SandWashingProcedure.pdf

This is a technical operational procedure document supporting a Request for Proposals issued by the City of Plant City, Florida for sand and sludge management services at the Water Reclamation Facility located at 1500 Victoria Street. The document outlines the sand washing procedure required before filter startup, including specific steps for water supply, air supply operation, and quality verification. The RFP (No. 26-008UO-HK-RFP) seeks comprehensive services encompassing mobilization and demobilization, pressure washing of aeration basins and clarifiers, grit removal and hauling, sludge pumping and hauling, sand media removal and replacement, and proper disposal of removed materials. Proposals must be submitted electronically through the City's e-Procurement Portal by March 26, 2026 at 2:00 p.m., with a question submission deadline of March 16, 2026 at 5:00 p.m. The resulting contract will commence upon issuance for an initial three-year term with two optional one-year renewal periods at the City Manager's discretion. Respondents must provide three comparable project references, five similar project experiences within the past ten years, all required Florida State Contractor's Licenses and certifications, detailed resumes for project management personnel, organizational charts, equipment lists, and comprehensive safety plans.

Pricing shall be submitted on a unit cost basis for all line items with mobilization and demobilization established at a fixed $50,000 lump sum. For renewal periods, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability and Property Damage Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, naming the City as an additional insured. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate at any time with thirty days' notice. No specific contract value or budget range is disclosed; costs will be based on actual work performed as verified by the City. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration and management markup. Evaluation criteria weight contractor qualifications at thirty percent, project team qualifications at thirty percent, work narrative and safety plan at twenty percent, and cost evaluation at twenty percent. Proposals shall not exceed fifteen pages and must comply with all applicable OSHA, federal, state, and local regulations, including Florida's public records and sunshine laws.