SAQMMA09R0212_20090514_final.docx

DEPARTMENT OF STATE

BUREAU OF INFORMATION RESOURCE MANAGEMENT

PERFORMANCE WORK STATEMENT

RFP: SAQMMA09R0212

CABLING AND CONDUIT CONTRACT

TABLE OF CONTENTS

SECTIONS K THROUGH M SHALL NOT BECOME PART OF

THE RESULTANAT CONTRACT

SECTION K -- Representations, Certifications and Other Statements of Offerors

57-58

SECTION M -- Evaluation Factors for Award

67-70

SECTION B — SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 TYPE OF CONTRACT (05/95)

This is a Performance-Based Time-and-Materials (T&M), Indefinite Delivery Indefinite Quantity (IDIQ) type contract to procure comprehensive telecommunications network services for cable and conduit installation repairs at CLASSIFIED and UNCLASSIFIED Government and Non-Government Facilities. Work on this contract shall commence through the issuance of individual delivery orders/task orders. Orders issued against this contract shall be placed in writing in accordance with Sections G.3 which addresses Task Order procedures and the applicable Section I clauses. U.S. Department of State warranted Contracting Officer(s) are the only individuals authorized to issue delivery orders/task orders under this contract. Section G.5 provides specific payment instructions for invoice payments.

B.2 PRICES/COST

Fully loaded/burdened hourly rates for the respective Labor Categories are as follows. In addition, the hours provided herein are estimates for evaluation purposes only, and the Government does not necessarily commit to using hours in their entirety:

Base Year (2009-2010)

Total Base Year: $ ___

Option Year One (2010-2011)

Remainder of page left blank intentionally

Option Year Two (2011-2012)

Option Year Three (2012-2013)

Option Year Four (2013-2014)

Solicitation Number: SAQMMA09R0212

Payment of material will be in accordance with Federal Acquisition Regulation (FAR) 52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS (FEB 2007).

B.3 TABLE OF OVERTIME RATES

These are fixed hourly rates to be charged in the event that overtime is authorized by Delivery Orders/Task Orders via CLINs 0015, 1015, 2015, 3015 and 4015 of Schedule B.

01 Journeyman Electrician

02 Installation Supervisor

03 Installer’s Helper

04 Carpenter

05 Site Coordinator/Manager

06 Technical Consultant

07 Draftsman

*Key Personnel are in boldface type

B.4 CEILING PRICE (TIME-AND-MATERIALS/LABOR-HOUR CONTRACT) (05/95)

(a) The ceiling price(s) of this contract is as set forth below.

Period Ceiling Price

60 months $5million (may be changed upon contract award)

B.5 MINIMUM AND MAXIMUM CONTRACT AMOUNTS--INDEFINITE QUANTITY CONTRACT (05/95)

(a) Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below. If this contract contains options, the minimum for each option shall apply separately and independently to that option.

(b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $5 million (may be changed upon contract award).

B.6 RATES FOR INDEFINITE DELIVERY CONTRACTS (TIME-AND-MATERIALS/LABOR-HOUR) (05/95)

(a) The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

(b) In accordance with FAR 52.232-7 "PAYMENTS UNDER TIME AND MATERIAL AND LABOR-HOUR CONTRACTS," the Contractor shall only voucher for the time of the personnel whose services are applied directly to the work called for in individual delivery orders and accepted by the Contracting Officer's Representative (COR). The Government shall pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)," or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT," as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall document time worked and work performed by each individual on each delivery order.

B.7 INSTALLATION MATERIALS

The Contractor shall provide all necessary material, cable, and wire for completion of installation as stated in each individual delivery order. The materials listed in Section J, Attachment B, are probable listings of installation material, cable, and wire, but are not all inclusive.

The contractor’s price for installation materials shall not exceed those which it provides to its most favored customer for the same like quantity, or the current market price, whichever is lower. At the time of submission of the proposal on an installation job, the Contractor shall submit supporting documentation on the material costs for that particular installation and breakout separately the applied material handling fee. Profit on installation materials will not be allowed. Whenever any of the Contractor’s suppliers provide a discount on materials, the contractor shall pass that discount to the Government.

B.8 OTHER DIRECT COSTS

Other Direct Costs necessary for performance of this contract shall be specified in each individual delivery order/task order and shall be reimbursed in accordance with the Payments Clauses of this contract. Maximum allowable amounts will be established for individual delivery orders/task orders. The cost of general purpose items required for the conduct of the Contractor’s normal business operations will normally not be considered an allowable ODC in the performance of this contract. General purpose items include, but are not limited to, telephones and telephone charges, typewriters, reproduction machines, word processing equipment, personal computers, and other office equipment and office supplies. ODC’s may include any necessary licenses and permits, and items related to complying with any applicable federal, state, and municipal law, codes, and regulations, in connection with the performance of each individual delivery order/task order. Profit on Other Direct Costs will not be allowed.

All ODCs shall be fully supported in compliance with all competition requirements of the FAR, specifically Part 31. All ODCs shall be reported as stated in the Monthly Progress Report Section F: Deliverables.

Estimated ODCs are as follows:

TBD

B.9 TRAVEL

Travel or per diem costs shall not be allowed for any effort covered by this contract in the greater Washington, D.C. Metropolitan area. Should any effort be required outside the greater Washington, D.C. Metropolitan Area, the Contractor shall be reimbursed travel and per diem, in accordance with the Federal Travel Regulations (GSA) and Department of State Standardized Regulations (Government Civilians, Foreign Areas). Any authorized travel costs shall be specifically defined in each individual delivery order.

Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. Travel costs shall be incurred and billed in accordance with FAR Part 31. Costs for these expenses will be reviewed, certified and approved by the COR. All travel and transportation shall utilize commercial sources and carriers. The Government will not pay for business class or first-class travel. Lodging and meals shall be reimbursed in accordance with regulations defined in FAR PART 31. Estimated travel is indicated below:

B.10 TRAVEL COSTS (TIME-AND-MATERIALS/LABOR-HOUR) (11/96)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas). Each employee will be notified upon arrival at any hazardous duty area of the applicable rates, terms and conditions at the time of performance. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G&A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for five Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations; except that for labor categories which are exempt from the Fair Labor Standards Act, a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

B.11 OVERTIME

The contractor shall not work overtime without prior authorization from the Contracting Officer (CO) or Contracting Officer Representative (COR)/Government task manager (GTM) verbally or in writing. Furthermore, funding must be obtained under the contract for overtime, and funds available, before any overtime can be worked.

The Contractor will invoice overtime charges at the rates specified in the Table of Overtime Rates, Schedule B.3, but are not authorized to invoice for any amount in excess of the not-to-exceed amount stated on the delivery order.

PERFORMANCE WORK STATEMENT (PWS)

C.1 BACKGROUND

The Department of State (DoS), Bureau of Information Resources Management, Deputy Chief Information Officer for Operations/Chief Technology Officer, Information Technology Infrastructure Office, Domestic Technical Services Branch (IRM/OPS/ITI/SI/DTS) is responsible for network assessments; design and documentation services; configuration management; provision of installation materials; inventory management; installation of specialized network systems; installation of voice, audio, and video networks; installation and integration of network equipment; and support of large-scale cable and conduit installation efforts, which may be conducted simultaneously at various geographical DoS facilities, other Government agencies, and/or affiliated organizations.

Cabling, network integration, network installations and repairs are needed to enable the DoS to communicate with various internal offices and external Government Agencies. DTS handles both unclassified and classified Automated Information Systems (AIS) located within different DoS Processing Centers. As such, the scope of this contract will be applied at the following facilities:

C.2 OBJECTIVES

This objective of this contract is to acquire effective, efficient, and responsive technical support services to meet the Department’s Cabling and Conduit requirements. .

C.3 CONSTRAINTS

· All work performed under this task order must meet and comply with all Federal directives, guidelines, and requirements for protection and security of Information Technology;

· Installation of all conduits, boxes, and fittings need to meet or exceed National Electric Code[footnoteRef:2]; [2: If during a site surveyor installation effort, the contractor discovers facility discrepancies that would preclude project completion; the contractor shall immediately notify the appropriate building management personnel. These discrepancies could include, but are not limited to HVAC, electric power, blocked ducts or passageways, or other facility constraints that preclude efficient project implementation. If prior air sampling studies are available for the work area and the permissible exposure level (PEL) is greater than the standard set by Occupational Safety and Health Administration (OSHA), the Contractor shall notify the Building Manager. The contractor shall also notify the Government Task Manager or COR of any facility discrepancy and of any recommended corrective actions. Without direct written authorization from the Government the contractor shall not attempt to resolve the discrepancy. If during a site surveyor installation effort, the contractor:

Discovers a security discrepancy, the contractor shall immediately notify the appropriate facility security officer, Government Task Manager or the COR Will not cut and/or bend in any manner ceiling supporting devices nor metal materials that frame the ceiling tiles unless approved by the Building Manager's Office as required by each site Will not penetrate the building's ductwork. Without direct written authorization from the Building Manager, the contractor shall not attempt to resolve the discrepancy Will plan and provide that the conduit be at an adequate height to enable the removal and reinstallation of the ceiling tiles. During the reinstallation of the metal pan ceiling tiles, tile edges should be smooth and even with adjoining tiles

· All invoices submitted under this task order must meet and comply with Department of State guidelines for submitting invoices

1. Assist the Department in determining the capability, capacity, and limitations of existing network infrastructure and components;

2. Recommend applicable network infrastructure enhancements that would improve the Department's network operational capabilities and/or network efficiency;

3. Assist with the definition and assessment of user-level cable and network requirements;

4. Provide comprehensive network infrastructure design and support services and create as-built drawings;

5. Prepare technical design drawings to DoS specifications and provide hard and soft copies to the Information Resource Management Office Infrastructure Directorate;

6. Install, test, and certify cabling and conduit systems associated with classified and unclassified telecommunications and local area networks, i.e., voice, data, video and audio networks;

7. Provide, install, and configure support structures and components needed for end-to-end network operations per project specifications in individual task orders. These specifications will include but are not limited to cable trays, equipment racks, cabinets, plywood backboards, blocks, patch panels, jacks, outlets, patch cords, labels, tie wraps, d-rings, j-hooks, etc;

8. Install, test, and certify cabling and conduit systems associated with electrical power distribution;

9. Provide and maintain configuration files of all installations;

10. Provide additional related telecommunications networking services and support;

11. Provide Network installation and configuration support for any DoS location;

12. Assess, evaluate, and document existing network infrastructure (i.e., telecommunications spaces, cable pathways, grounding, wiring, and components) as necessary;

13. Recommend enhancements that will increase the operational efficiency and effectiveness of existing infrastructure;

14. Document network configurations;

15. Design, provide, install, and configure specialized network infrastructures and components including, but not limited multi and single mode fiber optic cable, video distribution systems, card reader systems, and electrical and power production systems;

16. Furnish rapid response services and support at Department of State facilities nationwide;

17. Support simultaneous large-scale nationwide installation efforts at various geographical Department of State facilities;

18. Provide cable and telecommunications equipment installation services and support in asbestos environments;

19. Provide and install electrical power needed to support telecommunications and networking devices;

20. Support special projects and requirements associated with telecommunications networks;

21. Maintain site records regarding the installations and provide detailed administration of telecommunications/data which includes documentation (record-keeping, drawings, labeling, schematics, telegrams, etc.) of telecommunications/data outlet boxes, connectors, cables, termination hardware, patching and cross-connect facilities, conduits, other pathways, telecommunications/data closets and other spaces;

22. Obtain all trade permits necessary to accomplish the work; and

23. Provide Network integration support as needed.

C.4.2 CONTRACTOR RESPONSIBILITIES (SPECIFIC)

The Contractor’s Specific Responsibilities shall include but not be limited to the following:

1. Perform site surveys[footnoteRef:3] identified in installation requirements; [3: Site surveys consist of, but are not limited to; physical inspections and drawing packages for a job

2. Design installation packages using a Government furnished Computer Aided Drafting (CAD) system;

3. Design classified and unclassified network infrastructure;

4. Provide As-Built/Red line drawings;

5. Provide and maintain all installation design drawing files;

6. Install data cabling in accordance with Government furnished design data and specifications;

7. Account for Government-Furnished Equipment (GFE) and/or supplies;

8. Report security violations to the IRM/OPS/ITI/SI/DTS Unit Security Officer and the COR immediately upon discovery;

9. Track installation projects from initial planning stages to conclusion of the project;

10. Coordinate each phase of the installation through the Government Task Manager (GTM);

11. Provide material necessary to perform any minor construction for required installations;

12. Perform soldering, welding, sheet metal, carpentry, hydraulic and manual conduit bending, and core[footnoteRef:4] drilling functions as part of installation; [4: Core Drilling will require the approval of Facilities Management]

13. Provide own test equipment to be kept on-site. Test all cables installed to certify performance in accordance with this contract;

14. Design, install and support Category up to 6 UTP and any fiber optic cable system; and

15. Provide qualified Network Integrators to support any State Department location.

C.5 SCOPE

The following functional areas describe the intended focus of this contract:

· Conduit Services

· Cabling Services

This sub-area encompasses all activities necessary to present an organized appearance when installing and maintaining cable conduits.

· Installation – The Contractor shall install classified and unclassified cable and conduit as inconspicuous and aesthetically compatible within the stated specifications. Conduit installed in offices and distribution frame areas shall be above the false ceiling to the maximum extent possible.

· Cleanup - The Contractor shall clean up all scrap material, waste and debris by the end of each workday; and broom sweep the area on a regular basis. Hazardous areas shall be coned or cordoned off and boldly identified, in accordance with standard safety procedures and in accordance with Department of State's Safety Office Standards.

· Storage – The Contractor shall store[footnoteRef:5] and secure all tools, hardware, and equipment away from any main corridor or office at the end of each workday. [5: The Government shall accommodate the contractor with adequate storage room space for current and up coming installations.]

C.5.1.2 TECHNICAL REQUIREMENTS

This sub-area encompasses all activities necessary to meet the technical requirements related to conduits.

· Conduit Installation – The Contractor shall install ferrous EMT conduits within established controlled access areas; and weld or glue all ferrous EMT conduits installed totally outside controlled access areas.

· Conduit Fittings[footnoteRef:6] – The Contractor shall use compression type ferrous EMT conduit fittings, conduits, and connectors within established areas; use rigid ferrous of the threaded type or epoxy compression type ferrous EMT outside the established areas; use EMI/RFI expansion couplings when traversing an expansion joint; and use hasp and latch lockable[footnoteRef:7] pull boxes as often as needed on long runs to minimize strain on the delicate signal cable while pulling. [6: Compression fittings can be used on rigid conduit only where physical limitations absolutely prevent the use of threaded fittings with prior Government approval.] [7: The Government will provide approved locks.]

· Condulets Covers – The Contractor shall install between each cover and conduit, conduit ferrous covers manufactured from woven metal gasket material; and install all covers before installations are placed in service.

· Conduit Sizes – The Contractor shall use Government approved conduit sizes for each installation, as included on the drawing specifications.

· Pull Boxes and Enclosures – The Contractor shall provide pull boxes and/or enclosure sizes as specified by the DoS.

· Areas Where Permitted – The Contractor shall only use pull boxes and enclosures in established areas specified by the GTM in coordination with the DoS Building Manager.

· Hole Location and Size – The Contractor shall leave maximum surface areas on the box available for future conduit connections when making holes for conduit connectors to pull boxes and enclosures; and punch the minimum size holes[footnoteRef:8] necessary in order to properly fit coupling(s) into the conduit connectors to pull boxes and enclosures. [8: Under no circumstances shall excess hole clearance be allowed.

· Paint Removal[footnoteRef:9] – The Contractor shall remove all paint and sand around the new hole(s) on both sides to ensure a solid metal-to-metal contact between the box connector and the box. [9: In cases where the Contractor is adding to an existing installation and the existing pull box is painted. If the Contractor encounters lead paint, he shall cease all work related to that particular delivery order and notify the appointed Government Task Manger, whom will coordinate resolution with Building Manager.

C.5.1.3 INSTALLATION REQUIREMENTS

This sub-area encompasses all activities necessary to meet the installation requirements related to conduits.

· Expansion Capability – The Contractor shall give due consideration for possible expansion of the cabling system during each installation.

· Inspectability – The Contractor shall install all conduits; pull boxes and distribution frames in a manner, which allows accessibility for physical inspection per applicable specifications and standards.

· Physical Isolation – The Contractor shall to the maximum possible physically isolate all conduit, fittings, and enclosures from all existing metal objects such as structural steel, lighting fixtures, and other conduit systems per applicable specifications and standards.

· Separation from Non-Secure Telephones and Other Items – The Contractor shall ensure that the separation between the conduit installation and other wires, pipes, ducts, non-secure telephones and equipment is in accordance with applicable specifications and standards.

· Existing Moveable or Loose Items – The Contractor shall tie up or fasten loose or moveable items such as flexible conduit (EX) or pipes to prevent physical contact with classified conduits.

· Exposed and Abandoned Cabling – The Contractor shall remove all unused and abandoned cables per applicable specifications and standards (cable exposure[footnoteRef:10] is permitted with approval of the Government Task Manager inside established area). [10: Cable exposure outside the established areas is not permitted under any circumstances.

C.5.1.4 CONDUIT AND BOX MARKING REQUIREMENTS

This sub-area encompasses all activities necessary to meet the conduit and box marking requirements related to conduits.

· Conduit – The Contractor shall band conduit above the false ceiling in accordance with applicable specifications and standards.

· Condulets – The Contractor shall comply with installation requirements for conduits in the overhead in accordance with applicable specifications and standards.

· Pull Boxes and Enclosures – The Contractor shall comply with installation requirements for pull boxes and enclosures in the overhead in accordance with applicable specifications and standards.

C.5.1.5 REPAIR REQUIREMENTS

The Contractor shall abide by the specifications for classified and unclassified installation when conducting repairs[footnoteRef:11]. The Contractor shall also conduct repairs in full compliance with all industry and governmental specification(s) and/or standards. [11: If the product is not covered under warranty and repairs are necessary, the repairs will be ordered through the delivery order process.]

C.5.1.6 ASBESTOS MATERIAL REQUIREMENTS

This sub-area encompasses all activities necessary when the contractor is required to be in contact with or work within the vicinity of asbestos materials[footnoteRef:12]. [12: Asbestos materials are not to be damaged, removed or otherwise disturbed in a manner that would cause significant fiber release]

· Asbestos Notification – The Contractor shall consult the Occupational Safety and Health Administration (OSHA) standard for the construction industry and contacting asbestos material, as covered in 29 CFR 1926.1101. The Main State Building contains asbestos materials[footnoteRef:13]. [13: The Department of State’s Main State Building Manager’s office will make available for review the ECC report and the Asbestos Management Plan. These reports will identify the specific locations and quantities of asbestos. The Contractor is required to read such reports prior to the site survey for each delivery order for the Main State Building.

· Working Near Asbestos Transite Panels[footnoteRef:14] – The Contractor shall be required to work near asbestos transite panels, but the contractor is not permitted to disturb the panels and/or remove transite panels containing asbestos from the grid. [14: The COR should be immediately notified if transite panels are locked in the grid. Panels must never be broken. Only the government can permit the contractor to displace the transite panels, which are loose, provided that the work is performed in accordance with OSHA standards.

· OSHA Asbestos Working Requirements – The Contractor shall abide by the OSHA requirements for training and work when personnel are required to work near asbestos even if the exposure limits are not exceeded.

· Asbestos Training – The Contractor shall ensure that all installers attend training that meets EPA’s requirement for maintenance and custodial staff (2 hours) as found at 40 CFR 763.92 (a) (1).

· Method to Work In and Around Asbestos to Avoid Disturbance - The Contractor shall use wet methods[footnoteRef:15] or wetting agents to suppress dust in the ceiling during cabling work and when loose panels are to be moved.[footnoteRef:16] The Contractor shall not use wet methods when it is not feasible, such as, working near live electrical equipment. The Contractor shall not move aside any dry transite panels that are loose in the ceiling. [15: This can be in the form of a hand spray bottle that is used to mist the ceiling area at the point of access.] [16: Authorized Government Representatives must approve the movement of all panels.]

· Other Asbestos Materials – The Contractor shall never cut, drill, or otherwise disturb the plaster material (acoustical plaster with a rough finish) that contains asbestos – this type of material is found in a number of office ceilings in the older part of the Main State Building. The Contractor shall not disturb or remove any pipe and mechanical equipment insulation that may be present above the ceiling.

This sub-area encompasses all activities necessary to meet the requirements related to cabling.

· General – The Contractor shall design, provide, install, repair, test, and certify cable systems that include cable, termination hardware, patch panels, and other applicable components.

· Coaxial – The Contractor shall use the coaxial type and pull method specified in each delivery order. The Contractor shall also crimp or solder connectors at both ends of the cable in accordance with the delivery order. The Contractor shall mark each cable at both ends as to type for identification purposes. The Contractor shall not splice the coaxial cable run. The Contractor shall not permit in-line connectors along any part of the coaxial cable run, unless authorized by the COR.

· Fiber Optic – The Contractor shall provide and pull the required fiber optic cable along the appropriate connectors at each end in accordance with the delivery order. The Contractor shall strip, fan, and connect the cable during installation. The Contractor shall not use in-line cable connectors along any part of the fiber optic cable run, unless authorized by the COR.

· Unshielded Twisted Paint (UTP) – The Contractor shall provide and pull the UTP, along with the appropriate connectors at each end, in accordance with the delivery order. The Contractor shall strip, fan and connect the cable during installation. The Contractor shall not use in-line cable connectors along any part of the UTP cable run, unless authorized by the COR.

· Rerouting of Existing Wiring – The Contractor shall no move or reroute any existing building cable, conduit, etc without prior written approval by the Government.

· Other – The Contractor shall provide and install IBM Type 1, Category 3, UTP, RG-59 Coaxial CCTV, 150 ohm STP, Thinnet coaxial, Thicknet coaxial, or other standard cable system specified in the deliver order. The Contractor shall support Network integration and configuration for State Department approved equipment.

C.5.2.2 INSTALLATION SCHEDULING REQUIREMENTS

This sub-area encompasses all activities necessary to meet the installation scheduling requirements related to cabling.

· Site Surveyor Pre-Installation Conference – The Contractor shall attend a pre-installation conference or site survey with the Department of State to review installation specifications, drawings, asbestos management plan, security levels, and to develop an installation schedule before issuance of a delivery order. The Contractor shall coordinate all cable installation work performed at the Department Main State Building or Annexes with the appropriate Project or Task Manager.

· Installation Sequence of Events – The Contractor shall proceed with reasonable promptness during each phase of the required installation and coordinate with the designated point of contact. The below chart represents a model of normal sequence for install of Unclassified and Classified cable. The Contractor shall use the below model for its proposals or propose a new or innovative process for sequence of events:

2. Production of Drawings Estimation; Produce Cost Estimate w/Drawings.

2. Production of Drawings Estimation; Produce Cost Estimate w/Drawing.

8. Produce Completed Install package

9. Customer Sign-off

C.5.2.3 ACCEPTANCE TEST PLAN AND TESTING

This sub-area encompasses all activities necessary to meet the testing related to cabling. The following guidelines for acceptance test plan and testing are applicable, unless superseded by a delivery order/task order.

· Acceptance Test Plan - The Contractor shall prepare and furnish an installation plan to the Government along with each delivery/task order proposal. The plan shall provide for testing all aspects of the installation, to ensure compliance with PWS specifications. Within 10 working days after receipt of the plan, the Government will either accept the plan as submitted, or request a rewrite by the Contractor. If a rewrite is requested, the Contractor shall submit it to the Government for review not later than 5 working days after receipt of the rewrite request.

· Acceptance Testing - Testing shall be conducted at the installation site(s). The test shall demonstrate that the installed cabling has properly interfaced with the connected systems or sub-systems. The Department of State’s technical representative will verify all conduits and pull box installations. The installation shall only be deemed acceptable when test results indicate that the installation has meet all of the specification requirements provided in the corresponding delivery/task order. The Contractor shall provide all necessary test equipment.

Unsatisfactory performance shall be deemed to have occurred when any installation feature or component that affects the system's operation or security posture does not perform. Any installation failure prior to acceptance of the contractor installation shall be corrected. Installation shall be retested until the problem is resolved. The government will have 10 working days to accept any and all installations or repairs.

C.5.3 SITE SURVEY

· In conjunction with the Department of State technical staff, the Contractor shall be responsible for making site surveys at all installation sites. The Contractor shall provide installation layout plans within the time specified in the delivery order. This is in order to allow the government to properly prepare the site for installation.

· Specific site requirements shall be determined by the joint on-site US Government/Contractor survey. The Department will advise the Contractor on completion of site preparation to allow for a timely shipment of material for the installation.

C.5.4 MATERIAL STORAGE FACILITY

· The Contractor shall store excess[footnoteRef:17] installation material in order to maintain a sufficient supply of materials to draw upon during installations. [17: Installation material in excess of that stored at the Department’s furnished facility.]

C.5.5 RENOVATIONS

· If renovations are being performed or contemplated by the Department of State at any of its metropolitan Washington D.C. annex sites covered by this contract, the Contractor shall ensure that its storage facility will be of sufficient size to hold all of the required materials called for in the issued delivery orders. Also, the storage facility will be at an appropriate distance necessary for successful completion of the installations as called for in the issued delivery orders/task orders.

C.5.6 LOGISTICS SUPPORT

· The Contractor shall provide a process or methodology for logistic support that addresses the timely delivery of materials and tools to the job sites. The Contractor shall provide process flow chart indicating logistical support channel.

C.5.7 TASK ORDER MANAGEMENT

The Contractor shall, at a minimum, manage task orders to include, but not limited to the following areas:

1. To receive and track individual requests for all services from the government to include credit card orders

2. To seek the approval of the Government Task Manager prior to the start of any work

3. Provide estimated pricing and scheduling for individual requests for service or Task Order

4. Provide actual expenditure of resources and costs associated with individual task order or service call

5. Provide as-built and other related documentation

6. Provide final test and acceptance, and completion reports

7. Weekly activity reports, Monthly Status reports, Quarterly report for the requirements purchased via credit cards, and annual reports on requirement usage for delivery orders/task orders

C.5.8 MISCELLANEOUS SERVICES

The Contractor shall provide the following miscellaneous services as ordered:

1. Fabrication of specialized multi-purpose voice, video, or data communication cabling

2. Telephone type wiring

3. Electrical power

4. Material management

5. Shipment of materials overseas

6. Specialized Network and other IT related installations

7. Protective Distribution System installation

8. Network equipment installation

9. Design consulting services with certified BICSI RCDD

10. Add moves and changes to State Cable TV

SECTION D — PACKAGING AND MARKING

D.1 DATA PACKAGING REQUIREMENTS (11/96)

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D.2 MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

D.3 PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D.4 PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

D.5 PACKING AND MARKING REQUIREMENTS FOR OVERSEAS

All delivery orders issued under this contract that require overseas delivery of materials will include shipping instructions. All tools, materials, and supplies required for an overseas installation shall be delivered to a specified Washington D.C. location and will then become Government Property and/or Materials.

SECTION E — INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE AND DATE

52.246-6 INSPECTION-TIME-AND-MATERIALS AND LABOR HOUR (MAY 2001)

E.2 INSPECTION AND ACCEPTANCE - SERVICES MAY 1995

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer's Representative.

E.3 INSPECTION AND ACCEPTANCE – DATA MAY 1995

Inspection and acceptance of all data shall be as specified in Section F.2 through F.10.

SECTION F -- DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE AND DATE

52.242-15 STOP-WORK ORDER (AUG 1989)

52.247-34 F.O.B. DESTINATION (NOV 1991)

F.2 DELIVERABLES

QUALITY CONTROL PLAN (Deliverable 1).

The Contractor shall prepare and adhere to a Quality Control Plan (QCP). The QCP shall document how the Contractor will meet and comply with the quality standards established in this performance work statement. At a minimum, the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this solicitation.

During the course of this effort, contractors shall be tasked to share and convey operational skills to Government Full Time Equivalent (FTE) counter-parts and other support contractors to ensure that there is a functional understanding of the process, as well as providing continuity of the effort, and thereby generally improving the Government workforce efficiency effort.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

TEST PLAN (Deliverable 2)

The Contractor shall prepare and furnish an installation plan to the Government along with each delivery/task order proposal. The plan shall provide for testing all aspects of the installation, to ensure compliance with PWS specifications. Within ten (10) working days after receipt of the plan, the Government will either accept the plan as submitted, or request a rewrite by the Contractor. If a rewrite is requested, the Contractor shall submit it to the Government for review not later than five (5) working days after receipt of the rewrite request.

AS-BUILT DRAWINGS (Deliverable 3)

The contractor shall submit the red-lined project drawings thirty (30) calendar days after completion of an installation or repair order. The final as-built drawings shall be submitted sixty (60) calendar days after completion of an installation or repair order. The submission of the red-lined drawings and as-built, one (1) copy each, to the COR and to Real Property are to be in hard copy and 3 1/2” floppy diskette format (See Section F.6). As-Built drawings for IMPAC credit card purchases shall be submitted on a quarterly basis along with the Quarterly IMPAC Usage Report.

WEEKLY ACTIVITY REPORTS (Deliverable 4)

The Contractor shall furnish one (1) copy of a weekly activity report to the COR by noon each Friday (non-holiday) or the preceding Thursday (if holiday falls on Friday) for the work to commence or to continue the following week (See Section F.6). At the minimum the report shall include: a list of the jobs to start or in progress identifying each location by building, room number, and corridor, Government point of contact, overtime schedule, and after regular-hours schedule, and a list of the site surveys scheduled for the next week.

MONTHLY PROGRESS REPORT (TIME-AND-MATERIALS/LABOR-HOUR CONTRACT) (05/95) (Deliverable 5)

(a) The Contractor shall furnish three (3) copies of a combined monthly technical and financial progress report briefly stating the progress made during the reporting period, broken down by task if applicable. Specific discussions shall include difficulties encountered and remedial action taken during the reporting period, and anticipated activity during the subsequent reporting period. In addition, the report shall specify contract financial status by:

(1) Cumulative labor hours expended and dollar amounts expended by labor category from the effective date of the contract through the last day of the current reporting month.

(2) Labor hours expended and dollar amounts expended by labor category during the current reporting month.

(3) Estimated labor hours and dollar amounts to be expended during the next reporting period.

(b) For indefinite quantity or requirements type contracts, the information in paragraph (a) above is required for each delivery order.

(c) The reports shall be submitted to the following addressees on or before the fifth day of each month following the first…