SAQMMA15R0112_SECTION_J _ATTACHMENT_F.docx

RFP No. SAQMMA15R0112 FACILITY OPERATION AND MAINTENANCE SUPPORT

ATTACHMENT F

EXAMPLE OF BUILDING OPERATING PLAN FORMAT (FOR ENERGY EFFICIENT OPERATIONS)

GENERAL GUIDANCE SECTION

GENERAL NOTES

SYSTEM OPERATIONS

LIGHTING

ELECTRICAL

DOMESTIC WATER

SPECIAL USE ROOMS

MISCELLANEOUS SECTION

RECURRING OVERTIME

EXCEPTIONS

GENERAL GUIDANCE SECTION

A suggested format for an energy efficient building operating plan is included. Select from the items those procedural statements fit as appropriate to assemble the plan. Add to, or modify the phrases as necessary.

The attached list of procedures may be used when applicable to provide the necessary information and direction on what is expected or required. These statements are used to establish the framework and requirements to operate in an energy efficient manner.

The system operations section is primarily composed of statements about the standard levels of lighting, temperatures, and ventilation services as promulgated in the Federal Property Management Regulations concerning energy. Also in this section are specific performance procedures which contain more detailed guidance which effect individual building systems and equipment. It is recognized that there is a wide variety of building designs and operating procedures. Only the more common procedures have been included.

The miscellaneous section contains procedural guidance for items such as recurring overtime, and exceptions to the standard level of services.

Most procedures have multiple response choices as well as a ______________________. Either insert the appropriate response for a particular item in a given building or use one of the suggested responses. As experience is gained, adjust these values as necessary.

Where large lists of an item are necessary or when one-line diagrams are appropriate, equipment schedules and blueprints or an inventory list used for maintenance purposes could be referenced in order to reduce the length of the plan.

Also, included for your use is a format used by the National Capital Region for listing start up and shut down times of the heating and cooling equipment.

GENERAL NOTES

To the maximum extent practical, all systems and equipment shall be placed in the automatic mode of operation.

The building systems and equipment shall be started and shutdown in an orderly manner.

Limited use spaces such as auditoriums, conference rooms, heating rooms, and courtrooms shall only be provided services when scheduled for use.

The equipment shall not be cycled at a frequency which would cause premature failure.

Where duplicate equipment exists, equipment shall be rotated (-------------) (weekly) (monthly) to equalize usage.

Meters for purchased utilities shall be read when practical during the same data as the utility meter reader and not less than monthly.

Fuel oil inventory records shall be maintained for all fuels received, stored, used, and transferred on a daily basis or monthly during nonuse periods.

Fuel oil shall be used on a first-in first-out basis. Fuel tank usage shall be rotated among all storage and service tanks.

When the capability to burn multiple fuels exists, the most economical fuel on an overall system basis shall be used first.

Fuel oil inventory records shall be maintained for all fuels received, stored, used, and transferred on a daily basis or monthly during nonuse periods.

Fuel oil shall be used on a first-in first-out basis. Fuel tank usage shall be rotated among all storage and service tanks.

When the capability to burn multiple fuels exists, the most economical fuel on an overall system basis shall be used first.

SYSTEM OPERATIONS

TEMPERATURES

Thermostats shall be set to maintain 70 degrees Fahrenheit during the heating season and 75 degrees Fahrenheit during the cooling season.

HEATING

Startup time during the heating season for average conditions between (----- to -----) (32 to 55) degrees Fahrenheit is (------) (two hours) before occupancy.

Startup time during the heating season for higher than average conditions between (------ to -----) (50 or more) degrees Fahrenheit is (-----) (one hour) before occupancy.

Startup time during the heating season for lower than average conditions between (----- to -----) (10-32) degrees Fahrenheit is (------) (four hours) before occupancy.

The shutdown schedule during the heating season for average conditions is (-------) (one hour) before the end of the business day.

The shutdown schedule during the heating season for higher than average conditions is (-----) (30 minutes) before the end of the business day.

The location to measure heating temperatures shall be (at ----- for zone -----. (an average of each wall temperature) (in the center of the room) for (---------).

The reset ratio for (steam) (hot water) heating with respect to changes in outside temperature shall be ------- for the (building) (zone ------

The offset for the reset ratio shall be a (plus ---) (minus ---).

The normal temperature level shall be a temperature range during the occupied hours of ----- to ----- degrees Fahrenheit. The controls for the normal temperature shall be set to begin at ----- hours before occupation.

The setback heat level shall be ------ degrees Fahrenheit during nights, weekends, and holidays. The setback will be programmed to operate ----- hours before the end of the working day.

The circulating (hot water) (radiation) pumps shall be set to operate when outside temperature reaches (------) degrees Fahrenheit.

Loading dock heaters using (electricity) (natural gas) (infrared) energy sources are to be operated only during loading/unloading operations. Loading dock heaters shall be set to maintain a temperature no higher than (-----) (50) (55) degrees Fahrenheit.

The shutdown schedule during the heating season for higher than average conditions is (-----) (30 minutes) before the end of the business day.

The location to measure heating temperatures shall be (at ----- for zone -----). (an average of each wall temperature) (in the center of the room) for (---------).

Cooling

Startup time during the cooling season for average conditions between (--- to ---) (75 to 80) degrees Fahrenheit and (--- to ---) (50 to 60) percent relative humidity is (---) (two hours) before occupancy.

Startup time during the cooling season for lower than average conditions between (------ to ------) (80 and above) degrees Fahrenheit and (--- to ---) (60 or higher) percent relative humidity is (------) (four hours) before occupancy.

The shutdown schedule during the heating season for higher than average conditions is (-----) (30 minutes) before the end of the business day.

The location to measure cooling temperatures and humidity shall be (at --- for zone ---). (an average of each wall temperature and humidity) (in the center of the room) for

All off line chillers shall be secured from the common header.

The normal chilled water temperature level shall be ----- during the occupied hours.

VENTILATION

Windows

Operable windows with key locking devices shall be closed and locked during the heating or cooling seasons of the year except for periods of windows cleaning or maintenance.

Where a removable double-glazed window system exists, this double-glazed window system shall remain installed except for periods of window cleaning or maintenance.

Dampers

Between --- to --- degrees Fahrenheit outside air temperature modulate the dampers to maintain a supply air temperature of ( ----) (50) (55) degrees Fahrenheit or return air temperature of --- or (80) degrees Fahrenheit.

Above (---) (78) degrees Fahrenheit outside air temperature, close the maximum outside and exhaust air dampers, and open the return and minimum outside air damper.

From (------) (58-78) degrees Fahrenheit outside air temperature, provide 100 percent outside air to the supply fan. Secure return air fans and minimum outside air damper.

The manual selector shall be positioned such that when the outside temperature is below (------) degrees Fahrenheit the face damper is open and above 70 degrees Fahrenheit, the bypass damper is open.

Relief damper shall be set at (---PSI) to maintain the required static pressures.

Garage Ventilation System

The heating system shall be set to maintain no higher than 55 Fahrenheit in the garage.

ELECTRICAL

Emergency (diesels) (gas turbines) shall be setup to start automatically and supply its designated loads.

The startup and shutdown of major electrical equipment shall be performed on a sequential basis to minimize line disturbances or peak demands.

DOMESTIC WATER

Domestic Hot Water

Domestic hot water storage tank temperature shall be maintained at (------) (115) (120) degrees Fahrenheit.

Domestic hot water circulating pumps shall be operated (from --- to ---) (during periods of normal occupancy).

During the seasonal heating periods, the hot water for domestic usage shall be heated by the district heating system large heat exchangers.

During the seasonal cooling periods, the hot water for domestic usage shall be heated by the district heating system small heat exchanger. ). The water storage tanks for domestic service shall be maintained between --- and --- psi.

The water storage tanks shall be pressurized between --- and --- PSI to maintain adequate flow.

Domestic Chilled Water

The chilled water circulating pumps shall be operated (from to -----) (during periods of normal occupancy).

The drinking water refrigeration units shall be operated from (------ to -------).

The temperature of the drinking water fountains shall be set at (------------) 55 degrees Fahrenheit at the point of use.

SPECIAL USE ROOMS

Automatic data process areas shall be maintained at (------) (72) (75) degrees Fahrenheit and (-----) (40) (50) percent relatives humidity.

The following equipment is required for the ADP areas which operate continuously. See list ______________.

Refrigeration equipment for the cafeteria shall operate continuously.

Machine room temperature shall be set to maintain between (------) (55-105) degrees Fahrenheit.

Machine room temperatures shall be maintained by (natural ventilation) (thermostatic ally controlled fan set at (----) (90) (95) degrees Fahrenheit). (building exhaust ventilation) (mechanical refrigeration set at (-----) (90) (95) degrees Fahrenheit). (spot cooling fans) for critical heat sensitive equipment. Machine room temperatures shall not be heated or cooled.

MISCELLANEOUS SECTION

This section contains special and limited use items such as recurring overtime, special conditions, and exceptions to the standard level of services.

RECURRING OVERTIME

The following areas require recurring overtime services. The services to be provided and schedule or services are (------) (see list ------).

EXCEPTIONS

The authorized exceptions to the general building operating plan are provided.

A higher level of lighting is allowed in (------) (see list ---). The lighting level shall be maintained at (------) foot-candles for these visually difficult or critical tasks.

A higher level of heating temperatures is allowed in (-----) (see list -----). The heating temperatures shall be set to maintain a temperature range of (------ to ------).

A lower level of cooling temperatures is allowed in (------) (see list ------). The cooling temperatures shall be set to maintain a temperature range of (---- to ----).

Relative humidity levels of (30) (35) (40) percent shall be maintained in (---------).