Cable-Conduit SAQMMA09R0212_20090615_amended.pdf

Solicitation Number: SAQMMA09R0212

DEPARTMENT OF STATE

BUREAU OF INFORMATION RESOURCE MANAGEMENT

REQUEST FOR PROPOSAL (RFP)

RFP Number: SAQMMA09R0212

CABLING AND CONDUIT CONTRACT

TABLE OF CONTENTS

Section Page(s)

SF 33 PAGE 1

SECTION B – Prices and Schedule 4-13

SECTION C – Statement of Work 14-22

SECTION D – Packaging and Marking 23

SECTION E – Inspection and Acceptance 24

SECTION F -- Deliveries or Performance 25-30

SECTION G -- Contract Administration Data 31-34

SECTION H – Section H – Special Contract Requirements 35-45

SECTION I -- Contract Clauses 46-57

SECTION J -- List of Documents, Exhibits and Other Attachments 58

SECTIONS K THROUGH M SHALL NOT BECOME PART OF

THE RESULTANT CONTRACT

SECTION K -- Representations, Certifications and Other Statements of Offerors

59-60

SECTION L -- Instructions, Conditions and Notices to Bidders 61-69

SECTION M -- Evaluation Factors for Award

70-73

SECTION B — SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 TYPE OF CONTRACT (05/95)

This is an Indefinite-Delivery Indefinite-Quantity (IDIQ) contract to procure comprehensive telecommunications network services for cable and conduit installation repairs at CLASSIFIED and

UNCLASSIFIED Government and Non-Government Facilities. Work on this contract shall commence through the issuance of individual delivery orders/task orders. Contract types for the individual delivery orders/task orders will fall under one or more of the following: Fixed-Price, Labor-Hour, and/or Time-and-

Materials. Some delivery orders/task orders may be performance-based. Performance-based requirements, when applicable, will be conveyed and administered at the delivery order/task order level.

Orders issued against this contract shall be placed in writing in accordance with Sections G.3, which addresses

Task Order procedures and the applicable Section I clauses. U.S. Department of State warranted Contracting

Officer(s) are the only individuals authorized to issue delivery orders/task orders under this contract. Section

G.5 provides specific payment instructions for invoice payments.

B.2 PRICES/COSTS

The structure of the IDIQ contract will replicate the structure of the Time-and-Materials contract type, whereby the Government and the offeror will negotiate fully-loaded fixed hourly labor rates for the labor categories (see below schedule). (For this requirement, the Government has provided RFP-specified not-to-exceed (NTE) costs for the non-labor/Materials elements.)

For this requirement, only one fully-loaded fixed hourly labor rate will be negotiated for each labor category, and the negotiated fully-loaded fixed hourly labor rates will be used on the resultant delivery/task orders. No other fully-loaded rates for these labor categories will be used on the resultant delivery/task orders.

Labor hours for each labor category will be paid at the same negotiated fully-loaded fixed hourly labor rate, regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

If a delivery/task order is awarded in year 1 of the IDIQ contract and has a period of performance that extends into year 2 of the IDIQ contract, the applicable negotiated fully-loaded fixed hourly labor rates for labor hours performed in both year 1 and year 2 must be used in the delivery/task order. The same is applicable if occurring in future years. Non-funded extensions that will cause existing task orders to extend into a subsequent rate period would not typically involve a change in the allowable negotiated fully-loaded fixed hourly labor rates under that delivery/task order; funded extensions that add new work to a task order normally would allow the subsequent year’s negotiated fully-loaded fixed hourly labor rates to apply.

Under these circumstances, all changes in the allowable rates are subject to the contracting officer’s discretion.

The offeror may recover, pursuant to FAR 31.2, allowable, reasonable, and allocable actual incurred costs under cost-reimbursement-type CLINs or delivery/task orders (including the Materials component of a

Time-and-Materials CLIN or delivery/task order).

For cost evaluation purposes only, the Government has provided RFP-specified estimated hours for CLINs

X001 through X010. The Government does not commit to usage of these hours.

For cost evaluation purposes only, the Government has provided RFP-specified not-to-exceed (NTE) costs for CLINs X011 through X015 below. The Government does not commit to expenditure of these costs.

Base Year (2009-2010)

Estimated Hourly Total

CLIN Labor Category Hours Rate Amount

0001 Journeyman Electrician 1,200

0002 Installation Supervisor 2,700

0003 Installer 2,000

0004 Installer’s Helper 1,800

0005 Site Coordinator/Manager 500

0006 Technical Consultant 400

0007 Draftsman 700

0008 Logistics/Material Specialist 600

0009 Asbestos Installer 73

0010 Admin Support/Data Entry Clerk 500

0011 Assistant Site Coordinator 500

0011 Other Direct Costs NTE

0012 Travel NTE

0013 Defense Base Act Insurance NTE

0014 Installation Materials NTE

0015 Overtime NTE

Total Base Year: $ ___

(Labor categories in bold reflect key personnel.)

Remainder of page left blank intentionally

Option Year One (2010-2011)

1001 Journeyman Electrician 1050

1002 Installation Supervisor 2200

1003 Installer 1800

1004 Installer’s Helper 1700

1005 Site Coordinator/Manager 1500

1006 Technical Consultant 300

1007 Draftsman 675

1008 Logistics/Material Specialist 550

1009 Asbestos Installer 73

1010 Admin Support/Data Entry Clerk 450

1011 Assistant Site Coordinator 450

1012 Other Direct Costs NTE

1013 Travel NTE

1014 Defense Base Act Insurance NTE

1015 Installation Materials NTE

1016 Overtime NTE

Total Option Year One: $ ______

Option Year Two (2011-2012)

2001 Journeyman Electrician 1,000

2002 Installation Supervisor 2,200

2003 Installer 1,800

2004 Installer’s Helper 1,700

2005 Site Coordinator/Manager 580

2006 Technical Consultant 475

2007 Draftsman 808

2008 Logistics/Material Specialist 615

2009 Asbestos Installer 74

2010 Admin Support/Data Entry Clerk 595

2011 Assistant Site Coordinator 540

2012 Other Direct Costs NTE

2013 Travel NTE

2014 Defense Base Act Insurance NTE

2015 Installation Materials NTE

2016 Overtime NTE

Total Option Year Two: $_______

Option Year Three (2012-2013)

3001 Journeyman Electrician 1000

3002 Installation Supervisor 2100

3003 Installer 1700

3004 Installer’s Helper 1590

3005 Site Coordinator/Manager 580

3006 Technical Consultant 475

3007 Draftsman 700

3008 Logistics/Material Specialist 600

3009 Asbestos Installer 73

3010 Admin Support/Data Entry Clerk 591

3011 Assistant Site Coordinator 520

3012 Other Direct Costs NTE

3013 Travel NTE

3014 Defense Base Act Insurance NTE

3015 Installation Materials NTE

3016 Overtime NTE

Total Option Year Three: $_______

Option Year Four (2013-2014)

4001 Journeyman Electrician 990

4002 Installation Supervisor 1910

4003 Installer 1700

4004 Installer’s Helper 1580

4005 Site Coordinator/Manager 500

4006 Technical Consultant 400

4007 Draftsman 750

4008 Logistics/Material Specialist 600

4009 Asbestos Installer 70

4010 Admin Support/Data Entry Clerk 560

4011 Assistant Site Coordinator 500

4012 Other Direct Costs NTE

4013 Travel NTE

4014 Defense Base Act Insurance NTE

4015 Installation Materials NTE

4016 Overtime NTE

Total Option Year Four: $_____

PRICE SUMMARY

Base Year $____________

Option Year One $____________

Option Year Two $____________

Option Year Three $____________

Option Year Four $____________

Total Estimated Price $____________

B.3 TABLE OF OVERTIME RATES

The offeror shall propose one fully-loaded fixed hourly overtime labor rate for each labor category below and, if applicable, each proposed labor category. The negotiated fully-loaded fixed hourly overtime labor rates shall be charged

(only after authorization by the Contracting Officer or Contracting Officer’s Representative/Government Task Manager) in the performance of delivery orders/task orders via CLINs 0015, 1015, 2015, 3015 and 4015 of Schedule B.

Base Item No. Description Year Option 1 Option 2 Option 3 Option 4

01 Journeyman Electrician

02 Installation Supervisor

03 Installer

04 Installer’s Helper

05 Site Coordinator/Manager

06 Technical Consultant

07 Draftsman

08 Logistics/Material Specialist

09 Asbestos Installer

10 Admin/Data Entry Clerk

11 Assistant Site Coordinator

B.4 CEILING PRICE (TIME-AND-MATERIALS/LABOR-HOUR CONTRACT) (05/95)

(a) The ceiling price(s) of this contract is as set forth below.

Period Ceiling Price

60 months $5 million (may be changed upon contract award)

(b) If this contract includes options and a ceiling price is specified for each option, each ceiling price shall apply separately and independently to that option. The Contractor shall not exceed the ceiling price(s) of this contract except as provided in FAR 52.232-7 "PAYMENTS UNDER TIME-AND-MATERIALS AND

LABOR-HOUR CONTRACTS."

(c) Notwithstanding the above, if this contract is funded below the ceiling price(s), the Contractor shall not exceed the funded amount.

B.5 MINIMUM AND MAXIMUM CONTRACT AMOUNTS--INDEFINITE QUANTITY CONTRACT

(05/95)

(a) Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below. If this contract contains options, the minimum for each option shall apply separately and independently to that option.

Base Period $50,000

Option Period 1, if exercised $50,000

Option Period 2, if exercised $50,000

Option Period 3, if exercised $50,000

Option Period 4, if exercised $50,000

(b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $5 million (may be changed upon contract award).

B.6 RATES FOR INDEFINITE DELIVERY CONTRACTS (TIME-AND-MATERIALS/LABOR-HOUR)

(05/95)

(a) The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

(b) In accordance with FAR 52.232-7 "PAYMENTS UNDER TIME AND MATERIAL AND LABOR-

HOUR CONTRACTS," the Contractor shall only voucher for the time of the personnel whose services are applied directly to the work called for in individual delivery orders and accepted by the Contracting Officer's

Representative (COR). The Government shall pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT

ACT - PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)," or FAR 52.222-44

"FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT," as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall document time worked and work performed by each individual on each delivery/task order.

B.7 INSTALLATION MATERIALS

The Contractor shall provide all necessary material, cable, and wire for completion of installation as stated in each individual delivery order. The materials listed in Section J, Attachment B, are probable listings of installation material, cable, and wire, but are not all inclusive.

The contractor’s price for installation materials shall not exceed those which it provides to its most favored customer for the same like quantity, or the current market price, whichever is lower. At the time of submission of the proposal on an installation job, the Contractor shall submit supporting documentation on the material costs for that particular installation. Profit on installation materials will not be allowed unless the contract type allows profit/fee. For example, profit will be allowed on firm-fixed-price delivery/task orders, but fee will not be allowed on time-and-materials delivery/task orders. Whenever any of the

Contractor’s suppliers provide a discount on materials, the contractor shall pass that discount to the

Government.

B.8 OTHER DIRECT COSTS

Other Direct Costs necessary for performance of this contract shall be specified in each individual delivery order/task order and shall be reimbursed in accordance with the Payments Clauses of this contract.

Maximum allowable amounts will be established for individual delivery orders/task orders. The cost of general purpose items required for the conduct of the Contractor’s normal business operations will normally not be considered an allowable ODC in the performance of this contract. General purpose items include, but are not limited to, telephones and telephone charges, typewriters, reproduction machines, word processing equipment, personal computers, and other office equipment and office supplies. ODCs may include any necessary licenses and permits, and items related to complying with any applicable federal, state, and municipal law, codes, and regulations, in connection with the performance of each individual delivery order/task order. Profit/Fee on Other Direct Costs will not be allowed unless the contract type allows profit/fee. For example, profit will be allowed on firm-fixed-price delivery/task orders, but fee will not be allowed on time-and-materials delivery/task orders.

All ODCs shall be fully supported in compliance with all competition requirements of the FAR, specifically Part 31. All ODCs shall be reported as stated in the Monthly Progress Report Section F:

Deliverables.

Estimated ODCs are as follows:

Description Quantity

TBD

B.9 TRAVEL

Travel or per diem costs shall not be allowed for any effort covered by this contract in the greater

Washington, D.C. Metropolitan area. Should any effort be required outside the greater Washington, D.C.

Metropolitan Area, the Contractor shall be reimbursed travel and per diem, in accordance with the Federal

Travel Regulations (GSA), Joint Travel Regulations (DOD), and Department of State Standardized

Regulations (Government Civilians, Foreign Areas). Any authorized travel costs shall be specifically defined in each individual delivery order.

Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. Travel costs shall be incurred and billed in accordance with FAR Part 31.

Costs for these expenses will be reviewed, certified and approved by the COR. All travel and transportation shall utilize commercial sources and carriers. The Government will not pay for business class or first-class travel. Lodging and meals shall be reimbursed in accordance with regulations defined in

FAR PART 31. Estimated travel is indicated below:

From To Round Trip

(Y/N)

# of Trips # of People # of Days

TBD

B.10 TRAVEL COSTS

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR

31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with profit unless the contract type allows profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices.

Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the

Department of State to be a hazardous duty area, hazardous duty premium pay will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S.

Department of State Standardized Regulations (Government Civilians, Foreign Areas). Each employee will be notified upon arrival at any hazardous duty area of the applicable rates, terms and conditions at the time of performance. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G&A) (unless it is in accordance with its established cost accounting practice) or profit/fee unless the contract type allows profit/fee. For example, profit will be allowed on firm-fixed-price delivery/task orders, but fee will not be allowed on time-and-materials delivery/task orders.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50-mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination.

Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for five Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations; except that for labor categories which are exempt from the Fair Labor Standards

Act, a reimbursement will be allowed only for travel during the employee's regular working hours. The

Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

B.11 OVERTIME

The contractor shall not work overtime without prior authorization from the Contracting Officer (CO) or

Contracting Officer Representative (COR)/Government Task Manager (GTM) verbally or in writing.

Furthermore, funding must be obtained under the contract for overtime, and funds available, before any overtime can be worked.

The Contractor will invoice overtime charges at the rates negotiated in the Table of Overtime Rates, Schedule B.3, but is not authorized to invoice for any amount in excess of the not-to-exceed amount stated on the delivery order.

STATEMENT OF WORK (SOW)

C.1 BACKGROUND

The Department of State (DoS), Bureau of Information Resources Management, Deputy Chief Information

Officer for Operations/Chief Technology Officer, Information Technology Infrastructure Office, Domestic

Technical Services Branch (IRM/OPS/ITI/SI/DTS) is responsible for network assessments; design and documentation services; configuration management; provision of installation materials; inventory management; installation of specialized network systems; installation of voice, audio, and video networks;

installation and integration of network equipment; and support of large-scale cable and conduit installation efforts, which may be conducted simultaneously at various geographical DoS facilities, other Government agencies, and/or affiliated organizations.

Cabling, network integration, network installations and repairs are needed to enable the DoS to communicate with various internal offices and external Government Agencies. DTS handles both unclassified and classified Automated Information Systems (AIS) located within different DoS Processing

Centers. As such, the scope of this contract will be applied at the following facilities:

(1) The HST/Main State building;

(2) All Department of State Annexes (as identified under individual delivery/task order);

(3) U.S Department of State office, facilities and locations both domestic (CONUS) and overseas

(OCONUS); exact location will be determined at the Task Order level.

C.2 OBJECTIVES

This objective of this contract is to acquire effective, efficient, and responsive technical support services to meet the Department’s Cabling and Conduit requirements. .

C.3 CONSTRAINTS

All work performed under this task order must meet and comply with all Federal directives, guidelines, and requirements for protection and security of Information Technology;

Installation of all conduits, boxes, and fittings need to meet or exceed National Electric Code1;

1 If during a site surveyor installation effort, the contractor discovers facility discrepancies that would preclude project completion; the contractor shall immediately notify the appropriate building management personnel. These discrepancies could include, but are not limited to HVAC, electric power, blocked ducts or passageways, or other facility constraints that preclude efficient project implementation. If prior air sampling studies are available for the work area and the permissible exposure level

(PEL) is greater than the standard set by Occupational Safety and Health Administration (OSHA), the Contractor shall notify the

Building Manager. The contractor shall also notify the Government Task Manager or COR of any facility discrepancy and of any recommended corrective actions. Without direct written authorization from the Government the contractor shall not attempt to resolve the discrepancy. If during a site surveyor installation effort, the contractor:

Discovers a security discrepancy, the contractor shall immediately notify the appropriate facility security officer, Government Task Manager or the COR

Will not cut and/or bend in any manner ceiling supporting devices nor metal materials that frame the ceiling tiles unless approved by the Building Manager's Office as required by each site

Will not penetrate the building's ductwork. Without direct written authorization from the Building Manager, the contractor shall not attempt to resolve the discrepancy

Will plan and provide that the conduit be at an adequate height to enable the removal and reinstallation of the ceiling tiles. During the reinstallation of the metal pan ceiling tiles, tile edges should be smooth and even with adjoining tiles

All invoices submitted under this task order must meet and comply with Department of State guidelines for submitting invoices

C.4 CONTRACTOR RESPONSIBILITIES (GENERAL AND SPECIFIC)

C.4.1 CONTRACTOR RESPONSIBILITIES (GENERAL)

The Contractor’s General Responsibilities shall include but not be limited to the following:

1. Assist the Department in determining the capability, capacity, and limitations of existing network infrastructure and components;

2. Recommend applicable network infrastructure enhancements that would improve the Department's network operational capabilities and/or network efficiency;

3. Assist with the definition and assessment of user-level cable and network requirements;

4. Provide comprehensive network infrastructure design and support services and create as-built drawings;

5. Prepare technical design drawings to DoS specifications and provide hard and soft copies to the

Information Resource Management Office Infrastructure Directorate;

6. Install, test, and certify cabling and conduit systems associated with classified and unclassified telecommunications and local area networks, i.e., voice, data, video and audio networks;

7. Provide, install, and configure support structures and components needed for end-to-end network operations per project specifications in individual task orders. These specifications will include but are not limited to cable trays, equipment racks, cabinets, plywood backboards, blocks, patch panels, jacks, outlets, patch cords, labels, tie wraps, d-rings, j-hooks, etc;

8. Install, test, and certify cabling and conduit systems associated with electrical power distribution;

9. Provide and maintain configuration files of all installations;

10. Provide additional related telecommunications networking services and support;

11. Provide Network installation and configuration support for any DoS location;

12. Assess, evaluate, and document existing network infrastructure (i.e., telecommunications spaces, cable pathways, grounding, wiring, and components) as necessary;

13. Recommend enhancements that will increase the operational efficiency and effectiveness of existing infrastructure;

14. Document network configurations;

15. Design, provide, install, and configure specialized network infrastructures and components including, but not limited multi and single mode fiber optic cable, video distribution systems, card reader systems, and electrical and power production systems;

16. Furnish rapid response services and support at Department of State facilities nationwide;

17. Support simultaneous large-scale nationwide installation efforts at various geographical Department of

State facilities;

18. Provide cable and telecommunications equipment installation services and support in asbestos environments;

19. Provide and install electrical power needed to support telecommunications and networking devices;

20. Support special projects and requirements associated with telecommunications networks;

21. Maintain site records regarding the installations and provide detailed administration of telecommunications/data which includes documentation (record-keeping, drawings, labeling, schematics, telegrams, etc.) of telecommunications/data outlet boxes, connectors, cables, termination hardware, patching and cross-connect facilities, conduits, other pathways, telecommunications/data closets and other spaces;

22. Obtain all trade permits necessary to accomplish the work; and

23. Provide Network integration support as needed.

C.4.2 CONTRACTOR RESPONSIBILITIES (SPECIFIC)

The Contractor’s Specific Responsibilities shall include but not be limited to the following:

1. Perform site surveys2 identified in installation requirements;

2. Design installation packages using a Government furnished Computer Aided Drafting (CAD) system;

3. Design classified and unclassified network infrastructure;

4. Provide As-Built/Red line drawings;

5. Provide and maintain all installation design drawing files;

6. Install data cabling in accordance with Government furnished design data and specifications;

7. Account for Government-Furnished Equipment (GFE) and/or supplies;

8. Report security violations to the IRM/OPS/ITI/SI/DTS Unit Security Officer and the COR immediately upon discovery;

9. Track installation projects from initial planning stages to conclusion of the project;

10. Coordinate each phase of the installation through the Government Task Manager (GTM);

11. Provide material necessary to perform any minor construction for required installations;

12. Perform soldering, welding, sheet metal, carpentry, hydraulic and manual conduit bending, and core3 drilling functions as part of installation;

13. Provide own test equipment to be kept on-site. Test all cables installed to certify performance in accordance with this contract;

14. Design, install and support Category up to 6 UTP and any fiber optic cable system; and

15. Provide qualified Network Integrators to support any State Department location.

2 Site surveys consist of, but are not limited to; physical inspections and drawing packages for a job

3 Core Drilling will require the approval of Facilities Management

C.5 SCOPE

The following functional areas describe the intended focus of this contract:

Conduit Services

Cabling Services

C.5.1 CONDUIT SERVICES

C.5.1.1 AESTHESTICS AND DÉCOR REQUIREMENTS

This sub-area encompasses all activities necessary to present an organized appearance when installing and maintaining cable conduits.

Installation – The Contractor shall install classified and unclassified cable and conduit as inconspicuous and aesthetically compatible within the stated specifications. Conduit installed in offices and distribution frame areas shall be above the false ceiling to the maximum extent possible.

Cleanup - The Contractor shall clean up all scrap material, waste and debris by the end of each workday; and broom sweep the area on a regular basis. Hazardous areas shall be coned or cordoned off and boldly identified, in accordance with standard safety procedures and in accordance with

Department of State's Safety Office Standards.

Storage – The Contractor shall store4 and secure all tools, hardware, and equipment away from any main corridor or office at the end of each workday.

C.5.1.2 TECHNICAL REQUIREMENTS

This sub-area encompasses all activities necessary to meet the technical requirements related to conduits.

Conduit Installation – The Contractor shall install ferrous EMT conduits within established controlled access areas; and weld or glue all ferrous EMT conduits installed totally outside controlled access areas.

Conduit Fittings5 – The Contractor shall use compression type ferrous EMT conduit fittings, conduits, and connectors within established areas; use rigid ferrous of the threaded type or epoxy compression type ferrous EMT outside the established areas; use EMI/RFI expansion couplings when traversing an expansion joint; and use hasp and latch lockable6 pull boxes as often as needed on long runs to minimize strain on the delicate signal cable while pulling.

Condulets Covers – The Contractor shall install between each cover and conduit, conduit ferrous covers manufactured from woven metal gasket material; and install all covers before installations are placed in service.

Conduit Sizes – The Contractor shall use Government approved conduit sizes for each installation, as included on the drawing specifications.

Pull Boxes and Enclosures – The Contractor shall provide pull boxes and/or enclosure sizes as specified by the DoS.

Areas Where Permitted – The Contractor shall only use pull boxes and enclosures in established areas specified by the GTM in coordination with the DoS Building Manager.

Hole Location and Size – The Contractor shall leave maximum surface areas on the box available for future conduit connections when making holes for conduit connectors to pull boxes and enclosures;

and punch the minimum size holes7 necessary in order to properly fit coupling(s) into the conduit connectors to pull boxes and enclosures.

4 The Government shall accommodate the contractor with adequate storage room space for current and up coming installations.

5 Compression fittings can be used on rigid conduit only where physical limitations absolutely prevent the use of threaded fittings with prior Government approval.

6 The Government will provide approved locks.

7 Under no circumstances shall excess hole clearance be allowed.

Paint Removal8 – The Contractor shall remove all paint and sand around the new hole(s) on both sides to ensure a solid metal-to-metal contact between the box connector and the box.

C.5.1.3 INSTALLATION REQUIREMENTS

This sub-area encompasses all activities necessary to meet the installation requirements related to conduits.

Expansion Capability – The Contractor shall give due consideration for possible expansion of the cabling system during each installation.

Inspectability – The Contractor shall install all conduits; pull boxes and distribution frames in a manner, which allows accessibility for physical inspection per applicable specifications and standards.

Physical Isolation – The Contractor shall to the maximum possible physically isolate all conduit, fittings, and enclosures from all existing metal objects such as structural steel, lighting fixtures, and other conduit systems per applicable specifications and standards.

Separation from Non-Secure Telephones and Other Items – The Contractor shall ensure that the separation between the conduit installation and other wires, pipes, ducts, non-secure telephones and equipment is in accordance with applicable specifications and standards.

Existing Moveable or Loose Items – The Contractor shall tie up or fasten loose or moveable items such as flexible conduit (EX) or pipes to prevent physical contact with classified conduits.

Exposed and Abandoned Cabling – The Contractor shall remove all unused and abandoned cables per applicable specifications and standards (cable exposure9 is permitted with approval of the

Government Task Manager inside established area).

C.5.1.4 CONDUIT AND BOX MARKING REQUIREMENTS

This sub-area encompasses all activities necessary to meet the conduit and box marking requirements related to conduits.

Conduit – The Contractor shall band conduit above the false ceiling in accordance with applicable specifications and standards.

Condulets – The Contractor shall comply with installation requirements for conduits in the overhead in accordance with applicable specifications and standards.

Pull Boxes and Enclosures – The Contractor shall comply with installation requirements for pull boxes and enclosures in the overhead in accordance with applicable specifications and standards.

C.5.1.5 REPAIR REQUIREMENTS

The Contractor shall abide by the specifications for classified and unclassified installation when conducting repairs10. The Contractor shall also conduct repairs in full compliance with all industry and governmental specification(s) and/or standards.

C.5.1.6 ASBESTOS MATERIAL REQUIREMENTS

This sub-area encompasses all activities necessary when the contractor is required to be in contact with or work within the vicinity of asbestos materials11.

8 In cases where the Contractor is adding to an existing installation and the existing pull box is painted. If the Contractor encounters lead paint, he shall cease all work related to that particular delivery order and notify the appointed Government Task

Manger, whom will coordinate resolution with Building Manager.

9 Cable exposure outside the established areas is not permitted under any circumstances.

10 If the product is not covered under warranty and repairs are necessary, the repairs will be ordered through the delivery order process.

Asbestos Notification – The Contractor shall consult the Occupational Safety and Health

Administration (OSHA) standard for the construction industry and contacting asbestos material, as covered in 29 CFR 1926.1101. The Main State Building contains asbestos materials12.

Working Near Asbestos Transite Panels13 – The Contractor shall be required to work near asbestos transite panels, but the contractor is not permitted to disturb the panels and/or remove transite panels containing asbestos from the grid.

OSHA Asbestos Working Requirements – The Contractor shall abide by the OSHA requirements for training and work when personnel are required to work near asbestos even if the exposure limits are not exceeded.

Asbestos Training – The Contractor shall ensure that all installers attend training that meets EPA’s requirement for maintenance and custodial staff (2 hours) as found at 40 CFR 763.92 (a) (1).

Method to Work In and Around Asbestos to Avoid Disturbance - The Contractor shall use wet methods14 or wetting agents to suppress dust in the ceiling during cabling work and when loose panels are to be moved.15 The Contractor shall not use wet methods when it is not feasible, such as, working near live electrical equipment. The Contractor shall not move aside any dry transite panels that are loose in the ceiling.

Other Asbestos Materials – The Contractor shall never cut, drill, or otherwise disturb the plaster material (acoustical plaster with a rough finish) that contains asbestos – this type of material is found in a number of office ceilings in the older part of the Main State Building. The Contractor shall not disturb or remove any pipe and mechanical equipment insulation that may be present above the ceiling.

C.5.2 CABLING SERVICES

C.5.2.1 CABLING REQUIREMENTS

This sub-area encompasses all activities necessary to meet the requirements related to cabling.

General – The Contractor shall design, provide, install, repair, test, and certify cable systems that include cable, termination hardware, patch panels, and other applicable components.

Coaxial – The Contractor shall use the coaxial type and pull method specified in each delivery order.

The Contractor shall also crimp or solder connectors at both ends of the cable in accordance with the delivery order. The Contractor shall mark each cable at both ends as to type for identification purposes.

The Contractor shall not splice the coaxial cable run. The Contractor shall not permit in-line connectors along any part of the coaxial cable run, unless authorized by the COR.

Fiber Optic – The Contractor shall provide and pull the required fiber optic cable along the appropriate connectors at each end in accordance with the delivery order. The Contractor shall strip, fan, and connect the cable during installation. The Contractor shall not use in-line cable connectors along any part of the fiber optic cable run, unless authorized by the COR.

Unshielded Twisted Paint (UTP) – The Contractor shall provide and pull the UTP, along with the appropriate connectors at each end, in accordance with the delivery order. The Contractor shall strip, 11 Asbestos materials are not to be damaged, removed or otherwise disturbed in a manner that would cause significant fiber release

12 The Department of State’s Main State Building Manager’s office will make available for review the ECC report and the

Asbestos Management Plan. These reports will identify the specific locations and quantities of asbestos. The Contractor is required to read such reports prior to the site survey for each delivery order for the Main State Building.

13 The COR should be immediately notified if transite panels are locked in the grid. Panels must never be broken. Only the government can permit the contractor to displace the transite panels, which are loose, provided that the work is performed in accordance with OSHA standards.

14 This can be in the form of a hand spray bottle that is used to mist the ceiling area at the point of access.

15 Authorized Government Representatives must approve the movement of all panels.

fan and connect the cable during installation. The Contractor shall not use in-line cable connectors along any part of the UTP cable run, unless authorized by the COR.

Rerouting of Existing Wiring – The Contractor shall no move or reroute any existing building cable, conduit, etc without prior written approval by the Government.

Other – The Contractor shall provide and install IBM Type 1, Category 3, UTP, RG-59 Coaxial

CCTV, 150 ohm STP, Thinnet coaxial, Thicknet coaxial, or other standard cable system specified in the deliver order. The Contractor shall support Network integration and configuration for State

Department approved equipment.

C.5.2.2 INSTALLATION SCHEDULING REQUIREMENTS

This sub-area encompasses all activities necessary to meet the installation scheduling requirements related to cabling.

Site Surveyor Pre-Installation Conference – The Contractor shall attend a pre-installation conference or site survey with the Department of State to review installation specifications, drawings, asbestos management plan, security levels, and to develop an installation schedule before issuance of a delivery order. The Contractor shall coordinate all cable installation work performed at the Department

Main State Building or Annexes with the appropriate Project or Task Manager.

Installation Sequence of Events – The Contractor shall proceed with reasonable promptness during each phase of the required installation and coordinate with the designated point of contact. The below chart represents a model of normal sequence for install of Unclassified and Classified cable. The

Contractor shall use the below model for its proposals or propose a new or innovative process for sequence of events:

Unclassified Classified

1. Site Survey 1. Site Survey

2. Production of Drawings

Estimation; Produce Cost Estimate w/Drawings.

2. Production of Drawings

Estimation; Produce Cost Estimate w/Drawing.

3. Install Cable/Conduit 3. Install Cable/Conduit

4. Install Equipment 4. DoS Certification/Commissioning.

5. Test 5. Install Cable.

6. Produce Completed install package 6. Install Equipment.

7. Customer sign-off 7. Test/Test Results.

8. Produce Completed Install package

9. Customer Sign-off

C.5.2.3 ACCEPTANCE TEST PLAN AND TESTING

This sub-area encompasses all activities necessary to meet the testing related to cabling. The following guidelines for acceptance test plan and testing are applicable, unless superseded by a delivery order/task order.

Acceptance Test Plan - The Contractor shall prepare and furnish an installation plan to the

Government along with each delivery/task order proposal. The plan shall provide for testing all aspects of the installation, to ensure compliance with SOW/PWS specifications. Within 10 working days after receipt of the plan, the Government will either accept the plan as submitted, or request a rewrite by the

Contractor. If a rewrite is requested, the Contractor shall submit it to the Government for review not later than 5 working days after receipt of the rewrite request.

Acceptance Testing - Testing shall be conducted at the installation site(s). The test shall demonstrate that the installed cabling has properly interfaced with the connected systems or sub-systems. The

Department of State’s technical representative will verify all conduits and pull box installations. The installation shall only be deemed acceptable when test results indicate that the installation has meet all of the specification requirements provided in the corresponding delivery/task order. The Contractor shall provide all necessary test equipment.

Unsatisfactory performance shall be deemed to have occurred when any installation feature or component that affects the system's operation or security posture does not perform. Any installation failure prior to acceptance of the contractor installation shall be corrected. Installation shall be retested until the problem is resolved. The government will have 10 working days to accept any and all installations or repairs.

C.5.3 SITE SURVEY

In conjunction with the Department of State technical staff, the Contractor shall be responsible for making site surveys at all installation sites. The Contractor shall provide installation layout plans within the time specified in the delivery order. This is in order to allow the government to properly prepare the site for installation.

Specific site requirements shall be determined by the joint on-site US

Government/Contractor survey. The Department will advise the Contractor on completion of site preparation to allow for a timely shipment of material for the installation.

C.5.4 MATERIAL STORAGE FACILITY

The Contractor shall store excess16 installation material in order to maintain a sufficient supply of materials to draw upon during installations.

C.5.5 RENOVATIONS

If renovations are being performed or contemplated by the Department of State at any of its metropolitan Washington D.C. annex sites covered by this contract, the Contractor shall ensure that its storage facility will be of sufficient size to hold all of the required materials called for in the issued delivery orders. Also, the storage facility will be at an appropriate distance necessary for successful completion of the installations as called for in the issued delivery orders/task orders.

C.5.6 LOGISTICS SUPPORT

The Contractor shall provide a process or methodology for logistic support that addresses the timely delivery of materials and tools to the job sites. The Contractor shall provide process flow chart indicating logistical support channel.

C.5.7 TASK ORDER MANAGEMENT

The Contractor shall, at a minimum, manage task orders to include, but not limited to the following areas:

1. To receive and track individual requests for all services from the government to include credit card orders

2. To seek the approval of the Government Task Manager prior to the start of any work

16 Installation material in excess of that stored at the Department’s furnished facility.

3. Provide estimated pricing and scheduling for individual requests for service or Task Order

4. Provide actual expenditure of resources and costs associated with individual task order or service call

5. Provide as-built and other related documentation

6. Provide final test and acceptance, and completion reports

7. Weekly activity reports, Monthly Status reports, Quarterly report for the requirements purchased via credit cards, and annual reports on requirement usage for delivery orders/task orders

C.5.8 MISCELLANEOUS SERVICES

The Contractor shall provide the following miscellaneous services as ordered:

1. Fabrication of specialized multi-purpose voice, video, or data communication cabling

2. Telephone type wiring

3. Electrical power

4. Material management

5. Shipment of materials overseas

6. Specialized Network and other IT related installations

7. Protective Distribution System installation

8. Network equipment installation

9. Design consulting services with certified BICSI RCDD

10. Add moves and changes to State Cable TV

SECTION D — PACKAGING AND MARKING

D.1 DATA PACKAGING REQUIREMENTS (11/96)

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National

Industrial Security Program Operating Manual (DOD 5220.22-M).

D.2 MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

D.3 PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D.4 PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used;

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any

D.5 PACKING AND MARKING REQUIREMENTS FOR OVERSEAS

All delivery orders issued under this contract that require overseas delivery of materials will include shipping instructions. All tools, materials, and supplies required for an overseas installation shall be delivered to a specified

Washington D.C. location and will then become Government Property and/or Materials.

SECTION E — INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE AND DATE

52.246-6 INSPECTION-TIME-AND-MATERIALS AND LABOR HOUR (MAY 2001)

E.2 INSPECTION AND ACCEPTANCE - SERVICES MAY 1995

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer's

Representative.

E.3 INSPECTION AND ACCEPTANCE – DATA MAY 1995

Inspection and acceptance of all data shall be as specified in Section F.2 through F.10.

SECTION F -- DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE AND DATE

52.242-15 STOP-WORK ORDER (AUG 1989)

52.247-34 F.O.B. DESTINATION (NOV 1991)

F.2 DELIVERABLES

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (Applicable when delivery/task order is performance-based) (Deliverable 1)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the

COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

TEST PLAN (Deliverable 2)

The Contractor shall prepare and furnish an installation plan to the Government along with each delivery/task order proposal. The plan shall provide for testing all aspects of the installation, to ensure compliance with SOW/PWS specifications. Within ten (10) working days after receipt of the plan, the

Government will either accept the plan as submitted, or request a rewrite by the Contractor. If a rewrite is requested, the Contractor shall submit it to the Government for review not later than five (5) working days after receipt of the rewrite request.

AS-BUILT DRAWINGS (Deliverable 3)

The contractor shall submit the red-lined project drawings thirty (30) calendar days after completion of an installation or repair order. The final as-built drawings shall be submitted sixty (60) calendar days after completion of an installation or repair order. The submission of the red-lined drawings and as-built, one (1) copy each, to the COR and to Real Property are to be in hard copy and 3 1/2‖ floppy diskette format (See

Section F.6). As-Built drawings for IMPAC credit card purchases shall be submitted on a quarterly basis along with the Quarterly IMPAC Usage Report.

WEEKLY ACTIVITY REPORTS (Deliverable 4)

The…