Attach B Attachment B Domestic Design and HST Standards 2008.pdf

Department of State Office of Real Property Management

Domestic Design Guidelines And

HST Building Standards

May 13, 2008

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Working Group

A/OPR/RPM

Dominic Tondo, Design and Building Standards Project Leader

Orlando Miguel, Mechanical Engineer Cyrus Balan, Electrical Engineer

Joe Burke

A/OPR/FMS

Julie Sobelman

Tarney Sooksanguan Don Traff

Thomas Barringer Stephen Bradish Robert DeLuca

A/OPR/SP

Dan Huddleston

Steve Wright

DS/FSD/DBB

Mike Fritz

IRM/TWD

Kevin Perry

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Table of Contents WORKING GROUP ..................................................................................................................................................II REVISION HISTORY.......................................................................................................................................... VIII LIST OF ACRONYMS AND ABBREVIATIONS ..................................................................................................X REFERENCES ........................................................................................................................................................XII

I. CODES, STANDARDS, AND REGULATIONS FOR INSTALLATION OF BUILDING CABLE PLANT................................ XII II. CODES, STANDARDS, AND REGULATIONS FOR CONSTRUCTION AND FURNISHING OF TELECOMMUNICATIONS ROOMS AND EQUIPMENT ROOMS .......................................................................................................................... XIII III. ENVIRONMENTAL AND GREEN CONSTRUCTION STANDARDS........................................................................... XIII

INTRODUCTION ...................................................................................................................................................XV

SECTION A: DEPARTMENT OF STATE DOMESTIC DESIGN GUIDELINES

A.1. GENERAL REQUIREMENTS

A.1.1. Purpose of This Section A.1.2. Federally Owned Properties A.1.3. Non-federally Owned (Leased) Properties A.1.4. Total Building Commissioning A.1.5. Changes to This Document A.1.6. Environmental Health and Safety Provisions A.1.7. Prototypical Systems Furniture Procurement Documents A.1.8. Construction Document Submission Requirements A.1.9. Project Photo Boards A.1.10. Work Limitations

A.2. EXISTING CONDITIONS

A.3. CONCRETE

A.3.1. Recycled Concrete

A.4. MASONRY

A.5. METALS

A.6. WOOD, PLASTICS, AND COMPOSITES

A.6.1. Content A.6.2. Low Emitting Materials

A.7. RESERVED

A.8. OPENINGS

A.8.1. Windows

A.9. FINISHES

A.9.1. Walls A.9.2. Ceilings A.9.3. Acoustical Design

A.10. SPECIALTIES

A.10.1. Signage and Bulletin Boards A.10.2. State Seal

A.11. EQUIPMENT

A.12. FURNISHINGS

A.13. SPECIAL CONSTRUCTION

A.14. RESERVED

A.15. RESERVED

A.16. RESERVED

A.17. RESERVED

A.18. RESERVED

A.19. RESERVED

A.20. RESERVED

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A.21. FIRE PROTECTION AND LIFE SAFETY

A.21.1. Criteria for Installing Fire Sprinklers in Renovated or New Spaces A.21.2. Voice Communication Systems A.21.3. General Fire Alarm Information A.21.4. Life Safety Information

A.22. PLUMBING

A.23. HEATING, VENTILATION, AND AIR CONDITIONING

A.23.1. Ductwork A.23.2. ASHRAE Standards

A.24. RESERVED

A.25. RESERVED

A.26. ELECTRICAL

A.26.1. Wiring A.26.2. Dedicated Power A.26.3. Lighting A.26.4. Emergency Power A.26.5. Electrical Service for Renovated Space A.26.6. Wiring of Systems Furniture

A.27. COMMUNICATIONS

A.27.1. Plenum-rated Cable A.27.2. Conduit A.27.3. Designation of Classified Cabling and Equipment A.27.4. Communication Equipment Rooms (CERs) A.27.5. Typical Drop Details A.27.6. Telecommunications Security A.27.7. Installation of Telecommunication Cables and Associated Hardware A.27.8. Telecommunication Conduit Systems in Ceiling Spaces A.27.9. Telecommunications Cable Trays in Ceiling Spaces A.27.10. Testing of Category 6 UTP and Fiber Optic Cables A.27.11. Location, Construction, and Furnishing of Telecommunications Rooms (TR) A.27.12. Location of Telecommunications Rooms (TR) A.27.13. Size of Telecommunications Rooms (TR) A.27.14. Environments in Telecommunications Rooms (TR) A.27.15. Furnishing of Telecommunications Rooms (TR) A.27.16. Location, Construction, and Furnishing of Equipment Rooms (ER) A.27.17. Location of Equipment Rooms (ER) A.27.18. Size of Equipment Rooms (ER) A.27.19. Environments in Equipment Rooms (ER) A.27.20. Furnishing of Equipment Rooms (ER)

A.28. SECURITY

A.28.1. Domestic Security Guidelines A.28.2. Requirements for Access Control A.28.3. Security Door Rough-in Heights and Conduit Pathways A.28.4. Section 01541 - Security Regulations

SECTION A APPENDICES

APPENDIX A-I: RENOVATION WASTE TRACKING FORM

APPENDIX A-II: PHOTO BOARD LAYOUT 1

APPENDIX A-III: PHOTO BOARD LAYOUT 2

APPENDIX A-IV: PHOTO BOARD SAMPLE

APPENDIX A-V: (RESERVED FOR) VIDEO TELECONFERENCING STANDARDS

APPENDIX A-VI: TYPICAL DROP DETAILS

APPENDIX A-VII: CONDUIT INSTALLATION NOTES

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APPENDIX A-VIII: DOOR DETAIL, OUTSIDE

APPENDIX A-IX: DOOR DETAIL, INSIDE

APPENDIX A-X: DOUBLE DOOR DETAIL, OUTSIDE

APPENDIX A-XI: DOUBLE DOOR DETAIL, INSIDE

SECTION B: DEPARTMENT OF STATE HST BUILDING STANDARDS

B.1. GENERAL REQUIREMENTS

B.1.1. Purpose of This Document B.1.2. Changes to This Document B.1.3. Prototypical Systems Furniture Procurement Documents B.1.4. Above Standard Mechanical and Electrical Maintenance Costs B.1.5. Construction Document Submission Requirements B.1.6. Work Limitations B.1.7. Indoor Air Quality (IAQ) Guidelines B.1.8. Trenching, Core Boring, Saw Cutting, and Hammer Drilling of Concrete Slab:

B.1.9. Contractor Coordination Issues B.1.10. Installation Requirements

B.2. EXISTING CONDITIONS

B.2.1. Demolition B.2.2. Asbestos Abatement

B.3. CONCRETE

B.3.1. Floor Loading B.3.2. Floor Loading with Mosler Safes:

B.4. MASONRY

B.5. METALS

B.5.1. Lobby Finishes

B.6. WOOD, PLASTICS, AND COMPOSITES

B.7. RESERVED

B.8. OPENINGS

B.8.1. Corridor Doors (Suite Entry) B.8.2. Door Alcoves B.8.3. Corridor signage and security devices B.8.4. Doors at Corridor Intersections:

B.8.5. Corridor and Interior Door hardware B.8.6. Corridor Thresholds B.8.7. Infill of corridor wall after removal of corridor door frames B.8.8. Interior doors B.8.9. Windows

B.9. FINISHES

B.9.1. Walls B.9.2. Ceilings B.9.3. Flooring B.9.4. Convector covers B.9.5. Corridor Colors (New State) B.9.6. Corridor Striping (New State only) B.9.7. Panel Displays, 6th Floor

B.10. SPECIALTIES

B.11. EQUIPMENT

B.12. FURNISHINGS

B.12.1. Blinds:

B.12.2. Draperies:

B.13. SPECIAL CONSTRUCTION

B.13.1. Private Bathrooms B.13.2. Kitchenettes

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B.14. RESERVED

B.15. RESERVED

B.16. RESERVED

B.17. RESERVED

B.18. RESERVED

B.19. RESERVED

B.20. RESERVED

B.21. FIRE PROTECTION AND LIFE SAFETY

B.21.1. General Requirements B.21.2. Architectural Requirements B.21.3. Automatic Fire Sprinkler System Requirements B.21.4. Automatic Fire Alarm System Requirements B.21.5. Fire Alarm Outage Procedure

B.22. PLUMBING

B.23. HEATING, VENTILATION, AND AIR CONDITIONING

B.23.1. Chiller Plant Operations:

B.23.2. Chilled Water Piping Insulation B.23.3. Emergency Power and Backup Cooling B.23.4. Ductwork B.23.5. Mixing Boxes B.23.6. Mixing Box Sizes B.23.7. Cooling Zone Sizes B.23.8. Thermostats B.23.9. Pneumatic control lines B.23.10. Diffusers B.23.11. Return Air B.23.12. ASHRAE Standards B.23.13. Convection Units:

B.23.14. Mini-Commissioning

B.24. RESERVED

B.25. RESERVED

B.26. ELECTRICAL

B.26.1. Wiring B.26.2. Dedicated Power B.26.3. Receptacles and Switches B.26.4. Lighting B.26.5. Electrical Panels B.26.6. Transformers B.26.7. Core Drilling of Floor Slab B.26.8. Testing B.26.9. Wiring of Systems Furniture B.26.10. Power Outages

B.27. TELECOMMUNICATIONS

B.28. SECURITY

SECTION B APPENDICES

APPENDIX B-I: ASBESTOS REMOVAL AND DECONTAMINATION WORK PRACTICES, MAIN

STATE

APPENDIX B-II: HST FLOOR LOADING TABLE

APPENDIX B-III: OPTIONS FOR CORRIDOR (SUITE ENTRY) DOORS

APPENDIX B-IV: DOOR FLUSH WITH CORRIDOR WALL

APPENDIX B-V: ALCOVE WITH SINGLE DOOR

APPENDIX B-VI: ALCOVE WITH DOUBLE DOOR

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APPENDIX B-VII: WINDOW POCKET DETAIL

APPENDIX B-VIII: FIRE PUMP RESULTS

APPENDIX B-IX: FIRE ALARM DEVICE SYMBOLS

APPENDIX B-X: FIRE ALARM CONDUCTORS TABLE FOR MODIFIED CIRCUITS

APPENDIX B-XI: FIRE ALARM CONDUCTORS TABLE FOR NEW CIRCUITS

APPENDIX B-XII: ESSENTIAL ELECTRONIC EQUIPMENT PROTECTION REQUIREMENTS

APPENDIX B-XIII: FIRE ALARM WIRING DETAIL

APPENDIX B-XIV: HVAC DUCT SUPPORTS

APPENDIX B-XV: MINI-COMMISSIONING CHECKLIST

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Revision History

The following Revision History document summarizes changes since the November 5, 2005 edition. New or revised content since the previous edition is indicated by a vertical rule in the margin in the section where the change occurs.

Document Section

Reason for Revision Revision Date

Introduction Department has signed an MOU agreeing to participate in “Federal Leadership in High Performance and sustainable Buildings”.

11/30/2006

A.10.2.1 New source of State Seal appliqués 11/30/2006

A.26.3.1 – A.26.3.8 Various changes to comply with energy reduction goals of Executive Order 13423

11/30/2006

B.1.5.2 Removed requirement for metric dimensioning 11/30/2006

B.1.6 Information in this section is already included in Section A.1.9 11/30/2006

B.2.2.1 Added language to extend Reference Document to all of HST. 11/30/2006

B.2.2.2 Added language to clarify that additional sampling is not required. 11/30/2006

B.3.1 Added HST Floor Loading Table in Appendix B-I 11/30/2006

B.3.2 Deleted floor loading letter which had been included in appendix 11/30/2006

B.8.1 Clarified that standard width of corridor doors is 36 inches 11/30/2006

B.8.1.2 Added requirement and specification for mop plate for corridor doors. 11/30/2006

B.8.4 Added door placement requirement per SP request. 11/30/2006

B.8.6 Added new sources for marble thresholds. 11/30/2006

B.21.10 Removed LSSI 11/30/2006

B.21.2.5 Named AIS and Antronix as approved fire alarm contractors 11/30/2006

B.21.2.6 Replaced "Autocall/EST" with "Notifier" 11/30/2006

B.21.4 Added new Fire Alarm Outage procedure. 11/30/2006

B.23.4.2 Added specification for flexible duct for primary lines. 11/30/2006

B.23.5.3 Changed minimum static pressure from 1 inch H2O to 1.5 inch WG. 11/30/2006

B.23.6 Changed entering static pressure from 1 inch H2O to 1.5 inch WG. 11/30/2006

B.23.13 Added a requirement for mini-commissioning of the HVAC system. 11/30/2006

Appendix B-II Added Floor Loading Table. 11/30/2006

Appendix B-XV Added Mini-Commissioning checklist 11/30/2006

Appendix B-VIII Updated Fire Alarm Pump Results (12/01/06) 1/30/2007

Appendix B-IX Updated Fire Alarm Device Symbols 1/30/2007

Appendix B-X Updated Fire Alarm Conductors Table for Modified Circuits 1/30/2007

Appendix B-XI Fire Alarm Conductors Table for New Circuits 1/30/2007

Appendix B-XII Essential Electronic Equipment Protection Requirements 1/30/2007

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Document Section

Reason for Revision Revision Date

Appendix B-XIII Fire Alarm Wiring Detail 1/30/2007

A.1.8 Deleted requirement for dual dimensioning 6/25/2007

B.2.2.4 Added assumption that Transite comprises 100% of ceiling pan area. 6/25/2007 Appendix B-I Asbestos Removal and Decontamination Work Practices, Main State 1/16/2008

A.26.1.1 Work standards to follow 2008 NEC 4/24/2008

A.27.1 Specified code as NEC and EIA/TIA standards 4/24/2008

A.27.15.11 Wet sprinklers, not dry-type, are standard for Telecomm Rooms 4/24/2008

A.27.20.11 Wet sprinklers, not dry-type, are standard for Equipment Rooms 4/24/2008

B26.1 Added new section for electrical wiring. 4/24/2008

B26.2 Added new section for dedicated power. 4/24/2008

B26.3 Moved “Receptacles and Switches” from Section A to Section B. 4/24/2008

B.26.4.1 Changed light fixture specification to performance-based one. 4/24/2008

B.26.4.3 Added requirement for override switches for Occupancy Sensors. 4/24/2008

B.26.4.5 Changed wording regarding emergency power. Requirement does not change.

4/24/2008

B.26.4.6 Added task light specification. 4/24/2008

B.26.5 Electrical Panel section has been re-worded for more clarity. 4/24/2008

B.26.8 Section on electrical testing has been added. 4/24/2008

B.13.1.2 Add reflectors to convection units 5/8/2008

A.26.5 Provides guidelines for determining the number of users per circuit. 5/13/2008

A.26.6.2 Provides details concerning the number of circuits for systems furniture base-feeds.

5/13/2008

B.2.1.1 Clarifies areas where pneumatic tube system is active and adds provision to inform FMS Elevator Shop before demolition of inactive tubes.

5/13/2008

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List of Acronyms and Abbreviations

A/OPR A Bureau/Operations ACM Asbestos Containing Material ADA Americans with Disabilities Act A/E Architectural and Engineering Firm AFF Above Finished Floor ANSI American National Standards Institute ASHRAE American Society of Heating, Refrigeration, and Air- Conditioning Engineers BHMA Builders Hardware Manufacturers Association BICSI Building Industry Consulting Services International Organization BOCA Building Officials and Code Administrators BTU British Thermal Unit CER Computer Equipment Room CO Contracting Officer COB Close of Business (End of Workday) COM Customer’s Own Material CPG Comprehensive Procurement Guidelines (EPA) CSI Construction Specification Institute DAS Deputy Assistant Secretary (DOS) DESD A/OPR/FMS/Domestic Environmental and Safety Division DHS Department of Homeland Security DOS U.S. Department of State DS Bureau of Diplomatic Security (DOS) EIA Electronic Industries Alliance EMT Electrical Metallic Tubing EPA Environmental Protection Agency ER Equipment Room EX Executive Director, Office of FA Fire Alarm FACP Fire Alarm Control Panel FMS A/OPR/Facilities Management Services FPE Fire Protection Engineer FPLP Fire-Power Limited-Plenum (UL rating for fire alarm wire) FY Fiscal Year GFE Government Furnished Equipment GSA General Services Administration GSM A/OPR/General Services Management GSO General Services Officer HAZMAT Hazardous Material HEPA High-Efficiency Particulate Air (filter type) HST Harry S. Truman Building (Main State) HVAC Heating, Ventilating, and Air-conditioning IAQ Indoor Air Quality ID Identification LED Light Emitting Diode LOA Letters of Authorization MEP Mechanical, Electrical, Plumbing MSDS Material Safety Data Sheet NAC Notification Appliance Circuit NDT Non-Destructive Testing NEC National Electric Code NICET National Institute for Certification in Engineering Technologies NIOSH National Institute for Occupational Safety and Health NFPA National Fire Protection Agency

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List of Acronyms and Abbreviations (continued)

OA Occupancy Agreement POC Point of Contact PCB Polychlorinated Biphenyls RPM A/OPR/Real Property Management RPM/AU A/OPR/RPM/Assignment and Utilization RPM/DC A/OPR/RPM/Design and Construction SFO Solicitation For Offers (GSA) SP A/OPR/Special Projects SOW Scope of Work SF Square Foot (Feet) THHN Thermoplastic High Heat-resistant Nylon (wire coating) TIA Telecommunications Industry Association TR Telecommunications Room UL Underwriter’s Laboratories UPS Uninterrupted Power Supply UR Utilization Ratio VAV Variable Air Volume (mixing box type) VOC Volatile Organic Compound WPC Property Development Division (GSA)

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References

I. Codes, Standards, and Regulations for Installation of Building Cable Plant

A. The Telecommunications Distribution Methods Manual (TDMM), 10th Edition, produced by the Building Industry Consulting Services International Organization (BICSI).

B. ANSI/TIA/EIA-526-7, Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant – OFSTP-7, 1998, produced by the Telecommunications Industry Association/Electronic Industries Alliance

(TIA/EIA).

C. ANSI/TIA/EIA-526-14, Measurement of Optical Power Loss of Installed Multi-Mode Fiber Cable Plant – OFSTP-14, 1998, produced by the Telecommunications Industry Association/Electronic Industries Alliance

(TIA/EIA).

D. ANSI/TIA/EIA-568-B-1, commercial Building Telecommunications Cabling Standard, General Requirements, 2001, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

E. ANSI/TIA/EIA-568-B-2, Commercial Building Telecommunications Cabling Standard, Balanced Twisted Pair Cabling Components, 2001, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

F. ANSI/TIA/EIA-568-B-3, Commercial Building Telecommunications Cabling Standard, Optical Fiber Cabling Components, 2000, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

G. ANSI/TIA/EIA-569-A, Commercial Building Standard for Telecommunications Pathways and Spaces, 2002, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

H. ANSI/TIA/EIA-598, Optical Fiber Cable Color Coding, 1995, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

I. ANSI/TIA/EIA-606, The Administration Standard for the Telecommunications Infrastructure of Commercial Building, 1993, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

J. ANSI-J-STD-607-A, Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications, 2002, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

K. ANSI/TIA/EIA-758, Customer-Owned Outside Plant Telecommunications Cabling Standard, 1999, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

L. TIA/EIA TSB67, Transmission Performance Specifications for Field Testing of Unshielded Twisted-Pair Cabling Systems, 1995, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

M. TIA/EIA TSB75, Additional Horizontal Cabling Practices for Open Offices, 1996, produced by the Telecommunications Industry Association/Electronic Industries Alliance (TIA/EIA).

N. TIA/EIA TSB95, Additional Transmission Performance Guidelines for 4-Pair 100-Ohm Category 5 Cabling, 1999, produced by the Telecommunications Industry Association/Electronic Industries Alliance

(TIA/EIA).

O. NFPA-70, National Electrical Code (NEC), produced by the US National Fire Protection Association

(NFPA).

P. NFPA-297, Guide on Principles and Practices for Telecommunications Systems, produced by the US National Fire Protection Association (NFPA).

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Q. NSTISSAM Tempest/2-95, Red/Black Installation Guidance, produced by the National Security Telecommunications and Information Systems Security Committee.

R. NSTISSI No. 7003, Protected Distribution Systems, produced by the National Security Telecommunications Information Systems Security Committee.

II. Codes, Standards, and Regulations for Construction and Furnishing of Telecommunications Rooms and Equipment Rooms

The architectural, engineering and construction contractors shall adhere to the following documents, as well as relevant documents produced subsequent to the following –

A. The Telecommunications Distribution Methods Manual (TDMM), 10TH Edition, produced by the Building Industry Consulting Services International organization (BICSI).

B. ANSI/TIA/EIA-569-A , Commercial Building Standard for Telecommunications Pathways and Spaces, 2002, produced by the Telecommunications Industry Association / Electronic Industries Alliance

(TIA/EIA).

C. ANSI-J-STD-607-A, Commercial Buildings Grounding (Earthing) and Bonding Requirements for Telecommunications, 2002, produced by the Telecommunications Industry Association, 2002.

D. ANSI/TIA/EIA-758, Customer-Owned Outside Plant Telecommunications Cabling Standard, 1999, produced by the Telecommunications Industry Association / Electronic Industries Alliance (TIA/EIA).

E. NFPA-70, National Electrical Code (NEC), Produced by the U. S. National Fire Protection Association

(NFPA).

F. NFPA-297, Guide on Principles and Practices for Telecommunications Systems, Produced by the U. S.

National Fire Protection Association (NFPA).

G. Where applicable, NSTISSAM Tempest/2-95, Red/Black Installation Guidance, and NSTISSI No. 7003, Protected Distribution Systems, both produced by the National Security Telecommunications and Information Systems Security Committee.122.

H. Where applicable, the Director of Central Intelligence Directive (DCID) 6/9.

I. Any other applicable codes, laws, regulations and industry standards.

III. Environmental and Green Construction Standards

A. ANSI/ASHRAE Standard 62.1-2004 (or most current), Ventilation for Acceptable Indoor Air Quality.

B. ANSI/ASHRAE Standard 55 – 2004 (or most current), Thermal Environmental Conditions for Human Occupancy.

C. Guideline 1-1996 – The HVAC Commissioning Process.

D. ASHRAE Handbook of Fundamentals and ANSI Criteria for Evaluating Room Noise.

E. FAR 23.4, Resource Conservation and Recovery Act of 1976 (RCRA).

F. Executive Order 13101 of September 14, 1998, Greening the Government through Waste Prevention, Recycling, and Federal Acquisition.

G. Construction Waste Management Guideline, http://www.ga.wa.gov/EAS/CWM/guideline.html.

H. Environmental Protection Agency Comprehensive Procurement Guidelines, http://www.epa.gov/cpg/index.htm.

I. National Environmental Policy Act (NEPA), http://ceq.eh.doe.gov/nepa/regs/nepa/nepaeqia.htm.

J. Department of State Regulation for Implementation of the National Environmental Policy Act, http://cfr.law.cornell.edu/cfr/cfr.php?title=22&type=part&value=161.

K. Threatened and Endangered Species Act, http://endangered.fws.gov/esaall.pdf.

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L. National Historic Preservation Act, http://www.cr.nps.gov/laws/NHPA1966.htm.

M. Forest Stewardship Council Guidelines, http://www.fscus.org/green_building/.

N. Green Seal, http://www.greenseal.org/.

O. Leadership in Energy and Environmental Design (LEED), http://www.usgbc.org/DisplayPage.aspx?CategoryID=19

P. DOS Green Purchasing, http://aope.a.state.gov/green/2app.doc.

Q. GSA Environmental Products Overview, http://www.gsa.gov/Portal/gsa/ep/programView.do?programId=8542&programPage=%2Fep%2Fprogram %2FgsaOverview.jsp&P=FXA1&pageTypeId=8207&ooid=9845&channelId=-12972

R. DOE Energy Efficient Products, http://www.eere.energy.gov/femp/technologies/eeproducts.cfm

S. Energy Policy Act of 2005 (EPACT 2005) http://www.energy.gov/about/EPAct.htm

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Introduction

The purpose of this document is to provide Department of State (DOS) personnel and Architect/Engineer with guidance on typical design and building standards and other related information for the preparation of construction documents for renovations in domestic Department property. The baseline document for all work performed within Department of State facilities is the General Services Administration’s Facilities Standards for the Public Buildings Service (P-100). The Domestic Design Guidelines and HST Building Standards (referred to as the ”A/E Guide”) is intended to inform Architect and Engineer (A/E) firms of the DOS requirements that exceed GSA’s P-100 and of the administrative and technical requirements for providing professional services to the DOS. As such, this A/E guide is incorporated by reference into the A/E firm’s contract, along with the P-100. An electronic version of the P-100 can be found at: http://www.gsa.gov/P100.

Also, the Department has signed an MOU agreeing to participate in “Federal Leadership in High Performance and sustainable Buildings” which further commits us to the principles of integrated building design, energy performance, water conservation, enhanced environmental quality, and reducing the environmental impact of materials. These principles are to be incorporated into every phase of building design, construction, operation and maintenance.

The guide is divided into two primary sections: (A) Domestic Design and (B) HST. The Domestic Design section applies to all DOS facilities nationwide, while the HST section delineates standards specific to the DOS’s main headquarters building, the Harry S Truman (HST) building, in Washington, DC. Please note that guidelines within the Domestic Design section still apply to HST. For this reason it is essential that A/Es performing work related to HST also incorporate requirements delineated in the Domestic Design section. When there is conflicting information between the two sections, the HST standards shall govern for projects related to the HST building.

Project managers will use and tailor these guidelines to each project to ensure there is no conflict with local building codes or lease agreements. With regard to leases, assignments, and projects with GSA in non-federally owned properties, this guide shall be used only as a guideline. In case of a conflict between the lease language and terms outlined in the SFO, SF2, 3517, 3518, OA, riders, and amendments thereto and the A/E Guide, the terms specified in the lease shall govern. Likewise, in case of a conflict between the local codes (building and life safety) and the A/E Guide, the local codes shall govern. RPM Project managers and realty specialists, together with the A/E firm, may amend or modify the A/E Guide to comply with deviations and variances in the lease language and terms or state and local building codes. Any additional costs associated with meeting these design standards shall be borne by the tenant(s).

In addition, for special situations which these standards do not directly address, the appropriate officers shall work together to agree on the most cost-effective and appropriate solution.

Regarding HST, this document only applies to areas that have not had a major renovation. “Old War” (also known as the Marshall Wing)will have a separate standards document. This document will be modified to include new standards for Phases 1B and 1C as those get underway.

Both sections follow the basic divisions instituted by the Construction Specifications Institute (CSI) as published in the CSI MasterFormat 2004 Edition (49 divisions). Within the Domestic Design and HST guide, an absence of information in a given division indicates that the P-100 standards should be followed.

The Domestic Design and HST Standards and Guidelines is a ‘living’ document, undergoing periodic reviews and updates. A/E firms are responsible for ensuring they are using the latest version of this document, and can do so by contacting their RPM Project Managers.

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SECTION A: DEPARTMENT OF STATE DOMESTIC

DESIGN GUIDELINES

May 13, 2008

A.1. GENERAL REQUIREMENTS

A.1.1. Purpose of This Section The purpose of this section, referred to as the ”A/E Guide,” is to inform Architect/Engineer (A/E) firms of the DOS requirements that exceed P-100 and of the administrative and technical requirements for providing professional services to the DOS. The A/E guide is part of the A/E firm’s contract. It is essential that the A/E Guide is thoroughly reviewed prior to submission of an A/E Fee proposal and that it be referred to throughout the execution of the A/E contract.

Questions concerning the requirements of the guide should be addressed to the Department of State, Office of Real Property Management (A/OPR/RPM).

Note: Any deviation from these standards must be submitted for approval to the A/OPR DAS through A/OPR/RPM and shall include a compelling justification for any changes.

A.1.2. Federally Owned Properties The A/E Guide is DOS specific and shall be used for projects in all federally owned buildings, including new buildings, alterations, additions, and work in historic structures. The A/E Guide shall be used in conjunction with the DOS HST-Specific Building Standards and specific project requirements. Project managers will use and tailor the guidelines to each project, ensuring the A/E Guide does not conflict with building codes or lease agreements.

A.1.3. Non-federally Owned (Leased) Properties With regard to leases, assignments, and projects with GSA in non-federally owned properties, the A/E Guide shall be used only as a guideline. In case of a conflict between the lease language and terms outlined in the SF2, SFO, riders and amendments thereto and the A/E Guide, the terms specified in the lease shall govern.

RPM Project managers and realty specialists, together with the A/E firm, may amend or modify the A/E Guide to comply with deviations and variances in the lease language and terms or state and local building codes. Any additional costs associated with meeting these design standards shall be borne by the tenant(s).

A.1.4. Total Building Commissioning Total Building Commissioning shall be included in the project design and construction, as applicable. Building commissioning is the systematic process of ensuring that a building’s complex array of systems is designed, installed, and tested to perform according to the design intent and the building owner’s operational needs. The commissioning of all buildings will be most effective when considered throughout the planning stages and as early as schematic design.

A.1.5. Changes to This Document Recommended changes to this document shall be provided to the RPM Office Director (Phone: 202-647-2287;

Fax: 202-647-4769). Proposed changes will be submitted to the RPM Sponsored Standards Review Committee for approval. This committee shall consist of representatives of RPM, FMS, DESD, SP, IRM, and DS.

A.1.6. Environmental Health and Safety Provisions Environmental Health and Safety Provisions shall be integrated through all phases of construction and renovation from initial planning through commissioning. These include regulatory requirements (Federal, State, and Local), Federal Executive Orders (Environmental Management, Green Purchasing and Recycling, and Energy Conservation, etc.) appropriate consensus standards and guidelines (ASHRAE, BOCA, NFPA), and sustainable design principles (optimizing site potential, energy and water management, waste minimization, use of environmentally preferable products and materials, enhance indoor environmental quality and optimize operational and maintenance practices).

A.1.6.1. Waste Minimization: Solid waste associated with construction and renovation activities shall be minimized to the greatest extent possible. Waste minimization shall follow the hierarchy of reduction, reuse, recycling, and disposal. A waste management plan shall be submitted for each project. The plan should identify types and quantities of waste anticipated, along with proposed plan for each waste stream (See Appendix A-I: Renovation Waste Tracking

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Form for an example). Consideration should be given to waste from demolition and deconstruction activities as well as minimization of new construction waste. Upon completion of project, provide DOS with a summary report documenting project waste prevention activities to include:

• Weight/volume of waste materials

• Weight/volume of materials re-used

• Weight/volume of materials re-cycled

• Cost savings associated with waste management i.e. labor, shipping, landfill fees, sale of recyclables, etc.

A.1.6.2. Green Purchasing: Green Purchasing shall be utilized throughout the project on all materials and equipment. Green purchasing includes the acquisition of recycled content products, environmentally preferable products and services, bio-based products, energy- and water-efficient products, alternate fuel vehicles, products using renewable energy, and alternatives to hazardous or toxic chemicals. Whenever possible, purchase re-used or re-cycled content materials. Tools/references: http://www.epa.gov/cpg/index.htm

A.1.6.3. Planning Phase: For new construction, DOS requires preferential selection of “Brownfield” sites over “Greenfield.” Previous owners shall be responsible for ensuring – via thorough documentation along with independent DOS review – no environmental contamination of site prior to DOS obtaining the property. Reference: http://www.epa.gov/brownfields/. For all new construction/major renovations, Environmental Assessments and subsequent Environmental Impact Statements for the proposed projects shall be performed in accordance with the National Environmental Policy Act (NEPA) – http://ceq.eh.doe.gov/nepa/regs/nepa/nepaeqia.htm and the Department of State Regulation for Implementation of the National Environmental Policy Act – http://cfr.law.cornell.edu/cfr/cfr.php?title=22&type=part&value=161.

A.1.6.4. Related Considerations:

a. Threatened and Endangered Species Act – http://endangered.fws.gov/esaall.pdf

b. National Historic Preservation Act – http://www.cr.nps.gov/laws/NHPA1966.htm

Note: both items may be addressed as part of NEPA analysis.

c. Consideration of locations serviced by public transportation

A.1.7. Prototypical Systems Furniture Procurement Documents

A.1.7.1. All systems furniture shall be manufactured from recycled content/post-consumer content materials (ref. EPA CPG Guidelines at http://www.epa.gov/cpg/products/furniture.htm).

A.1.7.2. When available, incorporate provisions for manufacture “take-back” programs, in which manufacturers reclaim scrap material and/or packaging associated with its product.

A.1.7.3. All furnishings shall have been tested in accordance with ASTM D5116 and the Large Chamber Protocol for Measuring Emissions of VOCs and Aldehydes from Office Workstations. Documentation shall be provided to verify that furnishings do not exceed recommended levels of off-gassing.

A.1.7.4. Ergonomic considerations shall be taken into account for all workstation design.

A.1.7.5. Maximize adjustability of all workstation components (work surface, chair, keyboard tray, computer screen, etc.).

A.1.8. Construction Document Submission Requirements

A.1.8.1. A code compliance statement signed by a registered architect shall be provided on the cover drawing.

A.1.8.2. All drawings shall be in Imperial (English) dimensions.

A.1.9. Project Photo Boards The size for project photo boards shall be 27” W x 29 ½” H. Boards shall be frameless, and no address or room numbers are allowed on the photo boards. Project information shall be located on the bottom. Typically, A/E is on the left; project name is in the middle; and general contractor is on the right side. See Appendix A-II and A- III for photo board layout choices and Appendix A-IV: Photo Board Sample. 8 ½ x 11 reduced photo boards and/or electronic files may be requested by RPM for use in A/OPR/RPM binders.

A.1.10. Work Limitations Noise-producing activities (core drilling, floor and ceiling shooting, grinding, etc.) and HAZMAT removal shall be accomplished during non-work hours (1800-0600 weekdays, all day weekends), unless otherwise specified.

A.2. EXISTING CONDITIONS

A.3. CONCRETE

A.3.1. Recycled Concrete Designs shall include the requirement for use of recycled content concrete and associated materials, whenever applicable. See http://www.epa.gov/cpg/products/cement.htm for additional information.

A.4. MASONRY

A.5. METALS

A.6. WOOD, PLASTICS, AND COMPOSITES

A.6.1. Content

Designs shall include use of recycled content (engineered wood products), salvaged/recovered lumber, or sustainably-harvested wood certified under Forest Stewardship Council Guidelines.

A.6.2. Low Emitting Materials

Designs shall include use of low-emitting materials (formaldehyde, VOCs), including manufacturers’ documentation.

A.7. RESERVED

A.8. OPENINGS

A.8.1. Windows

A.8.1.1. Window Film: Glass fragment retention film is currently installed on all windows and is not required as a normal part of office renovations. The contractor is expected to provide reasonable care to protect the film from damage during renovations.

A.9. FINISHES

All finishes (flooring, carpeting, wallboard, ceiling tiles, paints, sealants, etc.) shall include post consumer/recycled bio-based content materials to the greatest extent possible. All finishes must include non-emitting materials (no/low VOC, aldehydes, etc.) and documentation of materials certification (i.e. Green Seal, manufacturers’ MSDS, etc.).

A.9.1. Walls

A.9.1.1. Wood Trim: Limited use of wood trim, except in conference rooms.

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A.9.2. Ceilings

A.9.2.1. Design of Ceiling Grid to Accommodate Demountable Partitions: In areas where demountable partitions are used, the A/E shall provide a detail for mounting the upper wall track to ceiling grid, showing a ¼” spacer along with the twist-on fixture support (recommend Caddy Fastener 4TGS- ¼” spacer or equivalent). This spacer shall allow the tegular tile to lay flat in the grid system.

A.9.3. Acoustical Design

A.9.3.1. Identify local zoning codes regarding noise and determine requirements for the project’s adherence to such codes.

A.9.3.2. Determine the impacts of proposed building systems on surrounding areas and ambient conditions. Minimize or reduce noise pollution generated by the building by assessing any noise producing elements and their relationship to neighboring properties.

A.9.3.3. Include consideration of how the noise level from external sources around the building will affect occupants.

A.9.3.4. Design space so that ambient noise levels do not exceed those quantified by Noise Criterion (NC) Curves, published in the ASHRAE Handbook of Fundamentals and ANSI Criteria for Evaluating Room Noise.

A.10. SPECIALTIES

A.10.1. Signage and Bulletin Boards Only official Departmental bulletin boards shall be mounted in the building corridors, and no other boards, pictures, posters, etc. All corridor signage shall match existing.

A.10.2. State Seal

A.10.2.1. Window appliqués of the State Seal can be obtained from The Office of Real Property.

Matching appliqués for Bureau information can be purchased by the individual bureaus from:

'johnson@serigraphicarts.com'

A.10.2.2. The following firms have capabilities for producing emblems of the Great State Seal:

DOS approved molds in 24”, 30”, and 60” sizes:

National Capital Flag Co., Inc. (www.natlcapflag.com) 100 South Quaker Lane Alexandria, VA 22314 Tel: 703-751-2411; Fax: 703-751-4874

DOS approved molds in 12” and 18” sizes:

Commercial Emblem Company 4010 Volta Ave Brentwood, MD 301-779-7300.

A.11. EQUIPMENT

A.12. FURNISHINGS

For environmental requirements, see requirements for systems furniture in General Requirements.

A.13. SPECIAL CONSTRUCTION

A.14. RESERVED

A.15. RESERVED

A.16. RESERVED

A.17. RESERVED

A.18. RESERVED

A.19. RESERVED

A.20. RESERVED

A.21. FIRE PROTECTION AND LIFE SAFETY

A.21.1. Criteria for Installing Fire Sprinklers in Renovated or New Spaces

A.21.1.1. Automatic fire sprinklers shall be installed in all renovated or new facilities where one of the following conditions exists:

a) The facility is new or more than 60% of the existing facility is being renovated.

b) The projected cost of providing automatic fire sprinklers in the project area is less than 3.5% of the total projected cost of the project.

c) The facility is currently sprinklered.

d) The area being renovated is in excess of 20,000 square feet.

e) The area being renovated will house operations or equipment critical to the operations of the State Department.

A.21.1.2. Sprinkler Heads shall be recessed type, installed in the center of the ceiling tile. In areas with hard ceilings (i.e.: gypsum, plaster, etc.) concealed sprinklers may be used. Sprinklers with O-rings shall not be used.

A.21.1.3. Sprinkler Piping: Minimum pipe thickness shall be Schedule #10 for 3" and larger pipe and Schedule #40 for pipe less than 3" in diameter. Pipe 2” and smaller in diameter shall be connected via screwed fittings and pipe 2 ½” and larger in diameter shall be connected via grooved fittings. All grooves shall be rolled. All shall be UL Listed.

A.21.1.4. Shop Drawings and Hydraulic Calculations: In addition to submitting shop drawings and hydraulic calculations to the local Authority Having Jurisdiction (AHJ), shop drawings and hydraulic calculations shall also be submitted to DESD for review and approval.

A.21.1.5. Design area for hydraulic calculations shall not be less than 1,500 square feet. Reduction in overage area for quick response sprinklers shall not be used.

A.21.2. Voice Communication Systems

A.21.2.1. If the occupancy load of the Government occupied space is greater than 50, then a mass notification communication system shall be provided throughout the Government occupied space. This system shall be capable of directly communicating with the fire alarm and mass notification system located at HST (i.e., a Notifier Model NFS-640 or NFS-3030 head-end unit is required). If a new fire alarm system is being installed for other reasons, the mass notification system may be combined with the fire alarm system provided the system is a Notifier Model NFS-640 or NFS-3030. Government shall have the ability to communicate to

S:\Technical\Design and Building Standards\Current Design and HST Standards\Domestic Design and HST Standards May 13, 2008.doc the building occupants via a secured internet connection. Where the Government occupies a significant portion (>80%) of the building, then exterior loud speakers shall be provided on all sides of the building and connected to and controlled by the Mass Notification system.

A.21.3. General Fire Alarm Information

A.21.3.1. Smoke detectors shall only be installed in computer rooms, HVAC systems, and special spaces, per code or as required by the local Authority having Jurisdiction (AHJ). Reference fire alarm drawings for locations of existing devices, panels, and junction boxes

A.21.3.2. A stand-alone fire alarm control panel shall be provided for all essential electronic equipment rooms. Refer to HST Building Standards, Section 21.4.12 for fire protection requirements in essential electronic equipment rooms.

A.21.3.3. In areas where smoke detectors are required under raised floors, smoke detectors shall be installed to the bottom of floor tiles with six-foot whips. Provide an underfloor smoke detector bypass switch on the dedicated fire alarm control panel to allow the tiles to be removed temporarily.

A.21.3.4. Fire Alarm System: Detailed design drawings shall be provided. Fire Alarm designs shall be accomplished by a registered FPE or a NICET Level III or IV Engineering Technician. For smaller projects that only include a few fire alarm devices, an Electrical Engineer may design the system.

A.21.3.5. Modifications to the existing fire alarm system shall not void the UL Listing of the system.

The system shall include all wiring, raceways, pull boxes, outlet and mounting boxes, control equipment, and all other accessories and items required for a complete operating system in accordance with NFPA 72. All new devices added shall be compatible and UL listed with the existing system.

A.21.3.6. Installation shall be performed by an electrical contractor with a minimum of five years experience in the installation of fire alarm systems.

A.21.3.7. Fire alarm wiring for modifications shall match existing standard established for the building.

For new fire alarm installations, fire alarm wiring shall be solid copper and shall be run in EMT conduits. Minimum conduit size shall be ¾ inch; there shall be no other building system wiring in the fire alarm conduit. Where a new fire alarm system is installed, fire alarm wiring shall match that indicated in the HST Building Standards, Appendix B-VIII, Fire Alarm Conductors Table. There shall be no other building system wiring in the fire alarm conduit.

A.21.3.8. All shields must be terminated so as to daisy chain from one device to another without coming into contact with metal or ground. No group (star) connections are allowed. Drain wire shall be sleeved, and all wires to all devices should be kept as short as possible.

A.21.3.9. All wires shall be meggered for ground and shorts prior to connection of any fire alarm devices.

A.21.3.10. Separate fire alarm drawings shall be provided. For smaller projects that only include a few devices, the fire alarm design may be included on the electrical drawings.

A.21.4. Life Safety Information

A.21.4.1. Access-controlled egress doors shall be operable from the egress side under all conditions.

All means to override mechanically held locks shall be provided in accordance with IBC, 2003 edition, Section 1008.1.3.4 and the LSC, 2003 edition, Section 7.2.1.6.2 (i.e.: loss of power, proximity sensor, request to exit button, fire alarm system interface, and sprinkler system interface) unless specifically disallowed by the local AHJ, the regional GSA fire protection engineer, and DESD.

A.22. PLUMBING

A.23. HEATING, VENTILATION, AND AIR CONDITIONING

A.23.1. Ductwork

All ductwork shall be constructed in accordance with the 1995 SMACNA HVAC duct construction standards.

Whenever possible, utilize external duct insulation rather than internally lined ductwork.

A.23.2. ASHRAE Standards Current ASHRAE Ventilation Standards shall be met. Designer shall assume 15% minimum outside air at the air handler.

A.24. RESERVED

A.25. RESERVED

A.26. ELECTRICAL

A.26.1. Wiring

A.26.1.1. Work Standards: All electrical methods, materials, equipment, work and installations shall meet the requirements of the 2008 National Electrical Code (NEC) beginning January 1st, 2008, and they shall comply with the Department of State Building Standards in this document.

A.26.1.2. Unused Electrical Wiring: Any wiring that is not to be used (i.e. an electric outlet that is removed) must be disconnected from the electrical panel and removed from the conduit. Any unused conduit shall be removed. Any unused wiring in underfloor ducts, along with associated tombstones, shall be removed and recycled.

A.26.1.3. Unused Telecommunications Wiring: Any wiring that is not to be used must be disconnected and removed from the conduit. Any unused conduit shall be removed and recycled. Bureaus shall coordinate with IRM and ASC to ensure that this is accomplished.

A.26.1.4. Plenum-Rated Wiring: Since the ceiling is treated as a return plenum, all wiring shall be plenum-rated.

A.26.2. Dedicated Power Dedicated power shall only be provided for high current, in-rush pieces of equipment, i.e. copiers, laser printers, refrigerators, etc. Personal computers shall be powered from normal convenience power. (see also B.26.2)

A.26.3. Lighting

A.26.3.1. Lighting Design: Lighting system provides for visual environment which needs to consider human factors related to lighting. Ambient lighting by soft indirect glow enhances architectural aesthetics, increases occupant comfort, reduces glare, increases energy efficiency, and improves productivity.

A.26.3.2. Controllability: Lighting design should also provide for a high level of controllability for individual occupants or groups in multi-occupant spaces. Maximize daylighting potential to provide for access to views and daylight delivery.

A.26.3.3. Power Density: Energy usage for overall lighting shall not exceed an average of 0.935 Watts/SF. This number is 15% below the ASHRAE 90.1 baseline of 1.1 Watts/SF in order to obtain one LEED credit. Additional LEED credits can be achieved by designing to lower power density levels. Our goal is to reduce energy consumption as mandated by Executive Order 13423 for all Federal buildings.

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A.26.3.4. Lighting illumination levels (foot candles) are to be appropriate to the space utilization/ type of activity in accordance with the most current guidelines established by the Illuminating Engineering Society of North America (IESNA) and by the GSA P-100.

A.26.3.5. Lighting Calculations: Designer shall provide lighting calculations for all lighting designs.

Calculations shall indicate method used to obtain interior illumination levels.

A.26.3.6. Conference Room Lighting: For conference rooms it is desirable to have multiple levels of lighting. Dual switching with two-stage dimming ballasts is the preferred low-cost solution.

Linear dimming ballasts are acceptable where more lighting control is required.

A.26.3.7. Emergency Lighting: As required by all applicable codes and standards.

A.26.3.8. Daylighting Controls: Consider daylight-responsive controls in all regularly occupied spaces within 15 feet of windows. A payback analysis shall be performed during design to determine the cost-effectiveness. Daylight control systems shall include ceiling-mounted occupancy sensors and wall-mounted over-ride switches.

A.26.4. Emergency Power The need for emergency power to feed an area shall be determined by the criticality of the functions and approved by A/OPR/RPM and A/OPR/FMS.

A.26.5. Electrical Service for Renovated Space

A.26.5.1. In general, outlets shall be computed at not less than 200 volt-amperes for each single or for each multiple receptacle on one strap.

A.26.5.2. Non Computer Power Feeds: Power distribution is to include a minimum of one electrical receptacle on each wall for interior office spaces, one duplex per system furniture workstation and a minimum of one electrical receptacle for each 10 feet of interior corridors, unless otherwise noted. General purpose outlets will not exceed a total of eight (8) duplex receptacles per circuit.

A.26.5.3. Computer Power Feeds: A full two computer installation (equivalent of 4 devices ~ 500 watts) for each individual user (whether occupying a hard-wall office or systems furniture workstation) is the standard design, unless otherwise…