diplomatic Security, Overseas Protective Operations, Worldwide Protective Services

Prepared by:

Date:

Task Order Number/Location:

Table of Contents

Notes:

The Movement Operations Summary Report (Section C.8.1.4) and other reports can provide data to compile this summary report. Information not found in reports will be the responsibility of the contractor.

When needed, add pictures, scanned forms, and create tables or charts to simplify explanation or narrative. Keep report file size to fewer than 5MB for practical e-mail handling.

Use sans serif font styles as reports will be read on screen.

Management Summary Summarize essential points of the Monthly Performance Status Report in this Section.

Protective Operations

Protective Movements Conducted

Report the number and types of protective movements conducted each month. As a minimum it should include:

· Advance

· Motorcade

· QRF

· Air Movement

· Low Profile

· Foot Movement

· Administrative Movement

· Other (explain when applicable)

The Movement Operations Summary Report has macros to produce a chart like this:

Table 1, Example Monthly Protective Movement Chart

2.1 Protective Movement Demand

Report protective movement demand/usage to include as minimum:

· Total number of protective movements requested.

· Total number of protective movement requests canceled.

· Total number of protective movements completed.

The Movement Operations Summary Report has macros to produce a chart like this.

Table 2, Example Monthly Protective Movement Demand and Usage Chart Protective Movement Cancellations

Report; when applicable, reason for a protective movement cancellation. Can include the following:

· Requestor cancelled

· AIC unavailable

· Schedule conflict

· Threat

· Weather

· Other (Incident, accident, equipment failure, etc.)

· Lack of Contractor Resources

The Movement Operations Summary Report has macros to create a chart like this:

Table 3, Example Monthly Protective Movement Cancellation Chart Protective Movements by Agency

Report protective movements by agency. Agencies can include but are not limited to:

· DOS, Chief of Mission (COM)

· DS, Regional Security Officer (RSO)

· International Narcotics and Law Enforcement Affairs (INL)

· Homeland Security – Immigration and Customs Enforcement (HS-ICE)

· Treasury

The Movement Operations Summary Report has macros to create a chart like this:

Table 4, Sample Protective Movements Completed by Agency/Division/Principal Served Summary Protective Movement Mission Preparation, Briefing, and Post Mission Activities

Collect the time, by category, a protective movement team or detail spends preparing for a principal movement and after the movement ends. Categorize time spent as follows:

· Vehicle preparation (e.g., inspecting, servicing, loading, configuring, etc.)

· Mission preparation (e.g., weapons draw and checks, communication tests, loading PPE, loading other kit or essential consumables)

· Mission briefing

· Post-Mission de-briefing (e.g., reports/statements, vehicle unloading, weapons check and return)

A MS Excel spreadsheet can be used to collect this information and import into this Report. An example is:

Table 5, Example Chart Comparing Protective Movement Activities Other Services by Emergency Response Team/QRF Teams

Collect the time an ERT or QRF team or detail spends on duties and tasks when not involved in protection duties. DS wants to show how ERTs and QRFs are tasked outside assigned protection duties. It can include but is not limited to:

· Assisting TOC or other offices (managing communication, conducting inventory, etc.)

· Recurring on-site training such as Mission Essential Task List (METL) training and practice

· Involvement in physical fitness and health program(s)

· Other (explain)

A MS Excel spreadsheet can be used to collect this information and import into this Report. An example is:

Table 6, Example Chart of Other Services by ERT/QRF Teams Intelligence

Report relevant, unclassified events and developments from Spot Reports. Reference the report number. Example:

· LN spotted by SD team observing service gate following Friday prayers (report number XXXXX)

· LN staffer reported phone threat for working with Americans (report number XXXXX)

· LN Embassy service provider reported stolen delivery truck (report number XXXXX)

Aviation Services

Report inspections and training activities. This could include:

1. Completed Inspections

Report inspections completed. Categories should include:

· Airframe (hourly or annual). State how many were done

· Power plant (hourly or annual). State how many were done

· Avionics testing/calibration/bench checks. List equipment checked.

· Countermeasures (if applicable) testing/bench checks. List equipment checked.

· Emergency or Service Bulletin actions. Explain in paragraph below.

Unscheduled Service

Report unscheduled work performed. Explain what was done and why. Examples:

· Bullet hole repaired and airframe inspected for bullet damage.

· Pilot noticed deformed skin on fuselage, mechanic inspected airframe and made repair.

· Aircraft maker sent Emergency Service Bulletin requiring inspection of tail rotor blades for cracks. Four of seven inspections completed without discrepancies.

Service Problems

Report any aircraft grounded due to lack of spares. Explain actions taken and estimated time for return to service. Also mention if solution involved cannibalizing other aircraft.

Aviation Training

Report any training completed. This includes certificate renewal, rating change or update, authorization changes and recurring training as specified under the applicable operating rules; i.e., 14 CFR, Part 61.

Aircrew Restricted Duty

Report pilots or aircrew restricted from flight duty. This can include emergency leave, failure to maintain pilot currency, or medical restrictions. Indicate when they are expected to return to duty.

Logistics Services

1. Housing

Report the total number of beds available and used. Distinguish the number of beds occupied in “Dry” versus “Wet” containerized housing units (CHUs), tents or other housing without separate shower and water. An MS Excel spreadsheet can be used to produce a table like this:

Table 7, Example Dry Bed Status Chart

Table 8, Example Wet Bed Status Chart

Transportation

Report the total number of AVs on site, then report status of disabled AVs. Report should include make/model, vehicle ID (plate or VIN), problem(s), and time for return to service and reason. This information should be available from the GSO in charge of the vehicle fleet. It can be formatted as a MS Excel spreadsheet and imported into this Report. An example is:

Table 9, Example AV Status Report

Construction Services

Some Task Orders have construction or remodeling work. When applicable, provide information on construction activities-when applicable. Report should include:

· Plans or survey work reviewed and signed off

· Construction phase or inspection completed

· Any schedule delays and reasons for delay

· Shortages that include material, equipment, manpower or other issues. Explain corrective actions needed or taken.

Communications and Information Technology Services

Report communication equipment and support devices available, those unserviceable, and the total needed to include spares. List action taken for unserviceable devices. Categories should include:

· Hand held radios

· Base or vehicle mounted radios

· Radio batteries

· Radio battery chargers

· Surveillance kits

· Encryption Devices

· Satellite phones

· Satellite

· Satellite antennas

· Cell phones

· Cell phone chargers

All this information can be formatted as a MS Excel spreadsheet and imported into this Report. An example is:

Table 10, Example Communication Equipment Status Report

Etc.

Government Property Management and Accountability

Reference any audit done for equipment (GFE/CAP/CFE). List date audit was signed off by the GTM. Comment on damage, shortfalls or missing equipment.

This information can be imported from the audit or reports and put into this document as shown below:

Table 11, Example GFE Inventory and Consumable Status Report

Etc.

Report on minimum supply levels for critical consumables. Critical consumables can include, but are not limited to:

· Fuel (gasoline and Diesel)

· Critical AV spares (glass, filters, fluids, suspension parts, communication devices, etc.)

· Critical power generation spares (engine, generator parts, seals, hoses, belts, etc.)

This information can be imported from reports and put into this document as shown below:

Table 12, Example Consumable Status Report

Etc.

Armory Services and Status

Report inoperative weapons to include:

· Weapon (name)

· Problem

· Action taken

Note: Do not report serial numbers and method of shipment in this report!

This information can be imported from reports and put into this document as shown below:

Table 13, Example Weapon Status Report

Etc.

Report cartridge supply levels and include critical levels required.

This information can be imported from reports and put into this document as shown below:

Training Services

Summarize training information using other reports. Categories of training can include:

· WPS II basic training

· Candidate Explosives Safety Training

· Explosives Detection Canine Team Training and Government Certification and Recertification

· PRS Annual In-service Training

· Guard Services Annual In-service Training

· Weapons Training and Qualification and Certification

· Biannual In-service Explosives Safety Training

When entering this information, report numbers attended and numbers of personnel failing. Report any special problems or circumstances effecting training, i.e., range closed by RSO for 3 days due to high threat risk.

Physical Fitness Testing

Report physical fitness training or testing activities conducted. Provide date(s), numbers of personnel tested and number failing standards. Example; seven PEB sessions were conducted for personnel on 02/08/2015. None failed standards during:

· Situp

· Pushup

· 1.5 mile run

Drug and Alcohol Testing

Provide information on required employee drug and alcohol testing/screening efforts. Include date of testing, describe what was performed and why, and finally the results if available.

Report Results from urinalysis testing:

· Total administered (planned and no notice)

· Number of non-negative results on Rapid Test

· Number of “no shows” that were rescheduled

Quality Control Inspections/Reviews

This section is for contractors to summarize their Quality program initiative, activities, and actions. It can include, but is not limited to:

· Dining facility health and safety checks

· Accident investigations involving injury or property damage

· Unscheduled personal kit, PPE or weapon checks

· Suggested updates or changes to existing procedures and activities

· Results from safety or emergency drills, i.e., fire or disaster response

Provide date(s) for each initiative, then explain results and corrective actions taken. For example:

Dining facility food equipment temperature checks conducted on 02/08/2015 revealed one steam table could not maintain minimum safe temperature. Cause was bad circulating pump which was replaced. Temperature re-checked and found safe.

Incident Reporting Compile Incident Reports each month into the following categories:

· Security and Facility

· Use of Force or Weapon Discharge

· Motor Vehicle Accident

· Serious Injuries or Fatalities

· Intelligence Threats

· Transportation

· Other (explain)

A MS Excel spreadsheet can be used to collect this information and import into this Report. An example is:

Table 14, Example Incident Analysis Chart

MWR

Provide any noteworthy planned or organized morale, welfare or recreation activities. This can include, but is not limited to:

· Holiday party/BBQ/cookout

· Inter-team sports tournaments

· Awards recognition for days without accident or injury

· Awards for most improved, i.e., weight loss, blood pressure, fastest run, etc.

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