SandRemovalReplacementChanging.pdf

This is a technical operations manual excerpt and Request for Proposals issued by the City of Plant City, Florida for sand and sludge management services at the Water Reclamation Facility located at 1500 Victoria Street. The City seeks responsible vendors to provide comprehensive sand filtration maintenance, sludge management, and facility cleaning services on an as-needed basis through individual work orders. The scope of work includes mobilization and demobilization, pressure washing and cleaning of aeration basins and clarifiers, grit removal and hauling, sludge pumping and hauling, sludge testing, removal of existing sand media, supply and installation of new approved sand media, and disposal of removed sand in compliance with applicable regulations. Proposals must be submitted electronically through the City's e-Procurement Portal by March 26, 2026 at 2:00 p.m. local time, with a question submission deadline of March 16, 2026 at 5:00 p.m. The resulting contract will commence upon issuance and extend for an initial three-year term with the possibility of two additional one-year renewal periods at the City Manager's sole discretion.

Pricing shall be submitted on a unit cost basis for all line items, with mobilization and demobilization established at a fixed $50,000 lump sum and all other items requiring unit pricing for measurement and payment purposes. The specific total contract value or budget range is not disclosed in the solicitation documents; however, costs will be based on actual work performed as verified by the City and documented through certified weight tickets, flow meter readings, and approved testing procedures. For renewal periods, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate at any time with thirty days' notice or delete portions of the contract at will. No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information have been identified in the procurement documents. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration and management markup and must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability and Property Damage Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000.