EXH 3 TO-003 Fire Protection RFP and PWS

ALiSS – TO-003 Request SAQMMA14R0042

Exhibit 3 (A002) Page 1 of 17

Task Order Request Performance Work Statement

TASK ORDER REQUEST

FIRE PROTECTION SERVICES

The Department of State requests submittal of a proposal in response to the attached Performance Work Statement.

The management structure used by the Contractor shall ensure efficient and effective accomplishment of all tasks. A key requirement is to ensure that proper staffing levels are maintained at all times.

The Contractor may also choose to subcontract the functional work for the Task Order in all or in part.

Where the work is subcontracted, the Contractor shall provide past performance and experience information for the subcontractor.

1.0 ANTICIPATED TASK ORDER PERIOD OF PERFORMANCE:

This Task Order shall include a base period of one (1) year and four one-year option periods. For pricing purposes, use a start date of February 1, 2015.

2.0 TRANSITION PROCESS:

The transition-in period shall not exceed 120 calendar days and full performance shall commence at the date specified in Section 3.0 of the PWS. Transition costs will be covered under CLIN 0001.

3.0 TASK ORDER TYPE

The Government contemplates a hybrid task order type consisting FFP, CPFF, and cost reimbursable arrangements. See Section 7.0 for specific contract type breakdown by CLIN.

4.0 PROPOSAL VALIDITY PERIOD:

Proposals shall be valid for a period of 150 days.

5.0 TASK ORDER FUNDING:

Task Order will be incrementally funded.

6.0 FACILITY CLEARANCE REQUIREMENT:

Pursuant to the terms and conditions of the IDIQ, all prime contractors shall submit evidence of their current Secret Facility Clearance. Should services under this task order, TO-003, be provided by a subcontractor, the facility clearance of the subcontractor shall be submitted as well.

A facility clearance at the level of Secret or above is required for this task order.

7.0 PRICING INFORMATION AND INSTRUCTIONS:

The Offeror shall complete Attachment 7, tab TO-003.

Breakdown of CLIN by Unit Type CLIN No. Description Unit Type

Exhibit 3 (A002) Page 2 of 17

0001 Transition Operations FFP x002 Fire Operations (Embassy) FFP X003 Fire Operations (Camp Eggers/Qashimi) FFP X004 Travel CR

X005 DBA CR

X006 Maintenance Supplies CR

For the base year only, the sequence of CLIN execution is as follows:

• CLIN 0001, Period of Performance: 02/01/2015 – 05/31/2015 (120 days) (For pricing purposes, assume that the transition begins upon contract award.)

• CLIN 0002 and 0003, Period of Performance: 06/01/2015 – 01/31/2016 (For pricing purposes, assume that the Operations and Provisions will begin after the successful conclusion of the transition.)

• All other CLIN are billable as associated costs are incurred and documented on the monthly invoice.

In addition to the completed Attachment 7, the Offeror shall include a corresponding price narrative.

As part of this narrative, the Offeror shall explain how task orders costs will be shared where applicable.

7.1 CONTRACT LINE ITEMS

Transition Operations (FFP) CLIN: 0001 (only applicable to the base year)

The transition CLIN will include: advance party trips (not to include travel costs), vetting, etc. Transition operations shall not exceed 120 calendar days. CLIN 0001 pertains only to the initial phase-in operations.

As stated in Section B.4.8 of the IDIQ, taxes shall be included in the proposed FFP rate.

Fire Protection Operations (FFP) CLIN: x002 and x003

Fire protection operations are defined costs related to providing services, to include labor and training, in the designated locations. Labor shall be accordance with Section B.4.2 of the IDIQ. The Offeror shall propose FFP rates for the base year and all option years.

Travel (Cost Reimbursable) CLIN: x004

Travel shall be in accordance with Section B.4.3.1 of the IDIQ.

The Offeror shall show for each contract year the breakdown of the proposed Travel costs. The breakdown shall consist of at least the following:

a) Contract-specified labor category (if applicable)

Exhibit 3 (A002) Page 3 of 17

b) Traveler name (if known)

c) Title of traveler or relationship of traveler to Contractor (if traveler is known)

d) Purpose of trip

e) Proposed dates of travel (if known)

f) Proposed number of days of travel

g) Origin

h) Destination

i) Proposed airfare or train fare

j) Proposed lodging cost per night

k) Lodging per diem, as indicated in FTR, JTR, or DSSR

l) Proposed meals and incidental expenses (M&IE) cost per day

m) Meals and incidental expenses (M&IE) per diem, as indicated in FTR, JTR, or DSSR

n) Proposed ground transportation cost per day

o) Proposed parking cost per day

p) Proposed tolls cost per day

q) Subtotal

The Contractor shall note that, pursuant to FAR 31.205-46(a)(1), the contractor’s costs for lodging, and meals and incidental expenses may be based on actual costs incurred, per diem, or a combination thereof, as long as the method used results in a reasonable charge. Similarly, the contractor’s costs for transportation may be based on actual costs incurred, mileage rates, or a combination thereof, as long as the method used results in a reasonable charge. The Contractor shall note in its proposal the respective methods used and/or intended to be used.

Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist, the Contractor shall submit with its task order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service.

Inclusion of such costs in the awarded fixed-price is contingent upon Government acceptance of such explanation.

DBA (Cost Reimbursable) CLIN: x005

DBA shall be in accordance with Section B.4.3.3 of the IDIQ.

As required by Section G.3.7 of the IDIQ, The first invoice for each task order shall include a copy of the DBA Insurance policy negotiated between the Contractor and the DBA Insurance carrier, or copy of the self-insured program and Department of Labor approval if the Contractor is a Department of Labor-approved self-insurer. In either case, such copy shall show that sufficient DBA Insurance coverage has been obtained for the entire period of performance for the task order.

The Offeror shall explain the basis for the proposed DBA rate.

The estimated amount may be adjusted throughout the contract periods as necessary using projected and actual labor expenditures.

The contractor shall be reimbursed for DBA costs only upon submission of proof of payment to the insurance provider.

Exhibit 3 (A002) Page 4 of 17

DOSAR 652.228-70 DEFENSE BASE ACT- COVERED CONTRACTOR EMPLOYEES (JUN 2006)

(a) Bidders/Offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

CATEGORY YES/NO NUMBER

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local worker’s compensation laws

Local Nationals:

Third Country Nationals:

(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local Nationals:

Third Country Nationals:

(b) The CO has determined that for performance in the country of Afghanistan –

☐ Worker’s compensation laws exist that will cover local nationals and third country nationals.

Worker’s compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/Offeror has indicated “yes” in block (a)(4) of this provision, the bidder/Offeror shall not purchase Defense Base Act insurance for those employees. However, the bidder/Offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

(d) RESERVED.

Maintenance Supplies (Cost Reimbursable) CLIN: x006

As stated in the TO-003 PWS, the Contractor is responsible for maintaining the firefighting equipment listed in Exhibit 3a. Materials and equipment related to both minor and major repairs shall be provided for by the Contractor under CLIN x006 on a cost reimbursable basis. Reimbursable supplies shall not exceed $70,000 per contract year.

Contractor shall receive COR written approval before procuring any reimbursable materials.

7.2 SUBCONTRACTOR RATE ANALYSIS

In the Supporting Information, offerors, in accordance with FAR 15.404-3(b) (Subcontract Pricing Considerations), shall conduct, based on Attachment 7, tab TO-003, appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and shall include the results of these analyses.

Results shall be in the form of the cost/price analysis report(s), which shall include:

Exhibit 3 (A002) Page 5 of 17

• cost/price analysis technique(s) used (e.g., comparison of proposed prices received in response to the solicitation);

• summary findings;

• detailed findings; and

• basis for the determination of fair and reasonable proposed subcontract prices.

FOR ALL SUB-CLINS, “PROPOSED SUBCONTRACT PRICES” SHALL MEAN “SUBCONTRACTOR OFFEROR’S

PROPOSED OR NEGOTIATED PRICES.” RESERVED

8.0 TECHNICAL INFORMATION AND INSTRUCTIONS:

The Offeror shall address the following within their technical proposal response.

• Task Order Management Plan o Preliminary Transition Plan o Critical Personnel Breakdown

8.1 TASK ORDER MANAGEMENT PLAN (TOMP)

As required by Section H.23.2 of the IDIQ, the Contractor shall provide a Task Order Management Plan (TOMP) detailing its technical and management approach for accomplishing the task order objectives.

The contractor must obtain post management’s clearance on which staff will be retained.

Failure to address all requirements as described in Section H.23.2 of the IDIQ, Task Order Management Plan, will render Contractor’s Task Order Management Plan as non-responsive and may not be considered for evaluation.

8.1.1 Preliminary Transition Plan

As part of the TOMP, the Offeror shall address the transition-in plans. The Preliminary Transition Plan shall include a detailed timeline showing transition activities and their durations beginning as of February 1, 2015 (projected). The Preliminary Transition Plan should be as complete as possible and clearly establish that the Offeror has a well-thought out plan ready to be finalized upon contract award.

The Offeror shall provide a comprehensive explanation detailing how it expects to accomplish the transition in the allotted timeframe, to include steps to acquire all necessary equipment, licenses, permits, insurance, staff, and to train the staff.

The Offeror shall identify any other risks that may hinder their ability to stand up and perform the new contract, and shall provide their contingency plans for those situations.

8.1.2 Staffing Plan

The Contractor shall provide, as part of their TOMP, their proposed staffing plan. The below staffing levels are contract required minimum staffing levels. To better assist the Contractor, the Government has provided the vehicle information as related to the minimum staffing levels.

• Main Kabul Compound-East Side: Provide for Structural Firefighting, Hazardous Materials

Exhibit 3 (A002) Page 6 of 17

Response, Fire Prevention, Aircraft Fire and Rescue, and Medical Response.

VEHICLE TYPE VEHICLE NUMBER STAFFING

Pumper (on duty) 1 4 Rescue (on duty) 1 3 Utility Vehicle (on duty) 1 1 Command 2 2 Additional shift & leave staff N/A 17

Total 27

• Camp Eggers/Qashimi: Provide for Structural Firefighting, Hazardous Materials Response, Fire Prevention, Aircraft Fire and Rescue, and Medical Response.

VEHICLE TYPE VEHICLE NUMBER STAFFING

Pumper (on duty) 1 4 Water Tender (on duty) 1 2 Additional shift & leave staff N/A 10

Total 16

8.1.3 Critical Personnel Breakdown

The Offeror shall fill out the table is Section 12 of the PWS with their proposed critical personnel by location. The Offeror shall provide narrative explaining the logic behind the assigned personnel breakdown.

LOCATION NUMBER OF ALLOWABLE PERSONNEL

Embassy Compound - East 10 Camp Eggers/ Qashimi 6

9.0 EVALUATION CRITERIA

The Government may award the task order on the basis of initial offers received, without discussions.

In award without discussions, any proposal (i.e., technical or price) that contains assumptions of any nature that is identified as a significant risk or weakness, may not be eligible for award. Therefore, each initial offer should contain the Offeror's best terms from a price and technical standpoint. The Government does, however, reserve the right to elect to make award with discussions.

9.1 EVALUATION CRITERIA (TECHNICAL):

The technical approach factor is an assessment of the Offeror’s comprehensive ability to successfully perform all aspects of the task order based on the Offeror’s Technical Proposal (including attachments).

The Technical Approach factor is comprised of the below:

• Task Order Management Plan

The Government will evaluate the non-price related proposal to ensure that the Contractor can satisfy the non-price-related requirements of the task order.

Exhibit 3 (A002) Page 7 of 17

Task Order Management Plan

Elements of the technical proposal (TOMP) will be reviewed to the extent that they adequately address the elements of the SOO and the criteria found in IDIQ Section H.23.2.1.

• Management Approach: The proposal must address all IDIQ Section H.23.2.1(a) elements. The proposal must be complete, clear, demonstrate a thorough understanding of the program management needs, and demonstrate the ability to perform the needed oversight.

Key Personnel: Experience, capabilities, and availability of key personnel are critical. The DOS shall consider the resumes proposed as a clear indication of the Offeror’s level of commitment to the overall success of this service.

• Transition-in Plans: The proposal must address all IDIQ Section H.23.2.1(b) elements. The transition plan must be complete, clear, comply with the requirements of the solicitation, demonstrate a thorough understanding of the requirements and demonstrate the ability provide a smooth transition within the contract allotted timeframe.

The Government considers a smooth transition and continuity of services to be critical to the DOS mission. The Plan shall address the elements of H.23.2.1(b) and should be as complete as possible, thorough and realistic. The plan should anticipate problems that could be encountered and address how they would be resolved. The Offeror must illustrate a comprehensive approach to transitioning the program from the current incumbent, if applicable. The Transition Plan will be evaluated to determine the Offeror’s ability to identify the tasks that will be performed during transition and to accomplish them successfully.

• Personnel Plans: The proposal must address all IDIQ Section H.23.2.1(c) elements. The proposal must be complete, clear, comply with the requirements of the solicitation, demonstrate a thorough understanding of the requirements and demonstrate the ability to perform the prospective contract successfully in the area of personnel.

The Government will examine and evaluate the Offeror’s approach to comprehensively providing and retaining qualified and suitable candidates that can successfully perform under the task order to meet both anticipated and unanticipated requirements. During this process the government may examine the Offeror’s proposed: methods, personnel, facilities, systems, personnel compensation, equipment, and other components of the Offeror’s approach related to providing effective comprehensive personnel staffing, recruitment, screening / vetting, and retention.

• Logistics Management Plan: The proposal must address all IDIQ Section H.23.2.1(d) elements.

The proposal must be complete, clear, comply with the requirements of the solicitation, demonstrate a thorough understanding of the requirements and demonstrate the ability to perform the prospective contract successfully in the area of logistics.

The government will examine and evaluate the Offeror’s approach to providing effective comprehensive logistics management to support all aspects of performance based on task order requirements. During this process the government may examine the Offeror’s proposed: methods, planning, facilities, systems, equipment, property management including inventory control / tracking and stewardship of government property, in-house procurement of supplies and services at

Exhibit 3 (A002) Page 8 of 17 competitive prices, shipping / freight management, and other components of the Offeror’s approach related to providing effective comprehensive Logistics management.

• Critical Personnel Breakdown: The proposal must address all Section 8.1.3 elements. The proposal must be complete, clear, comply with the requirements of the solicitation, demonstrate a thorough understanding of the requirements and demonstrate the ability of the critical personnel to continue to provide services in the event of emergency.

The Government will examine and evaluate the Offeror’s proposed critical personnel. The Government will examine to determine whether a realistic breakdown of labor has been proposed. In the event of a security situation, the presented critical personnel would be responsible for ensuring continued services.

9.2 EVALUATION CRITERIA (PRICE):

The Government will conduct an evaluation to determine ultimately that the final agreed-to price from Pricing Table T-003 of Attachment 7 is fair and reasonable. In doing so, the Government will examine the completeness and accuracy of the Contractor’s proposed prices and estimated costs in Pricing Table T-003 of Attachment 7.

The Government will use one or more of the proposal analysis techniques stipulated in FAR 15.404 to conduct the evaluation.

Questions and proposals should be submitted to Christina Black via email at blackce@state.gov.

TASK ORDER – PERFORMANCE WORK STATEMENT

FIRE PROTECTION SERVICES

1.0 TASK ORDER NUMBER AND TITLE

• Task Order Number: TO-003

• Title: Fire Protection Services

2.0 CONTRACTING OFFICERS REPRESENTATIVE

TBD

3. 0 PERIOD OF CONTRACT PERFORMANCE

This task order shall include a base period of one (1) year and four (4) 1-year option periods. The first four months (120 days) of the base year have been designated as the transition period. The transition period is anticipated to begin February 1, 2015. The anticipated standard performance start would then be June 1, 2015.

The anticipated performance period is as follows:

mailto:blackce@state.gov

Exhibit 3 (A002) Page 9 of 17

Base Year 02/01/2015 – 01/31/2016 Option Year 1 02/01/2016 – 01/31/2017 Option Year 2 02/01/2017 – 01/31/2018 Option Year 3 02/01/2018 – 01/31/2019 Option Year 4 02/01/2019 – 01/31/2020

The Government is not obligated to exercise the option(s), and the dates as presented above are subject to change. Task order period of performance will be finalized after award.

4.0 LOCATION OF CONTRACT PERFORMANCE

The Contractor shall provide support services in the following locations:

• Kabul Embassy Compound (East & West compounds)

• Kabul – Qashimi / Camp Eggers/Camp Seitz

• Other sites as negotiated after contract award.

5.0 BACKGROUND

This Task Order Request is for fire protection services. The Contractor shall be responsible for the full range of fire protection services (structural firefighting, hazardous materials response, fire prevention, aircraft fire and rescue, and medical response1) for all of the Kabul Embassy Compound facilities including the main Kabul Embassy East and West Compounds, Camp Eggers, Camp Seitz, and the Helicopter Landing Zone located at Camp Seitz.

The Contractor shall provide dedicated firefighting professionals to staff two U.S. Government-owned and equipped firefighting facilities that will service all of the Kabul Embassy Compound facilities. Those facilities are located at the Embassy’s Main Compound - East Side and the future Camp Eggers/Qashimi Service Facility. NOTE: Initially, adequate facilities (i.e. housing, office, training, garage, equipment storage, etc) may not be available at contract implementation.

From these locations, the contractor will provide 24 hour per day, 7 days per week, 365 days per year structural fire protection, hazardous materials response, fire prevention services, and medical response. Aircraft fire and rescue services will be required as HLZ operations are scheduled/conducted.

Firefighting services for the Embassy (East & West side) will be provided from the Embassy East fire station. Firefighting services for Camp Eggers, Camp Seitz and the HLZ at Camp Seitz will typically be provided from the Camp Eggers/Qashimi service facility. All facilities at these locations are to be provided fire protection, including temporary structures.

The Camp Eggers/Qashimi facility is located approximately a quarter mile south of the main U.S.

Embassy Compound. As Camp Eggers is developed, firefighting service facilities may transfer to Camp Eggers from Qashimi.

The Contractor shall staff these two firefighting locations, equipped with the projected equipment in Exhibit 3a in the defense of fires on the above noted locations. The Contractor shall maintain the

1 Medical response is limited to EMT services.

Exhibit 3 (A002) Page 10 of 17 equipment, train embassy personnel in fire prevention and hand held extinguisher fire-fighting techniques, confer and cooperate with local and ISAF (NATO Base) firefighters, determine equipment/material requirements- informing the COR for associated ordering of same, and other relevant firehouse/fire crew operations as is typical for these sizes and types of facilities. All major and minor equipment, materials, and supply requirements will be Government Furnished Equipment/Materials (GFE/GFM).

6.0 LICENSES, PERMITS, AND OTHER OFFICIAL DOCUMENTATION

The Contractor will be responsible for being familiar with Afghan laws and demonstrate ability to obtain all licenses, permits and other official requirements required for full performance of this task order. In the Task Order, bidders will identify GIRoA’s requirements and assumptions regarding DOS/Embassy involvement. Assumptions should be in a separately labeled Section and pertain specifically to this Task Order.

The Contractor is responsible for maintaining all contract-required and host country-required licenses and permits throughout the life of this task order.

7.0 SUPPORT SERVICES

The Contractor may choose to subcontract for personnel support services, which include, but are not limited to: food services; operation, maintenance, repair; housing with associated services; and medical services. The Contractor shall support this effort with the appropriate infrastructure to provide logistical support for its employees and subcontractor employees, including billeting, subsistence and protection of the contractor work force. The management structure used by the Contractor shall ensure efficient and effective accomplishment of all tasks. A key task is to ensure that proper staffing levels are maintained at all times.

8.0 TYPES OF SERVICES

Firefighting services shall be performed in accordance with Army Regulation (AR) 420-1, Chapter 25, Fire and Emergency Services. Certain aspects that are variances are contained within this document and no aspects of sections X, XII, and Parts 17, 18, 23, 25, 32B(3), 32C, 32D, and 34, are required to be met.

Fire and Emergency services management shall be in accordance with AR 420-1 Chapter 25, Sections I and II, Parts 4, 6, 8, 9, and as directed by the Performance Work Statement. The senior fire official shall be the Incident Commander2 (IC) for all fire and emergency services (F&ES) operations. However, the Chief of Mission (COM) and Deputy Chief of Mission (DCM) shall be utilized employing a unified command recognizing the need for command elements and decisions by entities such as the regional security office (RSO), Marine security guards, and representatives from Post management. The COM may appoint another appropriately trained and qualified individual to serve as the overall Incident

2 The incident commander (IC) is the individual responsible for directing incident activities, including the development of strategies and tactics and the ordering and the release of resources. Initially, the IC will be the senior first-responder to arrive at the scene. As additional responders arrive, command will transfer on the basis of who has primary authority for overall control of the incident.

Exhibit 3 (A002) Page 11 of 17

Commander. The minimum staffing levels are set by this contract. Any exceptions to the stated minimum levels require approval from the Contracting Officer (CO).

Fire and emergency services structural fire operations shall be conducted in accordance with AR 420-1 Chapter 25, Section IV Parts 14, 15, and 16.

Hazardous materials response at the operations level shall be in accordance with AR 420-1 Chapter 25, Section IX, and other specialized response are performed as directed by the COM.

Aircraft rescue firefighter (ARFF) is implemented as required in AR 420-1 Chapter 25, Section V Parts 19, 20, and 21. Training for ARFF emergencies shall be in accordance with AR 420-1 Chapter 25, Section II Part 10.

Fire prevention services shall be executed in accordance with AR 420-1, Chapter 25 Section VI Part 22.

The fire prevention office will pay particular attention to places of public assembly and high hazard areas such as ammunition or fuel storage.

8.1 SMOKE ALARMS AND FIRE EXTINGUISHERS TESTING

Distribution and installation of smoke alarms and fire extinguishers are the responsibility of facilities management office for each post. The ALiSS Contractor shall service, refill, and inspect of fire extinguishers in accordance with AR 420-1, Chapter 25 Section VIII Part 32 and 33, and NFPA 10 (Portable fire extinguishers).

• Fire extinguishers: The Contractor shall inspect the fire extinguishers in all office and common buildings. The Contractor shall not be responsible for inspection of fire extinguishers in personnel residence.

• Smoke alarms: No inspection requirements.

Each smoke alarms shall be UL or CE approved. The provider of this equipment shall ensure that all purchases are reviewed and approved by facilities management office before purchase.

Fire prevention, operations, engineering and education activities are conducted in accordance with AR 420-1 Chapter 25, Section VII and VIII Parts 24, 26, 27, 28, 30, 31, 32, and 33. Fire extinguishers shall be UL, FM, or CE approved. All fire extinguishers shall be protected from the elements and shall not be installed in a location in direct sunlight. All fire extinguishers shall be procured through the federal supply system (FSS) program to ensure compliance with NFPA requirements. The Fire Chief or his/her representative shall provide technical assistance regarding placement should it be required. If an extinguisher is found to be unserviceable, it is the occupant’s responsibility to deliver the extinguisher to the nearest fire station for refill or exchange. Occupants shall inspect fire extinguishers at least monthly in accordance with NFPA 10, and initial and date on the extinguisher inspection tag. Electronic recording of inspections is also acceptable. Inspection results shall be made available upon request by the POSHO and CO for quality assurance.

Facilities shall be inspected annually and fire safety deficiencies shall be documented as directed by the

COR.

8.2 HOT WORK PERMIT

Exhibit 3 (A002) Page 12 of 17

The contract fire department must inspect all Hot-Work operations. Hot-Work operations are work involving burning, welding, or a similar operation that is capable of initiating fires or explosions including the following: welding and allied processes, heat treating, grinding, thawing pipe, powder-driven fasteners, hot riveting, torch-applied, and similar applications producing or using a spark, flame, or heat. The contract fire department must issue the personnel performing Hot-Work operations the DA Form 5383 (Hot-Work Permit) in accordance with AR420-1 Chapter 25-27 (d) and procedures must comply with NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work and Department of State Fire Protection Guide F-9.

8.3 COMMUNICATIONS

Fire protection communications is an essential part of all emergency response organizations and shall be provided in accordance with AR 420-1 Chapter 25, Section III and XIV Parts 11, 12, 13, 50, 51, and

52. Radio communications shall be provided by the Government including portable radios and shall meet minimal requirements for fire ground incident command as directed by the COM and in coordination with the RSO and CO. The Fire Chief shall work closely with Post Management and Local authorities to ensure that emergency communications are installed and maintained. All emergency response organizations shall have contact with one another. Posts with an aircraft rescue firefighting (ARFF) mission will have direct lines installed from the tower directly to the fire alarm communications center (FACC).

A daily activity log shall be maintained by FACC. At the end of each shift, a copy shall be printed and then signed by the Senior Fire Officer on duty. The log may be stored by electronic means. Staffing will be minimal to meet Post requirements with no more than one Dispatcher on duty at the fire station.

Upon discovery of a severe fire or life safety hazard, the senior Fire Officer or Fire Chief shall stop the work and notify the Post Occupation Safety and Health Officer (POSHO), and RSO immediately. The Senior Fire Officer will ensure qualified personnel are available to conduct customer training such as fire warden training, fire extinguisher training, general fire safety and assist with fire evacuation drills.

8.4 TRAINING

8.4.1 Fire Prevention Personnel

The contract fire department shall conduct the types and frequency of training in accordance AR420-1, Chapter 25-10 and Appendix Q. Training plans and record must be maintained in accordance with AR420-1, Chapter 25-10.

8.4.2 Training of Newly Assigned Installation Personnel

The ALiSS fire department shall provide general fire prevention training and fire extinguisher training to all newly assigned personnel within 90-days of their arrival. The training shall include live fire and hands-on use of the fire extinguisher. The training must be in coordination with the COR and lesson plans shall be approved by the OBO Office of Fire Protection.

8.5 ROSTER AND SCHEDULE

The Contractor shall prepare and maintain a weekly roster and work schedule for all fire protection personnel. The schedule shall show the location, name of personnel, and the assigned shifts in terms

Exhibit 3 (A002) Page 13 of 17 of hours of the day. This schedule shall be provided to the CO or COR immediately upon request. The schedule shall be finalized by 12:00 noon on Thursdays for the upcoming workweek.

8.6 STATION MAINTENANCE

The fire department facility must be maintained to ensure safety and health in accordance with NFPA 1500, Chapter 9, Facility Safety. The fire department shall use the checklists in NFPA 1500, Appendix F, Sample Facility Inspector Checklists, to ensure the facility meets the safety and health standards.

8.7 GENERAL GUIDANCE

See Exhibit 3b for general firefighting guidance.

9.0 EQUIPMENT/MATERIALS/SUPPLIES

Fire protection vehicles are allocated to provide the best possible first response ability and will be replaced as necessary but will not be replaced per AR 420-1, and shall be utilized as long as they are serviceable. Water trucks (not assigned to the fire department), bladders or tanks may be used to offset and mitigate severe fire and life safety hazards. Placement of these water bladders or tanks is at the decision of the COM or Post Management Officer in coordination with the Post Facilities Management Office and contract Fire Chief.

Fire and emergency services apparatus and equipment shall be maintained in accordance with AR 420- 1 Chapter 25, Section I Part 7. Station wear and PT clothing shall be provided by the Government.

Thermal imaging cameras (TIC) shall be provided to each site operating F&ES operations, each site shall not be required to be supplied with more than one (TIC). Apparatus such as pumpers, tankers, aircraft rescue firefighting (ARFF) vehicles, mini-pumpers, rescue trucks and brush trucks shall be placed in an appropriate shelter to protect vehicles from the elements and shall include at a minimum, a roof and side protection and be close enough to the firefighter billeting to accommodate no more than a 30 second walk.

The Fire Department will be self-sufficient with regards to minor and major repairs to fire fighting vehicles and equipment via their Emergency Vehicle Technician (EVT).

See TO-003, Exhibit 3a for equipment list.

10.0 RECORDS

Though the Contractor shall hold the records during the life of performance, all records become the property of the Government once completed.

10.1 DAILY ACTIVITY LOGS

The contract fire department shall maintain a daily activities log for each day. The daily activity log is a written account of all activities fire department activities including vehicle movements, shift changes, and emergency responses. As a minimum, the log shall record the date, time, event type, description of actions, and vehicle or personnel involved. The station log shall be kept current at all times. The log

Exhibit 3 (A002) Page 14 of 17 must be signed reviewed and signed by the senior fire officer on duty at the end of each fire operations’ shift.

10.2 FIRE INSPECTION REPORTS

The fire inspection must be recorded using the DA Form 5381, Building Fire Risk Management Survey, and DA form 5382, Hazard/Deficiency Survey Record. The DA Form 5381 provides a checklist and recording document for each building to include past survey records, hazard/deficiency survey records, fire extinguisher inventory and maintenance information, a copy of the pre-fire plan, and other pertinent data. The DA Form 5282 records and communicates fire hazards or deficiencies noted during surveys.

10.3 FIRE INCIDENT REPORT

All fire, regardless of size and type, must be reported to the Overseas Buildings Operations, Office of Fire Protection. The contract fire department shall coordinate with the COR or the COR’s representative to ensure fires are reported in accordance with 15FAM823. The COR may rely on the contract fire department for technical input into the fire report.

10.4 ACCIDENT AND INJURY REPORTS

The contract fire department shall notify the COR of accidents or injuries no later than 6-hours after the occurrence, as the Mission has 12-hours to notify Overseas Buildings Operations in the Office of Safety, Health, and Environmental Management. The contract fire department and the COR shall conducted the report and investigate the mishap in accordance with 15 FAM 964 Mishap Investigation and Reporting Abroad.

An accident and injury report shall be finalized and provided to the COR within 48 hours of the incident.

Following the incident, the Assistant Chief of Operations shall perform an after action investigation for each reported accident and injury, and shall make formal written recommendations for ways to protect against future incidents. The after action investigation report and recommendations shall be provided to the COR within one week of the incident.

11.0 PERSONNEL

Fire protection personnel will meet all levels of certification for the position in which they are currently service in accordance with Attachment 1. A list of firefighter’s certifications shall be maintained in each fire station for their staff, and copies of certifications shall be maintained in each firefighter’s personnel folder, and be available for review within 24 hours of notification by the CO or COR.

All fire protection personnel are subject to drug testing.

11.1 POSITION DESCRIPTION AND QUALIFICATIONS

See Attachment 1 for position descriptions.

11.2 TRAINING

Exhibit 3 (A002) Page 15 of 17

Fire and emergency services (F&ES) training shall be implemented, managed, and conducted in accordance with AR 420-1 Chapter 25, Section II Part 10. F&ES organizations shall implement and participate in the training program as outlined. Any deviation from the training requirements must be documented and approved by the CO prior to the deviation occurring.

11.3 PHYSICAL EFFORT – WORKING CONDITIONS

Rigorous, heavy physical effort is required in the frequent handling of objects such as cylinders and extinguishers weighing 45 lbs or more; may be required to lift/carry personnel such as an adult male in emergency situations. Though duties vary by labor category, general duties require the full use of both arms, both legs and fingers to bend, turn, pull, crawl, kneel, and climb for such tasks as use of ladders, firefighting equipment controls, arranging/connecting hoses, rappelling, operation of fire trucks and all types of rescue operations, etc. Personnel must be able to meet and maintain physical agility and stamina.

Position performance requires the employee to work under adverse environmental conditions. When responding to an emergency personnel may be subject to dense smoke flames, extreme heat, cold, dust, water, and possible explosions. Personnel must be able to maintain necessary alertness, self-control, and emotional stability under emergency conditions.

11.4 PHYSICAL EXAMS

Certain labor categories (e.g. Lead Firefighter) require a physical or yearly exam. The Contractor shall provide said exam based on Attachment 1 stated requirements.

12.0 KEY PERSONNEL

The key personnel specified in this contract are considered to be essential to work performance. The Contractor shall assign the following key personnel to this task order:

Position/Function Name Fire Chief Deputy Fire Chief Assistant Chief of Operations Assistant Chief of Training Assistant Chief of Fire Prevention

During the first 180 days of performance (after transition), the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 5-calendar days after the occurrence of any of these events and provide the IDIQ Section H.19 required information.

After the first 180 days of performance, the Contractor may substitute a key person if the Contractor determines that it is necessary. The Contractor shall provide notice at least 45 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or

Exhibit 3 (A002) Page 16 of 17 replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The proposed substitute shall possess qualifications comparable to the original key person and meet the minimum standards set forth in the contract.

The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government will modify the contract to reflect any changes in key personnel.

See IDIQ Sections H.19 and H.20 for additional information on key personnel.

13.0 DELIVERABLES

TO REFERENCE

CONTRACTOR

DELIVERABLES DUE DATE*

H.5 of the IDIQ DBA Insurance Policy Prior to the start of performance.

8.5 Roster and Schedule Finalized by noon on Thursday for

upcoming week. Made available to the CO or COR upon request.

10.1 Daily Activity Log Daily

10.2 Fire Inspection Reports Provided to the COR within 72 hours of the inspection

10.3 Fire Incident Report Provided to the COR within 72 hours of the incident

10.4 Accident and Injury Report Provided to the COR within 48 hours of incident

10.4 After Investigation Report and

Recommendations Provided to the COR within one week of incident

*All dates are calendar days unless otherwise stated.

14.0 CRITICAL PERSONNEL

Only those individual designated as Critical Personnel shall be provided Government housing and life support services. The following positions have been designated as critical for this task order:

LOCATION LABOR CATEGORY - TITLE

Main Kabul Compound-East Side Main Kabul Compound-East Side Main Kabul Compound-East Side Main Kabul Compound-East Side Main Kabul Compound-East Side Main Kabul Compound-East Side Main Kabul Compound-East Side

Exhibit 3 (A002) Page 17 of 17

Main Kabul Compound-East Side Camp Eggers/Qashimi Camp Eggers/Qashimi Camp Eggers/Qashimi Camp Eggers/Qashimi Camp Eggers/Qashimi Camp Eggers/Qashimi