SAQMMA15R0112_Amendment_001.doc

SOLICITATION NO. SAQMMA15R0112, Amendment 001

I. This amendment to Solicitation No. SAQMMA15R0112 shall accomplish the following:

A. Amend Section I to add one clause B. Amend Solicitation Sections L and M as stated below;

II. Solicitation No. SAQMMA15R0112 is amended as follows:

A. SECTION I - CONTRACT CLAUSES

As prescribed in FAR Part 8.005, insert the following clause:

52.208-9 -- Contractor Use of Mandatory Sources of Supply or Services.

Contractor Use of Mandatory Sources of Supply or Services (May 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase from People Who Are Blind or Severely Disabled (the Committee) under 41 U.S.C. 8504. Additionally, certain of these supplies are available from the Defense Logistics Agency (DLA), the General Services Administration (GSA), or the Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind (NIB)

1310 Braddock Place

Alexandria, VA 22314-1691

(703) 310-0500; and

(2) NISH

8401 Old Courthouse Road

Vienna, VA 22182

(571) 226-4660.

B. SECTION L –

1. Solicitation paragraph L-3 is modified as follows:

L-3 PROPOSAL PREPARATION INSTRUCTIONS

Volume II - Technical Proposal

The Technical Proposal shall be on 8.5 inch by 11 inch paper (front and back side), in three (3) ring binders with tabs and no more than 100 pages excluding resumes and past performance write-up. To facilitate proposal evaluation, the Offeror shall submit one (1) original and four (4) copies of their technical proposal as volume II. These volumes must be clearly marked as "Technical Proposal" and must not contain any price information in order that the technical proposal’s evaluation may be accomplished strictly on the merit of the material submitted.

The proposal should not simply repeat or paraphrase the Statement of Work/Specification of the solicitation. A comprehensive technical proposal as required by this solicitation will provide a basis for sound evaluation by the Department of State (DoS). The information provided shall be concise, factual and complete. The proposal should present the capabilities of your firm and personnel who are to be assigned to the work. The information submitted needs to be complete and detailed, spelling out clearly the relevant specialized professional competence that the firm and the individuals possess, its academic and training background, representative accomplishments, and work experience pertinent to the proposal.

The Offeror, as well as any significant subcontractor and/or affiliate shall each select three (3) of its customers, for which it has performed for within the past five (5) years, and forward copies of the contractor evaluation form, Section J, Attachment K - Past Performance Questionnaire, to those agencies, and/or firms for completion and submission by the evaluating customer directly to the Contracting Officer. The Offeror is to ensure that the organizations providing the evaluations complete and return the forms to the Contracting Officer o later than the closing date of the solicitation.

Completed questionnaires not returned to the Contracting Officer prior to closing date of the solicitation will not be considered in the evaluation. Offerors shall include the following information with their proposal on those firms they have requested the submission of evaluation forms:

Offeror's Name (Company/Division)

Contract number and contract type

Contracting agency or business (Department of State, NASA, State of Ohio, Mobil Oil etc.)

Original contract dollar value and final contract dollar value (including options)

Original completion date and final (or current) completion date

Description of contract effort

Relevance of referenced contract to the DoS DPM acquisition

Performance experience summary

Description of the performance measures and performance results against those measures

Incentives/Discentives used under the contract and the incentives awarded and/or discentives assessed

At a minimum the technical information provided shall address the following:

A. Comparable Experience (Tab 1)

B. Plan of Operation (Tab 2)

C. Availability, and Qualifications, and Authority of Management, Key Personnel, Supervisory Personnel, Craft Personnel, and Sub Contractors (Tab 3)

D. Quality Control Plan (Tab 4)

E. Safety and Environmental Program and Requirements (Tab 5)

F. Phase In/Out Plan (Tab 6)

G. Past Performance (Tab 7)

The above will be evaluated on the degree that Offeror provides clear evidence that they understand the requirement and have the technical capability to successfully perform the requirement.

SECTION M –

2. Solicitation paragraph M-3 is modified as follows:

M-1 BASIS FOR AWARD

The Government will use best value - trade off source selection process as defned in Federal Acquisition Regulation FAR 15.101-1. The Government will make award to the Contractor that submits their proposal and is evaluated to be the most advantageous to the Government, cost or price and other factors considered. For this solicitation, all evaluation factors other than price when combined are significantly more important than cost or price. Award will not be automatically determined by numerical calculation or formula relationship between cost or price and technical merit. As non-price factors, when combined, become more equal, the evaluated price rises in importance and may become the determining factor. The Contracting Officer shall determine what trade-off between technical merit and cost or price promises the greatest value to the Government, cost or price and other factors considered.

M-2 METHOD OF AWARD-AGGREGATE BASIS, ALL ITEMS

The line items in SECTION B of this solicitation will be awarded on an aggregate basis for all solicitation items.

M-3 TECHNICAL EVALUATION FACTORS

To be considered for award, the Offeror’s proposal must provide sufficiently detailed information to enable evaluation by the DoS.

1. FACTOR A - COMPARABLE EXPERIENCE

The Offeror will be evaluated on their past experience, within the past five (5) years from the date of this Solicitation, in furnishing services-as a minimum under one (1) Contract- that are comparable to those services described in this solicitation. Services are considered comparable if the functions, occupiable offices, Contractor’s responsibilities, and control exercised by the Contractor were comparable to those required under this solicitation, when said Contract had at least three (3) office-type buildings, with a minimum of 200,000 total square feet of combined office or related type space for the Contract. Warehouse and/or storage buildings are not considered to be of a comparable function.

Comparable experience will be evaluated on a pass or fail basis. No scoring points are assigned. If the Offeror’s technical proposal does not meet all the above stated minimum requirements of facility size, function, and number of contract performances, the DoS will not perform any further evaluation of the Offeror’s technical proposal, and the technical proposal will be will be determined to be unacceptable, and will not be considered for inclusion in the competitive range.

Other technical evaluation factors are listed in descending order of importance:

2. FACTOR B - Plan of Operation

The Offeror shall submit a comprehensive Plan of Operation containing the following:

Proposed levels of staffing, showing numbers, types of personnel, and proposed work hours/timeframes.

Methods and procedures that will be utilized to accomplish all required services to ensure start-up, training, qualification, and certification requirements shall be accomplished before and/or on (whichever is applicable) the date for service and satisfactorily maintained.

Details on how personnel shall be brought on-site to familiarize themselves with the building, equipment, and systems so that all services shall operate and be performed without interruption starting with the first day of the contract. The methods/plans for staffing and scheduling personnel so that adequate supervision will be provided, a reserve pool of qualified personnel shall be maintained for all services, and personnel will be available to respond to emergencies. The Offeror shall specify how they will respond to, and accomplish all service calls during normal core work hours, and during outside core work hours.

Demonstrate how the deliverables and required reports shall be prepared and tracked for submittal.

3. FACTOR C - Availability, and Qualifications, and Authority of Management, Key Personnel, Supervisory Personnel, Craft Personnel, and Sub Contractors

The Offeror shall submit resumes for the management, supervisory and craft personnel. Resumes shall contain a signed statement that the individual grants permission for his/her resume’ to be submitted for consideration under this solicitation. Submit Subcontractor information, giving type of service to be provided, company name, address, POC’s, and telephone numbers. Describe the extent and amount for which the project manager will have the authority to purchase items. Demonstrate the availability of technical expertise available to the project manager and indicate whether it will be provided in-house or by contract in the areas of cost estimating, system evaluations, energy conservation and program inspection/quality assurance.

4. FACTOR D - Quality Control Plan

Submit a Quality Control Plan which addresses the level, methods, and frequencies of inspections, maintenance standards, as well as the distribution process of all applicable reports; and the procedures to follow-up and correct deficiencies, including time frames involved in correcting the deficiency. Address the methods that shall be used when responding to and satisfying tenant complaints.

As a minimum, also provide the following:

Identification of responsible officials.

Examples of written inspection forms, reports, format to be used (provide samples) and an explanation of how and to whom they would be distributed.

5. FACTOR E - Safety and Environmental Program and Requirements:

Subfactors are of equal importance.

Subfactor I-1

The complete Offeror’s Safety and Environmental Program documents. This must include the company EHS Management System, and the company Health and Safety Plan. The submission must also include representative written safety programs including: Blood-borne Pathogens (OSHA 1910.1030), Hazard Communications (OSHA 1910.1200), Personal Protective Equipment (OSHA 1910 Subpart I), and Lock Out/Tag Out (OSHA 1910 Subpart J 147)

Subfactor I-2

The Offeror’s company Experience Modification Ratio (EMR) in regards to claim history.

Subfactor I-3

The Offeror’s completed and signed OSHA 300 logs for the previous five (5) years in accordance with OSHA Part 1904.

Subfactor I-4

The Offeror’s incident rate for the company. This equates to the number of incidents multiplied by 200,000 hours divided by the number of hours worked (number of incidents x 200,000 hours/number of hours worked).

Subfactor I-5

The Offeror’s representative Job Hazard Analyses (JHA) for the tasks associated with the contract activities.

Subfactor I-6

The Offeror’s list of PPE expected to be in use for the contact site and activities.

Subfactor I-7

The Offeror’s Company policy for safety training of employees.

Subfactor I-8

Green Cleaning Policy. Provide a copy of the company’s policy to include provisions for product selection and purchase, storage and handling, and training of personnel in green cleaning practices including the hazards of use, disposal and recycling of cleaning chemicals, dispensing equipment and packaging – This may be part of the EHS Management System document.

6. FACTOR F - Phase In/Phase-Out Plan

Submit a Plan that details the phase in/phase-out services that shall be provided to ensure that contractual services continue to be performed without any interruption in the event the Offeror is not awarded the follow-on contract.

7. FACTOR G - Past Performance:

The Government will utilize the past performance information of the Offeror, and its proposed significant subcontractors or affiliates, if any, as such performance as it relates to the size, scope and complexity of the solicitation requirements. The Government will utilize this information to establish their level of expectation that the Offeror's ability to successfully perform the required effort.